How to hire a senior office administrator

How to hire a senior office administrator, step by step

Here's a step-by-step senior office administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a senior office administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new senior office administrator
• Step 8: Go through the hiring process checklist

What does a senior office administrator do?

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1. Identify your hiring needs

   Before you post your senior office administrator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a senior office administrator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A senior office administrator's background is also an important factor in determining whether they'll be a good fit for the position. For example, senior office administrators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents senior office administrator salaries for various positions.

   Type of Senior Office Administrator	Description	Hourly rate
   Senior Office Administrator		$14-23
   Office Lead	An office lead is responsible for performing complex administrative tasks, especially in front office operations, managing staff performance, and providing high-quality customer service by responding to visitors' inquiries and concerns and directing them to the appropriate department. These leads monitor daily business transactions, write business reports, and manage the information in the system database... Show more	$24-61
   Office Manager/Office Coordinator	An office manager/office coordinator is responsible for managing daily administrative tasks and monitoring workflow processes to ensure maximum productivity on meeting client deadlines and maintaining customer satisfaction. Office managers/office coordinators respond to customers' inquiries and concerns, manage records accurately, assist the marketing department on promoting brand image, develop strategic procedures, and identify business opportunities to grow revenues and increase profitability... Show more	$15-28

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Human Resources
   • SR
   • Office Procedures
   • Travel Arrangements
   • Payroll
   • Office Equipment
   • Customer Service
   • SharePoint
   • Financial Statements
   • Office Operations
   • Expense Reports
   • Event Planning
   • Telephone Calls

   Check all skills

   Responsibilities:

   • Manage a wide and vary range of planning, organizing, and directing the operations of this large CPA firm.
   • Submit authorization requests to several insurance companies for patients' MRI, medication authorization, physical therapy and other patient procedures.
   • Document entire A/R position responsibilities, processes and procedures.

   More senior office administrator duties

3. Make a budget

   Including a salary range in your senior office administrator job description is one of the best ways to attract top talent. A senior office administrator can vary based on:

   • Location. For example, senior office administrators' average salary in mississippi is 45% less than in massachusetts.
   • Seniority. Entry-level senior office administrators 38% less than senior-level senior office administrators.
   • Certifications. A senior office administrator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a senior office administrator's salary.

   Average senior office administrator salary

   $38,396yearly

   $18.46 hourly rate

   ---

   Entry-level senior office administrator salary

   $30,000 yearly salary

   Updated December 15, 2025

   Average senior office administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Massachusetts	$52,127	$25
   2	Washington	$49,459	$24
   3	District of Columbia	$45,514	$22
   4	Colorado	$43,104	$21
   5	Minnesota	$41,089	$20
   6	California	$38,580	$19
   7	Texas	$38,227	$18
   8	Georgia	$37,367	$18
   9	Florida	$34,017	$16
   10	North Carolina	$33,590	$16

   Average senior office administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Capgemini	$48,855	$23.49	13
   2	Plante & Moran PLLC.	$45,524	$21.89	6
   3	Amd	$44,810	$21.54	2
   4	Wsp USA Buildings Inc.	$42,354	$20.36	30
   5	Moss Adams	$41,790	$20.09	19
   6	RSM US	$41,408	$19.91	1
   7	Minnesota State Fair	$40,423	$19.43	22
   8	City & County Of San Francisco - Police Department (sfpd)	$39,285	$18.89	1
   9	FedEx	$39,103	$18.80	34
   10	Citizens Alliance	$38,723	$18.62	1
   11	Northpoint	$38,384	$18.45	1
   12	Citizens Financial Group	$38,310	$18.42	1
   13	Sunset Honda	$38,165	$18.35
   14	Robert Half	$37,945	$18.24	382
   15	Hanger	$37,620	$18.09	10

4. Writing a senior office administrator job description

   A good senior office administrator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a senior office administrator job description:

   Senior office administrator job description example

   We are looking for a smart, hard-working individual to join our team as Office Administrator at our Milpitas, CA location. This position requires excellent interpersonal skills, ability to multitask in a fast-paced environment, capacity to act independently and the judgement to ask for help when necessary. It's an excellent opportunity for the right person to grow with a high potential, high growth early stage startup. You would also have the opportunity to develop into many areas of growth including business and strategy if desired.
   
   This is the job for you if you are resourceful, energetic and understand that attention to detail is what keeps a business running smoothly. We are a flat organization with excellent growth potential for the right person. This position is initially part time with flexible hours and competitive compensation, with the possibility of full time engagement in the future.
   
   Job ResponsibilitiesWorking with CEO for scheduling meetings and travel Working with employees across multiple centers in California, Massachusetts, and in the future, India and ChinaInterfacing with customers, partners, supplies and clients Interfacing with accountants for processing accounts receivable and accounts payable, regulatory filings, processing electronic transfers and payroll Managing incoming correspondence and outgoing mail Copying, scanning, faxing and other administrative tasks General office management including ordering office supplies as needed Growth opportunity to review and modify legal contracts a plus
   
   Job Requirements Bachelors with 2+ years Strong interpersonal communication skills, excellent command of written and verbal EnglishAbility to learn new skills and complete assigned tasks in a timely manner Ability to work independently in a fast-paced, startup environment Ability to multi-task and prioritize between multiple ongoing projects Proficient with Microsoft office tools Flexible schedule with ability to work outside the 9am to 5pm window if needed to meet deadlines Strong sense of responsibility and team player
   
   Desired Qualifications (but not necessary) Ability to perform interpretation of written and spoken mandarin as needed is desirable Previous experience working with an early stage startup desired Paralegal skills desired
   We are looking for trailblazers ...
   
   We strongly believe that the pace of the ongoing hardware revolution will be greatly accelerated by Omni Design's IP cores and the rapidly emerging semiconductor embedded design business ecosystem.
   
   At Omni Design, we have created an exciting environment with amazing talent across multiple disciplines. We like self-motivated individuals, we encourage initiative, we look for leadership qualities, we value teamwork, we like diversity, and we reward excellence. We are looking for trailblazers to bring Omni Design's vision to fruition.
   
   If you are interested in making an impact as part of a young, fast growing, cutting edge technology company, please reach out to us.
   
   Omni Design is an equal opportunity employer. We offer excellent compensation. We seek individuals that share our high standards and commitment to excellence.

   Copy this example

   

5. Post your job

   To find the right senior office administrator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with senior office administrators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit senior office administrators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your senior office administrator job on Zippia to find and recruit senior office administrator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with senior office administrator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new senior office administrator

   Once you've found the senior office administrator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new senior office administrator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a senior office administrator?