Senior human resources assistant job description
Updated March 14, 2024
4 min read
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Example senior human resources assistant requirements on a job description
Senior human resources assistant requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in senior human resources assistant job postings.
Sample senior human resources assistant requirements
- Bachelor’s degree in HR or related field.
- At least 5 years of HR experience.
- Advanced knowledge of recruiting and HR best practices.
- Excellent knowledge of employment laws.
- Proficiency in MS Office.
Sample required senior human resources assistant soft skills
- Strong communication skills.
- Ability to prioritize and multitask.
- Attention to detail.
- Strong organizational skills.
- High level of confidentiality.
Senior human resources assistant job description example 1
Partners Healthcare Group senior human resources assistant job description
About Us
As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.
We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step.
Our employees use the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.
General Overview
The ideal Sr. HR Assistant for this position will have demonstrated ability to provide the highest level of customer service overseeing the front desk operations of the Bulfinch Temporary Service department. This person must be driven to excel as well as efficiently and effectively handle a front desk operation. This is a hybrid position currently onsite 4 of 5 days.
The Senior HR Assistant provides customer service to pending hires, employees and visitors via phone or in person. Answers questions regarding application process, general HR questions and directs to other locations as appropriate. Coordinates the on-boarding of new hires including I-9 work authorization validation. Handles the new hire compliance requirements including HealthStream learning events. Works with BFT staff to ensure new hire document completion. Handles job requisition data entry into an Access database, handles the CORI submission process and, T-Pass enrollment and distribution on a monthly basis. Processes PeopleSoft data transactons including processing terminations and leave of absence updates. Updates HireRight I-9 data. Orders department office supplies, handles daily mail distribution and assists with other general administrative tasks. Opportunity to assist with general candidate sourcing.
Principal Duties and Responsibilities
* Establish and maintain professional working relations with applicants, callers, and business professionals by receiving and screening visitors and telephone calls, assisting with questions and inquiries and conveying information as needed.
* Coordinate the on-boarding appointments for BFT new hires. Instruct pending new hire on the process of completing paperwork, HealthStream assignments etc. Review and ensure documentation is complete and correct and processed in a timely manner.
* Direct new hires to Occ. Health appointment and Security to obtain an ID badge.
* Handle job requisition data entry into Access database.
* Record, maintain and report CORI (criminal background check) results.
* Handle monthly T-pass enrollment/distribution and maintain excel spreadsheet of current enrollees.
* Assist with I-9 re-verification and record keeping. Keep staff advised when a temp's authorization is set to expire, follow up with temp to ensure timely updates.
* Handle PeopleSoft data transactions including processing terminations and leave of absence updates on temp staff.
* Provide administrative support to the BFT Department, including handling and ordering routine and requested supplies, distributing and redirecting mail and other communications.
* Ensure the work area is clean, secure, and well maintained.
* Attend and participates in meetings as required.
Qualifications
* At least one year of experience in a position, preferably HR, with high volume of customer/employee interaction. Bachelor's degree preferred.
Skills, Abilities and Competencies
* Requires excellent interpersonal, verbal and written communication skills.
* Must be able to think quickly and adapt to a constant changing workday based on volume.
* Ability to multi task in a fast-paced environment.
* Time management, ability to prioritize and attention to detail.
* Accurate data entry ability.
* Working knowledge of Microsoft Word, Excel and/or Access database systems.
* PeopleSoft, Taleo and Kronos experience preferred.
* Interest in pursuing an HR career a plus.
As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Women's Hospital and Massachusetts General Hospital, Mass General Brigham supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.
We're focused on a people-first culture for our system's patients and our professional family. That's why we provide our employees with more ways to achieve their potential. Mass General Brigham is committed to aligning our employees' personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal development-and we recognize success at every step.
Our employees use the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.
General Overview
The ideal Sr. HR Assistant for this position will have demonstrated ability to provide the highest level of customer service overseeing the front desk operations of the Bulfinch Temporary Service department. This person must be driven to excel as well as efficiently and effectively handle a front desk operation. This is a hybrid position currently onsite 4 of 5 days.
The Senior HR Assistant provides customer service to pending hires, employees and visitors via phone or in person. Answers questions regarding application process, general HR questions and directs to other locations as appropriate. Coordinates the on-boarding of new hires including I-9 work authorization validation. Handles the new hire compliance requirements including HealthStream learning events. Works with BFT staff to ensure new hire document completion. Handles job requisition data entry into an Access database, handles the CORI submission process and, T-Pass enrollment and distribution on a monthly basis. Processes PeopleSoft data transactons including processing terminations and leave of absence updates. Updates HireRight I-9 data. Orders department office supplies, handles daily mail distribution and assists with other general administrative tasks. Opportunity to assist with general candidate sourcing.
Principal Duties and Responsibilities
* Establish and maintain professional working relations with applicants, callers, and business professionals by receiving and screening visitors and telephone calls, assisting with questions and inquiries and conveying information as needed.
* Coordinate the on-boarding appointments for BFT new hires. Instruct pending new hire on the process of completing paperwork, HealthStream assignments etc. Review and ensure documentation is complete and correct and processed in a timely manner.
* Direct new hires to Occ. Health appointment and Security to obtain an ID badge.
* Handle job requisition data entry into Access database.
* Record, maintain and report CORI (criminal background check) results.
* Handle monthly T-pass enrollment/distribution and maintain excel spreadsheet of current enrollees.
* Assist with I-9 re-verification and record keeping. Keep staff advised when a temp's authorization is set to expire, follow up with temp to ensure timely updates.
* Handle PeopleSoft data transactions including processing terminations and leave of absence updates on temp staff.
* Provide administrative support to the BFT Department, including handling and ordering routine and requested supplies, distributing and redirecting mail and other communications.
* Ensure the work area is clean, secure, and well maintained.
* Attend and participates in meetings as required.
Qualifications
* At least one year of experience in a position, preferably HR, with high volume of customer/employee interaction. Bachelor's degree preferred.
Skills, Abilities and Competencies
* Requires excellent interpersonal, verbal and written communication skills.
* Must be able to think quickly and adapt to a constant changing workday based on volume.
* Ability to multi task in a fast-paced environment.
* Time management, ability to prioritize and attention to detail.
* Accurate data entry ability.
* Working knowledge of Microsoft Word, Excel and/or Access database systems.
* PeopleSoft, Taleo and Kronos experience preferred.
* Interest in pursuing an HR career a plus.
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Updated March 14, 2024
Updated March 14, 2024