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Become A Senior Contract Administrator/Contract Administrator

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Working As A Senior Contract Administrator/Contract Administrator

  • Getting Information
  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Communicating with Persons Outside Organization
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Make Decisions

  • Stressful

  • $83,000

    Average Salary

What Does A Senior Contract Administrator/Contract Administrator Do

Buyers and purchasing agents buy products and services for organizations to use or resell. They evaluate suppliers, negotiate contracts, and review the quality of products.

Duties

Buyers and purchasing agents typically do the following:

  • Evaluate suppliers on the basis of the price, quality, and speed of delivery of their products and services
  • Interview vendors and visit suppliers’ plants and distribution centers to examine and learn about products, services, and prices
  • Attend meetings, trade shows, and conferences to learn about new industry trends and make contacts with suppliers
  • Analyze price proposals, financial reports, and other information to determine reasonable prices
  • Negotiate contracts on behalf of their organization
  • Work out agreements with suppliers, such as when products will be delivered
  • Meet with staff and vendors to discuss defective or unacceptable goods or services and determine corrective action
  • Evaluate and monitor contracts to be sure that vendors and supplies comply with the terms and conditions of the contract and to determine the need for changes
  • Maintain and review records of items bought, costs, deliveries, product performance, and inventories

Buyers and purchasing agents buy farm products, durable and nondurable goods, and services for organizations and institutions. They try to get the best deal for their organization: the highest quality goods and services at the lowest cost. They do this by studying sales records and inventory levels of current stock, identifying foreign and domestic suppliers, and keeping up to date with changes affecting both the supply of, and demand for, products and materials.

Purchasing agents and buyers consider price, quality, availability, reliability, and technical support when choosing suppliers and merchandise. To be effective, purchasing agents and buyers must have a working technical knowledge of the goods or services they are purchasing.

Evaluating suppliers is one of the most critical functions of a buyer or purchasing agent. Many organizations run on a lean manufacturing schedule and use just-in-time inventories, so any delays in the supply chain can shut down production and cause the organization to lose customers.

Buyers and purchasing agents use many resources to find out all they can about potential suppliers. They attend meetings, trade shows, and conferences to learn about new industry trends and make contacts with suppliers.

They often interview prospective suppliers and visit their plants and distribution centers to assess their capabilities. For example, they may discuss the design of products with design engineers, quality concerns with production supervisors, or shipping issues with managers in the receiving department.

Buyers and purchasing agents must make certain that the supplier can deliver the desired goods or services on time, in the correct quantities, and without sacrificing quality. Once they have gathered information on suppliers, they sign contracts with suppliers who meet the organization’s needs and they place orders.

Buyers who purchase items to resell to customers may determine which products their organization will sell. They need to be able to predict what will appeal to their customers. If they are wrong, they could jeopardize the profits and reputation of their organization.

Buyers who work for large organizations often specialize in purchasing one or two categories of products or services. Buyers who work for smaller businesses or government agencies may be responsible for making a greater variety of purchases.

Wholesale and retail buyers purchase goods for resale to consumers. Examples of these goods are clothing and electronics. Purchasing specialists who buy finished goods for resale are commonly known as buyers or merchandise managers.

Purchasing agents and buyers of farm products buy agricultural products for further processing or resale. Examples of these products are grain, cotton, and tobacco.

Purchasing agents, except wholesale, retail, and farm products buy items for the operation of an organization. Examples of these items are chemicals and industrial equipment needed for a manufacturing establishment, and office supplies.

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How To Become A Senior Contract Administrator/Contract Administrator

Although a high school diploma may be sufficient for some positions, many employers require buyers and purchasing agents to have a bachelor’s degree. Most entry-level positions require some form of on-the-job training.

Education

Educational requirements usually vary with the size of the organization. Although a high school diploma may be enough at some organizations, many businesses require applicants to have a bachelor’s degree. For many positions, a degree in business, finance, or supply management is sufficient.

For those interested in a career as a buyer or purchasing agent of farm products, a degree in agriculture, agriculture production, or animal science is often beneficial.

Training

Buyers and purchasing agents typically get on-the-job training for more than 1 year. During this time, they learn how to perform their basic duties, including monitoring inventory levels and negotiating with suppliers.

Licenses, Certifications, and Registrations

There are several certifications available for buyers and purchasing agents. Although some employers require certification, many do not.

Most of these certifications involve oral or written exams and have education and work experience requirements.

