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Senior executive secretary skills for your resume and career

Updated January 8, 2025

4 min read

Quoted experts

Allison White,

Allison White

Below we've compiled a list of the most critical senior executive secretary skills. We ranked the top skills for senior executive secretaries based on the percentage of resumes they appeared on. For example, 16.6% of senior executive secretary resumes contained routine correspondence as a skill. Continue reading to find out what skills a senior executive secretary needs to be successful in the workplace.

15 senior executive secretary skills for your resume and career

1. Routine Correspondence

Routine Correspondence refers to communications made on a daily basis. These can be simple tasks, basic instructions, reminders, or questions often sent through a form of electronic communication like instant messaging or email. These conversations are also commonly informal and internal, such as between coworkers or managers within the same department.

Here's how senior executive secretaries use routine correspondence:

Composed preliminary and final draft of reports for superior's approval and some non-routine correspondence for signature.
Composed and typed letters and memorandums; answered routine correspondence not requiring Senior Vice President's attention.

2. Office Equipment

Here's how senior executive secretaries use office equipment:

Operated and maintained office equipment including calculator, copier and personal computer.
Maintained computer and office equipment, coordinated and trained volunteer staff and phone support.

3. Reservations

Here's how senior executive secretaries use reservations:

Coordinated travel reservations and hotel accommodations.
Coordinated all travel reservations, both domestic and international, for the Vice President and his directors.

4. Expense Reports

Here's how senior executive secretaries use expense reports:

Reviewed presentations, travel expense reports and various business reports for accuracy.
Prepare expense reports, monitor reimbursement from company and pay business-related bills.

5. Financial Reports

Here's how senior executive secretaries use financial reports:

Guided financial reports, accurately maintained records and database, monitored confidential materials handling.
Provide assistance with organization and preparation of quarterly, annual and periodic financial reports.

6. Telephone Calls

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Here's how senior executive secretaries use telephone calls:

Prioritized all incoming telephone calls and handled all confidential correspondence.
Screened telephone calls/incoming mail and routed to appropriate individuals, requesting action to be taken and follow-up to keep workload flowing.

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7. PowerPoint

Here's how senior executive secretaries use powerpoint:

Developed professional correspondence with confidentiality and creation of reports and high quality presentations utilizing Excel and PowerPoint.
Prepared high quality presentations and reports for meetings utilizing Excel and PowerPoint.

8. Secretarial Support

Here's how senior executive secretaries use secretarial support:

Provided administrative and secretarial support to Vice President of Juvenile Product Development and three product managers.
Provided administrative and secretarial support to Federal Affairs, Economic Team Director and Legislative Representatives.

9. Provides Administrative Support

Here's how senior executive secretaries use provides administrative support:

Assisted with special projects and provides administrative support to various departments.

10. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how senior executive secretaries use payroll:

Managed the process of payroll documentation consisting of Federal, State and I-9 forms for completion of newly hired students.
Performed administrative payroll functions by updating and maintaining time and attendance records of staff through a timekeeping system.

11. Meeting Minutes

Here's how senior executive secretaries use meeting minutes:

Scheduled internal and external meetings, prepared agendas, transcribed and disseminated meeting minutes.
Prepared meeting minutes for a weekly meeting involving representatives from across Fidelity.

12. HR

HR stands for human resources and is used to describe the set of people who work for a company or an organization. HR responsibilities revolve around updating employee records and carrying out management processes like planning, recruitment, evaluation, and selection processes. HR is a key contributor to any company or organization's growth as they are in charge of hiring the right employees, processing payrolls, conducting disciplinary actions, etc.

Here's how senior executive secretaries use hr:

Worked with HR Systems staff with integration from Lawson software to Oracle PeopleSoft database implementation to ensure data integration was successful.
Support the HR hiring process in filling open positions scheduling interviews, arranging travel if necessary.

13. International Travel Arrangements

Here's how senior executive secretaries use international travel arrangements:

Handled all domestic and international travel arrangements and associated logistics.
Coordinated both domestic and international travel arrangements.

14. Calendar Management

Here's how senior executive secretaries use calendar management:

Planned and facilitated a broad range of administrative functions including training coordination, event planning, travel arrangements and calendar management.
Provided administrative support and calendar management for the sales manager and six engineers.

15. SVP

SVP stands for Senior Vice President -- a senior role at most organizations and companies.

Here's how senior executive secretaries use svp:

Identify and arrange best travel options for SVP and team, including flights, hotels, ground transportation and event registrations.
Promoted to Sr. Executive Secretary to the SVP & VP of Design & Construction after 6 months of employment.

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What skills help Senior Executive Secretaries find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What hard/technical skills are most important for senior executive secretarys?

Allison White

Associate Professor, Ohio University

In addition to production software skills, including MS Outlook, Word, Excel, and PowerPoint, we often taught database skills using MS Access. Every employer has an employee database and a customer/client database that requires input and sometimes maintenance by office personnel. Keyboarding (65+ wpm), basic bookkeeping/accounting, and filing skills are a must.

What skills stand out on senior executive secretary resumes?

Allison White

Associate Professor, Ohio University

Knowledge of spreadsheets software such as MS Excel is a commonly sought-after skill. Employers want word processing and spreadsheet skills but often say they want high school graduates and pay accordingly. These skills aren't always taught in high school. Those in the field should seek these skills. Additionally, medical and legal assistants have highly sought after. Terminology courses for these specialized areas are sometimes offered at the vocational schools but are usually offered at the post-secondary level.

What soft skills should all senior executive secretarys possess?

Allison White

Associate Professor, Ohio University

Employers have told me repeatedly that soft skills are often the most important. They will ask for my reference after I've gotten to know a student and been able to identify their communication, problem-solving, and interpersonal skills. They want someone to take the initiative yet know when to ask questions. Customer service skills and confidentiality were also voiced by our internship supervisors. Verbal and non-verbal communication is a must. The applicant must be able to write well!!

Do you want to know more?

List of senior executive secretary skills to add to your resume

The most important skills for a senior executive secretary resume and required skills for a senior executive secretary to have include:

Routine Correspondence
Office Equipment
Reservations
Expense Reports
Financial Reports
Telephone Calls
PowerPoint
Secretarial Support
Provides Administrative Support
Payroll
Meeting Minutes
HR
International Travel Arrangements

Calendar Management
SVP
Direct Reports
Administrative Tasks
Executive Management
Word Processing
Conference Calls
Event Planning
Administrative Assistance
Administrative Functions
Real Estate
Executive Support
SharePoint

Meeting Agendas
Scheduling Appointments
Press Releases
Organizational Charts
Travel Schedule
EVP
Business Development
Ground Transportation
AV
Confidential Correspondence
Confidential Nature

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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