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Sr. Administrative Assistant -Sales Team - Remote
Symetra 4.6
Remote senior program assistant job
Symetra has an exciting opportunity to join our team as a Sr. Administrative Assistant!
About the Role
As a Sr. Administrative Assistant you will support VPs and/or SVPs and function as a support to the Executive, their direct reports/team and department. You will provide a range of moderately difficult to complex administrative tasks. Responsibilities include the organization, prioritization, and coordination of a multitude of tasks. You'll handle confidential information. Duties include providing exceptional service as needed, editing and proofreading various department documents, creating and maintaining filing systems, calendar management, reconciling invoices and expense reports, light project coordination.
What you will do
Provide admin support to SVP, RVPs and RSDs
Draft presentations as required
Assist with leadership communications
Take notes and draft summaries for key meetings
Schedule on-boarding and training sessions
Maintain sponsorship tracker and handle invoices
Review expenses vs budget and provide reporting
Assist with budget development and periodic reporting
Address budget changes and requests from leadership
Support AVP Sales Effectiveness with OPEX reviews
Work with conveyed reps on transition issues
Resource for Dearborn related questions
Support migration requirements (DAWG; Proj Plan)
Assist with training of WBI reps
Why work at Symetra
"Do what you love and find people who will support you while you do it!" - Ting Ting J., Executive Assistant
"If you want to invest in yourself and build a career, this is a great place to work. If you don't want to put in the effort to learn the industry and become a student of the business (it takes real effort!), there are easier places to work."- Cris H., VP Internal Sales
What we offer you
We don't take a "one-size-fits-all" approach when it comes to our employees. Our programs are designed to make your life better both at work and at home.
Flexible full-time or hybrid telecommuting arrangements
Plan for your future with our 401(k) plan and take advantage of immediate vesting and company matching up to 6%
Paid time away including vacation and sick time, flex days and ten paid holidays
Give back to your community and double your impact through our company matching
Want more details? Check out our Symetra Benefits Overview
Compensation
Hourly Range:$27.10 - $45.16 plus eligibility for annual bonus programs
Who you are
College degree or equivalent work experience.
5-7 years of cumulative, relevant experience.
Requires extensive knowledge of duties.
Must have excellent verbal and written communications skills, typically developed through a combination of job-related training and experience.
Uses initiative and independent judgment within established procedural guidelines.
High school diploma required.
We empower inclusion
At Symetra, we aspire to be the most inclusive insurance company in the country. We're building a place where every employee feels valued, respected, and has opportunities to contribute. Inclusion is about recognizing our assumptions, considering multiple perspective, and removing barriers. We accept and celebrate diverse experiences, identities, and perspectives, because lifting each other up fuels thought and builds a stronger, more innovative company. We invite you to learn more about our efforts here. Creating a world where more people have access to financial freedom
Symetra is a national financial services company dedicated to helping people achieve their financial goals and feel confident about the future. In our daily work, we're guided by the principles of Value, Transparency and Sustainability. This means we provide products and services people need at a competitive price, we communicate clearly and openly so people understand what they're buying, and we design products--and operate our company--to stand the test of time. We're committed to showing up for our communities, lifting up our employees, and standing up for diversity, equity and inclusion (DEI). Join our team and help us create a world where more people have access to financial freedom. For more information about our careers visit: careers Work Authorization
Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the United States at hire and must maintain authorization to work in the United States throughout their employment with our company. Please review Symetra's Remote Network Minimum Requirements: As a remote-first organization committed to providing a positive experience for both employees and customers, Symetra has the following standards for employees' internet connection:
Minimum Internet Speed:100 Mbps download and 20 Mbps upload, in alignment with the FCC's definition of "broadband."
Internet Type: Fiber, Cable (e.g., Comcast, Spectrum), or DSL.
Not Permissible: Satellite (e.g., Starlink), cellular broadband (hotspot or otherwise), any other wireless technology, or wired dial-up.
When applying to jobs at Symetra you'll be asked to test your internet speed and confirm that your internet connection meets or exceeds Symetra's standard as outlined above. Identity Verification Symetra is committed to fair and secure hiring practices. For all roles, candidates will be required (after the initial phone screen) to be on video for all interviews. Symetra will take affirmative steps at key points in the process to verify that a candidate is not seeking employment fraudulently, e.g. through use of a false identity. Failure to comply with verification procedures may result in:
Disqualification from the recruitment process
Withdrawal of a job offer
Termination of employment and other criminal and/or civil remedies, if fraud is discovered
#LI-BV1
#LI-Remote
$27.1-45.2 hourly 2d ago
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Executive Assistant to Commercial Real Estate Team
Pocketbook Agency
Remote senior program assistant job
JRN- 2325
A leading commercial real estate investment and development firm is seeking a highly organized, detail-oriented Executive Assistant. This is a key role within a collaborative, high-performing administrative team and offers direct exposure to a fast-paced, influential development group. The Executive Assistant will provide high-level administrative support to two senior executives on the Development team, with occasional support to two additional team members for scheduling and presentation/deck preparation. You'll join a tight-knit team of three EAs who work collaboratively and cross-support as needed.
This role is based onsite in Century City Monday-Thursday, with the option to work remotely on Fridays.
Responsibilities
Manage complex calendars, daily scheduling, and meeting coordination for the EVP and SVP of Development
Prepare, edit, and format decks, presentations, and development-related materials
Serve as a point of contact for internal/external partners, ensuring timely communication and follow-through
Coordinate occasional travel itineraries and logistics
Provide light support to two additional development team members as needed
Partner with the EA/Office Manager and the other Executive Assistant to ensure smooth office operations and collaborative coverage
Maintain confidentiality with discretion at all times
Provide 24/7 availability for urgent needs, project changes, and after-hours requests (minimal but required)
Qualifications
5+ years of Executive Assistant experience
Commercial Real Estate experience required
Strong proficiency in Microsoft Office Suite; expert PowerPoint skills highly preferred
Exceptional communication, organizational, and multitasking abilities
Professional, polished, and able to anticipate needs in a fast-paced environment
Team-oriented mindset with a willingness to step in and support other EAs
Schedule: Monday-Thursday in office, Friday remote. 9:00 AM-6:00 PM, with flexibility for after-hours needs
Compensation & Benefits
$110,000 salary + Bonus
PTO + Paid Holidays
Medical, dental, vision
401(k) with 5% match, vested immediately
$110k yearly 5d ago
Senior Executive Administrative Assistant
Autodata Solutions Company
Remote senior program assistant job
Title: Senior Executive Administrative Assistant
Reports To: CPTO
About the Role
The Executive Assistant will provide high-level administrative support to the CPTO (Chief Product and Technology Officer) and other Executive Committee members as needed. Reporting directly to the CPTO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant may also support other senior management teams; organize and coordinate executive outreach and external relations efforts and oversee special projects.
The ideal candidate for this role is …
The ideal candidate for this role is a proactive, resourceful, and highly organized professional who thrives in a fast-paced, dynamic environment. You are a natural relationship builder who communicates with clarity and discretion, and you take pride in anticipating needs before they arise. You are tech-savvy, detail-oriented, and capable of managing multiple priorities with grace and efficiency. You bring a collaborative spirit, a high degree of emotional intelligence, and a commitment to excellence in every interaction.
What You'll Be Doing in the Role
Maintains the executive's calendar, schedules and confirms appointments, arranges meeting rooms or facilities, makes and confirms travel plans.
Prepares agendas or presentations, attends meetings with the executive, and takes, transcribes, and distributes notes or minutes.
Creating, editing, and formatting reports, presentations, and other documents
Prepares and submits expense reports on behalf of the executive.
Screens visitors, phone calls, or emails. Maintains confidentiality of sensitive information.
Qualifications/Experience & Education
Requires a bachelor's degree
4 to 6 years of experience supporting a senior executive: Ability to work as part of a team. Excellent oral and written communication skills. Ability to build collaborative relationships. Detail oriented. Must be able to meet deadlines as well as multi-task and prioritize.
Knowledge & Skills
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Teams, and other collaboration tools.
Familiarity with expense management systems (e.g., Coupa) and calendar management tools.
Strong organizational and time management skills.
High level of discretion and professionalism in handling confidential information.
Ability to adapt quickly to changing priorities and business needs.
Experience supporting remote and hybrid teams is a plus.
Why Join J.D. Power?
Innovation at Scale: Be part of a team that's applying cutting-edge AI to J.D. Power's incomparable datasets-creating solutions that no other company can match
Transformative Impact: Deliver data driven solutions that fundamentally change how industries operate, compete, and serve their customers
Culture and Career Growth: Our team is made up of motivated professionals who take their contributions and our customers seriously and are driven by not only personal success but also enabling customer success. You will have clear expectations, but room to execute, combined with a world-class brand with unlimited potential for growth.
