Senior Executive Assistant remote jobs - 445 jobs

A boutique executive search firm is seeking an Executive Search Associate to conduct candidate research, manage outreach campaigns, and support client communications. This role is remote and requires 2-5 years of experience in executive search or a fast-paced startup environment. Ideal candidates will be strong communicators with analytical skills and familiarity with ATS/CRM tools. The position offers competitive commissions and the chance to work with high-growth companies in a collaborative culture. #J-18808-Ljbffr

A prestigious foundation is looking for an Executive Assistant to support their President. This is a wonderful opportunity for a sharp, hard-working, and organized candidate who can act as a true right hand for the executive and their team. Compensation commensurate with experience $120-140k range (including base/bonus) + fully paid benefits, unlimited PTO, 401k match The office is in Midtown West, NYC and the organization operates on a hybrid schedule, in office 4 days/week - one day work from home. Hours: 9a-6p - flexible as needed during busy times and 24/7 mentality Flexible to work onsite at events in the evenings a few times/year Key Responsibilities: Manage the President's calendar in addition to attention to the team's calendar, scheduling appointments and meetings, and coordinating travel arrangements. Liaise with the Board, grantees, partners and other stakeholders to ensure smooth communication and collaboration. Manage and track correspondence. Coordinate and manage logistics for Foundation events, including venue, catering, and guest list management. Support the team in project management, including tracking progress and ensuring timely completion of tasks. Manage expenses and liaise with the Finance team to ensure timely tracking of expenses. Liaise with IT support, when needed, to help troubleshoot. Provide general support to the Foundation team as needed. Personal assistant tasks including contract management, medical payments, insurance coordination, trip planning, and expense payment. Requirements: Bachelor's degree required. 3+ years of experience supporting a senior executive. Requires a high degree of foresight and attention to detail - able to juggle a constantly evolving schedule, flag conflicts before they arise, and ensure the executive's time is used effectively. Strong communication skills, both written and verbal. Ability to work independently and take initiative in addition to working well with a team. Ability to multitask and prioritize tasks effectively.Resourceful, able to find a way to make things happen. Tech savvy with an eye toward continuously improving processes and efficiency. Highly proficient in Office 365 and other relevant software. Familiarity with database management is a plus. Familiarity with event management and planning. Discretion and professionalism when handling confidential information. Experience managing domestic and international travel. Experience in family offices, non-profits, and foundations is a plus. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early

A leading technology company is seeking a Senior Localization Executive in San Francisco to oversee the localization of film and series content. The ideal candidate will have over 6 years of experience with subtitling, robust project management skills, and the ability to liaise with various global vendors. This role ensures that localized content meets the original creative intent while managing complex workflows and timelines for a global audience. #J-18808-Ljbffr

Executive Assistant to Director of Advancement, Prestigious Private School, Westchester County, NY A prominent private school, (Pre-K-12th) is looking for an Executive Assistant to support and be the “right hand” to the Director of Advancement (Fundraising). This is an in-person position, 5 days at the school, 8AM-4PM with some remote flexibility in the Summer. This is an ideal opportunity for someone that may want to pivot from a financial type firm for a different quality of life. The qualities most sought after for the role is maturity to follow-through on projects as well as seamlessly supporting the Director, acting on her behalf, and communicating with donors, board members and staff with a high touch” mentality and diplomacy. ABOUT THE JOB: ● Manag the Director's' complex calendar, prioritizing and understanding shifting priorities. ● Manage travel arrangements with detailed itineraries. ● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on her behalf ● Help prepare Director for Board of Directors meetings ● Prepare Director for donor meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with her direct reports Hours, 8AM-4PM, Mon-Fri with flexibility over the summer to work remotely Base Salary, Comprehensive Health Benefits, Free breakfast, lunch. Generous vacation schedule; Staff off between Christmas and New Years, Winter and Spring Break vacations and 4 weeks off in the Summer. About You: A minimum of 3 years of experience as an Executive Assistant supporting a busy high- level executive; an interest in fundraising a PLUS Bachelor's Degree Strong interpersonal skills to interface with donors, parents and internal stakeholders with a team attitude and diplomacy Want to be a trusted confident to the Director and handle confidential information with discretion Very detail oriented with the ability to change gears quickly Excellent Microsoft Office Suite skills, Google Workplace skills; very tech savvy and not afraid data Excellent written and verbal communication skills Anticipatory thinker with high intellectual bandwidth; a problem solver and results-oriented Engaging, war and polished demeanor and a true team player An interest in education or fundraising a PLUS

