Senior executive assistant jobs near me

CAREER OPPORTUNITY - Executive Assistant with New Leaf Organization in Columbus, OH Are you a highly organized administrative professional with strong interpersonal skills? Are you searching for a career opportunity that is mission focused and highly impactful? If yes, we want to speak with you about our position! As the Executive Assistant for New Leaf Organization, you will play a pivotal role in the organization by serving as the first point of contact and providing administrative support to various projects and teams. You will assist and coordinate office activities and operations while providing a high-level of administrative support to management. You will provide support by doing tasks in areas including, reception, data entry, record keeping, administrative support and project assistance. We Offer: Pay range $55-65K/ year, plus competitive benefits To be successful in this role, you must be a friendly, professional, and organized individual who can multi-task and handle a range of responsibilities with efficiency and a customer-centric approach. Other requirements include: Associate's degree in related field or equivalent experience preferred Proven experience in a similar receptionist/administrative role Strong communication and interpersonal skills Detail-oriented with ability to multitask and prioritize tasks Experience with drafting, formatting, proofreading, and editing documents, reports, presentations, and other materials. Maintain departmental files, including spreadsheets, correspondence, historical records, and other official documents Pleasant and professional demeanor with a customer service mindset Flexibility and ability to work occasional evenings or weekends Proficiency with Microsoft Office 365 - Word, Excel, PowerPoint, Outlook, Google Suite, and Apple Products The New Leaf Organization is a non-profit Community Management Organization whose mission is to play a major role in the revitalization of the communities it serves by offering an educational option to those at risk of not graduating high school. Our goal is to work cooperatively with local businesses and organizations to revitalize the educational and economic needs in each community. In doing so, we will offer not only the ability for students at risk of not graduating high school to earn a diploma, but to offer work readiness and college preparedness skills for continued growth. This type of human capital investment creates a sustainable workforce for local communities, the United States, and global markets. If you're ready to join a growing company with exciting opportunities to make an impact in your community, apply online at *************************** or email **********************. Be a part of this growing team! EEO/M/F/D/V. No third-party applications please.

We're Hiring: Real Estate Team Administrator Full-Time | Remote Work* (Twin Cities-based) | Competitive Pay Are you a highly organized, detail-oriented professional who thrives in a fast-paced environment? Do you love supporting a high-performing team and ensuring everything runs smoothly behind the scenes? Then look no further. We're looking for a Team Administrator to join our dynamic real estate team and be the backbone of our daily operations! What You'll Do: Administrative Duties ● Oversee all aspects of the administration of the lead agents' business. ● Manage schedules, appointments, and team calendars. ● Maintain lead agents' financial systems, P&L statements, bill payment, budgets, bank accounts, and business credit cards. ● Coordinate communication between clients, agents, and vendors. ● Maintain the team's CRM and transaction management systems ● Assist with social media, database marketing, and team events/trainings/meetings ● Keep the team organized and efficient - and have fun while doing it! ● Executive Assistant to Managing Partners, including travel booking ● Supervising other admin staff, if applicable, to include virtual assistants Marketing Duties ● Manage and update on the Team's website and blog(s) ● Manage Lead Agents' social media presence to include Facebook, Linkedin, Snapchat, Instagram, and NextDoor. ● Track and coordinate all inbound leads from websites, social media and other online platforms. ● Coordinate all client and vendor appreciation events. ● Actively identify, contact and set appointments with Assisted Living Facilities that may be interested in establishing a referral relationship with the team. ● Actively identify, contact and set appointments with Residential Builders who may be interested in being represented by the team. Minimum Requirements: ● Excellent verbal and written communication skills ● Good decision-making skills ● Strong interpersonal skills ● Strong organizational skills ● Excellent multitasking skills and the ability to perform efficiently and effectively under pressure ● Several years of professional work experience in related field/position ● High School Diploma/GED ● Able to work the vast majority of time remotely. Must be a full-time Minnesota resident who resides in the Twin City metro area. Preferred Qualifications: ● Post Secondary Education ● Prior experience as a real estate team administrator ● Strong familiarity with Followup Boss, Realscout, and CTE ____________________________________________________________________________ Why Join Us? ● We are a FUN team that prioritizes support for clients, agents and staff. ● Opportunity to grow with a top-producing real estate group ● Competitive salary + potential bonuses ● Opportunity to participate in the Team's fix and flip syndication ● Paid time off, flexible scheduling options, and more How to Apply: Send your resume and a short note telling us why you're a great fit to ********************** Make a difference. Keep us organized. Help us grow. We can't wait to meet our next superstar team admin!

* *PLEASE NOTE: Client requires total assistance with hygiene needs.** 16 HOURS/ WEEK SATURDAY AND SUNDAY ONLY 8AM - 4PM Agape Care LLC is looking for RELIABLE, caring and dedicated individuals to care for consumers with developmental disabilities. Job duties include but not limited to: assisting clients with daily living skills, light housekeeping, and completing daily documentation. ---------------------------------------------------------------------------------------------- CPR/ 1st Aid - REQUIRED (CAN BE OBTAINED AFTER EMPLOYMENT) DODD training - REQUIRED (CAN BE OBTAINED AFTER EMPLOYMENT) Medication Administration Certification 1- REQUIRED (CAN BE OBTAINED AFTER EMPLOYMENT) _______________________________________________________________________ Job Type: Part-time Pay: $17.00 per hour Expected hours: 16 per week Benefits: Employee discount Paid orientation Paid training Schedule: 8 hour shift Day shift Every weekend Holidays Weekends only Work Location: In personnt

Executive Assistant to Director of Advancement, Prestigious Private School, Westchester County, NY A prominent private school, (Pre-K-12th) is looking for an Executive Assistant to support and be the “right hand” to the Director of Advancement (Fundraising). This is an in-person position, 5 days at the school, 8AM-4PM with some remote flexibility in the Summer. This is an ideal opportunity for someone that may want to pivot from a financial type firm for a different quality of life. The qualities most sought after for the role is maturity to follow-through on projects as well as seamlessly supporting the Director, acting on her behalf, and communicating with donors, board members and staff with a high touch” mentality and diplomacy. ABOUT THE JOB: ● Manag the Director's' complex calendar, prioritizing and understanding shifting priorities. ● Manage travel arrangements with detailed itineraries. ● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on her behalf ● Help prepare Director for Board of Directors meetings ● Prepare Director for donor meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with her direct reports Hours, 8AM-4PM, Mon-Fri with flexibility over the summer to work remotely Base Salary, Comprehensive Health Benefits, Free breakfast, lunch. Generous vacation schedule; Staff off between Christmas and New Years, Winter and Spring Break vacations and 4 weeks off in the Summer. About You: A minimum of 3 years of experience as an Executive Assistant supporting a busy high- level executive; an interest in fundraising a PLUS Bachelor's Degree Strong interpersonal skills to interface with donors, parents and internal stakeholders with a team attitude and diplomacy Want to be a trusted confident to the Director and handle confidential information with discretion Very detail oriented with the ability to change gears quickly Excellent Microsoft Office Suite skills, Google Workplace skills; very tech savvy and not afraid data Excellent written and verbal communication skills Anticipatory thinker with high intellectual bandwidth; a problem solver and results-oriented Engaging, war and polished demeanor and a true team player An interest in education or fundraising a PLUS

