How to hire a senior clerk

How to hire a senior clerk, step by step

Here's a step-by-step senior clerk hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a senior clerk job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new senior clerk
• Step 8: Go through the hiring process checklist

What does a senior clerk do?

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1. Identify your hiring needs

   Before you start hiring a senior clerk, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A senior clerk's background is also an important factor in determining whether they'll be a good fit for the position. For example, senior clerks from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of senior clerks.

   Type of Senior Clerk	Description	Hourly rate
   Senior Clerk	General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records.	$11-19
   Data Processor	A data processor is responsible for encoding various information to the organization's database, originating from either manual or electronic communications. Data processors must be highly detail-oriented, especially on analyzing the completeness of data before uploading it to the system... Show more	$12-19
   Clerk Typist	A clerk typist is responsible for data entry procedures and document transcriptions, alongside other clerical and administrative duties as required by the employer. Clerk typists create reports and presentation materials, transcribe audio meetings, write business drafts, and send documents to appropriate office personnel or clients... Show more	$12-18

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Data Entry
   • Patients
   • Phone Calls
   • Payroll
   • Cleanliness
   • Office Procedures
   • Office Equipment
   • Purchase Orders
   • Front Desk
   • Clerical Support
   • Financial Reports
   • Word Processing
   • PowerPoint

   Check all skills

   Responsibilities:

   • Manage orthopedic accounts regarding payment posting through IDX medical systems.
   • Operate a POS system to itemize and complete customer purchase.
   • Supervise employees and run nightly closing financial reports for all restaurants in the resort.
   • Provide administrative support for meeting logistics and catering.
   • Monitor payroll for centers and marketing company to ensure accuracy.
   • Design PowerPoint documents along with plot charts to enhance presentations.

   More senior clerk duties

3. Make a budget

   Including a salary range in your senior clerk job description helps attract top candidates to the position. A senior clerk salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a senior clerk in Tennessee may be lower than in Washington, and an entry-level senior clerk usually earns less than a senior-level senior clerk. Additionally, a senior clerk with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average senior clerk salary

   $14.74hourly

   $30,664 yearly

   ---

   Entry-level senior clerk salary

   $23,000 yearly salary

   Updated January 23, 2026

   Average senior clerk salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$34,462	$17
   2	New York	$33,134	$16
   3	Oregon	$32,062	$15
   4	Nevada	$31,250	$15
   5	New Jersey	$30,653	$15
   6	Massachusetts	$29,692	$14
   7	Colorado	$29,645	$14
   8	Michigan	$29,163	$14
   9	Arizona	$28,908	$14
   10	Texas	$25,509	$12
   11	Georgia	$25,259	$12
   12	Missouri	$23,852	$11
   13	Florida	$23,561	$11
   14	Tennessee	$22,324	$11
   15	New Mexico	$19,177	$9

   Average senior clerk salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Columbia University in the City of New York	$49,900	$23.99	1
   2	UC Santa Barbara	$45,703	$21.97
   3	University of California	$44,962	$21.62	3
   4	Ameren	$35,607	$17.12	1
   5	Entergy	$35,397	$17.02	7
   6	Martin Marietta	$34,750	$16.71	2
   7	Tenet Healthcare	$34,642	$16.65	8
   8	Leprino Foods	$32,172	$15.47
   9	Elevance Health	$31,994	$15.38
   10	Vallarta Supermarkets	$31,855	$15.31	42
   11	Sprouts Farmers Market	$31,565	$15.18	333
   12	True Value	$31,439	$15.11
   13	ICONMA	$31,323	$15.06	2
   14	Montefiore Mount Vernon Hospital	$31,246	$15.02	2
   15	UCLA Extension	$31,141	$14.97
   16	Stop & Shop	$30,875	$14.84
   17	UnitedHealth Group	$30,566	$14.70	23
   18	RWJBarnabas Health	$30,491	$14.66	11
   19	Randstad North America, Inc.	$30,459	$14.64	24
   20	Mindlance	$30,397	$14.61	63

4. Writing a senior clerk job description

   A job description for a senior clerk role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a senior clerk job description:

   Senior clerk job description example

   Job Introduction
   
   Are you the person that can handle heavy loads? Do you enjoy working in a prominent department visited by hundreds of customers a week? Do you have a passion for delivery and extraordinary customer service experience while working in a friendly environment? If the thought of helping people make healthy choices in one of the fastest growing retailers is up your alley - then we need YOU to join our winning team at Sprouts Farmers Market!
   