Executive & Personal Assistant, Office of the CEO San Francisco, CA | Full-Time, Exempt, Contract-to-Hire (1-Month Conversion Timeline) Local candidates only | Sponsorship unavailable The Organization Hansell Tierney is partnering with a San Francisco-based private family to recruit an experienced Executive & Personal Assistant to support the CEO and their family directly. This role provides high-touch administrative, logistical, and personal support across the principal's business, philanthropic, and personal activities. The Opportunity: We are looking for a highly capable and discreet Executive & Personal Assistant to provide day-to-day support for a CEO and their Head of Office and, by extension, ensure the smooth functioning of the executive's broader professional and personal commitments. This role operates largely behind the scenes and is focused on creating clarity, efficiency, and continuity in a dynamic environment. The Executive & Personal Assistant will partner closely with a small leadership team, anticipate needs, manage priorities, and independently resolve issues as they arise. The scope of support spans business-related coordination as well as select personal and household-related logistics. The ideal candidate brings sound judgment, a calm presence, and a solutions-oriented mindset. They are comfortable working with limited direction, value discretion and trust, and take pride in enabling others to operate at their best without seeking visibility or recognition. This position is well-suited for someone who enjoys autonomy, thrives in fast-paced environments, and prefers meaningful impact over spotlight. You Will: Corporate (70%) Serve as an operational extension, ensuring seamless execution of both professional and personal workflows. Assist with CEO calendar management, travel logistics, meeting preparation, and priority filtering-executed through the Office of the CEO. Proactively track deadlines, commitments, and follow-ups, escalating only when necessary. Coordinate frequently shifting calendars, high-urgency scheduling needs, and last-minute meeting changes with minimal friction. Liaise with internal teams and external partners as directed. Gather background materials, links, documents, and context for upcoming commitments, ensuring information is organized and easy for them to access. Track routine deadlines, follow-ups, and recurring tasks to ensure upcoming needs are anticipated, and nothing falls through the cracks. Assist in preparing for traveling to executive off-sites, monthly exec meetings, and occasional press or investor activities. Represent the CEO Office with professionalism, emotional intelligence, and composure. Handle sensitive business information with the highest level of discretion. Personal (30%) Run errands, manage personal pickups/drop-offs, and interface with the household team as needed. Support family logistics discreetly and thoughtfully, including being comfortable around and genuinely enjoying interactions with young children when assisting with family-related needs. Collaborate with security personnel, household staff, and cross-functional internal partners; proactively build positive working relationships with all individuals in the CEO's orbit. Coordinate appointments, reservations, gifting, returns, home deliveries, and vendor interactions. Maintain accurate digital records, logs, and spreadsheets for household and personal workflows; ensure information is consistently updated, organized, and easily referenceable. Computer savvy and disciplined record-keeping are essential. Be available to pop over to the CEO's home on short notice when needs arise. Maintain deep familiarity with the surrounding area (restaurants, traffic timing, vendors, services) Handle sensitive personal information with the highest level of discretion. Build trusted relationships with the CEO's various teams. You Have: 5+ years of experience as an Executive Assistant, Personal Assistant, or hybrid EA/PA. Demonstrated comfort supporting both business and personal workflows. Proven ability to operate in a fast-paced environment with shifting priorities. Exceptionally low ego, calm demeanor, and a quiet, steady presence. Strong anticipatory thinking. Resourceful problem solver who does not need step-by-step instructions and avoids unnecessary follow-up questions. Comfortable with occasional nights/weekends and responsive to fast-moving needs. Highly organized, detail-oriented, and able to juggle multiple streams of work fluidly. Technically savvy with strong computer skills, and comfortable working in spreadsheets, trackers, and digital record-keeping systems; able to create, update, and manage logs, trackers, and documentation with accuracy and clarity. Willingness to help with anything-from scheduling to errands to special projects-without hesitation. College degree preferred. Location: San Francisco, LOCAL CANDIDATES ONLY - Combination of in-office, in-residence, and remote work environments in support of principal's needs. Compensation Range - Anticipated Hourly Range $60 - $70 while on contract, depending on experience; $130,000 - $155,000 annually at conversion. CONTRACT TO HIRE - 1 Month anticipated conversion timeline Benefits - Medical, Dental, Vision, 401(K), PTO, paid holidays, and STD/LTD/AD&D! *This Organization Participates in E-Verify* This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. About Hansell Tierney: Hansell Tierney is one of the premier staffing and recruiting companies in the country. Launched in 2001, we are a woman-owned business that serves and staffs organizations by doing things the right way, not just the easiest way. Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises. Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients' unique needs.

*If you are a recruiter or staffing firm, please don't reply to this job posting. Thank you.* About the Company E2 is a clean energy tech company providing rapid-installation power solutions for businesses and communities. Our solutions rely on industry-leading, American-made components currently performing in markets throughout the world. EnergyTwo DevCo LLC designs, develops and manages clean energy generation, storage and electric vehicle (EV) charging systems for businesses and streamlines construction by containing all components and digital smarts in one unit, the E2 PowerPad. About the Role We're looking for a highly capable Executive Assistant who operates at the strategic level - someone who can be “in the room,” anticipate needs, organize priorities, and create clarity in a fast-moving environment. This is a right-hand partnership to the CEO of a solar tech/virtual powerplant company with event coordination and cross-functional involvement. Ideal for someone who enjoys being at the center of relationships, operations, and execution. Responsibilities Serve as trusted partner and point-of-coordination for the CEO across business, travel, and operational needs. Manage and protect the CEO's schedule, priorities, and focus. Prepare briefs, presentations, investor materials, and follow-up communications. Coordinate travel, speaking events, and stakeholder engagements. Support internal leadership team alignment and cross-department organization. Maintain discretion, situational awareness, and executive poise in high-stakes settings. Qualifications 10+ years in executive support, operations, or chief-of-staff-type roles. Experience in clean tech, finance, venture, or high-growth environments. Comfortable traveling and working in dynamic, evolving contexts. Highly organized, emotionally intelligent, and confident working with executives and investors. Remote work will be considered but the CEO will be based out of Kings Beach, Lake Tahoe and need to travel there frequently (hybrid remote role).

A leading logistics firm is seeking a Senior HR Business Partner in San Francisco to drive organizational effectiveness and cultural transformation. The role requires strategic partnership, data fluency, and executive influence. Candidates should have over 5 years of HR experience. Excellent benefits and competitive salary ranging from $140,000 to $193,000 are offered, along with a flexible work environment. #J-18808-Ljbffr