The Institute for Supply Management offers the Certified Professional in Supply Management (CPSM) credential, which covers a wide scope of purchasing professional duties. To receive the CPSM credential, candidates must pass three exams and those with a bachelor’s degree must possess at least 3 years of relevant work experience while those without a bachelor’s degree must have at least 5 years of relevant work experience.

The American Purchasing Society offers the Certified Purchasing Professional (CPP) certification. The CPP certification is valid for 5 years. Candidates must earn a certain number of professional development “points” to renew their certification. Candidates initially become eligible and can renew their certification through a combination of purchasing-related experience, education, and professional contributions (such as published articles or delivered speeches).

APICS offers the Certified Supply Chain Professional (CSCP) credential. Applicants must have 3 years of relevant business experience or a bachelor’s degree in order to be eligible for the CSCP credential. The credential is valid for 5 years. Candidates must also earn a certain number of professional development points to renew their certification.

The Next Level Purchasing Association offers the Senior Professional in Supply Management (SPSM) Certification. Although there are no education or work experience requirements, applicants must complete six online courses and pass an SPSM exam. Certification is valid for 4 years. Candidates must complete 32 continuing education hours in procurement-related topics to recertify for an additional four-year period.

The Universal Public Procurement Certification Council (UPPCC) offers two certifications for workers in federal, state, and local government. The Certified Professional Public Buyer (CPPB) credential requires applicants to have earned at least an associate’s degree, possess at least 3 years of public procurement experience, and complete relevant training courses. The Certified Public Purchasing Officer (CPPO) requires applicants to have earned a bachelor’s degree, possess at least 5 years of public procurement experience, and complete additional training courses.

Those with the CPPB or the CPPO designation must renew their certification every 5 years by completing continuing education courses or attending procurement-related conferences or events.

The National Institute of Government Purchasing (NIGP), Institute for Public Procurement offers preparation courses for the UPPCC certification exams.

Advancement

An experienced purchasing agent or buyer may become an assistant purchasing manager before advancing to purchasing manager, supply manager, or director of materials management. Buyers and purchasing agents with extensive work experience can also advance to become the Chief Procurement Officer (CPO) for an organization.

Important Qualities

Analytical skills. When evaluating suppliers, buyers and purchasing agents must analyze their options and choose a supplier with the best combination of price, quality, delivery, or service. 

Decisionmaking skills. Buyers and purchasing agents must have the ability to make informed and timely decisions, choosing products that they think will sell.

Math skills. Buyers and purchasing agents must possess basic math skills. They must be able to compare prices from different suppliers to ensure that their organization is getting the best deal. 

Negotiating skills. Buyers and purchasing agents often must negotiate the terms of a contract with a supplier. Interpersonal skills and self-confidence, in addition to knowledge of the product, can help lead to successful negotiations.

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Average Length of Employment
Contracts Manager 3.8 years
Contracts Director 3.6 years
Lead Contractor 2.8 years
Top Careers Before Senior Contract Administrator/Contract Administrator
Buyer 4.8%
Consultant 3.1%
Manager 2.0%
Top Careers After Senior Contract Administrator/Contract Administrator
Consultant 4.1%
Manager 2.1%

Do you work as a Senior Contract Administrator/Contract Administrator?

Senior Contract Administrator/Contract Administrator Demographics

Gender

Female

47.3%

Male

44.5%

Unknown

8.2%
Ethnicity

White

60.4%

Hispanic or Latino

14.9%

Black or African American

13.4%

Asian

7.3%

Unknown

4.0%
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Foreign Languages Spoken

Spanish

48.5%

French

7.6%

Japanese

6.1%

German

4.5%

Carrier

4.5%

Portuguese

3.0%

Chinese

3.0%

Cantonese

3.0%

Mandarin

3.0%

Russian

3.0%

Arabic

3.0%

Estonian

1.5%

Vietnamese

1.5%

Ilocano

1.5%

Tagalog

1.5%

Italian

1.5%

Korean

1.5%

Croatian

1.5%
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Senior Contract Administrator/Contract Administrator Education