Marzetti is looking for a contract( to possible permanent) Executive Administrative Assistant to serve as a strategic partner to the Chief Supply Chain Officer (CSCO) and Supply Chain Leadership Team (SCLT) in advancing Marzetti's Supply Chain priorities. This position provides high-level administrative and project coordination support, ensuring alignment, efficiency, and proactive communication across key meetings, events, and deliverables. The successful candidate will bring strong organizational and communication skills, exceptional attention to detail, and the ability to manage complex calendars, presentations, and stakeholder communications in a fast-paced environment. This role goes beyond coordination and scheduling - it functions as a strategic partner in advancing Marzetti's Supply Chain priorities through proactive planning, communication excellence, and seamless leadership support. If you are passionate about supporting business leaders and their teams, we would love to hear from you. This is an exciting time to join an organization whose mission is to “nourish growth in all we do” at the Better Food Company. Key Responsibilities: Executive & Administrative Support Manage the CSCO's calendar, appointments, and schedules, proactively anticipating needs and resolving conflicts in partnership with all functional partners. Act as the primary liaison for the CSCO and SCLT with internal partners (HR, Finance, Operations, Communications) and external stakeholders, ensuring seamless coordination and professional representation of the Supply Chain function. Handle incoming and outgoing communications, ensuring timely follow-up and prioritization of key messages. Coordinate travel, accommodations, and itineraries for the CSCO and SCLT when necessary. Maintain and organize electronic files, correspondence, and documentation on Teams, SharePoint and other platforms. Prepare and reconcile expense reports for leaders, manage and process any designated SC POs, monitor cost-tracking for meetings/events to ensure cost control and billing accuracy. Exercise the utmost discretion when handling sensitive or confidential information. Meeting & Event Coordination Weekly Supply Chain Leadership Team (SCLT) Staff Meetings: Own end-to-end meeting management, including creation and distribution of agendas, scheduling, and coordination of presenters or topics. Capture key discussion points and action items, track progress, and ensure follow-up with owners ahead of subsequent meetings. Maintain a consistent, structured agenda format that aligns with Supply Chain priorities and recurring business updates. Partner closely with the CSCO to identify and prioritize discussion topics, ensuring meetings are focused, productive, and outcome driven. Supply Chain Town Halls (Quarterly): Coordinate with the Corporate Communications team to align timing with MLT Town Halls. Schedule Supply Chain Town Halls with the appropriate attendees and ensure timing is post MLT Town Halls. Create and maintain Teams folders and deck templates; follow up with SCLT members for content updates. Collaborate with the CSCO and Communications Leader to refine messaging and ensure clear, consistent communication. Supply Chain Extended Staff Meetings: Confirm dates, finalize attendee lists, and coordinate logistics in partnership with the CSCO and SCLT. Develop the agenda, distribute invitations and pre-work materials Manage all on-site support including meals, meeting arrangements, session supplies, etc. Supply Chain Leadership Team Off-Sites: Schedule and coordinate logistics (meeting invites, room setup, meals, A/V support). Support agenda and materials preparation to enable productive discussions. Track and manage all follow items partnering with appropriate action owners. Presentation & Communication Support Create, edit, and format PowerPoint decks, correspondence, and reports with exceptional attention to detail and visual quality. Support coordination activities with the CSCO and SCLT to develop high-quality content for Board and leadership reviews, including ensuring accuracy, consistency, and timely delivery. Prepare “shell” decks for recurring meetings and track content submissions and updates. Serve as point of coordination for any and all key meetings, maintaining timelines, folders, and version control on Teams. Calendar and Milestone Management Maintain a master calendar of key Supply Chain milestones and share updates with the SCLT during staff meetings (e.g., Town Halls, Board dates, MBRs, off-sites, TOR reviews). Monitor deadlines and ensure pre-meetings, reviews, and deliverables are proactively scheduled. Cross-Functional and Special Projects Partner with internal stakeholders (HR, Finance, Communications, and Operations) to ensure smooth execution of cross-functional Supply Chain initiatives. Support special projects or ad hoc requests to enhance Supply Chain team efficiency and communication. Coordinate onboarding and offboarding processes for SCLT members, ensuring each transition is seamless, well-communicated, and aligned with Marzetti's culture. Partner with HR, IT, and Communications to set up systems access, introductions, and key meetings for new leaders. Qualifications: Associate's degree in Business Administration or related field required; Bachelor's degree preferred. 8+ years of experience supporting senior management and/or executive leaders in a fast-paced corporate environment. Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook); strong Teams and SharePoint capability preferred. Proven experience developing and editing professional presentations and reports. Outstanding organizational skills, attention to detail, and ability to manage multiple priorities under tight deadlines. Exceptional professionalism, interpersonal, and written/verbal communication skills. High level of discretion and ability to handle sensitive information with integrity. Demonstrated initiative, problem-solving skills, and ability to anticipate executive needs. Flexibility to support occasional executive priorities beyond standard business hours; including occasional travel. Successful Profile Focus Client: Anticipates competing priorities and safeguards the CSCO's time, ensuring focus on strategic decisions, critical relationships, and high-impact business initiatives. Strategic Organizer: Anticipates upcoming needs with members of SCLT, proactively manages calendars, and prepares materials that drive business readiness. Collaborative Communicator: Partners seamlessly across leadership teams to ensure alignment and follow-through. Trusted Gatekeeper: Exercise sound judgement and maintain strict confidentiality of sensitive leadership, board and operational information; serve as a trusted advisor to the CSCO on administrative and operational priorities. Presentation Pro: Delivers crisp, accurate, and visually polished materials that reflect Marzetti's professional standards.

About the Role: We are seeking a detail-oriented and organized individual to join our team as an Executive Administrative Assistant with a strong focus on accounting support. This role is ideal for someone who thrives in a remote work environment and is comfortable managing both administrative and financial responsibilities for a fast-paced, technology-driven professional services firm. Key Responsibilities: · Provide administrative support to ensure efficient operation of the remote office. · Update the QuickBooks financial system daily, following generally accepted accounting principles (GAAP). · Create and manage purchase orders and ensure employee time is accurately entered in QuickBooks. · Run bi-weekly payroll using Insperity, and serve as the primary liaison for any payroll-related issues. · Prepare and submit local and state sales and withholding tax reports. · Collaborate with the Accounting team to ensure timely and accurate invoicing. · Follow up with clients regarding invoicing discrepancies and late payments. · Answer and direct phone calls, take messages, and manage professional correspondence. · Schedule and coordinate meetings, manage calendars, and assist with logistics as needed. · Perform data entry, transcribe documents, and maintain organized electronic and hard copy filing systems. · Prepare and edit documents, including memos, reports, and emails. · Maintain and update employee records and assist in compiling internal reports. · Keep internal policies and procedures documentation current and accessible. Qualifications & Experience: · Bachelor's degree in Accounting or a related field is highly preferred. · Proven experience in an administrative support role with financial responsibilities. · Hands-on experience with QuickBooks and Insperity payroll processing is required. · Strong proficiency in Microsoft Office (Word, Outlook, and especially Excel). · Excellent organizational skills with strong attention to detail and accuracy. · Professional communication skills-both written and verbal. · Ability to work independently, prioritize tasks, and meet deadlines in a remote environment. · Experience handling sensitive financial and HR information with discretion. · Experience working for a professional services consultancy-especially in the technology or software sector-is a strong plus. Why Join Us? This is an excellent opportunity to apply your accounting education and administrative skills in a growing technology consulting company. We offer competitive pay, a flexible remote work environment, and a collaborative, mission-driven team culture. To Apply: Please submit your resume and a brief cover letter highlighting your relevant experience-especially with QuickBooks, Insperity, and any work in the technology or professional services space. We look forward to hearing from you!