At Counterpart Health, we are transforming healthcare and improving patient care with our innovative primary care tool, Counterpart Assistant. By supporting Primary Care Physicians (PCPs), we are able to deliver improved outcomes to our patients at a lower cost through early diagnosis and longitudinal care management of chronic conditions. The Executive Support team is essential to improving the overall efficiency and productivity of our leadership team. The team is empowered to gather business context, understand the unique priorities of their supported executives, and implement systems to improve their overall effectiveness. As a Senior Executive Assistant at Counterpart Health, you will play a pivotal role in enhancing the effectiveness and productivity of our leadership team. This role involves a mix of executive support, project coordination, and strategic partnership. You'll be a trusted partner to executives, managing complex calendars across time zones, driving meeting strategy and cadence, and ensuring operational excellence through proactive organization and thoughtful problem-solving. Your work will enable our leaders to focus on what matters most-advancing our mission to improve patient care and outcomes through Counterpart Assistant. This role requires exceptional judgment, confidentiality, adaptability, and a deep understanding of how to streamline executive operations in a fast-paced, high-growth healthcare environment. As a Senior Executive Assistant, you will: Be accountable for the calendar of the designated executive(s) and leader(s); schedule large volumes of internal and external meetings across various time zones. Maintain a thorough understanding of Clover and Counterpart's business goals and the priorities/challenges of the leadership team; leverage business context to drive strategy around meeting cadences, formats and information flow for the leadership team. Build and enforce structure into calendars; proactively monitor to ensure there are no conflicts and overall adherence to established scheduling standards; create and review agendas prior to meetings. Hold executive accountable for deliverables; exercise sound judgment to balance internal and external priorities, and push back when necessary to ensure leaders are operating efficiently and focused on what matters most. Provide end-to-end support to designated executive, relieving them of administrative details, projects, and workflows so they can concentrate on high-impact work. Identify opportunities to streamline and improve executive operations; proactively implement structural and organizational improvements that enhance team efficiency. Coordinate international and domestic travel arrangements, mitigating inconveniences and taking into account preferences and comfort, and be available to triage any issues as they arise. Greet guests and ensure onsite and virtual meetings flow smoothly (e.g. ordering lunch, printing materials, managing virtual logistics). Manage and oversee special projects from the leadership team within the executive support team as necessary, maintaining a bias toward action and measurable outcomes. Take on various activities, such as agenda and material prep, meeting minutes and distribution, etc. Success in this Role Looks Like: In the first 90 days: You understand Counterpart Health's mission, priorities, and how leaders operate and their preferences. You've built trust with key leaders and consistently exercise sound judgment. Executive calendars, meetings, and priorities are structured and running smoothly. You proactively identify inefficiencies and propose improvements. In the first 6 months: You're a trusted partner who brings clarity, organization, and accountability to the leadership team. You've implemented process or communication improvements that save time and reduce friction. You consistently balance internal priorities and external commitments with sound judgment. Meeting preparation and follow-through are seamless and reliable. In the future: You're seen as a strategic enabler, anticipating needs and improving how the organization operates. Systems you've built continue to drive executive and team efficiency as the company scales. You model a proactive, customer-centric, and action-oriented approach to every challenge. You should get in touch if: You have 5+ years of experience supporting Executives; experience supporting tech leaders is preferred. You are diligent and strategic, knowing when to push back and how to stay organized to achieve maximum productivity. You have strong interpersonal skills; professional demeanor and discretion is a must. You have excellent written and verbal communication. You have solid time management and organizational skills; you are an expert in administrative practices and procedures. You are tech savvy and have previous experience with Google Apps and Gmail for calendaring. You are located in the Central Time Zone (strongly preferred). Benefits Overview: Financial Well-Being: Our commitment to attracting and retaining top talent begins with a competitive base salary and equity opportunities. Additionally, we offer a performance-based bonus program, 401k matching, and regular compensation reviews to recognize and reward exceptional contributions. Physical Well-Being: We prioritize the health and well-being of our employees and their families by providing comprehensive medical, dental, and vision coverage. Your health matters to us, and we invest in ensuring you have access to quality healthcare. Mental Well-Being: We understand the importance of mental health in fostering productivity and maintaining work-life balance. To support this, we offer initiatives such as No-Meeting Fridays, monthly company holidays, access to mental health resources, and a generous flexible time-off policy. Additionally, we embrace a remote-first culture that supports collaboration and flexibility, allowing our team members to thrive from any location. Professional Development: Developing internal talent is a priority for Clover. We offer learning programs, mentorship, professional development funding, and regular performance feedback and reviews. Additional Perks: Employee Stock Purchase Plan (ESPP) offering discounted equity opportunities Reimbursement for office setup expenses Monthly cell phone & internet stipend Remote-first culture, enabling collaboration with global teams Paid parental leave for all new parents And much more! About Counterpart Health: In 2018, Clover Health set out to do something unprecedented: build a clinically intuitive, AI-enabled solution that fits within physicians' workflows to help support the earlier diagnosis and management of chronic conditions. Years later, that vision is a reality, with thousands of practitioners using Counterpart Assistant during patient visits to improve disease management, reduce medical expenses, and drive success in value-based care. With an exceptional team of value-based care and technology experts, Counterpart Health is driving value-based care at the speed of software. Counterpart Health is a subsidiary of Clover Health. From Clover's inception, Diversity & Inclusion have always been key to our success. We are an Equal Opportunity Employer and our employees are people with different strengths, experiences, perspectives, opinions, and backgrounds, who share a passion for improving people's lives. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion and many other parts of one's identity. All of our employee's points of view are key to our success, and inclusion is everyone's responsibility. #LI-Remote Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. We are an E-Verify company. A reasonable estimate of the base salary range for this role is $117,000 to $143,000. Final pay is based on several factors including but not limited to internal equity, market data, and the applicant's education, work experience, certifications, etc.

