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Working As a Senior Executive

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $108,000

    Average Salary

What Does A Senior Executive Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become A Senior Executive

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Senior Executive Career Paths

Senior Executive
Assistant Manager Office Manager Human Resources Manager
Senior Human Resources Manager
9 Yearsyrs
Assistant Manager Manager Operations Manager
Senior Operations Manager
9 Yearsyrs
Assistant Manager Manager Vice President
Executive Vice President
11 Yearsyrs
Manager Human Resources Manager Director Of Human Resources
Human Resources Vice President
12 Yearsyrs
Human Resources Executive Director Of Human Resources Vice President
Chief Information Officer
11 Yearsyrs
Human Resources Executive Director Of Human Resources Assistant Vice President
Administration Vice President
6 Yearsyrs
Vice President Co-Owner Director
Regional Director
9 Yearsyrs
Project Manager General Manager Account Manager
Client Services Manager
7 Yearsyrs
Project Manager Business Manager Human Resources Manager
Human Resource Officer
6 Yearsyrs
Project Manager Owner/Manager Account Manager
Recruitment Manager
6 Yearsyrs
Executive Director Planning Committee Member Director
Chief Of Staff
7 Yearsyrs
Team Leader Supervisor Office Manager
Office Manager Of Human Resources
6 Yearsyrs
Team Leader Store Manager Office Manager
Office And Operations Manager
6 Yearsyrs
Team Leader Account Manager Recruitment Manager
Human Resources Business Partner
10 Yearsyrs
Owner Business Owner Business Manager
Business Operations Manager
8 Yearsyrs
Store Manager Production Manager Processing Manager
Sales Support Manager
6 Yearsyrs
Owner Maintenance Manager
Special Projects Manager
7 Yearsyrs
General Manager Property Manager Executive Assistant/Office Manager
Manager Executive
5 Yearsyrs
Sales Manager Store Manager Parts Manager
Administrative Services Manager
7 Yearsyrs
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Do you work as a Senior Executive?

Average Yearly Salary
$108,000
Show Salaries
$72,000
Min 10%
$108,000
Median 50%
$108,000
Median 50%
$108,000
Median 50%
$108,000
Median 50%
$108,000
Median 50%
$108,000
Median 50%
$108,000
Median 50%
$162,000
Max 90%
Best Paying Company
Microsoft
Highest Paying City
San Francisco, CA
Highest Paying State
Alaska
Avg Experience Level
3.7 years
How much does a Senior Executive make at top companies?
The national average salary for a Senior Executive in the United States is $108,811 per year or $52 per hour. Those in the bottom 10 percent make under $72,000 a year, and the top 10 percent make over $162,000.

Real Senior Executive Salaries

Job Title Company Location Start Date Salary
SR Executive for Fhil International Strategic Vent Adventist Health System/Sunbelt Inc. Orlando, FL Jul 01, 2014 $450,000
Senior Executive, Business Operations Lufkin Industries, LLC Houston, TX Sep 14, 2016 $385,568
Senior Executive Strategy & Innovation Lead Accenture LLP San Francisco, CA Oct 06, 2010 $305,000 -
$404,125
Senior Executive Digital Director Advance Magazine Publishers Inc. DBA Conde Nast New York, NY Aug 02, 2016 $250,000
Senior Executive, Operations Quest Diagnostics Incorporated Madison, NJ Oct 15, 2012 $207,000 -
$566,000
Senior Executive (Manager) Accenture LLP Cleveland, OH Feb 18, 2010 $205,000
Senior Executive Compass Advisers Group, LLC New York, NY Feb 13, 2015 $200,000
Senior Executive Editor American Media, Inc. New York, NY Dec 22, 2013 $200,000
Senior Executive Editor Radar Online LLC. Los Angeles, CA Nov 08, 2010 $200,000
Senior Executive Compass Advisers Group, LLC New York, NY Aug 17, 2013 $200,000
Senior Executive Editor Radar Online LLC. Los Angeles, CA Sep 02, 2010 $200,000
Senior Executive Editor Radar Online LLC. Los Angeles, CA Sep 13, 2010 $200,000
Senior Executive Editor American Media, Inc. New York, NY Apr 22, 2013 $200,000
Senior Executive Blue Star Infotech America, Inc. Santa Clara, CA May 23, 2011 $176,280
Senior Application Services Executive Accenture LLP Houston, TX Sep 18, 2015 $173,056
Senior/Executive Minister Trinity Church Greenwich, CT Oct 01, 2009 $165,000 -
$205,000
Senior/Executive Minister Trinity Church Greenwich, CT Oct 01, 2012 $165,000 -
$205,000
Senior Executive In Residence Sacred Heart University Fairfield, CT Jan 01, 2010 $150,000
Senior Executive Editor American Media, Inc. New York, NY May 20, 2014 $140,000
SR. Executive of BUS. Development, Head of Digital El Clasificado Los Angeles, CA Oct 01, 2010 $124,800
Senior Executive Compensation Consultant Mercer (Us) Inc. Atlanta, GA Oct 01, 2011 $121,400 -
$145,000
Senior Executive, Food and Drink SCTR Limited Boston, MA Sep 14, 2016 $108,680
Senior Acount Executive Dieste Harmel & Partners Weston, FL Aug 01, 2008 $75,842
Senior Executive Persistent Systems, Inc. Santa Clara, CA Sep 21, 2016 $70,616 -
$80,016
Senior Executive-Business Consulting Virtusa Corp Jersey City, NJ Jul 18, 2013 $70,000
Senior Executive-II Cognizant Technology Solutions U.S. Corporation Cincinnati, OH Mar 09, 2011 $67,662
Senior Executive-IT Consulting KPIT Infosystems, Inc. Edison, NJ Oct 01, 2015 $65,100
Senior Executive-IT Consulting KPIT Infosystems, Inc. Edison, NJ Oct 01, 2014 $65,100
Senior Executive-IT Consulting KPIT Infosystems, Inc. Columbus, IN Oct 01, 2015 $63,535
Senior Executive-IT Consulting KPIT Infosystems, Inc. Broomfield, CO Jan 01, 2016 $63,535