Storyblok is a headless CMS that enables marketers and developers to create with joy and succeed in the AI-driven content era. It empowers you to deliver structured and consistent content everywhere: websites, apps, AI search, and beyond. Marketers get a visual editor with reusable components, in-context preview, and workflows to launch fast and stay on brand. Developers have freedom to use their favorite frameworks and integrate with anything through the API-first platform. Brands get one source of truth for content that is accurate, flexible, and measurable. Legendary brands like Virgin Media O2, Oatly, and TomTom use Storyblok to make a bigger, faster market impact. It's Joyful Headless™, and it changes everything. WHAT IS IN IT FOR YOU You will be joining a growing company where you can contribute to many “firsts”. Plus these benefits: Monthly remote work stipend (home internet costs, electricity). Home office equipment package right at the start (laptop, keyboard, monitor…) Home office equipment upgrade (furniture, ear plugs …) or membership to a local co-working space after your onboarding Sick leave benefit, parental leave and 25 days of annual leave plus your local national holidays Personal development fund for courses, books, conferences, and material VSOP (Virtual Stock Option Plan) The annual international team-building trip, quarterly and monthly online get-togethers As a fully remote company, with work-life balance at its core, you'll enjoy flexible schedules An international team that loves to have fun at work and works hard together to accomplish shared goals JOB SUMMARY Storyblok is seeking a highly organized and proactive Executive Assistant/Program Manager to support our Chief Revenue Officer (CRO). In this dynamic role, you will be responsible for providing essential administrative support, facilitating the orchestration of sales programs, and contributing to strategic initiatives. Your ability to multitask, prioritize tasks, and build strong relationships will be essential for success in this position. ESSENTIAL JOB FUNCTIONS Executive Support: Manage and coordinate the calendars of the CRO and select members of the sales leadership team, ensuring efficient scheduling across global time zones. Coordinate internal and external meetings, prepare agendas, take meeting notes, and ensure timely follow-up. Triage incoming communications and act as a point of contact for internal and external stakeholders. Handle travel arrangements efficiently, considering factors such as flight schedules and accommodations. Process expenses, handle vendor interactions, and purchase requests as needed. Maintain confidentiality of sensitive information and documents. Go To Market (GTM) Team Operating Cadence: Maintain and update the sales department's operating and events calendar, ensuring alignment with company objectives and priorities. Monitor and report on progress towards key OKRs, identifying potential risks and opportunities. Establish a quarterly cadence for reviewing and setting OKRs, ensuring they are aligned with overall business goals. Programs Support: Track and support execution of strategic engineering programs and initiatives. Coordinate across teams to ensure alignment on priorities, goals, and deadlines. Maintain status dashboards, risk tracking, and progress updates for key projects. Communication & Reporting: Assist in drafting internal communications from the CRO to the GTM organization and the executive team. Help prepare slides, talking points, and materials for engineering leadership meetings, and product all-hands. Support data collection and synthesis for key metrics and reports. Build strong relationships across the product team and other functions to facilitate collaboration. Team Support: Foster a positive and collaborative team environment. Collaborate with our people team to support onboarding and hiring operations. Organize team offsites, leadership meetups, and planning sessions. EDUCATION AND EXPERIENCE Bachelor's preferred. Proven experience as an executive assistant, preferably supporting a C-level executive in a Go To Market org. Strong project management skills and experience managing complex projects. Excellent organizational and time management skills. Advanced proficiency in Office Suite and other productivity tools. Strong communication and interpersonal skills. Ability to work independently and as part of a team. Experience working in a fast-paced, dynamic environment. Knowledge of engineering concepts and industry trends is beneficial. Ability to maintain confidentiality and handle sensitive information with discretion. Strong attention to detail and accuracy. Ability to adapt to changing priorities and work under pressure. A proactive and solutions-oriented mindset. U.S. Base Salary Range: $93,000 - $150,000 At Storyblok, we are committed to equitable compensation and pay transparency. We consider many factors when it comes to compensation, such as the scope of the role, job-related skills, experience, and relevant education or training. Our base salary ranges are determined by job and job level and are benchmarked to relevant location and industry data. The range displayed represents the target US base compensation range within which we are hiring for this role. For some roles Storyblok also offers a competitive commission structure. MENTAL, PHYSICAL AND ENVIRONMENTAL REQUIREMENTS Remote (home) work opportunity or funded by Storyblok co-working space GENERAL TERMS Storyblok has a commitment to diversity and inclusion. We strive to create a hiring environment in which all people feel they are equally respected and valued, irrespective of gender identity or expression, sexual orientation, ethnicity, age, religion, citizenship or any other characteristic. You can find more information about our privacy policy here . All communications regarding job opportunities at Storyblok will come from an official Storyblok employee with an email address ending *****************. We will never redirect you to another portal or another site that is unrelated to our domain (storyblok.com). Here is a sneak peek of Storyblok's Visual Editor If you need an accommodation for any part of the application process, please email ********************************

Company:AHI agilon health, inc.Job Posting Location:Remote - USAJob Title: Sr. Executive Assistant, LegalJob Description: The Executive Assistant to the Chief Legal Officer and Corporate Secretary provides high-level administrative and organizational support to ensure the efficiency and effectiveness of the Chief Legal Officer (CLO) and the departments under her leadership, including Legal and Compliance, Government Affairs, ESG (Environmental, Social, and Governance), Human Resources, and the Office of the Corporate Secretary. This role requires strong judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner to the CLO, coordinating complex schedules, supporting Board and Committee activities, and managing logistics for internal and external meetings. In addition, the role contributes to team engagement and assists with office operations during in-person gatherings, helping foster a professional, collaborative, and inclusive workplace culture. **Considering qualified candidates across US. Key Responsibilities and ExpectationsExecutive & Teams Support Manage the CLO's calendar, including scheduling and rescheduling high-level meetings with executives, external stakeholders, and cross-functional teams, as well as coordinating recurring working sessions to support ongoing initiatives. Partner with other Executive Assistants to coordinate availability for large, multi-stakeholder meetings. Anticipate scheduling needs and adjust calendars proactively to accommodate shifting priorities. Coordinate travel arrangements for the CLO, including booking flights, accommodation, and transportation, and preparing detailed itineraries. Arrange business dinners and external engagements as required. Prepare, submit, and reconcile expense reports on behalf of the CLO. Provide scheduling and administrative support to members of the Legal, Compliance, Government Affairs, ESG, and Human Resources teams, as well as the Office of the Corporate Secretary. Maintain confidentiality and professionalism in handling sensitive legal, personnel, and governance matters. Support cross-functional initiatives by tracking deliverables, coordinating inputs, and ensuring timely follow-up across departments. Partner with Human Resources leadership to assist with employee engagement activities, leadership meetings, and communications logistics. Handle sensitive and confidential information with discretion, ensuring alignment with HR policies, governance standards, and corporate values. Support special HR projects and initiatives as assigned by the CLO. Partner with HR teams to prepare communications, dashboards, and status reports for leadership and the Board. Team Meeting & Event Coordination Plan and execute in-person team meetings and offsites by identifying dates, venues, and accommodations, and negotiating hotel or event contracts as necessary. Oversee logistics for team gatherings, including catering, meeting space setup, and audiovisual support, ensuring all sessions run smoothly and remain on schedule. Coordinate team-building activities and organize thoughtful touches, such as gifts or social events, to enhance engagement and strengthen team culture. Support ESG- and HR-related events or initiatives, including employee engagement sessions, community service activities, and sustainability-related events. Board & Committee Support Collaborate with the Office of the Corporate Secretary to prepare for Board of Directors and Committee meetings, including developing materials calendars, tracking deliverables, and issuing reminders of deadlines. Provide onsite support during Board meetings, partnering with Executive Assistants and office managers to ensure seamless execution. Assist with preparation and distribution of Board and Committee materials, maintaining confidentiality and accuracy at all times. Serve as the lead coordinator for all in-person Board and Committee meetings, managing end-to-end logistics and directing a support team of Executive Assistants to ensure seamless execution. Schedule annual and off-cycle Committee and full Board meetings, including sending calendar holds, distributing formal invitations, and ensuring virtual participation links are included. Coordinate travel, hotel room blocks, and transportation for Directors, including submission of rooming lists and management of accommodations. Partner with internal stakeholders and building management to prepare meeting spaces, including facilities, technology, and audiovisual readiness. Oversee onsite event execution: catering, menu selection, service timing, and maintaining a polished, professional environment throughout the day. Coordinate and confirm restaurant reservations for Board dinners, Executive Leadership Team dinners, and related social events. Serve as the primary liaison between the Board of Directors (and their Executive Assistants) and the Office of the Corporate Secretary for all scheduling, meeting, and logistical needs. Maintain the Board and Committee materials calendar, tracking deadlines, deliverables, and preparatory meetings for presenters. Review attendee lists and agendas to ensure accuracy prior to circulation and update calendar invites as needed. Confirm addresses and assist in coordinating shipment of physical materials, books, and binders to Board Directors and their Executive Assistants. Prepare and update the run of show, review timelines with supporting Executive Assistants, and confirm logistics alignment with meeting agendas. Print and organize final materials, including menus, signage, reserved seating, and Director/Executive Assistant packets. Provide in-person support during high-level meetings held in office, such as Executive Leadership or earnings-related events, by assisting with catering, hospitality, and ensuring the environment is professional and welcoming. Provide general support for office operations, including printing, supply coordination, and guest assistance (e.g., Wi-Fi access, workspace setup). Assist with maintaining comfortable and functional meeting spaces, including audiovisual needs, refreshments, and supplies. Run local errands when necessary to support meetings or visiting guests. Required Qualifications Bachelor's degree Minimum of 10 years of experience overall, with a percentage of that experience spent managing executive(s) in the C-suite. Expert-level competency with the Microsoft Office Suite, including Word, Excel, PowerPoint, Excel and Teams, along with a high comfort level with other virtual meeting tools, such as Zoom, is required. Location: Remote - NYPay Range: $100,000.00 - $122,600.00 Salary range shown is a guideline. Individual compensation packages can vary based on factors unique to each candidate, such as skill set, experience, and qualifications.