Job Overview:The Senior Executive Administrative Assistant plays a pivotal role in supporting the Chief Marketing Officer (CMO) in a dynamic, fast-paced environment by enabling the organization's strategic initiatives, streamlining administrative functions, and enhancing operational efficiency. The ideal candidate demonstrates a strong business acumen, exercises sound judgment, and makes independent decisions to ensure the seamless execution of senior-level administrative tasks-all while upholding the highest standards of confidentiality and professionalism. A proactive mindset, critical thinking skills, and the ability to anticipate needs and propose effective solutions are highly valued in this role. This position is based in our Frisco, TX office and will have a hybrid schedule (3 days in the office, 2 days work from home on a weekly basis) Key Responsibilities: Planning & OrganizationManage the CMO's calendar, proactively scheduling and prioritizing meetings, conferences, and events while resolving conflicts. Oversee travel arrangements, including booking flights, hotels, and rental cars, and preparing detailed itineraries. Process and track T&E expense reports using Concur, ensuring accuracy, compliance, and timely reporting. Customer Service & CommunicationServe as a strong operational partner to the Chief of Staff for the CMO, ensuring seamless alignment on priorities, communication flow, and execution of strategic initiatives Function as a primary point of contact for employees, executives, customers, and vendors, delivering exceptional service. Anticipate the CMO's needs, proactively addressing issues and escalating critical matters when necessary. Build strong relationships and facilitate communication between the CMO and key stakeholders. Marketing Culture & Team EngagementSupport team culture initiatives, organizing in-person and virtual events, milestone celebrations, and engagement activities. Foster collaboration among Marketing administrative assistants and across KDP, sharing best practices and promoting teamwork. Meeting & Event CoordinationManage meeting logistics, including scheduling, AV setup, room bookings, and catering arrangements. Support team-wide and offsite meetings, such as planning sessions, workshops, and team-building activities. Ensure seamless guest experiences by coordinating meeting details and escorting attendees as needed. Business, Operations & Technology SupportDevelop industry and business knowledge to enhance strategic support and administrative efficiency. In partnership with the marketing transformation office, provide operational support to enhance efficiency, including process improvement initiatives and optimization across the team. Utilize technology tools for scheduling, planning, and meeting management, including:PowerPoint: Create professional presentations with embedded visuals and multimedia. Excel: Develop spreadsheets, pivot tables, and reports for data analysis. Workday: Navigate system features to support administrative tasks. Microsoft Teams: Optimize collaboration and communication in virtual environments. Total Rewards:Salary range $76,000 - $120,000Actual placement within the compensation range may vary depending on experience, skills, and other factors Benefits, subject to election and eligibility: Medical, Dental, Vision, Disability, Paid Time Off (including paid parental leave, vacation, and sick time), 401k with company match, Tuition Reimbursement, and Mileage Reimbursement Annual bonus based on performance and eligibility Requirements:Bachelor's degree preferred. 7+ years of experience providing executive support to C-level leaders in a dynamic, fast-paced environment. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) with expertise in the latest versions. Exceptional writing, editing, and grammatical skills with strong attention to detail. Superior organizational skills with the ability to manage multiple priorities efficiently. Outstanding interpersonal skills with the ability to build and maintain strong relationships with internal and external stakeholders. Proactive problem-solving mindset, with strong decision-making capabilities. Proven ability to handle confidential information with discretion, adapt to competing priorities, and uphold the highest level of customer service and professionalism. Company Overview:Keurig Dr Pepper (NASDAQ: KDP) is a leading beverage company in North America, with a portfolio of more than 125 owned, licensed and partner brands and powerful distribution capabilities to provide a beverage for every need, anytime, anywhere. We operate with a differentiated business model and world-class brand portfolio, powered by a talented and engaged team that is anchored in our values. We work with big, exciting beverage brands and the #1 single-serve coffee brewing system in North America at KDP, and we have fun doing it! Together, we have built a leading beverage company in North America offering hot and cold beverages together at scale. Whatever your area of expertise, at KDP you can be a part of a team that's proud of its brands, partnerships, innovation, and growth. Will you join us? We strive to be an employer of choice, providing a culture and opportunities that empower our team of ~29,000 employees to grow and develop. We offer robust benefits to support your health and wellness as well as your personal and financial well-being. We also provide employee programs designed to enhance your professional growth and development, while ensuring you feel valued, inspired and appreciated at work. Keurig Dr Pepper is an equal opportunity employer and recruits qualified applicants and advances in employment its employees without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, age, disability or association with a person with a disability, medical condition, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law. A. I. Disclosure: KDP uses artificial intelligence to assist with initial resume screening and candidate matching. This technology helps us efficiently identify candidates whose qualifications align with our open roles. If you prefer not to have your application processed using artificial intelligence, you may opt out by emailing your resume and qualifications directly to kdpjobs@kdrp. com.

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Remote Executive Administrative Assistant. In this role, you will play a crucial part in the day-to-day operations of the executives by managing their schedules and coordinating communications across time zones. Your organizational skills and ability to anticipate needs will enable seamless interactions with various stakeholders. You will utilize your technical skills in a connected environment to facilitate effective meetings and travel arrangements. This role is essential in ensuring that the executives can focus on their strategic initiatives while you manage the administrative details.Accountabilities Manage executives' calendars and schedule all meetings, both internal and external. Effectively resolve calendar conflicts while ensuring seamless communication. Anticipate needs related to meetings and events, focusing on proactive support. Represent executives positively to other senior officials inside and outside the organization. Facilitate team conversations and follow-up correspondence efficiently. Coordinate comprehensive travel arrangements and logistics. Accurately process expense and mileage reports with timely submissions. Prepare for meetings by booking resources, coordinating catering, and prioritizing tasks. Maintain updated organizational charts and other necessary documentation. Participate in special projects and embrace additional duties as necessary. Requirements High School Diploma with 8 years of relevant experience. Proficient in Microsoft Office Suite including M365, Outlook, Word, PowerPoint, and Excel. Experience in a dynamic environment managing a variety of duties. Background in supporting and communicating with Executive Leadership. Strong verbal and written interpersonal skills. Benefits Comprehensive total rewards package including competitive salary. Healthcare, wellness, and retirement benefits. Work-life balance initiatives such as flexible work schedules. Educational assistance programs and career development opportunities. Parental leave, paid time off, and holidays. Why Apply Through Jobgether? We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.#LI-CL1We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionJob Title: Patent Paralegal / Senior IP Assistant - Patent Prosecution Employment Type: Full-Time Schedule: Hybrid (3 days in office, 2 days remote) Base Salary: $90,000 to $135,000 per year, based on experience Additional Compensation: Billable bonus and performance-based bonus Hybrid Office Locations San Diego - Downtown San Diego - Del Mar Heights Orange County - Irvine Silicon Valley - Palo Alto Washington, D.C. About the Role We are hiring a Patent Paralegal or Senior IP Assistant to support a patent prosecution team at a mid-size law firm. This role requires someone who can independently manage both U.S. and foreign patent prosecution work. You will not be siloed into a single task or limited function. If your experience is limited to domestic filings or docketing only, this is not the right role. Must-Have Experience (Read Carefully) You must have hands-on experience with both: U.S. Patent Prosecution Provisional and non-provisional filings Office Action responses IDS, amendments, and formalities USPTO filings through allowance and issuance Foreign Patent Prosecution PCT filings National stage entries Direct coordination with foreign counsel Managing international deadlines If you do not have both U.S. and foreign experience, this role is not a fit. Required Background 4+ years of patent prosecution experience in a law firm Experience owning matters from filing through issuance and maintenance Comfortable billing time Strong organizational and communication skills Ability to support multiple attorneys in a team-oriented environment Systems and Tools Strong preference for experience with: Foundation IP USPTO Patent Center PAIR / MyUSPTO Microsoft Office and Excel IP research and docketing systems What You Will Do Prepare and file U.S. and foreign patent applications Manage patent prosecution matters end to end Coordinate with foreign associates on international filings Draft and file Office Action responses, IDS, amendments, and formalities Communicate with attorneys and clients regarding deadlines and status Assist with post-issuance matters and portfolio reporting Track and enter billable time Why This Role Makes Sense Predictable hybrid schedule Mid-size firm with meaningful responsibility Full-scope patent prosecution exposure Competitive base salary plus bonuses Long-term stability in a strong IP practice How to Apply Apply here or email me at: ************************ Subject line must be: Patent Paralegal / Senior IP Assistant - Hybrid Please include: Resume Preferred office location