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Top Skills for A Senior Executive

  1. Financial Statements
  2. New Product Development
  3. Ensure Compliance
You can check out examples of real life uses of top skills on resumes here:
  • Conducted in-depth analysis of financial statements and generated routine reports for management review on various financial parameters.
  • Identify the opportunity of New Product Development.
  • Managed vendor relationships for all repairs and completed vendor satisfaction audits to ensure compliance with required code and policy requirements.
  • Designed business systems to manage processes resulting in improved profits, improved productivity, reduced costs and improved customer service levels.
  • Performed weekly deposits with corresponding data entry and audit reports.

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Top 10 Best States for Senior Executives

  1. Rhode Island
  2. New York
  3. Connecticut
  4. Nevada
  5. Massachusetts
  6. Alaska
  7. California
  8. Delaware
  9. Washington
  10. New Hampshire
  • (54 jobs)
  • (893 jobs)
  • (173 jobs)
  • (80 jobs)
  • (548 jobs)
  • (29 jobs)
  • (1,740 jobs)
  • (49 jobs)
  • (326 jobs)
  • (42 jobs)

Senior Executive Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applier with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate. At Zippia, we went through over 6,611 Senior Executive resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

Learn How To Create A Top Notch Senior Executive Resume

View Resume Examples

Senior Executive Demographics

Gender

Male

49.5%

Female

37.1%

Unknown

13.4%
Ethnicity

White

49.7%

Asian

21.4%

Hispanic or Latino

13.1%

Black or African American

10.3%

Unknown

5.5%
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Foreign Languages Spoken

Spanish

33.2%

French

13.5%

Hindi

11.4%

German

6.6%

Portuguese

3.9%

Mandarin

3.5%

Arabic

3.5%

Bengali

3.1%

Russian

2.6%

Chinese

2.6%

Italian

2.2%

Urdu

2.2%

Marathi

1.7%

Korean

1.7%

Cantonese

1.7%

Vietnamese

1.3%

Gujarati

1.3%

Armenian

1.3%

Carrier

1.3%

Japanese

1.3%
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Senior Executive Education

Schools

University of Phoenix

15.6%

New York University

7.2%

Pennsylvania State University

6.2%

More Tech Institute

6.2%

Michigan State University

6.0%

Webster University

5.3%

University of Florida

4.5%

American University

4.5%

Northeastern University

4.5%

George Washington University

4.3%

University of Texas at Dallas

4.1%

Strayer University

4.1%

Florida State University

3.9%

Syracuse University

3.7%

Arizona State University

3.7%

Texas A&M University

3.5%

Harvard University

3.5%

National University

3.1%

University of Washington

3.1%

University of Houston

3.1%
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Majors

Business

31.7%

Marketing

9.4%

Finance

7.1%

Accounting

5.7%

Human Resources Management

5.7%

Management

5.4%

Computer Science

4.5%

Communication

3.7%

Psychology

3.0%

Electrical Engineering

2.9%

Information Technology

2.8%

Education

2.4%

Business/Commerce

2.3%

Political Science

2.1%

English

2.1%

Computer Applications

2.0%

Health Care Administration

1.9%

Computer Information Systems

1.8%

Pharmacy

1.8%

Law

1.8%
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Degrees

Bachelors

36.1%

Masters

35.9%

Other

14.5%

Associate

3.7%

Diploma

3.6%

Doctorate

3.1%

Certificate

3.0%

License

0.1%
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