The Hiring Manager says:
“I'm looking for the kind of person who is not only highly organized and detail-oriented, but also brings warmth, inclusivity, and a proactive mindset to everything they do. Someone who can anticipate needs, communicate with clarity, and be a true partner in driving our digital agenda forward.”
This position has a starting salary range of $92,000.00 - $100,000.00 USD. This is the range we reasonably and in good faith expect to pay for the role at the time of posting. An employee's pay within the range is determined by a number of factors, including relevant skills, education, qualifications, experience, performance, business or organizational needs, and geographic location.
Company Mission
J.D. Power is clear about what we do to ensure our success into the future. We unite industry leading data and insights with world-class technology to solve our clients' toughest challenges.
Our Values
We POWER Our Customer's Success
We are Innovative, Collaborative and Grounded in Data
We Make Things Easy
We Get It Done
We Start with Trust & Prove it Everyday
J.D. Power is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.
Should you require accommodations during the recruitment and selection process, please reach out to **********************.
J.D. Power does not disclose your personal data to unauthorized third parties. However, as a global corporation consisting of multiple affiliated companies in various countries, J.D. Power has international sites and J.D. Power uses resources located throughout the world. J.D. Power may from time to time also use third parties to act on J.D. Power's behalf. You agree to the fact that to the extent necessary your personal data may be transferred and/or disclosed to any company within J.D. Power group of companies as well as to third parties acting on J.D. Power's behalf, including also transfers to servers and databases outside the country where you provided J.D. Power with your personal data. Such transfers may include for example transfers and/or disclosures outside the European Economic Area and in the United States of America. If you are a California or United Kingdom resident, additional disclosures about the information we collect and how we use that information can be found by clicking here.
To all recruitment agencies: J.D. Power does not accept unsolicited agency resumes and we are not responsible for any fees related to unsolicited resumes.
$92k-100k yearly Auto-Apply 14d ago
Senior Associate, Lending Administration
Nonprofit Finance Fund 4.3
Remote senior program assistant job
Senior Director, Loan Servicing Department: Loan Servicing Location: US-based remote, with a strong preference for candidates within commutable distance to one of NFF's Offices (Boston, New York, Philadelphia, Oakland, and Los Angeles)
Salary Range: $80,600 - $87,100
About Nonprofit Finance Fund
Nonprofit Finance Fund (NFF ) is a nonprofit lender, consultant, and advocate. For more than 40 years, we've helped organizations access the money and resources they need to realize their communities' aspirations. Alongside others, we're working to build community wealth and well-being and put affordable housing, essential services, quality jobs, and excellent education within reach of more people. At NFF, we envision a world of shared prosperity, where communities have the capital, community assets, knowledge, and agency to thrive. Learn more about our work to achieve our vision through our Theory of Change and Values.
About This Role
The Senior Associate, Loan Administration is a key contributor to the accurate servicing and administration of NFF's loan portfolio. Sitting across Loan Servicing and Portfolio Management, this role maintains complete and compliant loan files, tracks collateral and insurance requirements, ensures accurate data in NFF's systems, and supports timely responses to borrower requests. The Senior Associate works collaboratively with Underwriting, Portfolio Management, Finance, and Legal to ensure smooth onboarding, reliable reporting, and high-quality servicing support.
This position requires strong time management, organizational skills, attention to detail, consistency in data management, excellent customer service skills, and the ability to manage multiple tasks in a deadline-driven environment.
NFF is a remote-first organization with offices in Boston, New York, Philadelphia, Oakland, and Los Angeles. This is a US-based remote role, with a strong preference for candidates within commutable distance to one of NFF's offices. NFF has core business hours where we expect all staff to be available from 9:00 am to 5:00 pm local time, and occasional travel (5%) is required.
What You Will Do
Essential responsibilities for this role include, but are not limited to:
Insurance & Collateral Tracking (30%)
Identify insurance and collateral requirements from executed loan documents.
Record policy details, renewal dates, and coverage requirements in TEA/Salesforce.
Monitor expirations and request updated policies or certificates before renewal deadlines.
Validate submitted insurance documents for required coverages, endorsements, and loss payee language.
Maintain up-to-date collateral and insurance records for audits and portfolio reviews.
Loan File Administration (20%)
File and index borrower documents in accordance with NFF's electronic filing standards
Perform periodic file completeness checks to confirm all required loan, collateral, and compliance documents are present
Upload documents using correct naming conventions and version control
Prepare organized loan file packets for internal and external audits
Data Entry and Quality Control (15%)
Extract key loan terms (rate, amortization, covenants, collateral conditions, guarantors, reporting requirements) from executed agreements
Enter and update borrower and loan data in TEA, Salesforce, and related systems with a 100% accuracy expectation
Reconcile system fields to executed documents and resolve discrepancies promptly.
Track borrower reporting requirements and update system statuses upon receipt of financials or compliance items
Borrower Communications & Customer Service (15%)
Serve as a collaborative point of contact for general borrower questions, providing clear information on documentation needs, reporting expectations, and next steps in their workflow
Collect required documents and route complex items-such as modifications or disbursement requests-to the appropriate team member with complete supporting details
Track the status of open requests across teams, follow up as needed, and ensure items move through the workflow to resolution
Internal Collaboration & Process Support (10%)
Partner with Portfolio Management on the collection of loan compliance documents
Support the engagement with external vendors for financial spreads, credit reporting, etc.
Partner with Portfolio Management and Finance to resolve data issues affecting billing, posting, or reporting
Assist with implementation of improved procedures, filing structures, and system enhancements
Meetings and Other Duties As Assigned (10%)
Attend internal and external meetings as needed
As work and community/client needs change assignments, projects, and job duties will be assigned and may change
Who You Are and Minimum Qualifications
A bachelor's degree in a related field and minimum of three (3) years of professional, progressive experience in the nonprofit or financial services industry in loan servicing, loan administration, portfolio management, or related financial services work
Understanding of lending concepts, loan documentation, collateral, and insurance requirements
Strong ability to extract and interpret key terms from legal and loan documents
Excellent organizational skills and strict attention to detail
Strong communication skills and a customer service orientation
Proficiency with Microsoft Office applications; experience with Salesforce, TEA, or other loan management systems preferred
All other equivalent combinations of work experience and training/education will also be considered
The Strongest Candidates Will Have/Be
Commitment to NFF's values and mission
Learning orientation and commitment to continuous improvement, learning, and advancing equity in lending practices
Ability to work independently and effectively in a remote environment and build strong relationships with colleagues and partners across geographies and time zones
Willingness to collaborate with a dynamic and mission-driven team
Strong time management and organizational skills with the ability to effectively manage multiple priorities and deadlines in a fast-paced environment
Benefits and Compensation
NFF offers a generous benefits package that currently includes up to twenty (20) paid holidays/business closure days, three (3) floating holidays, unlimited flexible time off, group medical insurance with a funded health reimbursement account, dental and vision plans, life insurance and disability plans, a retirement plan with both a non-elective employer contribution (4%) and additional match contribution (2%), a “work from home” fund, and flexible spending accounts to cover health, dependent care, and commuter costs.
This is an exempt, full-time role with an annual salary range of $80,600 - $87,100. A compensation offer is based on a candidate's background and years of relevant experience, with consideration for internal equity. Because of our strong commitment to equity and growth, we do not negotiate compensation offers.
NFF is an equal opportunity employer and does not discriminate against any applicant or employee because of race, color, religion, sex, national origin, disability, genetic information, age, or military or veteran status in accordance with federal law. In addition, NFF complies with applicable state and local laws governing non-discrimination in employment in every jurisdiction in which it maintains facilities. NFF also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable laws. NFF does not employ individuals based outside of the United States. Click here to view NFF's Fair and Equitable Practices.
$80.6k-87.1k yearly Auto-Apply 16d ago
Senior Executive Assistant to the CFO
Outsystems 4.5
Remote senior program assistant job
There are NO limits to your career: come shape the future and be part of a truly unique global culture at OutSystems!
A Senior Executive Assistant works closely with management at the Executive level to provide top level administrative support. They help leaders to make the best use of their time by dealing with secretarial, administrative and operational responsibilities. The Senior Executive Assistant that we are looking for needs extensive knowledge of the organization in which she/ he works (to know who key personnel - both external and internal - and understand the organization's aims and objectives). Discretion and confidentiality are therefore essential attributes for a successful assistant.
Responsibilities:
Supports a C-level executive and their VP's by partnering with them in order to help them be more efficient and effective with their time
Manage executive calendars, acting as a gatekeeper to prioritize meetings and resolve scheduling conflicts, keeping executive informed on schedule changes
Arranges travel and optimizes travel arrangements (transportation, accommodations, agenda) based on executive travel needs and preferences. Manages complex itineraries, to include any changes. Processes related travel expenses.
