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Become A Senior Executive Assistant

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Working As A Senior Executive Assistant

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $63,360

    Average Salary

What Does A Senior Executive Assistant Do At L3 Technologies

* This position reports to the Director (Vice President) of Patriot Works.
* Provides simultaneous executive level administrative support to the Director (Vice President) of Patriot Works and several assigned executives.
* Handles sensitive and confidential information in an appropriate manner without exception.
* Serves as primary interface with customers, visitors, and employees in a professional manner.
* Creates regular reports and update internal databases.
* Prepares and updates office procedures.
* Personally takes care of many matters and questions, including answering substantive questions not requiring technical knowledge, but occasionally requiring research and follow up.
* Proactively manages projects/deliverables/due dates – following up with project owners, key stakeholders, and employees as needed to meet assigned due dates successfully.
* Plans, coordinates, and maintains executives' daily schedules by planning and scheduling meetings, teleconferences, and frequent, heavy travel arrangements.
* Maintains a high level of competence in the MS Office program suite.
* Demonstrates both the flexibility and adaptability required to meet the dynamic nature of Advanced Programs’ business and the working styles of the senior team.
* Attends meetings and prepares minutes.
* Maintains a professional environment through personal conduct in the Executive area and phone interactions.
* Manages incoming and outgoing telephone calls, mail, and faxes.
* Assists all visitors, as needed.
* May coordinate with other Executive Assistants and Administrative Staff to cover the area that is unavailable due to illness, vacation or other special circumstances.
* May cover the front desk as required.
* Develops & composes correspondence, reports, and presentations as requested.
* Maintains confidential files and records.
* Occasional travel coordination support after hours and on weekends.
* Occasional travel.
* Qualifications

What Does A Senior Executive Assistant Do At Aegis Therapies

* Performs detailed analysis and prepares moderately complex reports
* Coordinate projects of moderate scope (e.g. gather data for board reports; business updates or assist in preparation of BOD reports).
* Prepare presentations including some creation of original content
* Represents executives in meetings or events
* Answer simple to moderately complex questions based on the knowledge of executive’s position, department policies, etc.
* Coordinates workflow of other administrative employees to ensure efficiency
* Responsible for training of new administrative employees
* Relieve management of administrative detail on projects

What Does A Senior Executive Assistant Do At Santander Bank, Na

* Acts as the point of contact between the Chief Executive Officer and other executives, employees and customers.
* Monitors phone, takes messages, screens and directs calls as appropriate.
* Takes ownership of inquiries, providing explanations and instructions.
* Provides heavy calendar management; coordinates and maintains the CEO’s business meetings, appointments, and events.
* Arranges meetings, teleconferences, telepresence conferences, and events.
* Coordinates all domestic and international travel; airline flights, hotel rooms and ground transportation services, merging the details into seamless itinerary.
* Prepare business documents including correspondence, presentations, expense reports, and other written communications.
* Reviews and prioritizes correspondence; creates and maintains filing systems for documents and records and monitors efficacy.
* Copies/collates complex materials

What Does A Senior Executive Assistant Do At Land O' Lakes

* Meeting and event scheduling and coordination and executing project plans
* Creating monthly anniversary letters and other routine correspondence
* Provide professional phone coverage
* Travel coordination, processing invoices and expense reports
* Document and presentation design and development, and a variety of other special assignments
* Providing back-up support to other executive administrative team members

What Does A Senior Executive Assistant Do At Conduent

* Performs one or more of the following:
* Provides advanced and diversified administrative support to an officer of the company or to the head of a large business unit
* Assists the executive in the performance of his/her job duties
* On behalf of the executive, may respond independently to inquiries on matters of significance or direct those inquiries to other staff as needed
* Interacts with other internal and external executives; liaison between business unit heads and others within and outside the organization
* May organize programs, events or conferences by arranging facilities and caterers, coordinating speakers and controlling event budget
* Prepares reports and complex presentations; screens telephone calls; handles visitors; manages the executive’s calendar and coordinates appointments & meetings; arranges complex and detailed travel plans and itineraries, etc.
* May utilize the assistance of a lower level assistant on projects or events
* Maintains confidentiality of all corporate, personnel and research matters
* All other duties as assigned
* Conduent is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, gender expression, sex/gender, marital status, sexual orientation, physical or mental disability, medical condition, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law.
* People with disabilities who need a reasonable accommodation to apply for or compete for employment with Conduent may request such accommodation(s) by clicking on the following link, completing the accommodation request form, and submitting the request by using the "Submit" button at the bottom of the form.
* For those using Google Chrome or Mozilla Firefox please download the form first: click here to access or download the form

