Senior production coordinator job description

CoSA VFX, Inc. is looking for an experienced full-time permanent Senior Production Coordinator . Successful candidates should possess a minimum of 4+ years of experience as a VFX Coordinator in broadcast and streaming television, or feature films. Our company is a fast-paced and highly collaborative production environment. Recent projects include Westworld, Resident Alien, CSI: Vegas, and Station 19 as well as a full slate of prominent television and film projects for the upcoming season.

This role will report remotely to our LA-based Head of Production working with our PST timezone schedule.

RESPONSIBILITIES:

• Take notes during daily sessions and client meetings
• Coordinate and execute client ingest and deliveries
• Create bid documents from established templates
• Manage and mentor production assistants and interns
• Address questions (verbal and written) from clients, producers and other stakeholders
• Review shot tracking assignments and their status are up-to-date.

REQUIREMENTS:

Excellent client relations skills:

• Able to distill client requests, especially when a client finds it difficult to articulate their need

• Extract clear and concise feedback from stakeholders to move the project forward

• Manage multiple client requests, understanding the urgency and importance of each request

• Project a calm, engaged tone when communicating with clients

Comprehensive teamwork skills
Thorough understanding of the VFX production process and tools
Extensive knowledge of Shot-tracking software
Strong Communication Skills

Please include a cover letter and resume as part of the application.

CoSA VFX is currently only considering applications from those who are permanent residents or those who currently possess valid work permits/visas for Canada or the US.

CoSA VFX offers competitive compensation and robust benefits package including vacation pay, sick pay and comprehensive extended health & dental insurance.

Successful interview candidates will be subject to a Verification of Employment and/or Education History check.

Combine two of the fastest-growing fields on the planet with a culture of performance, collaboration and opportunity and this is what you get. Leading edge technology in an industry that's improving the lives of millions. Here, innovation isn't about another gadget, it's about making health care data available wherever and whenever people need it, safely and reliably. There's no room for error. Join us and start doing **your life's best work.(sm)**

The **Senior Production Coordinator** is responsible for oversight and management of various products and services offered by the Communication Operations internal production team. This role will support steady-state workflow responsibilities, and will perform administrative functions such as reporting, data entry and inventory management.

**Schedule:** Flexible schedule with availability to work between the hours of 7am - 6pm, Monday-Friday and Saturdays 6am - 3pm CST.
**Primary Responsibilities:**

+ Responsible for completing all day-to-day production activities for projects and programs as assigned.

+ Subject matter expert on inbound mail and scanning workflow that can lead issue resolution and provide updates to clients.

+ Lead resolution of workflow issues, drive implementation of new services and oversee daily production to verify that our team is meeting all SLA's, client requirements and performance guarantees.

+ Maintains up to date process documentation for all products and workflows they are assigned to support.

+ Assists with scheduling meetings and other administrative tasks as assigned by manager.

+ Materials ordering and inventory management activities as assigned.

+ Provides assistance to other production team members as needed.

+ Communicates workflow status through daily reporting and meetings with our business partners.

+ Builds positive working relationships with peers and business partners to drive engagement and productivity.

+ Assists team with training and related documentation as needed.

+ Other duties and responsibilities as required.

**Recommended Candidate Profile:**

We are looking for a candidate that demonstrates the ability to self-manage and efficiently support multiple tasks at the same time. Accuracy, communication, and attention to detail are also necessary key skills that will allow them to provide our business partners with flawless execution of the many services we offer. This role requires a willingness to be a team player and the flexibility to take on new challenges with a positive attitude and collaborative mind-set.

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

**Required Qualifications:**

+ High-School Diploma or 3+ years of equivalent communications work experience

+ 1+ year working in MS Word and Excel

+ 1+ year of displaying excellent verbal and written communication skills in a professional setting

+ 1+ year of using organizational skills with attention to detail in a work environment

+ 1+ year using business related software and working in a production environment

+ Must be able to lift up to 50lbs

+ Must have a flexible schedule and be available to work between the hours of 7am - 6pm, Monday-Friday and Saturdays 6am - 3pm CST

+ Full COVID-19 vaccination is an essential job function of this role. Candidates located in states that mandate COVID-19 booster doses must also comply with those state requirements. UnitedHealth Group will adhere to all federal, state and local regulations as well as all client requirements and will obtain necessary proof of vaccination, and boosters when applicable, prior to employment to ensure compliance. Candidates must be able to perform all essential job functions with or without reasonable accommodation

**Preferred Qualifications:**

+ 1+ year of print, shipping, or mailroom production experience

+ 1+ year of inventory management and/or placing orders through a web portal or directly with a supply vendor

+ 1+ years working in the healthcare industry demonstrating a basic understanding of the regulations associated with PHI documentation (Protected Health Information)