   Overview of Responsibilities
   
   At Sprouts Farmers Market, a Sr. Bulk Clerk is responsible for the maintenance, packing, and stocking of all bulk foods featured at Sprouts. The Sr. Bulk Clerk is responsible for following the merchandising Bulk plan, by properly packaging and scaling bulk items, filling bulk bins, and preparing, wrapping, and pricing bulk packages accurately and legibly. The Sr. Bulk Clerk will rotate product using code dates, and follows the company's cleaning and sanitation program. The Sr. Bulk Clerk is responsible for providing a high level of customer service and ensuring that Bulk items are properly prepared, packaged, and presented, ensuring cleanliness of the Bulk area at all times. The Sr. Bulk Clerk assists the Bulk Manager as needed, overseeing the department in their absence and also maintains all equipment in safe working condition. This role will also receive, unload, and stock merchandise as needed throughout the day. If you are someone who thrives in a fast paced environment then we want to hear from you!
   
   Qualifications
   
   To be a Sr. Bulk Clerk at Sprouts you must:
   
   * Be at least 18 years of age
   * Be dependable and reliable having the ability to work flexible schedule that changes; including night, weekends, and holidays
   * Be able to maintain a positive work environment, provides a high level of prompt and friendly customer service, and maintain a presentable and tidy bulk department at all times; has the ability to provide and receive constructive feedback and perform repetitious activities
   * Be expected to know weekly ad items; and be able to give customers direction of product location throughout the store; does general housekeeping in the department
   * Must vertically/horizontally transfer product weighing up to 50 lbs., from 4" to 36", for a distance up to 4 feet for up to 15 hours without mechanical assistance.
   * Be able to perform other related duties as assigned.
   
   Benefits
   
   In addition to a rewarding career, Sprouts offers a comprehensive program to help support you and your family. These programs include: - Competitive pay - Opportunities for career growth - 15% discount for you and one other family member in your household on all purchases made at Sprouts - Flexible schedule - Employee Assistance Program (EAP) Eligibility requirements may apply for the following benefits: - 401(K) Retirement savings plan with a generous company match - Minimum essential coverage medical plans - Voluntary coverage such as short-term disability, hospital indemnity, accident, and critical illness - Competitive vacation and sick time programs Get Paid Every Day! Sprouts Farmers Market offers DailyPay - if you're hired as an eligible employee, you'll be able to transfer the money you've already earned at no extra cost, and get it the next business day, for free. We offer DailyPay so you don't have to wait for payday to access the money you've already worked for. With DailyPay, you can see how much you've made every day and you can transfer your money any time before payday. You can learn more by visiting dailypay.com.
   
   Why Sprouts
   
   Grow with us!
   
   If you have a passion for inspiring people and a flair for fresh food, consider applying for a job at Sprouts! With a focus on customer service, our neighborhood grocery stores offer high-quality, farm fresh produce, natural meats, plenty of scoop-your-own bulk goods and much more in a fun, friendly, old-fashioned farmer's market setting. Come grow your career in healthy living with a fast-paced, rapidly growing company and teams that pride themselves on empowering others along their journey.
   
   The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties, responsibilities, and requirements. Sprouts' management reserves the right to amend and change duties, responsibilities, and requirements to meet business and organizational needs as necessary.
   
   California Residents: We collect information in accordance with California law, please see here for more information.

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5. Post your job

   There are various strategies that you can use to find the right senior clerk for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your senior clerk job on Zippia to find and recruit senior clerk candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit senior clerks, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new senior clerk

   Once you've found the senior clerk candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new senior clerk. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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