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Senior meeting planner skills for your resume and career

Updated January 8, 2025
6 min read
Below we've compiled a list of the most critical senior meeting planner skills. We ranked the top skills for senior meeting planners based on the percentage of resumes they appeared on. For example, 7.4% of senior meeting planner resumes contained event planning as a skill. Continue reading to find out what skills a senior meeting planner needs to be successful in the workplace.

15 senior meeting planner skills for your resume and career

1. Event Planning

Here's how senior meeting planners use event planning:
  • Lead volunteer orientation sessions, to include scheduling, event planning, staffing and promotion of all orientation and training sessions.
  • Established event planning guidelines and initiated RFP process for internal client website and Hotel Guide.

2. Event Management

Event management applies project management to the development and creation of corporate events such as conferences, festivals, ceremonies, concerts, or formal parties.

Here's how senior meeting planners use event management:
  • Led all aspects of event management for this national organization of local education funds.
  • Recruited and organized student volunteers, conducted campus outreach to students and city residents, administrative assistance in event management.

3. Ground Transportation

Ground transportation is land transportation and not sea or air transportation. Ground transportation is associated with airports and passenger moving and describes the public and private movement of passengers and goods using ground vehicle.

Here's how senior meeting planners use ground transportation:
  • Coordinated International travel for 9 participants from the United States as well as hotel arrangements and ground transportation.
  • Researched and contracted hotel, ground transportation and coordinated flight arrangements for two travelers from Mexico.

4. Site Selection

Here's how senior meeting planners use site selection:
  • Created formal requests for proposals for site selection and vendor services, while analyzing vendor responses for optimal value creation.
  • Conducted all site selection and negotiation, managed all hotel and rooming needs and supervised meeting schedule design.

5. Audio Visual

Audiovisual refers to material intended for showing to the public and has sound accompanying it.

Here's how senior meeting planners use audio visual:
  • Researched and selected venues, negotiated contracts, coordinated food and beverage, audio visual and room set up requirements.
  • Negotiate hotel and vendor contracts, including Audio Visual, freight, printing, and exhibit companies.

6. Meeting Materials

Here's how senior meeting planners use meeting materials:
  • Performed budget reconciliations and produced meeting materials for all assigned meetings.
  • Prepared meeting materials and provided the moderator with travel arrangements.

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7. Budget Management

Here's how senior meeting planners use budget management:
  • Budget management and vendor contract negotiation.
  • Collaborated with pharmaceutical representatives on venue selection, budget management, payment, and logistical issues.

8. Onsite Management

Here's how senior meeting planners use onsite management:
  • Coordinate audiovisual, internet and catering requirements and onsite management.
  • Provide onsite management event support.

9. Travel Arrangements

Here's how senior meeting planners use travel arrangements:
  • Handle all A-V requests and translation needs (including hiring translators, negotiating fees, travel arrangements, etc.)
  • Coordinate calendar for personal and business appointments, meetings, conference calls, domestic/international travel arrangements.

10. Meeting Planning

Here's how senior meeting planners use meeting planning:
  • Traveled to Manila, Philippines to train 20+ newly hired and current employees on meeting planning logistics and pharmaceutical compliance guidelines.
  • Identified a need and wrote a Standard Operating Procedure (SOP) including templates for effective government meeting planning.

11. Meeting Logistics

Meeting logistics refers to the detailed and planned organization and implementation of a meeting. It comprises the materials and assets involved in conducting a meeting including the room set up, the number of chairs and tables that are required, boards and flipcharts for discussion, any audio-visual equipment required for presentation or interactive activities, other additional items for specific activities or break-out groups, and office supplies for the participants coming to the meeting.

Here's how senior meeting planners use meeting logistics:
  • Served as the primary point of contact for sales representatives for 3 pharmaceutical products and answered questions pertaining to meeting logistics.
  • Communicate via inter-office memos, detailed meeting logistics and lead pre-convention assemblies.

12. Contract Negotiations

When a contract is negotiated, an agreement is reached on a series of legally binding terms before it is signed and made official. Two or more parties agree on the terms of their relationship. When negotiating a contract, the focus is usually on risk and return.

Here's how senior meeting planners use contract negotiations:
  • Collaborated with Sr. VP of Administration/CFO on contract negotiations, site visit selection and conference executions.
  • Led contract negotiations in the United States as well as three International Destinations: Dubai/Rome/and Berlin.

13. Site Inspections

Site inspection is a series of regular activities aimed at creating and maintaining safe conditions and discovering unsafe practices, including safety regulations, working conditions, and other critical areas of the construction site. The site inspection is carried out using traditional field visit methods with a paper and pen checklist.

Here's how senior meeting planners use site inspections:
  • Selected destination and venue locations with client, including coordinating and conducting site inspections.
  • Conducted site inspections of hotels, prepared RFP's and reconciled final bills.

14. Event Budgets

The event budget is a projection or forecast, of revenues and expenses that may incur at an event.

Here's how senior meeting planners use event budgets:
  • Delivered a 25% savings on overall annual corporate event budget.
  • Forecast, develop and manage event budgets.

15. Medical Education

Medical education is the education related to the practice of being a medical practitioner and a physician. It provides instruction and information in the sciences basic to medicine and in clinical practice. It aims to refine health care providers' skills to improve overall patient care and stay current with the latest developments within their specialty.

Here's how senior meeting planners use medical education:
  • Schedule Key Opinion Leaders for pharmaceutical medical education and promotional dinner meetings.
  • Worked closely with continuing medical education (CME) regulators to ensure guidelines were met for events with CME curriculum.
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List of senior meeting planner skills to add to your resume

Senior meeting planner skills

The most important skills for a senior meeting planner resume and required skills for a senior meeting planner to have include:

  • Event Planning
  • Event Management
  • Ground Transportation
  • Site Selection
  • Audio Visual
  • Meeting Materials
  • Budget Management
  • Onsite Management
  • Travel Arrangements
  • Meeting Planning
  • Meeting Logistics
  • Contract Negotiations
  • Site Inspections
  • Event Budgets
  • Medical Education
  • Cost Savings
  • Hotel Contracts
  • Meeting Specifications
  • RFP
  • Budget Development
  • Corporate Events
  • Room Set-Up
  • Trade Shows
  • Advisory Boards
  • NIH
  • Vendor Contracts
  • Name Badges
  • Internal Clients
  • BEO
  • CME
  • External Clients
  • On-Site Management
  • Healthcare
  • Menu Selections
  • Event Logistics
  • Product Launches
  • VIP
  • Onsite Logistics
  • Registration Process
  • Meeting Space
  • ABA
  • Cost Analysis
  • DMC
  • Event Coordination
  • Meeting Rooms
  • Website Content

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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