within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives, streamlining operations and driving success in executive recruitment. If you're looking for executive assistant jobs with remote flexibility, this is your opportunity to impact global talent acquisition. Key Responsibilities: Manage complex executive calendars, prioritize meetings, and handle confidential travel logistics. Draft, edit, and prepare high-level correspondence, executive reports, and strategic presentations. Oversee document management, including sensitive client files and project tracking. Perform in-depth research for executive decisions, candidate profiles, and market insights. Coordinate with internal teams on ad-hoc projects and executive initiatives. Liaise with high-profile clients and candidates, ensuring polished and professional interactions. Plan and execute executive events, board meetings, and leadership workshops. Requirements Proven experience as an Executive Assistant or in a senior administrative role. Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and tools like Google Workspace. Exceptional organizational and multitasking skills in fast-paced environments. Superior written and verbal communication abilities. Discretion in handling confidential and sensitive information. Keen attention to detail with a commitment to accuracy. Ability to operate independently while collaborating effectively in teams. Adaptable mindset for dynamic priorities. Benefits Compensation and Benefits: Competitive salary: $95,000-$125,000 annually (depending on experience). Comprehensive health insurance (medical, dental, and vision). 401(k) retirement savings plan with company match. Paid Time Off (PTO) including vacation, holidays, and personal days. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by supporting leaders who connect top talent with transformative opportunities. Professional Growth Experience in a rapidly expanding global organization. Opportunity to broaden responsibilities in executive support and recruitment strategy. Hands-on learning in high-level talent acquisition and leadership development. Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller Executive Search: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation-free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at . Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. 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The MSU Alumni Office's mission is to build lifelong enrichment for over nearly 550,000 alumni throughout the world. We work to celebrate traditions, strengthen the Spartan network, provide experiences that enrich people professionally and personally, and encourage service to MSU and the communities in which Spartans live and work. Reporting to the Assistant Vice President of Alumni and Pipeline, the Executive Staff Assistant provides support for the AVP. Working hours vary and may include working nights and weekends based on program needs. CHARACTERISTIC DUTIES AND RESPONSIBILITIES Assistant to AVP: Works closely with Assistant Vice President to manage their schedule and maintain their calendars for meetings, travel, and events. Assists with special projects and handles confidential information. Reviews, sorts, and directs mail, including drafting responses. Keeps confidential files. Assists in planning logistics and agendas for meetings, training programs, interviews, and events to include Sparty Mascot Program. Attends meetings and reports on discussions. Records minutes and distributes to committee participants. Makes travel arrangements and manages conference registrations; reconciles travel reimbursements. Tracks expense reimbursements for travel and credit card transactions from meetings and purchases. Coordinates logistics for the MSU Alumni Office Football suite; contacts attendees; distributes tickets and parking passes; keeps records of guests; pays all invoices; occasionally hosts guests. Miscellaneous Duties: Monitors the operations of the Department and reconciles the budget to keep the Assistant VP informed of expenditures. On behalf of the Assistant VP, serves on various project committees and leadership teams. On behalf of the Assistant VP, represents Michigan State University Alumni Office at state and national meetings. Performs other duties normally associated with a Secretary III and Executive Secretary II in order to ensure completion of necessary work. Completes other duties as assigned. COMMUNICATIONS/INTERPERSONAL RELATIONSHIPS INTERACTS WITH Supervisor/Office Staff - in order to receive instruction, verify information and provide requested materials. MSU donors and alumni - in order to provide services and information to them in the course of University Advancement events and serving thereby as a representative of Michigan State University. MSU deans, directors, faculty, academic staff and support staff - in order to collaborate on projects for the university and its colleges. Event contractors and vendors- in order to coordinate and discuss information related to events Colleagues within University Advancement, including University Development, the MSU Alumni Office and Advancement Services - in order to serve the fundraising and advancement mission of the division. SUPERVISION RECEIVED Direction is received from the Assistant Vice President of Alumni SUPERVISION EXERCISED May provide first-level supervision over student employees and volunteers. IMPACT ON PROGRAMS/SERVICES/OPERATIONS Judgment and decisions made in planning may exert impact on the university's overall image and integrity as perceived by donors, alumni and the university and larger external communities. Errors in such judgment can negatively affect the reputation and future resources of the university, its administrators and the board of trustees. Minimum Requirements Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, taking dictation; or an equivalent combination of education and experience. Desired Qualifications Ability to work and communicate effectively, orally and in writing, with a broad range of internal and external constituents including alumni, faculty, staff, and other friends of the university. Strong collaboration skills. The ability to work independently and flexibly with different responsibilities in a high-energy atmosphere. Solves problems, handles confidential information, and navigates sensitive situations. Excellent project management, organizational, and planning skills, as well as superior attentiveness to detail. Experience managing expenses. Familiarity with higher education, alumni outreach, and engagement. A valid vehicle operator's license where needed to perform duties of the position. Other skills and/or physical abilities required to perform duties of the position. This position requires or will require prior to the completion of the probationary period: knowledge of basic personal computer terminology and operations, and the ability to use If you have experience with the responsibilities outlined in this job description or possess transferable skills, we encourage you to apply! Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status. Required Application Materials Resume and cover letter Special Instructions If you have any questions regarding this position, please contact Patricia Karam, Director of Talent Acquisition, at karampat@msu.edu. #LI-PK1 Work Hours 8 am - 5 pm with possible evenings and weekends Website Advancement.msu.edu Remote Work Statement MSU strives to provide a flexible work environment, and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon. Bidding eligibility ends on January 20, 2026, at 11:55 PM