Senior Leadership Executive Assistant Division/ Department: Administration Reports To: President and CEO Hours: Varies - based on Supervisor's approval Employment Status: X F.T. FLSA Status: X Non-Exempt P.T. Exempt ECDI is a nonprofit organization, dedicated to serving underserved and underbanked small business owners. Our goal is to assure that every entrepreneur - regardless of where they came from, where they live, their gender or their race - has access to funding and the business mentoring services they need to succeed. We're based in Columbus, with offices in Cleveland, Cincinnati, Akron, Portsmouth, Toledo, and Dayton. For small business clients in Ohio, Kentucky and Indiana, we serve a one-stop resource center. Our Recruiting Process: 20-minute call with recruiter 60-minute video call with panel interview 60-minute on site interview with hiring manager Job offer ECDI is looking for a Senior Leadership Executive Assistant for our Columbus Headquarters The Senior Leadership Executive Assistant reports to the President and supports the offices of the CEO, President, and other C-Suite roles. This position will anticipate the needs of leadership members and help them stay focused on their projects by resolving operational and administrative issues before they arise. The Senior Leadership Executive Assistant will handle a wide range of administrative, organizational, and executive support related responsibilities. They will use discretion, judgment, and knowledge of the organization when dealing with all people related to ECDI. This position sometimes requires forty or more (40+) hours a week and should be available to work extended hours during busy times. This position is a 100% onsite role. The starting annual salary range for this position is $64,000-$75,000. Candidates for this position must be located in the Central Ohio Area. Responsibilities: Scheduling / Coordination Provide day-to-day support for the CEO and President including calendar management and arranging logistics for program travel and meetings, requiring interaction with both internal and external leaders and others to coordinator a variety of complex meetings and events. Maintain calendars and ensure all appointments are up to date. Manage multiple projects with various deadlines; ensure deadlines are met. Assist with event logistical planning and coordination. Follow up with correspondences after external meetings (e.g. thank you notes, meeting notes). Attend and take notes during internal and external meetings and provided to executive team within 48 business hours. Communications: Ensure smooth coordination and communication between management and employees who may be working remotely. Assist with communications, marketing materials, and other information for internal and external audiences related to program activities and fundraising (e.g. calling and setting up connections). Interact with different stakeholders inside and outside the organization via phone, conference calls, and email to gather data and address requests and questions. Provide excellent customer service by addressing inquiries and assisting clients in a professional manner. Maintain confidential information and communication. Prepare written responses to routine enquiries. Administration Support Needs: Provide administrative support, as needed, for other ECDI employees (e.g. scanning documents, mailings, printing documents). Perform Quarterly Board Meeting management, including maintenance of board documentation, preparation of agendas, preparing and distribution of Board Meeting materials, and taking of minutes. Prepare and modify documents including correspondence, legal documents, reports, drafts, memos, and emails. Collect, review, and analyze complex and confidential information; create reports, charts, budgets, and other presentation materials. Develop and maintain an executive task list for Advancement, Marketing, and Development in line with ECDI strategic goals Summarize, prioritize, and research information into a concise and usable format for review. Help leadership team members with various life management tasks, as needed. Obtain and distribute reports to the executive leadership team as needed. Other Responsibilities: Maintain accurate files, documents, and profiles for necessary paper files and in appropriate tracking systems. Maintain a thorough working knowledge of and adhere to all ECDI policies and procedures. Participate in meetings and provide feedback for improvements. Perform other related activities, as required, to ensure department and organizational success. Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skills, and/or abilities required. Knowledge, Skills and Abilities Ability to maintain confidentiality. Comprehensive knowledge of standard office practices, procedures, equipment, and techniques. Computer skills: High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel and MS PowerPoint. Familiarity with CRM software and/or Salesforce, a plus. Experience using meeting technology including audio visual equipment, industry software and web and video conferencing. Education and/or Experience Five or more (5+) years of progressively responsible administrative/office management experience. Experience working in a fast-paced environment required. Experience working in a service-oriented role required. Has a broad knowledge and understanding of how a company operates. Associate's degree in business, finance, or a related field preferred. Special Requirements: Occasional after-hours work and travel required. Other: This position is a 100% onsite role. Must have access to transportation in order to travel to and from the office and to meet with clients. Typically, the employee must be able to remain in a stationary position 50% or more of the time. The person in this position will occasionally move about inside the office to access file cabinets, office machinery, etc., and operate a computer and other office productivity machinery such as a copy machine and computer printer. Positions self to move items up to 15 pounds, such as printer paper boxes across the office as needed. Requests for reasonable accommodations will be considered. Must be able to avoid risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc. Requests for reasonable accommodations will be considered. Benefits ECDI offers a holistic benefits package that reflects how much we value our employees. Benefits include: Healthcare (including qualified dependents) Health Reimbursement Arrangement (HRA) Dental Coverage Vision Coverage Pet Benefits Life Insurance, STD, LTD 401(k) Plan Educational assistance program A generous time off package Take your Birthday off - Its paid! Hybrid Environment (during business hours) ECDI is a Public Service Loan Forgiveness (PSLF) qualified employer. #LI-Onsite