Schools

University of Phoenix

13.6%

George Washington University

11.2%

Strayer University

10.3%

Villanova University

7.0%

Florida Institute of Technology-Melbourne

6.8%

University of Maryland - University College

6.3%

Webster University

4.9%

American University

4.9%

George Mason University

4.2%

University of Virginia

4.0%

University of Houston

3.3%

University of Maryland - College Park

3.0%

Regis University

3.0%

Northern Virginia Community College

3.0%

University of California - Los Angeles

2.8%

San Diego State University

2.6%

Pennsylvania State University

2.3%

University of Redlands

2.3%

Northeastern University

2.3%

University of California - Irvine

2.1%
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Majors

Business

44.0%

Law

7.5%

Management

7.0%

Political Science

5.6%

Finance

5.0%

Accounting

4.6%

Legal Support Services

3.1%

Marketing

2.6%

Education

2.1%

Computer Science

2.0%

Legal Research And Advanced Professional Studies

1.9%

Project Management

1.9%

Psychology

1.9%

Liberal Arts

1.8%

Computer Information Systems

1.7%

English

1.6%

Communication

1.6%

Economics

1.4%

Public Administration

1.4%

Human Resources Management

1.3%
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Degrees

Bachelors

37.7%

Masters

27.8%

Other

14.7%

Certificate

6.9%

Doctorate

6.8%

Associate

5.5%

Diploma

0.4%

License

0.3%
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Job type you want
Full Time
Part Time
Internship
Temporary
Average Yearly Salary
$83,000
View Detailed Salary Report
$44,000
Min 10%
$83,000
Median 50%
$83,000
Median 50%
$83,000
Median 50%
$83,000
Median 50%
$83,000
Median 50%
$83,000
Median 50%
$83,000
Median 50%
$155,000
Max 90%
Best Paying Company
Ball
Highest Paying City
Aurora, CO
Highest Paying State
North Dakota
Avg Experience Level
4.1 years
How much does a Senior Contract Administrator/Contract Administrator make at top companies?
The national average salary for a Senior Contract Administrator/Contract Administrator in the United States is $83,206 per year or $40 per hour. Those in the bottom 10 percent make under $44,000 a year, and the top 10 percent make over $155,000.

Real Senior Contract Administrator/Contract Administrator Salaries

Job Title Company Location Start Date Salary
SR. Contracts Administrator E2 Consulting Engineers, Inc. Emeryville, CA Sep 29, 2015 $135,262
Senior Contract Administrator Matt-Alex, Inc. Houston, TX Dec 09, 2016 $109,907
Senior Contractor Accelerated Innovators, Inc. Warren, NJ Oct 01, 2010 $100,000
Contracts Administrator Senior Statoil Us Holdings Inc. Stamford, CT Dec 15, 2013 $93,960
Senior ETL Contractor Delasoft, Inc. Reston, VA Jan 01, 2015 $89,669
Senior Contracts Administrator UPMC Presbyterian Shadyside Pittsburgh, PA May 09, 2016 $81,518
Senior Contracts Administrator Technip USA, Inc. Houston, TX Oct 05, 2009 $81,500
Senior Construction Contract Administrator WHR Architects, Inc. Houston, TX Jul 24, 2015 $80,933
Senior Contracts Administrator Development Alternatives Inc. Bethesda, MD Jan 06, 2012 $80,205
Contract Administrator (Senior IP Licensing Specia Dolby Laboratories Inc. San Francisco, CA Oct 30, 2010 $73,507 -
$90,600
Senior Contracts Administrator Jpmorgan Chase & Co. Stamford, CT May 19, 2012 $68,000 -
$80,000
Senior Contracts Administrator Sempra Energy Trading LLC Stamford, CT Jan 15, 2010 $66,602 -
$95,000
Senior Contracts Administrator Sempra Energy Trading LLC Stamford, CT Apr 08, 2010 $66,602 -
$95,000

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Top Skills for A Senior Contract Administrator/Contract Administrator

  1. Contract Negotiations
  2. Proposal Preparation
  3. Procedures
You can check out examples of real life uses of top skills on resumes here:
  • Participate in and/or conducts proposal preparation, contract negotiations, contract administration, and customer contact activities.
  • Reviewed solicitations, initiates internal proposal preparation plan, and schedules timely proposal submission to customer.
  • Trained and coached all new service center administrators and performed as primary contact/support for implementing established procedures.
  • Reviewed and analyzed RFP opportunities for operational and financial feasibility.
  • Negotiated and placed blanket purchase orders for medical supplies and equipment maintenance to support a functional commodity.

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Top 10 Best States for Senior Contract Administrators/Contract Administrators

  1. District of Columbia
  2. Virginia
  3. Maryland
  4. Alaska
  5. New Jersey
  6. Massachusetts
  7. Rhode Island
  8. Connecticut
  9. Minnesota
  10. Alabama
  • (110 jobs)
  • (589 jobs)
  • (234 jobs)
  • (17 jobs)
  • (230 jobs)
  • (268 jobs)
  • (25 jobs)
  • (154 jobs)
  • (173 jobs)
  • (90 jobs)

Top Senior Contract Administrator/Contract Administrator Employers

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