Title: Senior Executive Administrative Assistant Reports To: CPTO About the Role The Executive Assistant will provide high-level administrative support to the CPTO (Chief Product and Technology Officer) and other Executive Committee members as needed. Reporting directly to the CPTO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant may also support other senior management teams; organize and coordinate executive outreach and external relations efforts and oversee special projects. The ideal candidate for this role is … The ideal candidate for this role is a proactive, resourceful, and highly organized professional who thrives in a fast-paced, dynamic environment. You are a natural relationship builder who communicates with clarity and discretion, and you take pride in anticipating needs before they arise. You are tech-savvy, detail-oriented, and capable of managing multiple priorities with grace and efficiency. You bring a collaborative spirit, a high degree of emotional intelligence, and a commitment to excellence in every interaction. What You'll Be Doing in the Role Maintains the executive's calendar, schedules and confirms appointments, arranges meeting rooms or facilities, makes and confirms travel plans. Prepares agendas or presentations, attends meetings with the executive, and takes, transcribes, and distributes notes or minutes. Creating, editing, and formatting reports, presentations, and other documents Prepares and submits expense reports on behalf of the executive. Screens visitors, phone calls, or emails. Maintains confidentiality of sensitive information. Qualifications/Experience & Education Requires a bachelor's degree 4 to 6 years of experience supporting a senior executive: Ability to work as part of a team. Excellent oral and written communication skills. Ability to build collaborative relationships. Detail oriented. Must be able to meet deadlines as well as multi-task and prioritize. Knowledge & Skills Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Teams, and other collaboration tools. Familiarity with expense management systems (e.g., Coupa) and calendar management tools. Strong organizational and time management skills. High level of discretion and professionalism in handling confidential information. Ability to adapt quickly to changing priorities and business needs. Experience supporting remote and hybrid teams is a plus. Why Join J.D. Power? Innovation at Scale: Be part of a team that's applying cutting-edge AI to J.D. Power's incomparable datasets-creating solutions that no other company can match Transformative Impact: Deliver data driven solutions that fundamentally change how industries operate, compete, and serve their customers Culture and Career Growth: Our team is made up of motivated professionals who take their contributions and our customers seriously and are driven by not only personal success but also enabling customer success. You will have clear expectations, but room to execute, combined with a world-class brand with unlimited potential for growth. The Hiring Manager says: “I'm looking for the kind of person who is not only highly organized and detail-oriented, but also brings warmth, inclusivity, and a proactive mindset to everything they do. Someone who can anticipate needs, communicate with clarity, and be a true partner in driving our digital agenda forward.” This position has a starting salary range of $92,000.00 - $100,000.00 USD. This is the range we reasonably and in good faith expect to pay for the role at the time of posting. An employee's pay within the range is determined by a number of factors, including relevant skills, education, qualifications, experience, performance, business or organizational needs, and geographic location. Company Mission J.D. Power is clear about what we do to ensure our success into the future. We unite industry leading data and insights with world-class technology to solve our clients' toughest challenges. Our Values We POWER Our Customer's Success We are Innovative, Collaborative and Grounded in Data We Make Things Easy We Get It Done We Start with Trust & Prove it Everyday J.D. Power is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. Should you require accommodations during the recruitment and selection process, please reach out to **********************. J.D. Power does not disclose your personal data to unauthorized third parties. However, as a global corporation consisting of multiple affiliated companies in various countries, J.D. Power has international sites and J.D. Power uses resources located throughout the world. J.D. Power may from time to time also use third parties to act on J.D. Power's behalf. You agree to the fact that to the extent necessary your personal data may be transferred and/or disclosed to any company within J.D. Power group of companies as well as to third parties acting on J.D. Power's behalf, including also transfers to servers and databases outside the country where you provided J.D. Power with your personal data. Such transfers may include for example transfers and/or disclosures outside the European Economic Area and in the United States of America. If you are a California or United Kingdom resident, additional disclosures about the information we collect and how we use that information can be found by clicking here. To all recruitment agencies: J.D. Power does not accept unsolicited agency resumes and we are not responsible for any fees related to unsolicited resumes.

About the Company: Redesign Health is a global venture and applied technology firm focused on building next-generation healthcare companies. We manage venture capital and venture buyout strategies, each powered by an AI operating system and team of leading technologists, entrepreneurs, and investors. Our venture capital strategy backs exceptional founders at the earliest stage-often before an idea is fully formed-and provides first institutional capital and an unmatched degree of strategic leverage and domain expertise through exit. Our venture buyout strategy partners with proven management teams through control investments and delivers outsized value by rewiring core products and workflows with AI. Since inception in 2018, Redesign and our portfolio companies have touched the lives of more than 15 million patients, raised over $1.5 billion from premier institutional, sovereign, and strategic investors, and built distinctive partnerships with marquee healthcare organizations and senior leaders around the world. Redesign is based in New York and has offices in Bengaluru, Los Angeles, and Riyadh. About the Role: We are seeking a proactive, highly organized, and adaptable Executive Assistant & Workplace Operations leader to provide executive support to members of our leadership team and own the workplace experience for our NYC office. This role is a blend of executive support, owning our office experience and culture, and occasional event support- ideal for someone who thrives in a fast-paced environment and enjoys juggling multiple priorities at once. This role is primarily based in-person working from the office Monday-Thursday with the option to work remotely on Fridays. This role will be part of the People & Operations team and report to the company's Chief of Staff & Director of People & Operations. What You'll Do:Executive Support: Manage the CEO and additional leaders' calendars with extreme attention to detail and thoughtfulness Manage executive travel logistics for domestic and international travel Oversee the approach for EA support across the entire leadership team managing virtual EAs and AI-powered administrative tools Office Management & Experience: Foster a warm, welcoming, and professional office culture that reflects our values and supports high performance Develop rituals, touchpoints, and experiences that make in-office days feel energizing, connected, and purposeful for our local team Greet visitors to the office, ensuring they have a welcoming and pleasant experience Oversee daily office operations including managing vendors, supplies, and equipment In Q1 2026, we will be moving to a new office within Manhattan. The first major priority for this role will be leading the office move Event & Project Support: Lead logistics for quarterly US onsites and annual leadership and global team offsites Support other US-based Founder, Investor, and team events as needed Lead AI or tooling initiatives that help scale administration support across the company by championing scheduling automations and other admin tools There will be the opportunity to jump into many additional projects across the org based on interest and capacity What You'll Need: 4+ years of experience in executive support, office management, or operations role You are exceptionally organized, detail-oriented, and able to anticipate needs before they arise You operate with a high degree of discretion, professionalism, and sound judgment in all interactions You communicate clearly and effectively, both written and verbal We are open to candidates who do not have EA experience, but have demonstrated excellence in other domains Who You Are: Action-Oriented: You readily take action on new opportunities with a sense of urgency, high energy, and enthusiasm. You display a can-do attitude and step up to handle tough issues with a keen eye for detail. Instills Trust: You gain the confidence and trust of others through honesty, integrity, and authenticity, following through on commitments and ensuring consistency between your words and actions. Manages Ambiguity: You deal comfortably with the uncertainty of change and set the course without clear direction. You are calm and productive, even when things are up in the air. Technology Innovator: Ability and drive to proactively leverage AI and other emerging technology tools to create extraordinary productivity and impact within their functional area. Demonstrates visionary thinking about the future evolution of their role and independently experiments, adopts, and refines technology-driven solutions.