Join Our Team and help us grow at Modus Create! Modus Create is seeking a driven Sr. Executive Assistant to provide exceptional support to three senior executives. This role requires a strategic thinker with a proven track record of managing complex schedules, facilitating high -level communications, and coordinating key initiatives. The ideal candidate will possess outstanding organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. About You: Experience: Senior Executive Assistant Key Responsibilities: Mailbox & Calendar Management: proactively manage complex scheduling across time zones and priorities to optimize executive availability and alignment Travel Management: Oversee domestic and international travel logistics, ensuring seamless itineraries and contingency planning Executive Event Management: lead budgeting, planning, and execution of high-impact events that foster team cohesion and strategic alignment Executive Leadership Meetings: coordinate & support weekly leadership meeting logistics, content flow & action items Strategic Planning Support: Assist executives in strategic planning initiatives, including rhythm of business, presentations, and research to support decision -making processes. Expense Governance: administer expense reporting ensuring adherence to corporate policies and timely reconciliation Executive Recognition & Engagement: facilitate recognition initiatives that reinforce leadership visibility and team morale Qualifications: Experience: Minimum of 7 years of experience as an executive assistant or in a similar role, preferably supporting senior executives Education: Bachelor's degree in business administration, program management, or a related field is preferred. Skills: Consistently demonstrates exceptional organizational and time management abilities to meet deadlines and optimize productivity Proactively identifies and resolves potential obstacles, transforming challenges into opportunities for innovation and continuous improvement Skilled communicator with a strong command of both written and verbal expression across diverse audiences Advanced proficiency in Microsoft Office Suite Thrives in autonomous roles and collaborative team environments, adapting seamlessly to shifting priorities Maintains the highest standards of discretion and confidentiality in handling sensitive information You'll Love Organized and Driven team: Ability to manage multiple priorities and meet tight deadlines. Travel: Flexibility to travel, domestically and internationally, for senior leadership offsites, conferences and other reasons as directed by the leadership team Represent Modus at Events: Support Executives pre and post conferences/events, engaging with clients and other representatives, as needed. Team Culture At Modus, a fast-growing, remote-first company, you'll experience various exciting projects! Here's a taste of what you might do: Giving Back: Be an industry thought leader through opportunities such as blog posts, open source contributions, and event speaking. Travel & connections: Meet fantastic people during our remote meet-ups! It's all about collaboration and fun! Global environment and diversity at its best. Teaching and learning: Work in active teams on internal and external projects, staying up-to-date with the latest technologies. Being a self-starter: Autonomy and proactivity are the keys to succeed at Modus. Client interactions: Represent Modus and our values while connecting directly with our clients, some of the world's biggest brands. Growth: Enjoy comprehensive learning benefits, with access to over 12,000 courses. Your growth is our priority! About us: Founded in 2011, Modus is a global, fully remote team of world-class technologists who thrive in a collaborative, innovative environment. We were fully remote before it was cool! We support organizations on their digital transformation journey through strategic consulting and full lifecycle product development, partnering with industry leaders including Atlassian, GitHub and AWS. Recognized as one of the Inc. 5000 Fastest Growing Private Companies for nine years and a top remote work company by FlexJobs, we have helped some of the world's largest brands deliver powerful digital experiences. We combine boutique expertise with enterprise-scale capabilities. As an award-winning Atlassian partner with a world-class team, we help organize, innovate and solve complex challenges for Fortune 500 companies and beyond, we want to hear from you. Perks of working with us: Remote work with flexible working hours Flexible Time Off/PTO Premium Health Insurance (medical, vision, and dental) Other benefits such as FSA and HSA 401 (k) Modus Global Office Program: for when you want to get out of your home, we offer on-demand access to private offices, meeting rooms, coworking spaces and business lounges in locations in over 120 countries. Employee Referral Program Travel according to client or team needs The chance to work side-by-side with thought leaders in emerging tech Access to more than 12,000 courses with a licensed Coursera account. Possibility to obtain paid certification/courses if they align with company goals and are relevant to the employee's role Additional benefits might apply contingent on your location. At Modus, you'll be part of a vibrant team that values innovation, collaboration, and professional growth. We empower our employees to drive change and make an impact in the technology landscape through top-tier service consultancy.

Description To effectively manage the Executive Office in accordance with Cooperative bylaws, policies, and procedures, while supporting established cooperative strategic priorities and goals. To ensure that Member Annual and Special Meetings are held in accordance with Cooperative bylaws. To ensure that Board of Trustees (“Board”) Meetings are held in accordance with Cooperative bylaws and policies. To ensure that Cooperative records are adequately maintained for both Member and Board meetings in accordance with legal and industry standards. Qualifications and Education Requirements Associate's Degree in Business Administration or related field is desirable. Practical experience may be substituted for college. Seven (7) years of increasingly responsible experience as an assistant to a senior corporate officer, preferably a chief executive officer. Experience in the electric utility industry is highly desirable. Core Competencies : Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional Technical Competencies/Skills : Conversant in “Robert's Rules of Order.” Complex meeting and travel logistics Knowledge and experience regarding various virtual formats (scheduling and managing meetings in Microsoft Teams, Webex, , other platforms; maintaining/overseeing? Board electronic portal BoardEffect and Member electronic portal) Proficiency with Microsoft Office applications and workflow applications such as SharePoint Proficiency with applicable document management and data governance systems and processes Soft Competencies/Skills : Effective verbal/nonverbal, listening and written communications Confidentiality Diplomacy Negotiation Customer Service Oriented Efficiency Organizational Skills Planning Leadership Essential Functions Provides general services, advice, and assistance to the Board, the CEO & General Manager, and the executive team. Works in close coordination with the legal team to facilitate governance responsibilities of the Board, including, but not limited to: Calling and holding of regular or special meetings of the Board, associated Committees, and meetings of the Membership to ensure that all legal requirements are met Attending all Board meetings and committee meetings as appropriate, and all annual and special meetings of the Membership, and drafting or reviewing minutes of all such meetings Ensuring that meeting documents are stored electronically for historical purposes in accordance with internal procedures Assisting the legal team in parliamentarian activities at all meetings attended Reviewing, recommending, and facilitating updates to the corporate documents including Seminole's Articles of Incorporation, its Bylaws, and Board and Corporate Policies Ensuring that all updates are timely communicated to the Board and employees Works closely with the Board officers to facilitate meeting and function responsibilities Manages the required Board Committee rotation process Works closely with the CEO & General Manager, the executive team, and staff to develop and deliver meeting materials to the Board Acts as facilitator for obtaining required Board officer signatures on financial, loan, voting credential, and other documents Coordinates the onboarding process/orientation of new Trustees Provides committee liaison assistance directly to the Executive and Compensation Committees of the Board Manages the Board electronic portal providing accurate and up to date corporate information and event activity Oversees the effective use of and information sharing through the Member electronic portal Manages contracts associated with consultants, facilitators, catering, and external facilities for Board events and executive team meetings and events. Manages and coordinates the scheduling and logistics for a wide variety of meetings and events, both informational and interactional, for varied audiences/participants including the Board, executive team, leadership team, and employees Facilitates, encourages, and models a positive and productive organizational culture that reflects Seminole's values and Core Competencies - Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome Driven, and Professional Works collaboratively across Seminole and provides direct support for all departments as appropriate. Coordinates with the National Rural Electric Cooperative Association (NRECA), the Florida Electric Cooperative Association (FECA), Florida Reliability Coordinating Council (FRCC), Florida Electric Power Coordinating Group (FCG), National G&T Managers Association, Electric Power Research Institute (EPRI), any outside Boards to which the CEO & General Manager is a Director, and Seminole Members on cooperative administrative matters. Prepares and tracks the annual budget supporting the Executive Office and the Board. Manages the maintenance of the files and records of the Executive Office in accordance with Cooperative procedures. Manages a tracking system to ensure compliance of documents requiring Rural Utilities Service notification and/or approval is monitored and maintained. Determines personal educational and informational needs and attends/participates in training and development programs as appropriate. Performs other duties as applicable to the position or as assigned. Physical Requirements Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must have a valid driver's license and be able to maintain an acceptable motor vehicle report. Working conditions Works in Seminole's headquarters office in Tampa, Florida under normal office working conditions. Occasional travel, including out-of-town, overnight travel, is required, as well as work outside of regularly scheduled hours. Remote work as required. “ Disclaimer - Management may modify this job description at any time and may require the performance of additional duties, or modification of physical requirements, with or without advance notice.”