Coordinates/assists with managing team meetings (staff meetings, town halls, quarterly on sites/off sites, team gatherings, etc.) whether virtual or in person. Assists with event planning.
May attend meetings on the executive's behalf and liaise with external partners. Prepares, updates, and organizes information (using Google Workspace.) for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material.
Assists in keeping executives and their teams well organized, to include online retrieval and archiving on collaboration platforms such as Zoom and Slack
Assists with process and/or program management such as maintaining distribution lists, coordinating nominations, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc.
Requirements:
5+ administrative experience supporting executive level leaders
Communication/Language: Excellent written and verbal.
Strong calendar management skills.
Excellent problem solving ability.
Strong work ethic and able to manage multiple tasks.
Ability to work effectively in a team environment.
Proven interpersonal skills and ability to interact with all levels of management, internally and externally.
Detail oriented with great accuracy.
Strong ability to handle confidential and sensitive information
Competency with AI tools such as ChatGPT, Claude, Notion AI to:
Draft communications, summarize meetings, generate insights, and structure documents.
Convert voice notes and strategic inputs into clean, actionable outputs (emails, memos, slides) in the executive's voice.
Assist with creating or editing presentations using AI tools that enhance slide structure, narrative flow.
Automate recurring workflows using AI (weekly digests, meeting agendas, follow-up trackers).
Pull insights from Slack threads, and other internal tools to create concise summaries and cross-functional briefs.
Auto-organize prep packets before meetings, including pre-reads and supporting documents.
The Longer Story:
OutSystems enables enterprise teams to build AI-powered applications and agents that reduce manual work, streamline internal operations, and accelerate impact. A proven low-code foundation combined with agentic AI and AI app generation capabilities empowers teams to move up to 10x faster with the assurance of security, scalability, and governance built in.As the future becomes agentic, our customers need us now more than ever. AI has opened the door to extraordinary possibilities-but inside the enterprise, things are moving fast and feeling chaotic. Some early adopters are making progress in production, but for many, AI tools are sprawling without governance, data isn't ready, and talent isn't there yet. Enterprises are still drowning in application backlogs and struggling with legacy systems. But with the right platform, AI doesn't have to add to the chaos. It can become the breakthrough that brings clarity-and drives real, enterprise-wide impact. At OutSystems, we've built that platform, providing the tools necessary for enterprises to overcome these hurdles.We are looking for passionate, talented, and motivated people to join us in helping our customers build, deploy, and scale apps and agents-fast, helping them accelerate innovation while enabling secure, governed human-AI collaboration.OutSystems is a truly global company, with more than 850,000 developer community members, 1,700 employees, more than 500 partners, and thousands of active customers in over 75 countries and across 21 industries. Founded in 2001, OutSystems has offices in the United States, United Kingdom, the Netherlands, Portugal, Germany, the UAE, Japan, Hong Kong, Malaysia, Australia, India, and Singapore, and of course has a thriving, worldwide community of remote employees.Amongst our customers are some of the world's most recognizable brands across diverse industries-brands like Toyota, Heineken, Bosch, KeyBank, and UCLA. These customers are the reason we have a 4.6 star rating on G2. Their success is ours, and their stories demonstrate tangible ROI and transformational impact. We are a 9x Gartner Magic Quadrant Leader for Low-Code Application Platforms and a multi-year leader in the Forrester Wave. We're recognized not just as leaders but as visionaries with a strong ability to execute, now extending our leadership into the AI and agentic application development arena.
Working at OutSystems
Our goal is to ensure that OutSystems is a place for bright, happy, and motivated people who share a common purpose and take pride in doing excellent work to pursue our vision of providing the AI-powered low-code development platform enterprise leaders trust to build, secure, and evolve their business applications, agents, and core systems. Our culture is focused on our core values of trust, customer success, innovation, and alignment. Our team members operate with transparency, integrity, and accountability, define success through the lens of the outcomes we deliver for our customers, push the boundaries with excellence, and work together toward our shared vision to deliver on what matters most.
What do we have to offer you?
A company that is always growing, changing, and innovating. We challenge each other to innovate in our products, in our team, and how we use our own technology. And we give our teams space to be proactive and creative.
Real career opportunities. We care about growth and development. Yes, vertical career progression is a possibility, but it's not the only one. From lateral moves and joining different teams to mastering specialized skills, we support your growth no matter what your goals are.
Work colleagues that are as smart, hard-working, and driven as you. We act as one global OutSystems team, taking ownership and working together toward a shared vision.
Disrupting the status quo is in our DNA. In fact, it's why our company exists.
We ask “why” a lot. It helps us connect our individual work to the bigger picture and sometimes even uncover a better way.
Are you ready for the next step in your career? Then we'd love to hear from you!
OutSystems nurtures an inclusive culture of diversity, where everyone feels empowered to be their authentic self and perform at their best. A company that embraces the creativity and innovation that comes through diverse perspectives. We are committed to creating a team that reflects society through inclusive programs and initiatives and are proud to be an equal opportunity employer. All qualified applicants receive equal consideration regardless of race, place of origin, color, age, marital status, religion, sex, sexual orientation, gender expression or identity, protected veteran status, disability status or any other status protected by law.
$99k-140k yearly est. Auto-Apply 3d ago
Program Associate, RCCF
TSNE 3.7
Remote senior program assistant job
The Early Childhood Funders Collaborative (ECFC) (ecfunders.org) is a network of national, regional, and local funders that supports the healthy development and learning of prenatal children to age eight and their families. We increase the effectiveness of philanthropic investment in systemic, equity-focused approaches to early childhood. ECFC promotes policies and practices that support young children, their families, and the early childhood community. Our strategic priorities include bolstering relationships within philanthropy and across sectors, emboldening early childhood to advance equity and justice, and fostering the conditions for policy and narrative change. ECFC is fiscally sponsored organization of TSNE (tsne.org).
The Raising Child Care Fund (RCCF), a project of ECFC, raises private funding from over a dozen national foundations and acts as an intermediary to sub-grant to community organizers working alongside parents, early educators, and providers to lift voices, build power, and expand equity in childcare. Our grantee partners are part of a state to national childcare movement working toward a universal childcare system in which every family can find care that meets their needs and every childcare provider earns good wages and benefits. RCCF adheres to trust-based philanthropic values in our relationships with our grantee partners. We make multi-year, general operating grants to organizers in 19 states and DC and have an ambitious goal to expand our reach to all states in the next ten years. At times we utilize consultants to provide additional support to grantees with their direction. Additionally, we develop and provide learning opportunities for national, state, and regional funders to amplify the voices of our grantee partners and promote trust-based philanthropy.
Responsibilities
This position reports to the RCCF Project Director as part of a small team that also includes the RCCF Associate Director for Philanthropy and Partnerships and is part of the overall staff of ECFC. The Program Associate serves as key “backbone” for the grant operations, programming, communication, and day to day project organizing needs and liaison with other departments of ECFC. The person will work closely with the ECFC Grants and Contracts Administrator to track and carry out responsibilities needed to manage incoming and outgoing grant requirements, consulting contracts, and grantee reporting. They will coordinate with the ECFC's Communications Director and Program Manager to develop content for external facing materials based on knowledge they develop about our grantee partners. With the Project Director, they will prepare and facilitate meetings with the RCCF Managing Committee and Grantee Partner Advisory. They will also have opportunities to develop relationships with national and state foundations and grantees across the country, in support of our core value of promoting peer to peer learning as well as shared understanding across grassroots organizations and the philanthropic community.
Essential Functions
General Duties
Organize and manage the details for RCCF committee meetings, grantee check-ins, and special events.
Ensure timely and accurate tracking through shared databases, meeting minutes, and written and oral communication in an all-remote work environment.
Coordinate meeting events including calendar invitations, registration, video conferencing or in-person logistics, and execution.
Communicate professionally with a large and diverse network of high-profile actors and their staff/organizations, grantees, consultants, vendors and other stakeholder groups.
Understand, practice, and implement trust-based philanthropy principles.
Stakeholder Communications and Management
Maintain shared Hubspot files and other databases and contact lists of relevant RCCF activities, including those with current and prospective funders, grantees, and other stakeholders.
Draft written correspondence and communication with funders, grantees, and other stakeholders.
Manage annual interview and report writing processes with current and future grantees, including scheduling, communication with grantees to prepare them for the process, sharing drafts of reports for their review and approval, and submitting necessary materials to the Grants and Contracts Administrator to ensure timely contract generation and payments.