_To protect the health and safety of our workforce, patients and communities we serve, UnitedHealth Group and its affiliate companies require all employees to disclose COVID-19 vaccination status prior to beginning employment. In addition, some roles and locations require full COVID-19 vaccination, including boosters, as an essential job function. UnitedHealth Group adheres to all federal, state and local COVID-19 vaccination regulations as well as all client COVID-19 vaccination requirements and will obtain the necessary information from candidates prior to employment to ensure compliance. Candidates must be able to perform all essential job functions with or without reasonable accommodation. Failure to meet the vaccination requirement may result in rescission of an employment offer or termination of employment_

**Careers with Optum.** Here's the idea. We built an entire organization around one giant objective; make health care work better for everyone. So when it comes to how we use the world's large accumulation of health-related information, or guide health and lifestyle choices or manage pharmacy benefits for millions, our first goal is to leap beyond the status quo and uncover new ways to serve. Optum, part of the UnitedHealth Group family of businesses, brings together some of the greatest minds and most advanced ideas on where health care has to go in order to reach its fullest potential. For you, that means working on high performance teams against sophisticated challenges that matter. Optum, incredible ideas in one incredible company and a singular opportunity to do **your life's best work.(sm)**

_Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity / Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law._

_UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment._

\#RPO

Fever is the leading global tech-enabled entertainment discovery platform with a clear mission: To inspire through live entertainment. Fever and its Secret Media Network inspires over 60 million people every month to discover the best experiences in their cities.

Some successful examples of our new experiences, we call “Fever Originals”, include the “Candlelight Concert Series” attended by over 3 million guests, “Stranger Things: The Drive-Into Experience” co-produced with Netflix, “The Bridgerton Experience” co-produced with Netflix and the “Mad Hatter G&T Party”, all launched in multiple cities across the world.

Fever is a US company with a team of over 1000 people, currently present in more than 80 cities, with offices in New York, Los Angeles, Chicago, London, Paris, Madrid, Barcelona, and Sydney.

In order to pursue this objective we are looking for bar-raisers, people that want to work hard, have fun, and make history with us.

Essential Job Functions:

This will be a full-time position. If you have drive, initiative and a customer-centric approach, thrive on working independently while also being a team-player, have sound working knowledge of all elements of production in all areas of the performing arts, we would love to hear from you!

You will be expected to travel 20 weeks per year. The remaining weeks will be spent working remotely. Your general responsibilities, under the supervision of the Operations Manager, will include:

• Ability to travel for production support during load-ins and loadouts.
• Highly organized and efficient. Time management skills are key.
• Ability to multitask, autonomously.
• Strong communication and interpersonal skills and desire to provide a positive work environment.
• A quick thinking problem-solver with the ability to find strategic solutions, during time constraints and at times a high-pressured environment.
• Maintain a safe working environment at all times, by adhering to all established safety policies and procedures, company policies, and participate in all required safety classes. Accepting all other duties as assigned by the Operations Production Manager.

Job specific requirements:

• Work directly with the Operations Manager to complete invoicing and documentation for tour services, including tour transfers, flight bookings, and all other expenses related to the tour operations.
• Attend planning, partner and client meetings, as required.
• Participate in regular department meetings and follow through on action items.
• Assist senior management in the development, implementation and monitoring of operational procedures and guidelines for the operations department.
• Oversee all employee transport and lodging arrangements for multiple tours in the US, UK, EU, and South America.
• Collaborate with local transport companies for the most cost effective transport to and from the venue during city runs.
• Create and maintain shuttle schedules for local transport and be the point person between the company and the tours.
• Be onsite during transfers for any purchasing needs, employee services, local staffing and casting needs during transfers.
• Accept all other onsite duties as assigned by the Tour Manager.

The ideal candidate will have the following qualifications:

• Minimum 2 years of production coordination experience.
• Ability to work independently, prioritize tasks, and exercise good judgment and initiative, while focusing on teamwork.
• Values and customer service driven.
• Collaborative, seeking and celebrating the contribution of others.
• Results oriented and proactive, with the ability to multitask, prioritize and work independently.
• Strong work ethic and positive team attitude.
• Previous experience with event management an asset.
• Previous HR experience preferred.
• Must have excellent computer skills.
• Ability to determine priorities as well as manage multiple, competing priorities successfully while working autonomously.
• Ability to thrive in a fast-paced, rapidly changing environment.
• Able to sit at a computer and/or production desk for over eight hours per day; see clearly in low-light situations such as are common backstage and in the venue.
• Ability to communicate clearly and effectively, both orally and in writing.
• 10-hour OSHA course completion card a plus.
• First-aid Certification card a plus.
• Must have working knowledge of Microsoft Office.
• Must have working knowledge of Google platform.
• Professional appearance and demeanor.
• Fluency in English, both written and verbal.
• Ability to work in North America, UK, EU, and South America.
• Must have a valid driver’s license.
• Verification of the right to work in the United States, as demonstrated by completion of the Form I-9 upon hire and the submission of acceptable documentation (as noted on the Form I-9) verifying one’s identity and work authorization.
• Although not a pre-employment condition, this position requires you to be fully vaccinated. If requested, reasonable accommodations will be considered. *If you do not have these certifications, they will be provided to you, upon signing an agreement with Fever.

Powered by JazzHR

L22MTI8bD8