About Us: Fieldguide is establishing a new state of trust for global commerce and capital markets through automating and streamlining the work of assurance and audit practitioners specifically within cybersecurity, privacy, and ESG (Environmental, Social, Governance). Put simply, we build software for the people who enable trust between businesses. We're based in San Francisco, CA, but built as a remote-first company that enables you to do your best work from anywhere. We're backed by top investors including Bessemer Venture Partners, 8VC, Y Combinator, Floodgate, Elad Gil, Justin Kan, Qasar Younis, Eric Ries, and more. We value diversity - in backgrounds and in experiences. We need people from all backgrounds and walks of life to help build the future of audit and advisory. Fieldguide's team is inclusive, driven, humble and supportive. We are deliberate and self-reflective about the kind of team and culture that we are building, seeking teammates that are not only strong in their own aptitudes but care deeply about supporting each other's growth. As an early stage start-up employee, you'll have the opportunity to build out the future of business trust. We make audit practitioners' lives easier by eliminating up to 50% of their work and giving them better work-life balance. If you share our values and enthusiasm for building a great culture and product, you will find a home at Fieldguide. About the Role: Fieldguide is looking for a highly organized and proactive Executive Assistant to support our CEO. In this role, you will ensure the CEO remains focused on the company's top priorities by managing schedules, streamlining operations, and anticipating needs in a fast-paced environment. You will work closely with the CEO and Executive Leadership Team (ELT), coordinating across key initiatives and handling high-impact responsibilities that contribute to the company's success. This is a unique opportunity to take on a critical support role within a high-growth SaaS startup transforming the audit & advisory space, offering exposure to strategic decision-making and operational execution. What You'll Do: Manage the CEO's time with foresight, ensuring alignment with organizational priorities. Build and maintain relationships with key stakeholders, including board members, investors, and external partners. Partner with the Chief of Staff to ensure seamless planning for ELT events and other operational needs. Coordinate logistics for the CEO's travel to customer and prospect visits, events, and conferences, including booking transportation and stay.. Prioritize and prepare the CEO for meetings, such as preparing materials for customer meetings, board discussions, and speaking engagements. Lead logistics and coordination for ELT meetings and offsites, including scheduling and agenda. Own office management tasks, ensuring an efficient and professional workplace environment. Coordinate company-wide meetings, such as All Hands, including scheduling and logistics. About You: 2-5+ years of experience supporting a CEO or equivalent in a high-growth or fast-paced environment, ideally within technology startups. A master of details who can prioritize and execute multiple projects seamlessly. A proactive and dependable partner, adept at anticipating needs and driving solutions with minimal direction. Exceptional verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders at all levels. Thrives in a rapidly evolving environment, embracing change with flexibility and a solutions-oriented mindset. Proficiency in Google Workspace (Docs, Sheets, Calendar) and collaboration tools such as Slack. More about Fieldguide: Fieldguide is a values-based company. Our values are: Fearless - Inspire & break down seemingly impossible walls. Fast - Launch fast with excellence, iterate to perfection. Lovable - Deliver happiness & 11 star experiences. Owners - Execute & run the business with ownership. Win-win - Create mutual value & earn trust for life. Inclusive - Scale the best ideas with inclusive teams. Some of our benefits include: Competitive compensation packages with meaningful ownership Unlimited PTO 401k Wellness benefits, including a bundle of free therapy sessions Technology & Work from Home reimbursement Flexible work schedules

Job Details Fully Remote Full Time ExecutiveDescription ***This is a remote role from Utah. Only candidates based in Utah will be considered. *** As an Executive Assistant for Bamboo Insurance, you will play a pivotal role in supporting the CEO and ensuring the efficient operation of the company's executive office. This role combines administrative and personal assistant responsibilities, requiring strong organizational skills, attention to detail, and the ability to handle a wide range of tasks. This position offers the opportunity to work closely with the CEO of Bamboo Insurance, providing valuable support in a dynamic and growing insurance company. The successful candidate will play a crucial role in helping the CEO manage their responsibilities and ensure the smooth functioning of the executive office. Duties/Responsibilities: · Executive Support: - Act as the primary point of contact for the CEO, managing their calendar, travel, scheduling appointments, and arranging meetings. - Prepare and edit correspondence, reports, and presentations for the CEO. - Screen and prioritize incoming requests for the CEO, ensuring that important matters are addressed promptly. - Assist in preparing for meetings, including gathering relevant documents and information. · Personal Assistant Support - Assist the CEO with select personal tasks to ensure they can focus on strategic business matters, including managing personal appointments, reservations, and scheduling. - Handle occasional personal errands such as gift purchasing, shipping, or event preparation. - Support planning and coordination of personal travel, including occasional family arrangements and special events. - Manage select personal expenses and track reimbursements where needed. - Maintain discretion and confidentiality in handling personal matters at all times. · Travel Arrangements: - Arrange travel itineraries, flights, accommodations, and transportation for the CEO. - Handle travel-related expenses, reimbursements, and expense reporting. · Communication and Coordination: - Serve as a liaison between the CEO and other team members, departments, and external stakeholders. - Coordinate and communicate information effectively within the organization. · Confidentiality: - Handle sensitive information and maintain strict confidentiality. · Other duties as assigned. Required Skills/Abilities: · Exceptional organizational and time-management skills. · Strong written and verbal communication abilities. · Discretion and the ability to handle confidential information. · Excellent problem-solving skills and a proactive mindset. · Strong interpersonal skills and the ability to work effectively with individuals at all levels. · Flexibility and adaptability to handle a dynamic and fast-paced work environment. · Ability to establish rapport, credibility, trust, and positive relationships with various stakeholders both internally and externally, including those working remotely. · Ability to effectively plan and prioritize work activities. · Attention to detail in work product. Required Education and Experience: · Bachelor's degree or equivalent work experience. · At least 3 years' related experience required. · Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. · Proven experience as an executive assistant or office manager, preferable in a corporate setting. Preferred Requirements: · Five or more years of related experience. · Experience working in the insurance industry is a plus. Physical Requirements: · Prolonged periods of sitting at a desk and working on a computer. Salary: Starting at $70,000 annually. Candidate's skills, experience and abilities will be taken into consideration for final offer. Bamboo is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations.

Orca's vision is to build a financial system that puts people first. We envision a future where the majority of global financial transactions are driven by CLAMMs and other Decentralized Finance (DeFi) products. Our ambition reaches beyond becoming the leading provider of financial primitives in crypto-we aim to reshape the foundation of finance itself. We are building the next NASDAQ. If you are someone who is tired of just working another job and wants to build something meaningful, then we invite you to join our team. This is a highly visible role reporting directly to the CEO, with flexibility to support other members of the leadership team. We're seeking someone eager to grow, yet humble and willing to roll up their sleeves for any task-big or small. The EA will keep the CEO and leadership team organized, ensure priorities move forward, and provide leverage on both day-to-day tasks and strategic projects. What You'll Do Executive Support: Attend key meetings, take detailed notes, track action items, and ensure follow-through. Manage the CEO's calendar and priorities. Stakeholder Coordination: Act as the CEO's liaison with internal teams and external partners, ensuring clear communication and progress on priorities. Special Projects: Support or lead ad hoc projects spanning operations, legal, or product. Decision Support: Provide insights, research, and recommendations to help inform leadership decisions. Process Improvement: Identify opportunities to streamline workflows and improve efficiency across the CEO's office. What You'll Bring Detail-Oriented: Exceptional organizational skills with the ability to manage multiple priorities. Proactive & Humble: A self-starter who takes initiative, owns outcomes, and is comfortable handling administrative tasks. Strong Communicator: Clear and effective in written and verbal communication, across all levels of the company. Discretion & Integrity: Trusted to handle sensitive and confidential information responsibly. Crypto knowledge: Familiarity with crypto and the Solana ecosystem Preferred Qualifications Bachelor's degree in Business or a related field. 1-3 years of experience in an executive assistant, operations, or similar support role. Previous experience at a tech or software company. What Orca offers Salary: 60,000 - 70,000 USDC (Range for US employees) Token allocation: 10,000 - 20,000 ORCA over 4 years (Range for US employees) Flexible work schedule. Home office stipend. Wellness stipend. Option to work remotely or from Orca's office in New York City. Paid subscriptions to GitHub Copilot, ChatGPT, or other tools that make you more productive. Our Hiring Process We like to be transparent and efficient. We move fast, and this process will be short and intense. We believe this process gives candidates the best experience in getting decisions quickly instead of long, drawn out interview rounds that last weeks. Initial Screen (30 min) This will be a conversation with Isaac, our COO. It's for us to get an understanding of your experiences and test your knowledge of Solana and DeFi. It is also an opportunity for you to learn about Orca's history, present status, and its bright future. Hiring Manager Interview (60 min) Tmoc (CEO & Hiring Manager) will do a deep dive on the ecosystem and role. Panel Interviews (60 min each) This round will be with Bella (Ops) and Tags (CTO). Our stack Rust, Timescale, Postgres Next.js, Typescript, Zustand, Tailwind Solana's Geyser plugin, Yellowstone gRPC Solana smart contracts using Anchor Terraform, AWS ECS, Datadog, Vercel GitHub, Linear, Notion, Slack About: ********************* Twitter: ********************* Discord: *********************** Podcast: *********************** Orca is an equal opportunity employer.