Document and build understanding of state-by-state policy and political contexts based on grantee interviews and media coverage.
Develop and draft content of newsletters, RCCF annual Impact Report, and other external communications of RCCF and ECFC, with the ECFC Communications Director.
Program Support
Provide support to committee structure - maintain committee rosters, build contact lists for committees, and manage scheduling and logistics of committee When asked, provide agenda development, dissemination, and notetaking.
Staff key committees and workgroups with the Project Director by devising agendas, doing research between meetings, setting up decisions, and recording committee proceedings.
Build trust and prioritize relationships with the grantee partner lead contacts.
Build relationships with grantees to identify their strengths and needs and to develop and research ways to support peer-to-peer learning and external vendors who could support capacity building.
Reinforce RCCF's power-sharing value with grantees and community voices by centering them in the development and execution of programming and committee meetings.
Maintain calendar of RCCF events in coordination with ECFC Program Director to ensure that multiple program planners are working in a coordinated fashion.
Administrative and Operations Support
Staff the RCCF committees, e.g., Managing (quarterly), Executive (monthly), and Partner Advisory (quarterly) Committees).
Work with Raising Child Care Fund leadership on grant proposals and grant reporting.
Serve as a connecting liaison and staff support between the RCCF and the extended ECFC team and network.
Interact with and operate TSNE systems needed to request contracts, pay grantees/vendors, and other functions as needed.
Partner with the ECFC Grants and Contracts Administrator to keep a grant reporting calendar and meet required deliverables.
Provide support, as needed, on scheduling meetings internally and with grantees and funders.
Special Requirements
Must be able to work during business hours in the U.S. Eastern time zone.
Must be willing to travel along with RCCF and ECFC staff 4-6 times a year.
Qualifications
We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.
Minimum of at least 3-5 years of relevant professional experience related to philanthropy or non-profit administration/management.
Commitment to goals and mission.
Works well independently and as part of collaborative team.
Strong organizational skills, including the ability to design and implement
Strong customer service skills, including follow-through.
Strong written and verbal communication
Demonstrated initiative and self-direction in pursuing projects and goals.
Demonstrated proficiency with Microsoft Office and CMS software and an ability to learn and adapt to additional software tools as ECFC adopts them.
Ability to prioritize and meet multiple and simultaneous deadlines.
Background and interest in early childhood and childcare programming and policy or grassroots organizing preferably
Ability to manage and organize multiple projects while paying close attention to detail.
Familiarity with software and sharing platforms for managing membership organizations and virtual organizations is strongly preferred.
Physical Demands/Work Environment
The physical demands described here are representative of those for this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the functions. Work is performed in an office environment and in close proximity to other workers.
While performing the duties of this position, the employee is required to:
Handle, or feel objects, tools or controls;
Reach; traverse; sit (usually for longer periods of time); occasionally ascend/descend; and position self (to) move;
Occasionally lift and/or move up to 25 pounds;
The noise level in the work environment is usually moderate;
Job is not subject to significant occupational or environmental hazards;
Likelihood of personal injury would be relatively slight;
Environmental and work hazards are not present to a measurable degree.
Compensation and Benefits
Location: Work will be primarily performed remote.
Schedule: Regular Full-time, 37.5 hours per week.
Compensation: The salary range for this position is $60,000 - $78,000/yr. and is commensurate with experience.
Benefits: This position is eligible for a full benefits package including:
Generous Paid-Time-Off (PTO): twelve paid holidays, three weeks of vacation, one week of personal holiday, and ability to accrue up to 487.5 hours of health leave time for benefited staff.
80% Employer-paid, offering some $0 deductible Health Insurance through Harvard Pilgrim along with several low-deductible plans;
Low-cost Harvard Pilgrim/Point32Health Dental and Vision.
Flexible Spending Accounts (FSA) for Health and Dependent Care.
Employer-paid Life, Long- and Short-Term Disability Insurance.
Employer-paid Pension and Employee-paid 403b plan through TIAA.
...and more!
TSNE/ECFC strives to achieve excellence through a diverse, equitable, and inclusive work environment that embraces all of our individual and collective differences. Black, Indigenous, People of Color, Middle Eastern and North African, Bilingual and/or Bicultural candidates, and LGBTQ2SIA+ candidates are encouraged to apply. We value and honor the unique talents, learning styles, and lived experiences of each individual that enrich and strengthen our workplace culture, and we are proud to be an equal opportunity and affirmative action employer.
All employment conditions are based on an individual's performance and job qualifications. TSNE/ECFC prohibits discrimination and harassment of any kind based on race, creed, color, religion, native language, gender, sexual orientation, gender identity/expression, national origin, physical or mental disability, age, genetic information, veteran status, marital status, parental status, pregnancy, race-based hairstyles, or any other protected characteristic stated by federal and state law. Regardless of any class' protection under the law or lack thereof, TSNE/ECFC celebrates diversity and values the strengths that come with having a diverse team of employees. It is represented in our workplace culture, and it is who we are.
TSNE/ECFC's EEO statement extends to volunteers, interns, contractors, vendors, and clients.
$60k-78k yearly Auto-Apply 14d ago
Program Associate
Givewell 4.0
Remote senior program assistant job
GiveWell is a research organization that identifies and funds cost-effective giving opportunities, focusing on global health and well-being. Our work is funded by tens of thousands of donors who rely on our research to inform their giving. We've grown from directing $1.5 million in 2010 to directing nearly $400 million in 2024.
The role
Our research team is seeking Program Associates who will provide critical support to the team to maximize the impact of a program portfolio of life-saving and poverty-alleviating programs. This is primarily a project management role, providing key support to GiveWell researchers during their research and grant investigations.
Responsibilities include:
Project management of research and grantmaking plans. Program Associates are project management experts who manage the execution of research and grantmaking workflows. Program Associates make sure that a high volume of complex projects stay on track, our systems and tools are maintained and improved, and timelines are met. They bring excellent judgment for when to follow established processes and when to adapt them to their work. This could include:
Keeping team trackers up to date and understanding how projects fit into broader team goals.
Managing project timelines and deadlines, flagging risks and adjusting timelines as needed based on competing team priorities.
Creating investigation templates and other tools to aid the research team in following consistent, high standards.
Effective communication and coordination with internal and external contacts. Program Associates must clearly and effectively communicate with project contributors, internal teams, and external stakeholders about the projects they are managing. They will regularly interact with external stakeholders, including grantees, with progressively more autonomy in those interactions. Program Associates facilitate smooth information flow and collaboration, including ensuring all parties have the information needed to do their jobs well. This could include:
Writing and sending messages to grantees and other external contacts to request information, explain our process, or request feedback.
Generating call agendas and tracking and communicating clear follow-up steps.
Communicating the status of research projects to internal teams and ensuring smooth handoffs on fundraising and funding logistics.
Noticing unusual situations and flagging them to stakeholders early.
Maintaining high attention to detail and accuracy. Program Associates are expected to maintain high standards for all work outputs, from system maintenance to content production. They ensure precision and reliability in data, documents, and processes. This could include:
Ensuring that public-facing documents clearly cite sources and include important information for communicating our research and decision making.
Updating team trackers with the most current information, so that teams and leadership can make decisions based on accurate and up-to-date project details.
Assigning and following up on outstanding tasks in a timely manner, so the status of projects and next steps are clear.
Maintaining organized and complete project files, ensuring information is accessible and usable for the broader team.
Proactive problem-solving. Program Associates actively identify inefficiencies, bottlenecks, and areas for improvement within operational processes and systems, and propose and implement effective solutions to enhance workflows and overall team effectiveness. This could include:
Creatively helping teams plan and execute on their top priorities, and assisting in re-prioritizing when needed.
Improving guidance, templates, and processes that would better suit the team's needs.
Handling straightforward issues independently, and flagging more complex challenges early to managers or other team members, offering options for how to address them.
About you
We are growing and changing quickly, so above all we seek a team player who is flexible, organized, and eager to proactively seek out ways to support the team so that we can do more work, better.
In addition, we expect you will be characterized by many of the below qualities. Exceptions may be made for excellent applicants who do not meet these criteria:
You have a bachelor's degree (or higher) and 2 to 5 years experience in project management or operational support.
You are skilled at planning and managing projects, including identifying and focusing on the most decision-relevant aspects of a project and communicating effectively with teammates. You are known for proactively moving work forward - anticipating what's needed, raising risks early, and creating momentum for the team.
You enjoy creating order out of disorder, especially when there are many overlapping pieces and stakeholders.
You are obsessed with details and love checking things off of your list, and you're energized rather than overwhelmed by knowing there will always be more to tackle.
You consider the big picture, asking questions like: is this project appropriately formulated and the best use of my time? How might we allocate our time more efficiently? Do we have the capacity to complete our goals?
