Senior documentation specialist full time jobs - 9 jobs

Job Title: Documentation Specialist II Period: 10/07/2024 to 10/07/2025, possibility of extension Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half) Rate: $20 - $24/hour Contract Type: W-2 only Scope of Services: The Documentation Specialist prepares, edits, files, and assembles various types of documentation such as reports, technical documents, records, or correspondence. The client is looking for someone who is a quick learner with experience preparing data visualizations. Strong expertise in Microsoft Office suite of applications to provide data entry and general reporting development support (preferably in Power BI) is needed. The role includes maintaining numerical, alphabetical, chronological, and subject filing systems. The Documentation Specialist is responsible for file maintenance and record-keeping, as well as locating and removing file material upon request. Role, Responsibilities, and Deliverables: Document Preparation: Prepare and edit documentation including reports, technical documents, records, and correspondence, ensuring accuracy and consistency. File Maintenance: Maintain and organize numerical, alphabetical, chronological, and subject filing systems for easy retrieval of documents. Record Keeping: Keep detailed records of all documents, ensuring that files are updated regularly and accurately. Document Assembly: Assemble and compile documents for various purposes, ensuring completeness and adherence to standards. File Requests: Locate and remove file material upon request, ensuring quick and efficient access to necessary documents. Document Review: Review documents for accuracy, completeness, and compliance with company standards and regulations. Collaboration: Work closely with various departments to gather necessary information and ensure that documentation meets organizational needs. Process Improvement: Identify opportunities for improving documentation processes and implement changes to enhance efficiency and accuracy. Training: Train new employees on documentation processes and procedures to ensure consistency across the organization. Compliance: Ensure that all documentation complies with relevant legal and regulatory requirements. Experience: Educational Background: High school diploma or equivalent; additional education or certification in documentation management is a plus. Professional Experience: 2-3 years of experience in documentation preparation, filing, and record-keeping in a professional setting. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems. Attention to Detail: Strong attention to detail with the ability to spot errors and inconsistencies in documents. Organizational Skills: Excellent organizational skills with the ability to manage multiple tasks and priorities effectively. Communication Skills: Strong written and verbal communication skills to interact with various stakeholders and ensure clear and concise documentation. Problem-Solving Skills: Ability to identify and resolve issues related to documentation processes and systems. Confidentiality: Ability to handle sensitive and confidential information with discretion. Team Player: Ability to work effectively both independently and as part of a team. Preferred Qualifications: Certification: Certification in documentation or records management. Experience in a Specific Industry: Experience in a particular industry, such as healthcare, legal, or technical fields, may be preferred depending on the company's needs. Knowledge of Compliance Standards: Familiarity with industry-specific compliance standards and regulations related to documentation and record-keeping.

About Us Groundbreaker. Game changer. Pioneer. TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader. TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs -- so our clients can better succeed in an ever-changing world. Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications. Overview TRC's National Energy Siting and Permitting Practice is seeking to grow our successful transmission and renewables siting and permitting practice. As part of our growth, TRC is seeking an experienced Senior Siting Specialist to participate in business development efforts and lead the development, permitting, and regulatory strategy for complex energy infrastructure projects requiring certification by the state Public Utility Commission's (PUCs), with preference given for the Ohio Power Siting Board process. This senior-level role will serve as a technical lead and client liaison, guiding projects through the routing and siting process following PUC requirements from pre-application planning to post-certification compliance. Candidates interested should have a minimum of 10 years of experience within a range of sectors including power generation and transmission, oil and gas, energy project siting, environmental review, and stakeholder coordination, with a strong working knowledge of the State Administrative Code requirements and related federal/state permitting frameworks. The role will include leading the preparation and support of CPCN Applications to the PUCs, and have familiarity with ecological, cultural and stormwater permitting protocols and requirements. Candidates should be familiar with Ohio and surrounding states and their regulations related to transmission siting, have experience working with tribes, federal and state agencies and understand the NEPA processes related to these agencies. Candidates should also have a basic knowledge of GIS, broad knowledge of the permitting and construction issues unique to electric transmission projects, be able to use that knowledge to conduct route selection studies, be familiar with basic mapping (e.g., USGS topographic maps and digital aerial photographs), and have good written and oral communication skills. Responsibilities Regulatory Leadership * Work as part of TRC's siting team on existing and new projects, applying our well tested transmission routing protocols, data management and processing, and report preparation. * Lead PUC certificate applications, amendment filings, and compliance documentation for major transmission, power generation, and natural gas pipeline projects. * Develop permitting strategies that integrate technical, environmental, and stakeholder considerations to achieve project approvals efficiently. * Interpret and apply PUC rules and procedures, guiding clients through all phases of certification. Technical Oversight * Direct preparation of route and site selection studies, environmental impact assessments, and supporting documentation. * Oversee environmental and engineering data