Our Company Changing the world through digital experiences is what Gainwell's all about. We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experiences! Were passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. Were on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The Opportunity We are seeking an Administrative Assistant to support several Sr. Directors within the Product Specialist organization. The successful candidate will have extreme attention to detail, the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible under pressure. A positive attitude and excellent communication skills are a must! What youll do: Daily administrative and business support for Sr. Directors on the Product Specialist team Heavy calendar management (Outlook) and extensive scheduling with both internal and external stakeholders Attend key meetings, take notes and circulate follow-up as necessary Arrange associated business travel and submit expense reports Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects Ability to travel occasionally to provide on-site support at events/conferences Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed Continually improve the administrative process for greater efficiency What you'll need to succeed: 5+ years of experience in coordination, administrative, or operations capacity Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality Expert knowledge of computer technology, including MS Office Demonstrated ability to quickly turn around projects with polish and accuracy Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment Work effectively with minimal direction, take initiative, and follow through Proven ability to assess and prioritize conflicting demands Must handle confidential information with integrity and exercise discretion Highly organized with strong communication and writing skills Eagerness to network with other Executive Assistants at Gainwell and cooperate as a worldwide team Ability to work well with all levels of management, staff, and outside contact

There are NO limits to your career: come shape the future and be part of a truly unique global culture at OutSystems! A Senior Executive Assistant works closely with management at the Executive level to provide top level administrative support. They help leaders to make the best use of their time by dealing with secretarial, administrative and operational responsibilities. The Senior Executive Assistant that we are looking for needs extensive knowledge of the organization in which she/ he works (to know who key personnel - both external and internal - and understand the organization's aims and objectives). Discretion and confidentiality are therefore essential attributes for a successful assistant. Responsibilities: Supports a C-level executive and their VP's by partnering with them in order to help them be more efficient and effective with their time Manage executive calendars, acting as a gatekeeper to prioritize meetings and resolve scheduling conflicts, keeping executive informed on schedule changes Arranges travel and optimizes travel arrangements (transportation, accommodations, agenda) based on executive travel needs and preferences. Manages complex itineraries, to include any changes. Processes related travel expenses. Coordinates/assists with managing team meetings (staff meetings, town halls, quarterly on sites/off sites, team gatherings, etc.) whether virtual or in person. Assists with event planning. May attend meetings on the executive's behalf and liaise with external partners. Prepares, updates, and organizes information (using Google Workspace.) for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material. Assists in keeping executives and their teams well organized, to include online retrieval and archiving on collaboration platforms such as Zoom and Slack Assists with process and/or program management such as maintaining distribution lists, coordinating nominations, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc. Requirements: 5+ administrative experience supporting executive level leaders Communication/Language: Excellent written and verbal. Strong calendar management skills. Excellent problem solving ability. Strong work ethic and able to manage multiple tasks. Ability to work effectively in a team environment. Proven interpersonal skills and ability to interact with all levels of management, internally and externally. Detail oriented with great accuracy. Strong ability to handle confidential and sensitive information Competency with AI tools such as ChatGPT, Claude, Notion AI to: Draft communications, summarize meetings, generate insights, and structure documents. Convert voice notes and strategic inputs into clean, actionable outputs (emails, memos, slides) in the executive's voice. Assist with creating or editing presentations using AI tools that enhance slide structure, narrative flow. Automate recurring workflows using AI (weekly digests, meeting agendas, follow-up trackers). Pull insights from Slack threads, and other internal tools to create concise summaries and cross-functional briefs. Auto-organize prep packets before meetings, including pre-reads and supporting documents. The Longer Story: OutSystems enables enterprise teams to build AI-powered applications and agents that reduce manual work, streamline internal operations, and accelerate impact. A proven low-code foundation combined with agentic AI and AI app generation capabilities empowers teams to move up to 10x faster with the assurance of security, scalability, and governance built in.As the future becomes agentic, our customers need us now more than ever. AI has opened the door to extraordinary possibilities-but inside the enterprise, things are moving fast and feeling chaotic. Some early adopters are making progress in production, but for many, AI tools are sprawling without governance, data isn't ready, and talent isn't there yet. Enterprises are still drowning in application backlogs and struggling with legacy systems. But with the right platform, AI doesn't have to add to the chaos. It can become the breakthrough that brings clarity-and drives real, enterprise-wide impact. At OutSystems, we've built that platform, providing the tools necessary for enterprises to overcome these hurdles.We are looking for passionate, talented, and motivated people to join us in helping our customers build, deploy, and scale apps and agents-fast, helping them accelerate innovation while enabling secure, governed human-AI collaboration.OutSystems is a truly global company, with more than 850,000 developer community members, 1,700 employees, more than 500 partners, and thousands of active customers in over 75 countries and across 21 industries. Founded in 2001, OutSystems has offices in the United States, United Kingdom, the Netherlands, Portugal, Germany, the UAE, Japan, Hong Kong, Malaysia, Australia, India, and Singapore, and of course has a thriving, worldwide community of remote employees.Amongst our customers are some of the world's most recognizable brands across diverse industries-brands like Toyota, Heineken, Bosch, KeyBank, and UCLA. These customers are the reason we have a 4.6 star rating on G2. Their success is ours, and their stories demonstrate tangible ROI and transformational impact. We are a 9x Gartner Magic Quadrant Leader for Low-Code Application Platforms and a multi-year leader in the Forrester Wave. We're recognized not just as leaders but as visionaries with a strong ability to execute, now extending our leadership into the AI and agentic application development arena. Working at OutSystems Our goal is to ensure that OutSystems is a place for bright, happy, and motivated people who share a common purpose and take pride in doing excellent work to pursue our vision of providing the AI-powered low-code development platform enterprise leaders trust to build, secure, and evolve their business applications, agents, and core systems. Our culture is focused on our core values of trust, customer success, innovation, and alignment. Our team members operate with transparency, integrity, and accountability, define success through the lens of the outcomes we deliver for our customers, push the boundaries with excellence, and work together toward our shared vision to deliver on what matters most. What do we have to offer you? A company that is always growing, changing, and innovating. We challenge each other to innovate in our products, in our team, and how we use our own technology. And we give our teams space to be proactive and creative. Real career opportunities. We care about growth and development. Yes, vertical career progression is a possibility, but it's not the only one. From lateral moves and joining different teams to mastering specialized skills, we support your growth no matter what your goals are. Work colleagues that are as smart, hard-working, and driven as you. We act as one global OutSystems team, taking ownership and working together toward a shared vision. Disrupting the status quo is in our DNA. In fact, it's why our company exists. We ask “why” a lot. It helps us connect our individual work to the bigger picture and sometimes even uncover a better way. Are you ready for the next step in your career? Then we'd love to hear from you! OutSystems nurtures an inclusive culture of diversity, where everyone feels empowered to be their authentic self and perform at their best. A company that embraces the creativity and innovation that comes through diverse perspectives. We are committed to creating a team that reflects society through inclusive programs and initiatives and are proud to be an equal opportunity employer. All qualified applicants receive equal consideration regardless of race, place of origin, color, age, marital status, religion, sex, sexual orientation, gender expression or identity, protected veteran status, disability status or any other status protected by law.