You clearly communicate what you believe and why, as well as what you are uncertain about.
You are comfortable working in a document-heavy culture, where careful writing, clear documentation, and well-maintained systems enable effective collaboration.
You ask a lot of questions, and are curious, rather than defensive, when interrogating your own or others' work.
You are respectful, effective, and efficient in your interactions with colleagues as well as external parties.
You are passionate about helping improve global health and alleviate global poverty as much as possible.
Why this role might
not
be a good fit:
This Program Associate role is primarily focused on project management and operational excellence. We want to be transparent about some situations where candidates may struggle or be unsatisfied:
You view project management as a stepping stone. This is a project management role, not a pathway into research or other functions at GiveWell. If you're primarily interested in becoming a researcher or working in another capacity, this position likely isn't the right fit. We're looking for people who are genuinely energized by excellent project management and operational support and would like to grow within this function.
You're attached to specific systems or methodologies. In addition to some of the usual project management systems, we also use a number of custom workflows tailored to our research needs. If you're deeply committed to implementing particular project management frameworks (like Agile, Scrum, or some other specific PM software) rather than adapting to what makes sense for the project at hand, you may find this frustrating. We need people who focus on operational goals first and can flexibly use, adapt, or improve processes as tools to get there.
You prefer lower-volume work or dislike task switching. Program Associates juggle many concurrent projects with competing deadlines in a fast-paced environment. If you prefer focusing on one project at a time or like the feeling of having wrapped up a project and having “nothing on your list,” the intensity and volume of this role may not suit your working style.
You dislike a document-heavy culture. GiveWell uses extensive written documentation, and Program Associates are expected to navigate and contribute to that culture. If you find it frustrating to read through detailed documents, extract the key information, and keep track of many written threads at once, this role may feel overwhelming. Success here requires comfort with written communication and the ability to manage a large volume of documentation.
You have significantly more experience than we're seeking. This role is designed for people with 2-5 years of relevant experience. If you have substantially more experience (e.g., 7+ years in project management or operations) or advanced credentials like a PhD, you may find the role's level and scope don't match your career stage. We want to ensure the position offers appropriate growth and challenge, and candidates with significantly more experience often find it doesn't meet those needs.
Details
Compensation:
NYC or the San Francisco Bay Area: $108,800
All other U.S. locations: $98,600
UK or Canada: We'll convert the non-New York/Bay Area U.S. salary into local currency using historical USD exchange rates.
Location: GiveWell's staff work primarily remotely within the U.S. and abroad.
Offices: You are welcome but not required to work from our offices in Oakland, California, Brooklyn, NYC, or London, UK.
International applicants: For this role, we can currently only hire team members based in the UK, Canada, or the United States who have prior work authorization. We cannot support visas for this role at this time.
Flexibility: We support and encourage flexible working, including flexible hours, working remotely, and working from the office when you choose. The majority of our staff, including senior management, work flexibly in one way or another.
Benefits: Our benefits include:
Fully funded health, dental, vision, and life insurance (we cover 100% of premiums within the US for you and any dependents)
Four weeks of paid time off per year
Four months of fully paid parental leave
Ergonomic home workstations or coworking space memberships
403(b) retirement plan
Travel: Research team members are sometimes required to attend international site visits and conferences; on average 1-2 per year, with additional travel (including internationally) for those interested in traveling more. Additionally, we strongly encourage staff members to attend quarterly whole-org and department retreats to bond with other team members and complete in-person work. We'll discuss travel obligations in more detail during late stages of the hiring process, and plan to work with staff who have family or other obligations.
Visa sponsorship: We are not currently able to sponsor visas for this role.
Start date: We'd like a candidate to start as soon as possible after receiving an offer.
Hiring Process
After the initial application, our application process uses a mixture of interviews and work trials, the first of which is anonymized before grading.
The work trials in our process allow us to better understand how applicants' skills will translate to the work we do and allows you to learn more about our work. They also reduce bias in our hiring process - we're better able to hire candidates with nontraditional backgrounds who nonetheless excel in our trials.
Our typical interview process for this role includes the following stages, though we may adjust based on the specific needs of the search:
Initial application: Our application asks for basic information about you and why you are applying, as well as a number of questions designed to help us assess your fit for the role. We request that you include a resumé. We do not plan to review other materials, like cover letters or letters of recommendation, so we encourage you not to submit these.
Spreadsheet take-home assignment: You'll complete a capacity-planning exercise similar to the work Program Associates do when helping teams organize projects and timelines. This should take no more than 90 minutes.
Initial interview: If you move forward, we'll invite you to a 25-minute call with someone from our recruiting team to talk through your thought process on the spreadsheet assignment and dig into any questions they have about your background.
Work history interview: You will have an interview with 1-2 people from our hiring team. In one, you'll meet with the two hiring managers for this role to talk about your own work experience and you'll get a chance to ask any questions you have.
Coordinating an RFP work trial: This will be a set of live role-playing meetings with our hiring team, accompanied by about 30 minutes of at-home preparation and 80 minutes of post-meeting work. This exercise should take approximately 2.5 hours total and you will be compensated at a flat rate of $115.
Values interview: In the final interview, you'll meet with someone from our research team and discuss your own and GiveWell's values.
Reference checks: The final step in our process is to request and contact two references. If possible, we prefer for at least one reference to be a former or current manager.
You will receive communication about whether you are advancing after each stage of the process. We strive to respond to applications within two weeks across all stages of the process; however, we expect a large volume of applications for this particular position and may not be able to achieve our desired response times. Let us know if you have specific circumstances (e.g., a competing offer or tighter timeline) that could impact timing.
If you have questions about the process before you begin, feel free to reach out to us at ********************.
About GiveWell
GiveWell is dedicated to finding and funding outstanding giving opportunities in global health and development, sharing the full details of our analysis with everyone for free. Our giving funds enable donors to contribute to the most impactful and cost-effective programs our researchers identify.
Since 2007, we've directed over $2.6 billion to cost-effective programs and interventions. In the last two years, we've made more than $500 million in grants. GiveWell is one of the world's largest private funders of global development efforts, and we estimate that the funding we've directed will save more than 340,000 lives.
GiveWell is most well-known for recommending a small number of Top Charities, which currently support seasonal malaria chemoprevention, antimalarial nets, vaccine incentivization, and vitamin A supplementation. However, most of our research capacity is devoted to finding cost-effective opportunities outside of those programs.
GiveWell grants have:
Helped governments to implement high-impact health programs, like in-line chlorination of drinking water in India and HIV/syphilis screening and treatment for pregnant people in Zambia and Cameroon.
Funded program delivery alongside strengthened monitoring and evaluation, as in our grants to support treatment of clubfoot and to evaluate the program.
Sought to scope and scale promising interventions that don't have clear existing implementers. We are supporting the Clinton Health Access Initiative's Incubator and Evidence Action's Accelerator to identify potentially cost-effective interventions and create programs that we would be excited to support in the future. For example, we funded a program to provide diarrhea treatment to children in Nigeria that we co-designed with CHAI through the Incubator program.
Tested our assumptions through further research, including studies on the effect of water chlorination on mortality, the impact of a tree-planting program on farmers' income, and the effects of combining the RTS,S malaria vaccine and perennial malaria chemoprevention.
We never take for granted that GiveWell's work is good for the world. We make our reasoning public and transparent so others can challenge it (sometimes we even pay people to point out our errors). We go to unusual lengths to check our assumptions and assess our impact, including funding research and external analysis to address our uncertainties and insisting that our grantees conduct rigorous monitoring and evaluation. We change our minds when the evidence demands it.
Additional information
We don't want to miss candidates that could do great things at GiveWell. Practically, that means a GiveWell staff member reviews every application carefully, considering the whole picture of your background and potential. If you're on the fence about applying because you meet some but not 100% of our preferred qualifications (some studies suggest this hesitation is especially common for women and people of color), we encourage you to apply anyway.
GiveWell is an Equal Employment Opportunity employer by choice. At minimum, this means that we comply with all federal, state, and local EEO and employment laws. Beyond the requirements of those laws, we value our team's diversity in all respects, and we desire to maintain a work environment free of harassment or discrimination-we want our team members to thrive at GiveWell. If you need assistance or an accommodation due to a disability, contact us at ********************. We will consider employment for qualified applicants with arrest and conviction records.
By submitting an application, you acknowledge that you have read and consent to GiveWell's Privacy Statement for Applicants. By completing an application exercise, you acknowledge and assent to GiveWell's Work Trial Policy.