analysis, GIS mapping, and visual or noise impact evaluations. * Provide leadership for the development of technically accurate, consistent, and compliant products across all deliverables. Client & Stakeholder Engagement * Serve as the primary client contact for siting-related matters, building long-term relationships with utilities, renewable developers, and independent power producers. * Represent TRC and clients during public meetings, hearings, and agency coordination sessions with PUC staff, as well as State agencies such as DNR and EPA, along with federal agencies such as the USACE and USFWS. * Fulfil a "seller/do-er" role, using your experience to lead and execute siting, licensing, and permitting of all types of energy facilities, with an initial emphasis on electric transmission. * Prepare and review siting and permitting proposals to a wide range of clients. * Anticipate regulatory trends and stakeholder concerns to proactively shape siting strategies. Mentorship & Team Development * Mentor and train junior siting specialists and environmental staff on OPSB processes and technical best practices. * Contribute to TRC's internal knowledge base and siting process improvements. * Support proposal development and business growth initiatives in Ohio and surrounding states including the PJM regional transmission organization and other surrounding markets. Qualifications Qualifications Required: * Bachelor's degree in Geographic Information Systems, Environmental Science, Planning, Engineering, Geography, or related field. * 10-15 years of progressive experience in energy infrastructure siting, permitting, or environmental consulting. * Deep understanding of the PUC certification processes, State Administrative Code requirements, and related environmental regulations. * Proven success managing multi-disciplinary teams, budgets, and schedules on large-scale utility projects. * Exceptional written and verbal communication skills, with demonstrated ability to engage regulators and stakeholders effectively. Benefits*: TRC offers a competitive benefit package consisting of: * Medical, dental, vision, and disability insurance. * 401k package that includes both traditional and Roth IRA options and Company match. * Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year). * All full-time employees enjoy a minimum of 8 Paid Holidays per year. * TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence. * These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees. Compensation: In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors. Other Compensation: Employee may be eligible for participation in the Company's annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee. Disclaimers TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees. The complete job description and application are available on TRC's career site. TRC accepts applications for this position on an ongoing, rolling basis and reserves the right to cancel this posting at any time. Salary Range USD $140,000.00 - USD $180,000.00 /Yr.

Job Description Job Title: Documentation Specialist II Period: 10/07/2024 to 10/07/2025, possibility of extension Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half) Rate: $20 - $24/hour Contract Type: W-2 only Scope of Services: The Documentation Specialist prepares, edits, files, and assembles various types of documentation such as reports, technical documents, records, or correspondence. The client is looking for someone who is a quick learner with experience preparing data visualizations. Strong expertise in Microsoft Office suite of applications to provide data entry and general reporting development support (preferably in Power BI) is needed. The role includes maintaining numerical, alphabetical, chronological, and subject filing systems. The Documentation Specialist is responsible for file maintenance and record-keeping, as well as locating and removing file material upon request. Role, Responsibilities, and Deliverables: Document Preparation: Prepare and edit documentation including reports, technical documents, records, and correspondence, ensuring accuracy and consistency. File Maintenance: Maintain and organize numerical, alphabetical, chronological, and subject filing systems for easy retrieval of documents. Record Keeping: Keep detailed records of all documents, ensuring that files are updated regularly and accurately. Document Assembly: Assemble and compile documents for various purposes, ensuring completeness and adherence to standards. File Requests: Locate and remove file material upon request, ensuring quick and efficient access to necessary documents. Document Review: Review documents for accuracy, completeness, and compliance with company standards and regulations. Collaboration: Work closely with various departments to gather necessary information and ensure that documentation meets organizational needs. Process Improvement: Identify opportunities for improving documentation processes and implement changes to enhance efficiency and accuracy. Training: Train new employees on documentation processes and procedures to ensure consistency across the organization. Compliance: Ensure that all documentation complies with relevant legal and regulatory requirements. Experience: Educational Background: High school diploma or equivalent; additional education or certification in documentation management is a plus. Professional Experience: 2-3 years of experience in documentation preparation, filing, and record-keeping in a professional setting. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems. Attention to Detail: Strong attention to detail with the ability to spot errors and inconsistencies in documents. Organizational Skills: Excellent organizational skills with the ability to manage multiple tasks and priorities effectively. Communication Skills: Strong written and verbal communication skills to interact with various stakeholders and ensure clear and concise documentation. Problem-Solving Skills: Ability to identify and resolve issues related to documentation processes and systems. Confidentiality: Ability to handle sensitive and confidential information with discretion. Team Player: Ability to work effectively both independently and as part of a team. Preferred Qualifications: Certification: Certification in documentation or records management. Experience in a Specific Industry: Experience in a particular industry, such as healthcare, legal, or technical fields, may be preferred depending on the company's needs. Knowledge of Compliance Standards: Familiarity with industry-specific compliance standards and regulations related to documentation and record-keeping.

