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Senior documentation specialist skills for your resume and career

Updated January 8, 2025
8 min read
Below we've compiled a list of the most critical senior documentation specialist skills. We ranked the top skills for senior documentation specialists based on the percentage of resumes they appeared on. For example, 7.3% of senior documentation specialist resumes contained data entry as a skill. Continue reading to find out what skills a senior documentation specialist needs to be successful in the workplace.

15 senior documentation specialist skills for your resume and career

1. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how senior documentation specialists use data entry:
  • Reviewed and approved of all data entry procedures, and processed documentation for underwriters.
  • Perform regulatory submission process including completion of appropriate data entry.

2. Federal Regulations

Federal regulations refer to the set of rules, both general and permanent that are published in the Federal Register by the agencies of the federal government and the executive departments. Federal regulations are the large body of rules that govern federal practice. Examples of these laws include taxes and financial regulation, discrimination law, wages law, and so on.

Here's how senior documentation specialists use federal regulations:
  • Reviewed closed loans for compliance with state laws, federal regulations and CMMC policies and procedures.

3. SharePoint

Here's how senior documentation specialists use sharepoint:
  • Use SharePoint to organize and consolidate diverse content from multiple locations into a centrally managed repository with consistent categorization.
  • Developed and maintained IT Operations SharePoint Portal for online access to Operations information.

4. SR

Here's how senior documentation specialists use sr:
  • Promoted from Documentation Specialist to Sr.
  • Prepare monthly reporting to Sr. Management These reports include month end P&L's, & KPI reporting

5. Training Materials

Here's how senior documentation specialists use training materials:
  • Edited all documentation and training materials produced.
  • Edited and suggested revisions on all software documentation, training materials, and company newsletters.

6. UCC

UCC standing for Uniform Commercial Code is a set of laws and regulations concerning commercial transactions (such as sales of goods). It's not federal law but a uniformly adopted state of law covering security interests. The UCC also aims to provide consistency and clarity across the country. And because the UCC is a universally adopted law, businesses can enter into contracts with confidence. The resulting certainty of business relationships allows the economy to thrive and business to grow.

Here's how senior documentation specialists use ucc:
  • File UCC's on the collateral and work with third party for titled deals to ensure that we are properly secured.
  • Prepared ticklers/exceptions for Insurance, Title Commitments, UCC's Statements, Mortgages, Assignment of Rents, and Vehicle Titles.

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7. Access Database

Here's how senior documentation specialists use access database:
  • Designed and developed a Microsoft Access database that tracks the status of image files.
  • Recorded and preserved Access database of Certificates of NetWorthiness (CoN).

8. TMF

Certain documents, images, and content are required to fulfill the government's requirements on any matter. You can satisfy these regulatory requirements by providing information known as the Trial Master Files. The TMF consists of trial sponsors and participating investigators set of contents that permit the clinical trial to be conducted and attest the trial's collected data.

Here's how senior documentation specialists use tmf:
  • Conduct final review of TMF and archive as required.

9. GMP

GMP stands for Good Manufacturing Practice. It is a system that ensures that all products like food, beverages, and medicinal drugs that are produced comply with the quality standards. It helps in minimizing the risks and hazards that cannot be eliminated after the testing of final products.

Here's how senior documentation specialists use gmp:
  • Reviewed proposed GMP records for consistency with Standard Operating Procedures, then distributed for corporate approval.
  • Collaborated with training and process stakeholders to ensure quality and timely GMP documentation process.

10. External Audits

Here's how senior documentation specialists use external audits:
  • Retrieved documentation and reports necessary for internal and external audits and investigations.
  • Perform on-site compliance auditing and supporting external audits and certifications.

11. FDA

The Food and Drug Administration (FDA) is a division of the US Department of Health and Human Services that regulates the production and sale of food, pharmaceutical products, medical equipment, and other consumer goods, as well as veterinary medicine. The FDA is now in charge of overseeing the manufacture of products like vaccines, allergy treatments, and beauty products.

Here's how senior documentation specialists use fda:
  • Guaranteed repository's compliance with FDA's 21 CFR Part 11 rules on electronic records and electronic signatures.
  • Received Employee Appreciation Award for Outstanding Performance during an FDA Audit.

12. QC

Quality control is a set of instructions or procedures to ensure a manufactured product or a service is up to the highest quality standards. This set of quality control criteria are either defined by the clients or the company itself.

Here's how senior documentation specialists use qc:
  • Manage onsite team to ensure workflow is ongoing and performed team QC audits to make sure all were in compliance.
  • Perform QC, calibration checks, stability checks, and required maintenance on instruments, reagents, assays, and techniques.

13. Technical Documentation

Technical documentation means any documentation that gives a functional, architectural, and handling description of a technical product or a product in use or development.

Here's how senior documentation specialists use technical documentation:
  • Managed all user and technical documentation for Market Vision financial market data applications, working closely with engineering staff.
  • Served as a Documentation Specialist responsible for the review of Performance/Product Specifications and other written technical documentation.

14. Proofread

Proofreading simply carefully checking your text for possible errors like typographical errors or mistakes in grammar, style, and spelling before it can be published or shared. This is generally known as the very last stage of any writing process when you need to fix minor spelling and punctuation mistakes, typos, formatting issues,


and inconsistencies.

Here's how senior documentation specialists use proofread:
  • Create, format, revise, compare and proofread all documents submitted to the Center including troubleshooting document.
  • Proofread medical reports to point out errors or discrepancies and made necessary corrections as needed.

15. SME

The term ‘small and medium-sized enterprises' is meant to describe businesses of varied sizes who fall below certain limits and targets set by various organizations, such as the World Bank and the UN. SMEs, as they are commonly known, are an important part of any economy and generally, in healthy economies, should vastly outnumber other forms of business, such as multi-level corporations, because they collectively employ more people, pay better, and produce more money.

Here's how senior documentation specialists use sme:
  • Work with SME's, LNO's an Standards Team to better face applications to the Users.
  • Served as stability SME on harmonization teams focused on aligning local stability practices with Pfizer global practices.
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List of senior documentation specialist skills to add to your resume

Senior documentation specialist skills

The most important skills for a senior documentation specialist resume and required skills for a senior documentation specialist to have include:

  • Data Entry
  • Federal Regulations
  • SharePoint
  • SR
  • Training Materials
  • UCC
  • Access Database
  • TMF
  • GMP
  • External Audits
  • FDA
  • QC
  • Technical Documentation
  • Proofread
  • SME
  • Configuration Management
  • QA
  • Adobe Acrobat
  • Visio
  • ISO
  • R
  • Business Processes
  • Version Control
  • PowerPoint
  • Process Improvement
  • User Documentation
  • EDMS
  • User Guides
  • Internal Audit
  • Commercial Loans
  • BOM
  • HTML
  • Intranet
  • Part Numbers
  • Derivative
  • TrackWise
  • PDF
  • RoboHelp
  • Real Estate
  • Windows
  • XML
  • Lotus Notes
  • SQL
  • UAT
  • FrameMaker
  • Isda
  • User Manuals
  • IRS
  • Loan Packages

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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