$98.6k-108.8k yearly Auto-Apply 60d+ ago
Water Programs Associate (Remote)
Charity: Water 4.4
Remote senior program assistant job
Main areas of focus: WASH, International project management, Grant-level administration, Travel coordination, and management Location: Remote - US only Eligibility: At this time, we are only considering candidates who are eligible to work in the United States without the need for company sponsorship now or in the future. JOB HIGHLIGHTYou'll be on top of all the information flowing in and out of our water programs in the field. JOB SUMMARYAs Water Programs Associate you'll be on top of all the information flowing in and out of our water programs in the field. Reporting to the Water ProgramsSenior Manager, you'll manage the data related to thousands of water projects, know the status of grant implementation for a dedicated set of partners, and be responsible for tracking and keeping accurate records for all grant outputs. You'll work with a small, hardworking, and high-performing team to make sure that charity: water's funds are invested in the most relevant and effective water, sanitation, and hygiene (WASH) programs out there. You'll help build new systems that make our partnerships models of efficiency and transparency and position our programs to achieve maximum impact today and over time. YOU'LL BE RESPONSIBLE FOR…● Managing and monitoring grants management administration for a portfolio of programs. This includes: Tracking the status of projects Maintaining historical records Managing timelines Ensuring programs meet proposal conditions and expectations● Maintaining the grants database and ensuring all necessary information is accurate, up to date and readily available to partners and staff● Reviewing partner proposals each half-year and partner reporting each quarter, providing clear and concise feedback to the Water Program Manager for partner revisions, including assisting in clearly communicating all revisions with partners● Scheduling and facilitating meetings, drafting reflective meeting minutes and team presentations, and monitoring action items from both team and partner meetings● Processing reports and managing the grant agreement process including drafting, reviewing for accuracy, finalizing, and ensuring timeliness and compliance with charity: water requirements● Writing and reviewing program-related copy for the fundraising team to use in external communications● Relaying the status of proposals and grants to other charity: water departments that utilize the data for reporting purposes● Assisting with travel arrangements for the Programs team including but not limited to managing travel agendas, flights, visas, and maintaining updated country information affecting travel● Managing a variety of administrative tasks needed by the Water Programs Manager and Portfolio Manager● Working collaboratively with each charity: water department to make sure their involvement in our water programs is maximized and efficient● Demonstrating a mastery of charity: water's systems, processes, administrative needs, and record-keeping at the associate level role with the ability to easily train or instruct other team members in these systems and tasks● Taking initiative on the team through team projects, trainings, and/or other opportunities YOU MUST HAVE…● A Bachelor's degree in international affairs, public health, public administration, or a related field.● 2+ At least two years of experience working or interning for an international humanitarian, development, or grantmaking organization● Superb organizational and project management skills● A high level of attention to detail and the ability to efficiently manage your time across multiple work streams● Exceptional problem-solving, collaboration and execution● Proficiency in Microsoft Office programs, particularly Excel, and Google Workspace IT'S AN ADDED PLUS IF YOU HAVE…● Experience with or exposure to the water, sanitation and hygiene (WASH) sector● Relevant international work or study experience● Proficiency in French
YOU'LL BE SUCCESSFUL IF...You're extremely organized and appreciate process You can handle and prioritize several projects at once. You can turn a long thread of email correspondence into actionable items for multiple people. You like to see a standardized process through, from beginning to end. You love data You have an aptitude for data review and enjoy entering, sorting, and updating spreadsheets. You take initiative and are resourceful You see something that needs improvement and you take action. You propose solutions to problems and research subjects that will help you do your job better. You're proactive about making sure various departments have the information they need about your projects. You love gathering and serving up information from the field in a way that makes sense to the unique needs of the organization. You're not afraid to ask for help but you'll turn over every stone before doing so. You're a great communicator You can demonstrate effective partner relationship management by ensuring concise communications of needs and requirements. You operate with poise, dignity, and reliability in both your personal and professional worlds. You're an avid team player You're assured in your skills and not afraid to speak your mind, but you know how to put the team first. TEAM OVERVIEWThe Water Programs team works closely with our local partners, vetting, managing, monitoring the programs we fund, and acquiring the information we need to report back to our donors. They manage tens of millions in donor dollars in over 22 countries (and growing) each year. They are the protectors of our transparency pillar, ensuring our partners continue to meet our sustainability and reporting requirements. HIRING TIMELINEThis role was posted on November 21st, 2025 and will remain open for approximately 90 days.
SALARY RANGEThis is a non-exempt role with an hourly range of $24.37 - $28.67 and annualized to $50,681 - $59,625.BENEFITS & PERKSUnlimited PTOSummer Fridays6-week paid sabbatical leave after 5 years of employment Annual bonus potential through The Pool 401k plan + employer match Medical covered at 85% + Dental/Vision contributions FSA + dependent day care FSAEmployer-paid life insurance, STD, LTD16-week paid maternity and paternity leave for new parents Stipends for Home office, Professional Development, and a You-do-You Perk TSA Pre-check reimbursement2-4 annual travel requirements that foster team alignment, connection and in-person collaboration
ORGANIZATIONAL OVERVIEWAt charity: water, we believe that water changes everything. We work with local implementing partners to fund sustainable solutions that provide clean and safe drinking water to people around the world. Since 2006, with a diverse team of world-changers and an unstoppable community of supporters, we've brought clean water to more than 20 million people worldwide. With the makings of a mid-size tech startup, we're reinventing charity through endless innovation, contagious passion, beautifully crafted stories, and a powerful brand that inspires a new kind of generosity. At charity: water, we value every background, identity, and experience. We believe that a diverse team, informed by different cultures and perspectives, makes us stronger. We are committed to doing the work and challenging each other to be an organization in which everyone is respected and heard. We commit to providing genuine opportunities for all people to thrive. And we will continue to embed diversity, inclusion, belonging, and equality in everything we do.
Note, charity: water will never ask you for your credit card or financial information during the interview process. Should you receive a message requesting this information, please mark the email as spam and report here.
Our Company Changing the world through digital experiences is what Gainwell's all about. We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experiences! Were passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.
Were on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!
The Opportunity
We are seeking an Administrative Assistant to support several Sr. Directors within the Product Specialist organization. The successful candidate will have extreme attention to detail, the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible under pressure.
A positive attitude and excellent communication skills are a must!
What youll do:
Daily administrative and business support for Sr. Directors on the Product Specialist team
Heavy calendar management (Outlook) and extensive scheduling with both internal and external stakeholders
Attend key meetings, take notes and circulate follow-up as necessary
Arrange associated business travel and submit expense reports
Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects
Ability to travel occasionally to provide on-site support at events/conferences
Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure
Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed
Continually improve the administrative process for greater efficiency
What you'll need to succeed:
5+ years of experience in coordination, administrative, or operations capacity
Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality
Expert knowledge of computer technology, including MS Office
Demonstrated ability to quickly turn around projects with polish and accuracy
Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment
Work effectively with minimal direction, take initiative, and follow through
Proven ability to assess and prioritize conflicting demands
Must handle confidential information with integrity and exercise discretion
Highly organized with strong communication and writing skills
Eagerness to network with other Executive Assistants at Gainwell and cooperate as a worldwide team
Ability to work well with all levels of management, staff, and outside contact
$37k-59k yearly est. 60d+ ago
Program Associate, Video
Firstname.Co
Remote senior program assistant job
Job Description
About Us
{{firstname}} believes in #NoColdAsks. Through our combination of video, sophisticated paid and organic outreach, and journey-based constituent engagement, the {{firstname}} team works with nonprofit organizations to better engage supporters and increase fundraising, activism, higher education admission and enrollment, and overall participation in the mission.
{{firstname}} is about innovation and applying creative concepts to solving the challenges facing our client partners. We are in search of entrepreneurial individuals who value having their ideas applied to new processes that better our world through the missions of our client partners.
For more information please visit firstname.co.
Job Summary and Responsibilities
{{firstname}} is seeking an innovative content editor/manager with a passion for content creation and for helping nonprofits. The Program Associate, Video role requires a robust understanding of all phases of short-form video production, including light motion graphics work, and a heavy emphasis on editing. The {{firstname}} Program Associate, Video will report to a SeniorProgram Manager while working directly with all Program Managers and Program Associates to deliver, manage, and enhance our clients' authentic fundraising video content. Much of this content is created by students, and the VA will work closely with those students to ensure quality, punctuality, and to communicate revision notes to the students. Occasional training to elevate the skills of those students will periodically be delivered, and the Program Associate, Video will be a key player in those trainings.
We are firstly looking for someone who can edit raw footage to exact script specs on tight deadlines, and secondly a candidate who is passionate about distilling and communicating edit notes to our student content creators. We are also looking for a candidate who can “see the pieces” clearly enough to anticipate and contribute other narrative options for existing content, and envision places where dynamic b-roll and graphics can be added. Being able to generate intermediate-level graphics content like animated pop-ups and lower thirds would elevate a candidate for this role. Having some experience or awareness of the various roles in traditional film production would also serve this candidate well.