AAA Club Alliance is currently seeking a Digital Experience Optimization Senior Specialist at any of the following locations: Wilmington, DE - Worthington, OH or Cincinnati, OH. The ideal candidate will have a strong background in digital analytics, digital user experience enhancement, and cross-functional collaboration to drive data-informed decisions that enhance our digital platforms. This is a hybrid role, and will require you to be on-site Tuesday, Wednesday, Thursday. What You'll Do: * Design, execute, and manage A/B and multivariate tests to evaluate and improve the effectiveness of various digital strategies and user experiences across web and mobile platforms. * Interpret complex data sets to derive actionable insights, providing recommendations to improve user engagement and conversion rates. * Work closely with product managers, UX, engineers, marketing, and other stakeholders to ensure cohesive implementation of individual tests as well as overall optimization strategies. * Oversee the utilization and administration of digital testing tools, including Adobe Target, ensuring they are effectively leveraged to meet organizational goals. * Owns and manages testing roadmap, backlog, and prioritization. * Establish, document, and maintain standardized processes for digital testing and optimization to ensure consistency and efficiency across all initiatives. * Track key performance indicators (KPIs) related to testing and optimization efforts, and present findings to stakeholders to inform strategic decisions. * Keep abreast of the latest developments in digital optimization and testing methodologies to ensure the company remains at the forefront of digital innovation. * Support targeting and personalization efforts, including providing subject matter expertise on Adobe Target. * Other duties as assigned. Minimum Qualifications: * Bachelor's degree in Business, Marketing, Information Technology, Computer Science, or a related field. * Proven experience in leading A/B and multivariate testing initiatives. * 3-5 years of digital experience, focusing on e-commerce, web, internet, email, and/or mobile web applications. * High proficiency in Adobe Target and Adobe Analytics is required. * Strong analytical and problem-solving skills with a keen attention to detail. * Excellent written, verbal, and presentation communication skills. * Ability to work collaboratively in a team environment and manage multiple stakeholders. * Knowledge of development tools and skills including HTML, CSS, JavaScript, and other web development tools is required. * Prior experience in working with Agile methodology is a plus. * Ability to adapt and innovate in a rapidly evolving digital landscape. At AAA, your success is our success. What we can offer you: * The starting base compensation for this position is $71,410 to $117,737. * The base pay range shown is a guideline for compensation and ultimate salary offered will be based on factors such as applicant experience and geographic location.* * Comprehensive health benefits package. * Up to three weeks of paid time off accrued during your first year. * Annual Bonus Plan. * 401(K) plan with company match up to 7%. * Professional development opportunities and tuition reimbursement. * Paid time off to volunteer & company-sponsored volunteer events throughout the year. * Other benefits include a free AAA Premier Membership, Health & Wellness Program, Health Concierge Service, Health & Life Insurance, Short Term/Long Term Disability. Full time Associates are offered a comprehensive benefits package that includes: * Medical, Dental, and Vision plan options * Up to 2 weeks Paid parental leave * 401k plan with company match up to 7% * 2+ weeks of PTO within your first year * Paid company holidays * Company provided volunteer opportunities + 1 volunteer day per year * Free AAA Membership * Continual learning reimbursement up to $5,250 per year * And MORE! Check out our Benefits Page for more information ACA is an equal opportunity employer and complies with all applicable federal, state, and local employment practices laws. At ACA, we are committed to cultivating a welcoming and inclusive workplace of team members with diverse backgrounds and experiences to enable us to meet our goals and support our values while serving our Members and customers. We strive to attract and retain candidates with a passion for their work and we encourage all qualified individuals to apply. It is ACA's policy to employ the best qualified individuals available for all positions. Hiring decisions are based upon ACA's operating needs, and applicant qualifications including, but not limited to, experience, skills, ability, availability, cooperation, and job performance. Job Category: Marketing