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How To Become A Senior Executive Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Senior Executive Assistant jobs

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Senior Executive Assistant Career Paths

Senior Executive Assistant
Assistant To Vice President Office Manager Operations Manager
Branch Manager
6 Yearsyrs
Executive Assistant To President President/Chief Executive Officer Business Developer
Chief Executive Officer
8 Yearsyrs
Program Manager Marketing Manager Marketing Director
Director Of Communications And Marketing
9 Yearsyrs
Executive Assistant/Office Manager Human Resources Coordinator
Director Of Human Resources
10 Yearsyrs
Project Manager Program Manager General Manager
District Manager
7 Yearsyrs
Operations Manager General Manager Account Executive
District Sales Manager
7 Yearsyrs
Executive Administrator Project Manager General Manager
Food Service Director
9 Yearsyrs
Project Coordinator Project Manager Program Manager
General Manager
7 Yearsyrs
Executive Assistant To President Human Resources Coordinator
Human Resources Business Partner
10 Yearsyrs
Project Coordinator Business Analyst Product Manager
Marketing Director
7 Yearsyrs
President/Chief Executive Officer Business Developer Marketing/Business Development
Marketing Manager
6 Yearsyrs
Operations Manager Branch Manager Account Executive
Office Manager
5 Yearsyrs
Chief Executive Officer Management Consultant Senior Manager
Operations Director
9 Yearsyrs
Executive Assistant/Office Manager Chief Executive Officer Specialist
Operations Manager
7 Yearsyrs
Program Manager Human Resources Generalist Benefits Manager
Payroll Manager
7 Yearsyrs
Project Manager Construction Manager Operations Manager
President Of Operations
11 Yearsyrs
Assistant To Vice President Executive Assistant To President Human Resources Coordinator
Senior Human Resources Generalist
7 Yearsyrs
Executive Administrator Project Coordinator Operations Manager
Senior Operations Manager
9 Yearsyrs
Chief Executive Officer Adjunct Professor
Senior Project Manager
12 Yearsyrs
President/Chief Executive Officer Adjunct Professor Senior Project Manager
Vice President And Manager
10 Yearsyrs
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Senior Executive Assistant Demographics

Gender

  • Female

    84.2%
  • Male

    13.0%
  • Unknown

    2.7%

Ethnicity

  • White

    79.9%
  • Hispanic or Latino

    11.1%
  • Asian

    6.4%
  • Unknown

    1.9%
  • Black or African American

    0.7%
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Languages Spoken

  • Spanish

    42.8%
  • French

    11.9%
  • Italian

    10.0%
  • German

    6.0%
  • Portuguese

    5.5%
  • Arabic

    3.5%
  • Chinese

    3.0%
  • Hindi

    2.5%
  • Japanese

    2.5%
  • Russian

    2.0%
  • Mandarin

    1.5%
  • Korean

    1.5%
  • Cantonese

    1.5%
  • Urdu

    1.5%
  • Bengali

    1.0%
  • Filipino

    1.0%
  • Polish

    1.0%
  • Cherokee

    0.5%
  • Romanian

    0.5%
  • Sanskrit

    0.5%
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Senior Executive Assistant

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Senior Executive Assistant Education

Senior Executive Assistant

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Top Skills for A Senior Executive Assistant

FinancialReportsPowerpointDataEntryComplianceHeavyCalendarManagementConferenceCallsAdministrativeAssistantsSpecialProjectsSROfficeSuppliesCustomerServiceCompanyPoliciesSpecialEventsPhoneCallsDirectReportsExecutiveSupportMeetingMinutesSchedulingMeetingsCounselBoardMeetings

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Top Senior Executive Assistant Skills

  1. Financial Reports
  2. Powerpoint
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Compiled & analyzed monthly financial data for monthly financial reports.
  • Create PowerPoint presentations for executive meetings and Excel spreadsheets to track metrics throughout the supply chain organization.
  • Worked with computer programs such as Microsoft Word, Excel, Outlook and Google Calendar for scheduling appointments and data entry.
  • Processed checks for campaign contributions; track primary and general contribution limits for compliance with Federal Election Committee limitations.
  • Provide heavy calendar management support to Vice President of Oncology and other senior level executives.

Top Senior Executive Assistant Employers