Qualifications
Content creation and video editing experience in Adobe creative suites or similar platforms
Keen attention to detail and experience in editing video to scripted specifications
Demonstrated history of capturing interviews, b-roll and other media to weave a narrative
Demonstrated ability to create basic motion graphics like animated lower thirds
Ability to manage and organize video media and content libraries
Ability to assist multiple client engagements simultaneously
Experience developing and executing video marketing plans and strategies
A positive professional demeanor and dedication to serving {{firstname}}'s client partners
Bachelor's degree
A “day in the life” of a Program Associate, Video at {{firstname}}
Auditing content across all clients to ensure uniformity of organization, as well as tracking client project use and popularity across clients
Executing final editing touches on any content that the student teams have been unable to complete before deadline
Managing and coaching students on the production of video content and providing useful feedback and direction to the student teams
Meeting with {{firstname}} team members to deliver status updates on students, and get up to speed on developing strategies for current and future client partners
Drafting early outlines for additional student trainings and working under Program Manager direction to refine those outlines into robust training modules
Depending on workload, client needs, and {{firstname}} capacity, the VA may occasionally also travel to participate in on-site client training and content development
Compensation, Location and additional details
Approximately $45,000/year to $55,000/year, commensurate with experience
Benefits package available including health and dental insurance, 401K match, and paid time off
Fully remote work environment (with some overnight travel to client sites) is an option
How to Apply
Please submit a cover letter; current resume; three references; and a video cover letter explaining your interest in and qualifications for the position. Please note, video URLs should be included in the cover letter via a link using YouTube, Vimeo, or a similar application.
Applications will be accepted through June 30, 2023.
Note: Incomplete applications will not be considered. Video cover letters are required for a complete application.
$45k-55k yearly 29d ago
Supervisor - Home Based Crisis Intervention Program
St. John's Episcopal Hospital 4.2
Remote senior program assistant job
Who We Are: St. John's Episcopal Hospital is the only hospital providing emergency and ambulatory care to the densely populated, culturally and economically diverse, and medically underserved populations of the Rockaways and Five Towns in southern Queens County and southwestern Nassau County, New York. Celebrating over 110 years of community care, the 257-bed facility provides people of all faiths with comprehensive preventive, diagnostic treatment and rehabilitative services, regardless of ability to pay.
Come Grow With Us!
Type: Full-Time
Shift: Days
Hours: 8:00 AM - 4:30 PM
Pay: $95,000 - $110,000
About the Program
The Home-Based Crisis Intervention (HBCI) Program provides intensive, short-term crisis intervention
and family education services for children ages 5-20. The goal: to stabilize acute psychiatric crises and
prevent hospitalization. In partnership with the NYC Department of Health and Mental Hygiene, our
mobile, in-home team delivers services including crisis response, treatment planning, psychoeducation,
therapy, case management, and community referrals.
Key Responsibilities:
* Oversee and manage day-to-day operations of the HBCI program
* Lead team clinical and organizational meetings
* Provide direct clinical supervision and case consultation to staff
* Conduct side-by-side field visits and regular one-on-one supervision
* Cover cases temporarily when needed due to staffing changes
* Represent the program at community functions and maintain ongoing outreach
* Collaborate closely with the Program Director for quality assurance and strategic planning
Core Competencies:
* Crisis intervention and de-escalation
* Mental health and trauma screening, including:
* ACES, UCLA PTSD Reaction Index, Columbia Suicide Severity Rating Scale
* Safety planning (e.g., Stanley-Brown) and risk assessments
* Substance use screening, including SBIRT
* Family psychoeducation and supportive clinical models
* Coordination within multi-system, cross-agency networks
* Evidence-informed practices, such as:
* Motivational Interviewing
* System of care approaches for complex family needs
Qualifications:
* NYS licensure as one of the following:
* Psychologist, LCSW, LMSW, LMFT, LMHC, or LCAT
* Bilingual in Spanish required
* Valid NYS Drivers license required
* Familiarity with mental health assessment tools and electronic health records
* Experience with Microsoft Word, Excel, and data entry software
* Strong organizational, communication, and leadership skills
* Deep compassion, empathy, and a commitment to family-centered care
* Some local travel required in south Queens to client homes and community sites
Why Join Us?
* Be part of a mission-driven, high-impact team helping children and families in crisis
* Work in a supportive clinical setting with opportunities for ongoing professional development
* Make a tangible difference in the lives of New York City families every day
$95k-110k yearly 60d+ ago
Senior Executive Administrative Assistant
Jpmorganchase 4.8
Senior program assistant job in Columbus, OH
Become an integral part of the JPMorgan Wealth Management Service and Administration team where you will have the opportunity to work in a fast-paced, dynamic environment. Each day will be unique! This role provides a platform for professional growth and skills development. Be part of a results-oriented team that values proactive support, exceptional attention to detail, and high-quality execution.
As a Senior Executive Assistant in the JPMorgan Wealth Management Service and Administration team, you will need to work well in a high-performing team environment, represent the leader with professionalism strong judgment, and consistently deliver high-quality work. Your daily routine will include interactions with senior executives and internal partners across the business and the broader Wealth Management industry. You will need to adapt procedures, processes and techniques to complete assignments in line with the team's priorities and goals.
Job responsibilities
Maintain complex and detailed calendars, ensuring proactive management of scheduling needs and potential conflicts
Screen and prioritize incoming calls, meeting requests and inquiries, using discretion in managing information flow
Manage the coordination and logistics of both internal and external meetings, including agenda preparation, materials, and follow-up actions.
Arrange and coordinate complicated domestic and international travel, including itineraries, accommodations, and contingency planning
Organize all aspects of internal and external events, including logistics, catering, and transportation, and onsite coordination.
Process invoices and T&E expense claims for team members, ensuring compliance with firm policies and timely, accurate submission.
Assist with employee onboarding and offboarding, including equipment requests, system access, and coordination with support teams.
Produce high quality emails and written communications to individuals at all levels of the organization and to external partners.
Maintain departmental documents, including the organization charts, executive bios, and leader specific materials.
Manage routine activities and proactively identify and communicate issues, conflict or delays.
Assist in preparing and editing spreadsheets and presentations, including formatting, printing and binding, for client and team meetings
Required qualifications, capabilities and skills
Minimum of five years of administrative experience
Advanced ability to organize
Discretion and good judgment in confidential situations, and proven experience interacting with executive leadership
Strong interpersonal, written, and oral communication skills
Strong Professional in-person and Virtual presence
Strong proficiency in Microsoft Office
Ability to manage competing priorities i.e. calendar management
Preferred qualifications, capabilities and skills
Experience supporting at the Managing Director level (or equivalent) or above
Bachelor's degree is a plus
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
$77k-103k yearly est. Auto-Apply 40d ago
Crisis Response Licensed Program Supervisor - SCRT
Healthright 360 4.5
Remote senior program assistant job
Urgently Hiring.
We are looking for motivated and passionate clinical supervisors looking to make an impact in their community to join a new Street Crisis Response Team in San Francisco! The Street Crisis Response Team (SCRT) is an innovative co-responder model responding to triaged 911 calls for non-violent, behavioral health issues in San Francisco, as an alternative to police response. Since November 2020, six teams have launched, responding to calls citywide.
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The Clinical Supervisor will play a crucial role in supervising behavioral health clinicians performing assessment and crisis response for those in psychiatric and substance-induced distress in San Francisco. The SCRT aims to avoid harm to the individual in crisis by intervening in person-centered and trauma-informed ways and attend to the immediate needs of the person in crisis. This will be done by treating each person in crisis with the utmost dignity and respect, as well as an active participant in their own de-escalation process and reestablishment of personal safety. The Clinical Supervisor role will work in a 12-hour shift, three to four days per week. Clinical Supervisors will work as a team to ensure at least one is available over the phone throughout all shifts worked by the Behavioral Health Clinicians. Clinical supervisors also participate in the field to shadow and observe clinical work, as well as work in place of a clinician who is on vacation or unable to report for their shift.
The first of its kind in San Francisco, the SCRT which is comprised of a SFFD Paramedic, a Behavioral Health Clinician and a Peer Counselor will respond to calls of suicide and self-harm in public settings including assisting individuals who present as disoriented, delusional and/or exhibiting symptoms of intoxication. The team will be mobile throughout the shift, in an ADA-accessible van available to transport the team and people to other resources after de-escalation has occurred. In addition to behavioral health assessment and de-escalation, the SCRT is qualified to provide basic medical treatment (such as wound care, prevention of infection) to reduce the need for hospitalization care and decrease the chances of furthering mental health decompensation. Depending on the level of care needed, individuals may be escorted to a hospital, shelter or to a safer location as applicable to their health needs.