The Senior Plumbing Specialist will lead mechanical design project teams to create world class designs for new projects, alterations and redevelopments on a variety of projects including power, process, corporate, healthcare, pipeline, airports, institutional, industrial, manufacturing, government and military facilities. The Senior Mechanical Specialist will lead the mechanical design team throughout the design and construction process, adapting mechanical plans according to budget constraints, design factors or client needs + Lead mechanical design of projects from the conceptual phase through design completion for project needs and requirements that are set forth by the project managers under the direction of a licensed professional engineer. + Prepare mechanical specifications and data sheets, Request for Qualifications (RFQ's), technical bid summaries, and purchase recommendations. + Review equipment vendor drawings; data interface with suppliers, clients other engineering disciplines, detailers, designers. + Participate in development of mechanical design project schedule, scope, budget staffing planning and construction planning. Responsible for effective management of change orders. + Applies expert knowledge of commonly used mechanical concepts, practices, codes and procedures within the mechanical engineering services industry. + Applies knowledge and experience to complex projects to find non-standard design solutions. + Conduct quality review of production drawings for a variety of projects and project related data as required by the project managers to verify corrections are made within multiple CAD related software. + Responsible for construction administration of mechanical related elements, including coordination with field personnel to resolve design related installation issues, calculations, field inspections and testing of mechanical systems. + Leads field inspections, installation, measurements or calculations for public and private clients. + Prepare and present technical reports for clients and industry publications. + Build effective relationships with existing clients, customers and contractors and develop new business opportunities. Responsible for ensuring customer satisfaction goals and expectations are met. + Participate in sales and marketing efforts and identify key pursuits. + Lead the development of cost proposals and qualification statements to achieve stated targets and standards for financial performance. + Prepare and present project budgets and cost estimates. Report project performance. + Provide performance feedback to managers about staff performance. Participate in recruitment and development of staff. + Responsible for effective communication with other engineering disciplines. + Provide leadership, guidance, and instruction to less experienced staff. + Responsible for QA/QC process adherence. + Responsible for compliance with company and site safety policies. + Performs other duties as assigned + Complies with all policies and standards **Qualifications** + Bachelor Degree in Engineering Technology or related degree from an accredited program. and 7 years mechanical engineering experience. EPC project experience preferred. Required + Expert knowledge in standard engineering techniques and procedures. Strong skills in engineering design software including mechanical equipment design codes (ASME, ANSI, API, PIP, NACE). + Strong skills in engineering design software including AutoCAD, BIM (Revit), 3D Rendering Programs, hydraulic analysis, and HVAC analysis programs. Strong computer skills (e.g. Microsoft Office Suite). + Excellent written and verbal communication skills. + Experience with leading the discipline design for large projects and delegating work tasks to team members. Ability to lead execution of work and resolve issues in a team environment. + Demonstrated critical thinking skills, ability to work methodically and analytically in a quantitative problem-solving environment. + Strong attention to detail, facilitation, team building, collaboration, organization and problem-solving skills. + Ability to perform quality reviews for detailed engineering documents and specifications. + Ability to travel This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled. EEO/Disabled/Veterans **Job** Mechanical Engineering **Primary Location** US-OH-Columbus **Schedule:** Full-time **Travel:** Yes, 25 % of the Time **Req ID:** 250189 **Job Hire Type** Experienced #LI-EH #GFS

AAA Club Alliance is currently seeking a Digital Experience Optimization Senior Specialist at any of the following locations: Wilmington, DE - Worthington, OH or Cincinnati, OH. The ideal candidate will have a strong background in digital analytics, digital user experience enhancement, and cross-functional collaboration to drive data-informed decisions that enhance our digital platforms. This is a hybrid role, and will require you to be on-site Tuesday, Wednesday, Thursday. What You'll Do: * Design, execute, and manage A/B and multivariate tests to evaluate and improve the effectiveness of various digital strategies and user experiences across web and mobile platforms. * Interpret complex data sets to derive actionable insights, providing recommendations to improve user engagement and conversion rates. * Work closely with product managers, UX, engineers, marketing, and other stakeholders to ensure cohesive implementation of individual tests as well as overall optimization strategies. * Oversee the utilization and administration of digital testing tools, including Adobe Target, ensuring they are effectively leveraged to meet organizational