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Senior executive administrative assistant skills for your resume and career

Updated January 8, 2025
5 min read
Below we've compiled a list of the most critical senior executive administrative assistant skills. We ranked the top skills for senior executive administrative assistants based on the percentage of resumes they appeared on. For example, 11.5% of senior executive administrative assistant resumes contained powerpoint as a skill. Continue reading to find out what skills a senior executive administrative assistant needs to be successful in the workplace.

15 senior executive administrative assistant skills for your resume and career

1. PowerPoint

Here's how senior executive administrative assistants use powerpoint:
  • Compile and prepare PowerPoint presentations for quarterly company meetings, client-based conferences, and various speaking engagements.
  • Prepared/designed PowerPoint presentations upon request, and gathered articles needed to publish the monthly company newsletter.

2. Phone Calls

Phone calls are a wireless or wired connection made over a telephone or a mobile phone between two people. Two parties are involved in a phone call, the caller and the receiver. A caller dials the number of the one he wants to call, and the recipient hears a bell or a tune to which he picks up the call. The call establishes a connection between them through which they can communicate. The voice is converted into signals and is transmitted through wired or wireless technology.

Here's how senior executive administrative assistants use phone calls:
  • Coordinated complex calendars and travel arrangements, drafted correspondence, composed/responded to emails, and screened/filtered heavy volume phone calls.
  • Screened and directed incoming telephone calls and provided adequate ad efficient resolution.

3. Calendar Management

Here's how senior executive administrative assistants use calendar management:
  • Interact with both internal and external executives and assistants to coordinate a variety of meetings and calendar management.
  • Provided administrative and business support to senior executives through all aspects of calendar management.

4. Reservations

Here's how senior executive administrative assistants use reservations:
  • Orchestrated hotel special events and reservations; managed customer relations and provide exemplary to all customers.
  • Arranged domestic travel including airline reservations, ground transportation and accommodations.

5. Provides Administrative Support

Here's how senior executive administrative assistants use provides administrative support:
  • Manage Executive member of management schedule and provides administrative support to alternate management as well as clients.
  • Manage Executive member of management schedule and provides administrative support to alternate management as well as clients.

6. Conference Calls

Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.

Here's how senior executive administrative assistants use conference calls:
  • Coordinated arrangements for internal/external meetings, conference calls; compile and disseminate materials for meetings and calls as required.
  • Managed calendars, organized conference calls, and coordinated domestic and international travel arrangements for executive leaders.

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7. Telephone Calls

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Here's how senior executive administrative assistants use telephone calls:
  • Received and screened communications for the Vice President and Executive Management Council including telephone calls and e-mail messages.
  • Prepared confidential documents, letters and memorandums, answered and returned telephone calls, scheduled appointments and maintained confidential files.

8. Office Equipment

Here's how senior executive administrative assistants use office equipment:
  • Collaborated with site Project Managers on the mobilization and demobilization of project site offices and supplied furniture and office equipment.
  • Renovated filing system, ordered & administered supply inventory and performed office equipment maintenance.

9. Meeting Minutes

Here's how senior executive administrative assistants use meeting minutes:
  • Acted as recording secretary of meeting minutes for Accounting, HR, and IT Departments.
  • Accommodate 9 direct reports to CEO; take meeting minutes, schedule meetings/rooms with Outlook.

10. Administrative Tasks

Here's how senior executive administrative assistants use administrative tasks:
  • Managed all administrative tasks to support management operational functions.
  • Executed administrative tasks and special projects as assigned.

11. Financial Reports

Here's how senior executive administrative assistants use financial reports:
  • Maintained Foundation donor records and generated financial reports.
  • Generate bi-weekly financial reports for Project Managers.

12. Word Processing

Here's how senior executive administrative assistants use word processing:
  • Prepare memos, letters and other documents, using word processing, spreadsheet, database, or presentation software.
  • Advanced word processing, spreadsheets, and presentation skills.

13. Presentation Materials

Here's how senior executive administrative assistants use presentation materials:
  • Prepared presentation materials to assist President and direct reports in meetings and discussions.
  • Prepare seminar presentation materials, publications, and public outreach/marketing materials.

14. Hotel Reservations

Hotel Reservations may be required for clients or high-level management staff members. To make these reservations, the caller must have all necessary information prepared: the client's name, the length of stay, the preferred room (if requested), and any additional amenities that may be requested by the client or guest.

Here's how senior executive administrative assistants use hotel reservations:
  • Coordinate travel itineraries for thoracic surgeons, which includes, reserving air travel, securing hotel reservations and facilitating conference registrations.
  • Scheduled travel for executives to include first class airline reservations/ domestic and international, limousine services, and luxury Hotel Reservations.

15. Event Planning

Here's how senior executive administrative assistants use event planning:
  • Assisted with event planning for organization sponsored events.
  • Facilitated event planning and corporate catering needs.
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List of senior executive administrative assistant skills to add to your resume

Senior executive administrative assistant skills

The most important skills for a senior executive administrative assistant resume and required skills for a senior executive administrative assistant to have include:

  • PowerPoint
  • Phone Calls
  • Calendar Management
  • Reservations
  • Provides Administrative Support
  • Conference Calls
  • Telephone Calls
  • Office Equipment
  • Meeting Minutes
  • Administrative Tasks
  • Financial Reports
  • Word Processing
  • Presentation Materials
  • Hotel Reservations
  • Event Planning
  • Direct Reports
  • Payroll
  • SharePoint
  • Executive Administrative Support
  • Ground Transportation
  • Administrative Assistants
  • Travel Itineraries
  • Confidential Nature
  • Purchase Orders
  • International Travel Arrangements
  • SVP
  • Administrative Functions
  • SR VP
  • Executive Management
  • Executive Support
  • Visio
  • Organizational Charts
  • Confidential Administrative Support
  • Lotus Notes
  • Domestic Travel
  • Office Operations
  • Management Meetings
  • Mail Merge
  • Real Estate
  • EVP
  • Financial Statements
  • Defense Travel System
  • Business Development
  • C-Level
  • Travel Expenses
  • Agenda Preparation
  • Marketing Presentations
  • PeopleSoft
  • A/P
  • External Clients

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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