Executive Assistant and Coordinator The Executive Assistant and Coordinator position offers an exciting opportunity for a detail-oriented, strategic, and collaborative individual to support the Managing Director of Development. This person must be a superior communicator who can proactively anticipate needs, thrive in a fast-paced, entrepreneurial environment that is results-driven and community-oriented. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among competing priorities. In addition to managing daily administrative functions, this individual will play a key role in coordinating and driving projects forward-ensuring timelines, deliverables, and communication flow smoothly across internal and external stakeholders. The Executive Assistant and Project Coordinator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Key Responsibilities: Executive Support: Provide proactive and responsive administrative support to the Managing Director of Development. Manage business email and calendar, including scheduling and prioritizing meetings, conference calls, travel, and events. Prepare, edit, and proofread correspondence, presentations, reports, and other written materials. Manage meeting logistics, including agendas, presentations, materials, note-taking, and follow-up action tracking. Prepare monthly expense reports and reconcile receipts with accuracy. Maintain confidentiality while supporting high-level strategic and operational initiatives. Perform a variety of professional administrative tasks, including booking appointments, managing logistics, and conducting research. Project Coordination: Serve as a liaison and coordination point for projects within the Development team and cross-functional initiatives. Track and manage project timelines, milestones, and deliverables, ensuring accountability and proactive follow-up on next steps. Coordinate internal resources and external partners to ensure project objectives and deadlines are met. Support document and data organization for active projects, including contracts, budgets, schedules, and communications. Collaborate with team members to streamline workflows, identify process improvements, and enhance communication across departments. Job Requirements: Strong attention to detail, process orientation, and general administrative skills. 3-5 + years of experience supporting c-suite level executives, ideally in private equity, real estate, or hospitality industries. Strong interpersonal skills and ability to interact and communicate effectively throughout the organization as well as with external relationships with poise and tact. Ability to maintain a positive attitude and composure while working in a fast-paced environment requiring constant adjustment and reprioritization. Knowledge of or ability to learn a variety of computer software applications, including the Microsoft Office suite (particularly, Word, Excel, and PowerPoint, Profit.co) as well as other software applications. Strong drive and ability to pivot quickly in a rapidly changing environment. Work well in teams with a roll-up-the-sleeves attitude and a general inclination to help where needed. Must operate with a high level of discretion and maintain confidentiality.

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide comprehensive support to our CEO and ensure smooth day-to-day operations across the company. This individual will play a critical role in managing travel logistics, office operations, reimbursements, scheduling, and company events, while also assisting with various ad-hoc projects. The ideal candidate thrives in a dynamic environment, acts with a strong sense of urgency, and consistently demonstrates exceptional resourcefulness and professionalism. Key Responsibilities Executive Support * Manage and maintain the CEO's complex and dynamic calendar, prioritizing meetings and ensuring optimal time management. * Anticipate needs and proactively resolve scheduling conflicts or logistical issues. * Coordinate communications and act as a liaison between the CEO and internal/external stakeholders. * Support preparation for meetings, presentations, and follow-up actions. Travel & Expense Management * Plan and coordinate detailed domestic and international travel itineraries, including flights, accommodations, transportation, and meeting logistics. * Manage reimbursement processes and credit card reconciliations with accuracy and timeliness. Office & Operations Management * Oversee day-to-day office operations to maintain an efficient and positive workplace environment. * Manage vendor relationships, office supplies, and equipment maintenance. * Support onboarding logistics and workspace setup for new employees. Event Coordination & Special Projects * Plan and execute company-wide events, retreats, offsites, and team celebrations. * Assist with internal initiatives and small ad-hoc projects as assigned by leadership. * Partner cross-functionally to ensure successful execution of key organizational priorities. Key Qualities & Competencies * Detail-Oriented: Maintains precision and accuracy across all tasks; anticipates needs and catches errors before they occur. * Proactive: Anticipates challenges, identifies opportunities for improvement, and takes initiative without waiting for direction. * Sense of Urgency: Operates efficiently under pressure and meets deadlines in fast-paced, evolving environments. * Resourceful: Finds creative solutions, adapts quickly, and navigates ambiguity with confidence and professionalism. * Professionalism: Maintains discretion with confidential information and represents the company with poise. * Strong Communication: Excellent written and verbal communication skills, with the ability to interact effectively at all organizational levels. Qualifications * 3+ years of experience as an Executive Assistant, ideally supporting C-level executives. * Proven experience with calendar management, travel logistics, and event planning. * Strong proficiency in Google Workspace (Docs, Sheets, Calendar), Slack, and project management tools. * Bachelor's degree preferred or equivalent professional experience. * 100% health care coverage for Employee * 401K with company matching * Dental & Vision * Parental Leave * Subsidized gym membership * Remote work stipend * Annual team offsite A reasonable estimate of OTE for this position is between $65k - $80k USD. This compensation range is specific to the United States and it incorporates many factors including but not limited to an applicant's skills and prior relevant experience and training; licensures, degrees, and certifications; specific geographic location; internal equity; internal pay ranges; and market data/range parameters. SchooLinks is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Our Company Changing the world through digital experiences is what Gainwell's all about. We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experiences! Were passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. Were on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The Opportunity We are seeking an Administrative Assistant to support several Sr. Directors within the Product Specialist organization. The successful candidate will have extreme attention to detail, the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible under pressure. A positive attitude and excellent communication skills are a must! What youll do: Daily administrative and business support for Sr. Directors on the Product Specialist team Heavy calendar management (Outlook) and extensive scheduling with both internal and external stakeholders Attend key meetings, take notes and circulate follow-up as necessary Arrange associated business travel and submit expense reports Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects Ability to travel occasionally to provide on-site support at events/conferences Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed Continually improve the administrative process for greater efficiency What you'll need to succeed: 5+ years of experience in coordination, administrative, or operations capacity Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality Expert knowledge of computer technology, including MS Office Demonstrated ability to quickly turn around projects with polish and accuracy Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment Work effectively with minimal direction, take initiative, and follow through Proven ability to assess and prioritize conflicting demands Must handle confidential information with integrity and exercise discretion Highly organized with strong communication and writing skills Eagerness to network with other Executive Assistants at Gainwell and cooperate as a worldwide team Ability to work well with all levels of management, staff, and outside contact