goals. * Owns and manages testing roadmap, backlog, and prioritization. * Establish, document, and maintain standardized processes for digital testing and optimization to ensure consistency and efficiency across all initiatives. * Track key performance indicators (KPIs) related to testing and optimization efforts, and present findings to stakeholders to inform strategic decisions. * Keep abreast of the latest developments in digital optimization and testing methodologies to ensure the company remains at the forefront of digital innovation. * Support targeting and personalization efforts, including providing subject matter expertise on Adobe Target. * Other duties as assigned. Minimum Qualifications: * Bachelor's degree in Business, Marketing, Information Technology, Computer Science, or a related field. * Proven experience in leading A/B and multivariate testing initiatives. * 3-5 years of digital experience, focusing on e-commerce, web, internet, email, and/or mobile web applications. * High proficiency in Adobe Target and Adobe Analytics is required. * Strong analytical and problem-solving skills with a keen attention to detail. * Excellent written, verbal, and presentation communication skills. * Ability to work collaboratively in a team environment and manage multiple stakeholders. * Knowledge of development tools and skills including HTML, CSS, JavaScript, and other web development tools is required. * Prior experience in working with Agile methodology is a plus. * Ability to adapt and innovate in a rapidly evolving digital landscape. At AAA, your success is our success. What we can offer you: * The starting base compensation for this position is $71,410 to $117,737. * The base pay range shown is a guideline for compensation and ultimate salary offered will be based on factors such as applicant experience and geographic location.* * Comprehensive health benefits package. * Up to three weeks of paid time off accrued during your first year. * Annual Bonus Plan. * 401(K) plan with company match up to 7%. * Professional development opportunities and tuition reimbursement. * Paid time off to volunteer & company-sponsored volunteer events throughout the year. * Other benefits include a free AAA Premier Membership, Health & Wellness Program, Health Concierge Service, Health & Life Insurance, Short Term/Long Term Disability. Full time Associates are offered a comprehensive benefits package that includes: * Medical, Dental, and Vision plan options * Up to 2 weeks Paid parental leave * 401k plan with company match up to 7% * 2+ weeks of PTO within your first year * Paid company holidays * Company provided volunteer opportunities + 1 volunteer day per year * Free AAA Membership * Continual learning reimbursement up to $5,250 per year * And MORE! Check out our Benefits Page for more information ACA is an equal opportunity employer and complies with all applicable federal, state, and local employment practices laws. At ACA, we are committed to cultivating a welcoming and inclusive workplace of team members with diverse backgrounds and experiences to enable us to meet our goals and support our values while serving our Members and customers. We strive to attract and retain candidates with a passion for their work and we encourage all qualified individuals to apply. It is ACA's policy to employ the best qualified individuals available for all positions. Hiring decisions are based upon ACA's operating needs, and applicant qualifications including, but not limited to, experience, skills, ability, availability, cooperation, and job performance. Job Category: Marketing

Job Title: Documentation Specialist - Sr. Period: 10/28/2024 to 10/28/2025 - possibility of extension/direct hire Hours/Week: 40 hours - hours over 40 will be paid at time and a half Rate: $20/hour Contract Type: W-2 only Scope of Services: The Document Specialist prepares, edits, files, and assembles various types of documentation such as reports, technical documents, records, or correspondence. The role includes maintaining numerical, alphabetical, chronological, and subject filing systems. The Documentation Specialist is responsible for file maintenance and record-keeping, as well as locating and removing file material upon request. Role, Responsibilities, and Deliverables: Document Preparation: Prepare and edit documentation including reports, technical documents, records, and correspondence, ensuring accuracy and consistency. File Maintenance: Maintain and organize numerical, alphabetical, chronological, and subject filing systems for easy retrieval of documents. Record Keeping: Keep detailed records of all documents, ensuring that files are updated regularly and accurately. Document Assembly: Assemble and compile documents for various purposes, ensuring completeness and adherence to standards. File Requests: Locate and remove file material upon request, ensuring quick and efficient access to necessary documents. Document Review: Review documents for accuracy, completeness, and compliance with company standards and regulations. Collaboration: Work closely with various departments to gather necessary information and ensure that documentation meets organizational needs. Process Improvement: Identify opportunities for improving documentation processes and implement changes to enhance efficiency and accuracy. Training: Train new employees on documentation processes and procedures to ensure consistency across the organization. Compliance: Ensure that all documentation complies with relevant legal and regulatory requirements. Experience: Educational Background: High school diploma or equivalent; additional education or certification in documentation management is a plus. Professional Experience: 0-3 years of experience in documentation preparation, filing, and record-keeping in a professional setting. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems. Attention to Detail: Strong attention to detail with the ability to spot errors and inconsistencies in documents. Organizational Skills: Excellent organizational skills with the ability to manage multiple tasks and priorities effectively. Communication Skills: Strong written and verbal communication skills to interact with various stakeholders and ensure clear and concise documentation. Problem-Solving Skills: Ability to identify and resolve issues related to documentation processes and systems. Confidentiality: Ability to handle sensitive and confidential information with discretion. Team Player: Ability to work effectively both independently and as part of a team. Preferred Qualifications: Certification: Certification in documentation or records management. Experience in a Specific Industry: Experience in a particular industry, such as healthcare, legal, or technical fields, may be preferred depending on the company's needs. Knowledge of Compliance Standards: Familiarity with industry-specific compliance standards and regulations related to documentation and record-keeping. JOB CODE: ABOJP00037461

Job Description Job Title: Documentation Specialist - Sr. Period: 10/28/2024 to 10/28/2025 - possibility of extension/direct hire Hours/Week: 40 hours - hours over 40 will be paid at time and a half Rate: $20/hour Contract Type: W-2 only Scope of Services: The Document Specialist prepares, edits, files, and assembles various types of documentation such as reports, technical documents, records, or correspondence. The role includes maintaining numerical, alphabetical, chronological, and subject filing systems. The Documentation Specialist is responsible for file maintenance and record-keeping, as well as locating and removing file material upon request. Role, Responsibilities, and Deliverables: Document Preparation: Prepare and edit documentation including reports, technical documents, records, and correspondence, ensuring accuracy and consistency. File Maintenance: Maintain and organize numerical, alphabetical, chronological, and subject filing systems for easy retrieval of documents. Record Keeping: Keep detailed records of all documents, ensuring that files are updated regularly and accurately. Document Assembly: Assemble and compile documents for various purposes, ensuring completeness and adherence to standards. File Requests: Locate and remove file material upon request, ensuring quick and efficient access to necessary documents. Document Review: Review documents for accuracy, completeness, and compliance with company standards and regulations. Collaboration: Work closely with various departments to gather necessary information and ensure that documentation meets organizational needs. Process Improvement: Identify opportunities for improving documentation processes and implement changes to enhance efficiency and accuracy. Training: Train new employees on documentation processes and procedures to ensure consistency across the organization. Compliance: Ensure that all documentation complies with relevant legal and regulatory requirements. Experience: Educational Background: High school diploma or equivalent; additional education or certification in documentation management is a plus. Professional Experience: 0-3 years of experience in documentation preparation, filing, and record-keeping in a professional setting. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems. Attention to Detail: Strong attention to detail with the ability to spot errors and inconsistencies in documents. Organizational Skills: Excellent organizational skills with the ability to manage multiple tasks and priorities effectively. Communication Skills: Strong written and verbal communication skills to interact with various stakeholders and ensure clear and concise documentation. Problem-Solving Skills: Ability to identify and resolve issues related to documentation processes and systems. Confidentiality: Ability to handle sensitive and confidential information with discretion. Team Player: Ability to work effectively both independently and as part of a team. Preferred Qualifications: Certification: Certification in documentation or records management. Experience in a Specific Industry: Experience in a particular industry, such as healthcare, legal, or technical fields, may be preferred depending on the company's needs. Knowledge of Compliance Standards: Familiarity with industry-specific compliance standards and regulations related to documentation and record-keeping.