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! : Join Job Duck as an Executive Assistant & Documentation Coordinator and become a trusted partner to senior leadership in a dynamic, fast-paced environment. In this role, you will provide essential support to the Chief Financial Officer and Chief Legal Officer, ensuring their calendars run smoothly and critical tasks are handled with precision. You will thrive if you are organized, proactive, and detail-oriented, with a natural ability to communicate clearly and manage multiple priorities. This position offers the opportunity to make a meaningful impact by streamlining operations and enabling executives to focus on strategic initiatives. -Monthly Compensation: from $1,060 USD to $1,150 USD. Responsibilities include, but are not limited to: Communicate travel needs to Bridger's travel coordinator Upload, organize, and send legal contracts for execution Resolving conflicts and coordinating events Travel coordination support Initiate travel arrangements Document and contract management Lead implementation of DocuSign-based management system Coordinate with the sales department on document handling Full ownership of calendaring for the Chief Financial Officer and Chief Legal Officer Sending calendar invites Requirements: Additional Job Description: -Requirements: ◦ Bilingual/English (Only English required for daily tasks) ◦ Comfortable working remotely with reliable internet and hardware ◦ Experience supporting senior executives preferred -Timezone and Schedule: Monday to Friday from 8:00 a.m. to 5:00 p.m. MST (flexible) -Software and Tools ◦ Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) ◦ Microsoft Teams for communication and meetings ◦ SharePoint for file sharing and collaboration ◦ Zoho CRM for customer relationship management ◦ Rippling for financial and HR functions ◦ DocuSign Intelligent Agreement Management for contract lifecycle ◦ Reliable laptop or desktop with webcam and microphone Required Skills: • 1 year of experience supporting executive-level scheduling and document workflows. • Ability to manage multiple priorities with precision • Comfortable working independently and remotely • Excellent written and verbal communication skills • Attention to detail • Time management • Proactive and self-starter mindset • Tech-savvy and quick learner Work Shift: 8:00 AM - 5:00 PM [MST][MDT] (United States of America) Languages: English Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

Senior Executive Assistant to the COO The Senior Executive Assistant provides high-level, strategic administrative support to the Chief Operating Officer (COO) and plays a critical role in supporting the broader Research & Development (R&D) and Operations organizations. This position is essential to optimizing executive effectiveness, managing complex priorities, and ensuring seamless coordination across senior leadership, cross-functional teams, and external stakeholders. The ideal candidate is proactive, highly organized, discreet, and thrives in a fast-paced, dynamic environment. Key Responsibilities Provide comprehensive executive administrative support to the COO, enabling focus on strategic priorities and operational excellence Support the broader R&D and Operations leadership teams through coordination, scheduling, and administrative partnership as needed Optimize executive workflows and proactively streamline schedules for maximum efficiency and impact Manage highly dynamic calendars, serving as a trusted gatekeeper while balancing business priorities, sensitive matters, and urgent requests Anticipate executive needs and proactively resolve scheduling conflicts and last-minute changes with professionalism and discretion Prepare, coordinate, and support internal and external meetings, ensuring leaders are well-prepared and debriefed to maximize effectiveness Partner closely with senior leaders and cross-functional stakeholders across R&D and Operations to facilitate communication and alignment Plan and manage complex travel arrangements (domestic and international; commercial and private) and manage expense reporting Maintain a strong understanding of business context, operational priorities, and R&D initiatives to provide informed, strategic support Serve as a trusted liaison on behalf of the COO and leadership team, cultivating strong relationships across the organization Collaborate with the broader Executive Assistant team on special projects, strategic initiatives, and coverage as needed Assist with planning and execution of team and/or company events, executive offsites, and leadership retreats Handle highly confidential information with the utmost discretion and integrity Required Qualifications 5+ years of experience supporting C-level or senior executives, preferably within technology, manufacturing, or life sciences industries Exceptional time management, organizational, and prioritization skills Strong interpersonal skills with the ability to build trust and credibility at all levels, including senior leadership and cross-functional partners Excellent verbal and written communication skills Proven ability to manage multiple priorities and projects simultaneously in a fast-paced environment Demonstrated problem-solving skills and sound judgment, with the ability to escalate issues appropriately High attention to detail and commitment to accuracy Ability to work independently with minimal supervision while remaining highly responsive; works with urgency Resilient, adaptable, and willing to step in where needed to support team and business needs Experience with expense management, complex travel coordination, and presentation development Demonstrated track record of professional success and a positive, can-do attitude Preferred Experience Bachelor's degree or equivalent experience, preferred Experience supporting complex organizations such as R&D, Operations, Engineering, or Manufacturing, preferred Prior experience working with senior leadership teams and cross-functional stakeholders, strongly preferred Candidates must have current authorization to work in the United States without the need for present or future sponsorship. Non-Field Based Employees are required to be onsite Monday-Thursday (Friday work from home). Depending on the role, some employees may be required to be 100% onsite. You may be required from time to time to visit and work at PacBio locations and for such times as the Company considers necessary for the proper performance of your duties. All listed tasks and responsibilities are deemed as essential functions to this position; however, business conditions may require reasonable accommodations for additional tasks and responsibilities. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, or on the basis of disability, gender identity, and sexual orientation. #LI-Onsite Salary Range: $128,800.00 - $193,200.00 To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at PacBio. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. PacBio does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, PacBio employees or any other company location. PacBio is not responsible for any fees related to unsolicited resumes/applications. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, or on the basis of disability, gender identity, and sexual orientation. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at ************, or ****************************** for assistance. Visit our following pages for more information on: FAQs Benefits Culture Equal Opportunity Employment