About Us: Headquartered in St. Louis, MO, USA, Afinitas is the global market leader for pipe and precast concrete equipment, forming systems and concrete accessories used to build the world's critical transportation, water and utility infrastructure systems. Afinitas is known for the innovative technologies and services it provides through its trusted HawkeyePedershaab, BFS, New Hampton Metal Fab and other well-known brands, which customers have relied upon for decades. Afinitas is a part of BW Forsyth Partners, LLC, the investment arm of Barry-Wehmiller, a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world. Job Description: JOB SUMMARY The Executive Assistant & Internal Communications Coordinator will support the needs of a remote based CEO and the HQ executive team, working closely with various functional teams on internal communication development and deployment, industry and company event coordination and execution, and other internal program support. The ideal candidate will have the ability to write and edit professional, polished, error-free communications in a timely fashion, with a keen awareness of audience and purpose. ESSENTIAL FUNCTIONS & RESPONSIBLITIES Manage the monthly creation, translation and distribution of the company newsletter; source stories and develop creative content to illustrate and bring to life company culture and values, along with highlighting People and Culture efforts Ensure the development of clear, concise, compelling, and error-free communications and collateral with an understanding of employee needs and company/culture tone of voice Support the creation, updating and placement of content on the Afinitas intranet site to ensure a simple, clean and engaging experience for team members and leaders Partner with People and IT teams to ensure Brite Sign technology is utilized as a tool to provide branded and timely dissemination of internal communication, creating templates for site focused content and acting as corporate administrator of the software. Manage internal branding program through development, procurement, distribution, and financial tracking of branded collateral Centralize the planning and coordination of Afinitas service and recognition programs to create a highly organized and culturally aligned experience Calendar management for Chief Executive Officer, including maintaining an executive calendar of core business planning and industry events Plan and coordinate key internal and external events for executive leadership team (i.e. customer trips, offsite executive meetings, holiday parties, business update meetings, team building activities) Schedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels) for Chief Executive Officer Welcome candidates, customers and guests, providing a warm, red-carpet experience Assist in onboarding new team members in the St. Louis office Shipping (FedEx, UPS) of various documents, collateral, marketing materials, IT equipment to support CEO and HQ office needs Field calls and forward requests to appropriate team members where necessary Work closely with other Executive and Administrative Assistants within the organization on collaborative projects Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate Note: the duties and responsibilities described above are not exhaustive and additional assignments, duties, or responsibilities may be required with this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Afinitas in its sole discretion. QUALIFICATIONS Associates Degree in Business, Communications, Marketing, English or other related field, preferred Previous executive experience from a similar profession/corporate background 2+ years of related communications support experience Ability to work with confidential materials and quickly build trust among key stakeholders Excellent organizational skills and attention to detail Ability to manage multiple tasks simultaneously and adapt to shifting priorities Positive mindset with a problem solver “can-do” attitude High level of proficiency in MS Office Suite (Outlook, Word, Excel), in addition to Microsoft Teams and SharePoint Strong skills with visual tools like Power Point and/or Canva Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future WORK ENVIRONMENT This is an office position that spends time in manufacturing facilities. The employee must be able to correctly wear and use any Personal Protective Equipment (PPE) required by the employer when in the manufacturing area. This role requires the ability to lift and move items up to 30 lbs, pack and ship materials, count inventory, stand and walk for long periods of time (up to 10 hours a day during events) At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work-therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process. Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify. Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments. Company: Afinitas

Responsive recruiter Benefits: Long-Term disability Short-Term disability Life Insurance Simple IRA matching Competitive salary Dental insurance Employee discounts Health insurance Paid time off Vision insurance Full-Time | In-Person (Springfield, OH) Pay: $23-$30/hr (based on experience) A Message from Ryan Ruff, President of Kincaid's MusicFor nearly 70 years, Kincaid's Music has helped musicians, parents, and educators across Ohio begin and advance in instrumental music. As President, my days are filled with leading our team, serving customers, and driving strategy - but the daily details often pull me away from what moves us forward. I'm looking for a trusted, long-term Executive Assistant who can take ownership of those details, keep me focused, and build the systems that make everything run smoothly. This is not a short-term administrative role. It's a partnership built on trust, communication, and shared purpose. If you thrive on bringing order to complexity and find satisfaction in seeing things through, I'd love to meet you. - Ryan Ruff About Kincaid's Music Since 1955, we've been a trusted guide for families, schools, and musicians who believe music should be accessible to everyone. We combine small-town care with big-picture capability - blending tradition, technology, and expertise to make music education simple and rewarding. About the Role We're seeking a highly organized, tech-savvy Executive Assistant to manage communication, scheduling, and follow-through for the President. This is for someone who takes pride in helping a leader operate at their best and is ready to grow into a trusted right hand. What You'll Do Manage the President's inbox, calendar, and communication flow. Maintain a structured “Perfect Week” schedule that protects focus time. Conduct daily sync meetings to review action items and priorities. Translate meetings and messages into completed tasks and follow-ups. Handle administrative tasks, paperwork, and coordination with internal teams. Maintain a living documentation system (“Playbook”) for recurring processes. Use technology and AI tools to automate and simplify workflows. Handle confidential information with absolute discretion. You're a Great Fit If You… Are trustworthy, dependable, and proactive. Love bringing structure to chaos and clarity to complexity. Anticipate needs before they're spoken. Communicate clearly and professionally. Are comfortable with technology and AI tools. Take pride in being the person who makes things happen behind the scenes. See this as a long-term partnership, not just a job. What Success Looks Like The President ends most days at or near Inbox Zero. Meetings and follow-ups run on time - nothing falls through the cracks. Systems are clearly documented and repeatable. You and the President have a steady rhythm of trust and communication. Hours of time are reclaimed weekly for leadership and strategy. Qualifications 3+ years in an executive assistant, administrative, or operational support role. Exceptional organization, follow-through, and communication skills. Proven ability to manage calendars, projects, and confidential information. Strong comfort with technology and willingness to learn new tools. Experience supporting a senior leader or business owner preferred. Background in music, education, or the arts is a plus (but not required). Why Kincaid's Mission-driven company with 70 years of community impact. Supportive, down-to-earth culture rooted in our six core values: We Love Musicians. Keep It Simple! Proudly Overcommunicate. We All Make Decisions & Own Our Results. Know What Others Don't, Do What Others Won't. We Row Together. A stable, long-term role with room to grow as trust deepens. Be part of a company that blends craftsmanship, service, and innovation to keep music alive. How to ApplySubmit your résumé and a short note explaining why this role feels like a long-term fit. Tell us about a time you helped a leader stay focused, organized, or on track - we'd love to hear your story. Compensation: $23.00 - $30.00 per hour Who Is Kincaid's Music? Kincaid's is the premier community for student musicians, their parents, and music education professionals. It's a place where you can purchase your band & orchestra instruments and accessories, have your instrument repaired, as well as learn the tools and strategies to help musicians reach their full potential. With tens of thousands of customers in Ohio and around the United States, we've become one of the most trusted voices in school music and music education. What We Do We take the difficulty out of obtaining an instrument for your child and make it easy to obtain the necessary accessories to keep it playing great. We make an instrumental music education accessible to EVERY CHILD. As experts in music education, we can help guide student musicians, as well as their parents and music educators. Why We Do It We're on a mission to increase the number of children we help begin and advance in instrumental music by 50% in the next five years. Why? Because we believe in the power that music has to change the life of a child - just like yours - for the better. We do it because of parents like you who want to set your children up for success in every area of life. And we do it for the educators who work hard every day to make music a reality in our schools and communities. We Believe... ...music is a movement - every child should have the opportunity to learn. ...anyone can learn music (even those who say they can't carry a tune in a bucket). ...music is unlike most other skills in that it can be enjoyed for a lifetime. ...the top three factors for becoming a strong instrumental musician are great educators, supportive parents/guardians, and the intrinsic desire of the student to learn. ...companies who prioritize making a buck over helping children succeed in music don't deserve to succeed, themselves. ...laughter is the best medicine, though it's in a tie for “best” with music. ...in finding the win/win in every situation - our customers don't have to lose so we can win, nor do we have to win at the expense of our customers. ...no one has all the answers. ...in knowing what others don't and doing what others won't. ...we can help school bands and orchestras grow and succeed. ...everyone should learn something new every day. We believe in the extraordinary power of music!