**Please note this position requires licensure with the California Board of Behavioral Sciences or Board of Psychology**
This role is a full-time position with benefits, and includes both on-site (in person) and off-site work. Clinical Supervisors will have access to the COVID-19 vaccine upon hire. The clinical supervisor role works 3-4 12-hour shifts per week; both day and night schedules available.
Key Responsibilities
Clinical Supervision and Direct Service Responsibilities:
Work in 12 hour shifts to share responsibility with other clinical supervisors to maintain immediate availability to consult, problem solve, and answer questions by phone to provide clinical supervision to the clinicians providing direct crisis response in real time.
Provide weekly group and individual supervision to SCRT Behavioral Health Clinicians (BBS or BOP registered and licensed,) on culturally responsive, trauma-informed, gender-responsive, and person-centered mental health and substance use crisis assessment, intervention, de-escalation, and appropriate follow up.
Learn and utilize the Trauma Stewardship model for coping with burnout and compassion fatigue among members of the SCRT.
Periodically shadow supervisees on the job and will work with them directly, providing feedback on their service approach and performance.
Instruct and supervise clinicians to assess for suicidality, homicidal intent, violence risk, grave disability, and substance use using appropriate measurements, including C-SRRS, Mini Mental Status Exam, and others.
Obtain SFDPH 5150 Certification so that in situations that warrant it, supervisor can advise clinicians to initiate a 5150 psychiatric hold by properly assessing and documenting per SFDPH protocol.
Clinical Supervisors will also substitute for clinicians in the event of illness, vacation, or staff turnover, and must be able to perform all of their clinical job duties as well.
Team Member Responsibilities:
Work with other supervisors and clinician team members to create a response plan in collaboration with the other SCRT members and person in crisis.
Practice self-awareness and cultural humility as member of diverse team; be conscientious and sensitive to power and other interpersonal dynamics with other team members.
Maintain appropriate/ethical boundaries with all supervisees, persons, groups, and families served.
Demonstrate strong ability to remain calm and attentive during crisis consultation, as well as to deftly advise on several separate crises during a single shift.
Administrative, Training, and Documentation Responsibilities:
Maintain timely and thorough administrative and service documentation and records related to supervision, client care, and program-related monitoring, in accordance to standards specified by HR360 policies and oversight agencies (e.g. DPH, etc.).
Complete all live and online trainings in timely and through manner to form strong foundation for clinical supervision. Trainings will include street crisis de-escalation, trauma informed care, Motivational Interviewing, ethical boundaries, confidentiality, first aid, CPR, COVID-19 precautions, and others.
Education and Knowledge, Skills and Abilities
Education and Experience Required:
Licensed (for at least two years) with the California Board of Behavioral Sciences (LCSW, LMFT, LPCC) and have completed BBS-required trainings to be an approved supervisor.
OR
Licensed with the California Board of Psychology and eligible to provide supervision without additional training.
At least 4 years providing behavioral health services in a public health, community mental health, crisis services, or other setting serving people who are unhoused.
First Aid certified within 30 days of employment.
CPR certified within 30 days of employment.
Must be able/willing to work outside when needed for field shifts, travel in van with others between crises, and physically move during some shifts.
Must be able to travel to and from worksite and other locations within San Francisco.
Ability to work with and honor a highly diverse community served, as well as SCRT team members, while showing humility and openness.
Willingly open to learn and understand different perspectives, as well us show self-awareness around race, gender, class, sexual orientation, lived experience, and other important attributes.
Desired:
Bilingual in San Francisco threshold language.
Background Clearance Required:
Ability to obtain and maintain background clearance with successful discharge from probation or parole Please attach scan or photo of BBS/BOP credentials to application and list three professional references on resume or cover letter.
In compliance with the California Department of Public Health's mandate, all employees must be able to provide proof of COVID-19 vaccination. Medical and religious exemptions are available.
Tag: IND100.
$52k-63k yearly est. Auto-Apply 60d+ ago
Senior Administrative Associate
Apollon Wealth Management
Senior program assistant job in Columbus, OH
Reports to: Wealth Management Advisor Status: Exempt Provide friendly, professional, and accurate support to clients, staff, vendors, and visitors by managing front office operations, communications, scheduling, supplies, and mail. This role serves as the first point of contact and an ongoing representative of Chornyak & Associates, Ltd. The ideal candidate is attentive, proactive, and able to assess client needs while seeking out accurate information in a timely manner.Key Responsibilities:
Customer Service & Front Office Operations
Serve as the front office receptionist, professionally welcoming new and existing clients in person and by phone, and directing them to the appropriate team member.
Deliver a high level of service so all clients feel valued and supported in their relationship with Chornyak & Associates.
Answer phones and take accurate, complete messages for staff members.
Anticipate client needs by reviewing the daily calendar and preparing for scheduled appointments.
Maintain the appearance of the reception area and conference rooms at all times.
Manage the break room, including preparing and serving coffee and refreshments, clearing dishes after meetings, running the dishwasher, and ensuring supplies are stocked.
Coordinate client and staff luncheons as needed.
Close the office daily by securing the front desk, logging off systems, turning off music, and tidying common areas.
Telephone & Communication Management
Answer all incoming calls promptly using a courteous, professional greeting.
Transfer calls to the appropriate person or department.
Take and relay complete messages when staff members are unavailable.
Follow up on calls when information is not immediately available to ensure callers receive accurate and timely responses.
Administrative & Office Support
Open, sort, and distribute incoming mail; prepare and process outgoing and overnight mail.
Copy and log incoming correspondence, including client letters, notes, and checks, for recordkeeping and compliance purposes.
Maintain incoming and outgoing correspondence and faxes; scan and archive documents as required.
Compose and send client correspondence as directed.
Ensure copiers and office equipment are stocked and functioning properly; coordinate maintenance when needed.
Monitor, order, and maintain office, break room, UPS, and postage supplies.
Maintain and update client information in client management systems, including fund company and Goldman Sachs platforms.
Maintain mailing lists and coordinate quarterly newsletters and annual holiday card mailings.
Assist the team with investment, insurance, and other administrative paperwork as assigned.
Prepare cookies for staff on Wednesdays.
Tax Season Support
Assist the tax team with processing client tax returns, including:
Receiving and organizing client tax documents
Printing routing sheets, organizing files, and scanning documents into tax software
Routing tax packages to appropriate staff for preparation
Printing and mailing completed returns and supporting documents to clients
Logging completed steps in the tax return tracking spreadsheet
Screen incoming tax-related calls and address client questions when possible before escalating to the tax team.
Materials/Supplies
Order office supplies, UPS materials and postage as needed.
Order coffee and cookie dough as needed.
Skills and Experience
Excellent interpersonal skills with strong phone etiquette.
Demonstrated commitment to exceptional customer service for both internal and external clients.
Strong attention to detail with the ability to maintain accurate records.
Multiple years of experience providing administrative or management support.
Training or experience in administrative procedures preferred.
Proficiency with Microsoft Office products.
Ability to problem-solve, multitask, and manage confidential information with professionalism.
Strong written and verbal communication skills and the ability to work effectively amid frequent interruptions.
Customer-focused mindset with the expectation to consistently exceed client and staff needs.
Job DescriptionDescription:
Job Summary/Mohr Intro.
Mohr Partners, Inc. is looking for a qualified individual to join our Lease Accounting team. The ideal candidate should be prepared to work in a fast-paced collaborative environment while managing the full scope of administrative services for our clients.
Essential Functions
Abstract & review client leasing details and will gain visibility to client deliverables driving key initiatives for the client
Understand the basics of Lease Administration and will be a key player in ensuring accuracy and management of client leasing management
Ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and our clients
Be responsible for the full scope of Lease Administration abstraction services including:
Coordination of abstractions from transition team
Coordination of abstractions required from regional teams
Project assignment and tracking of QC process
Client/vendor/landlord relationship management
Review CAM and other escalations & real estate tax invoices
Review data entry, validation, and management of lease documents
Review rent variance analysis and rent payment processing
Review Subtenant account management, and billing/collections of third-party tenant rents
Management of project abstraction services
Continuous monitoring, tracking, and reporting of critical dates to client.
Financial analysis and volume trends
Partnership with outsource providers
Invoice preparation
Streamlining current process and driving efficiencies
Approach client and key stakeholder interactions with a Customer First Mindset
Support, exposure, and leadership of other special projects as assigned by manager
Ensure date integrity
Set-up and maintain reminders for portfolios.
Identify potential conflicts in lease or other high-risk item; provide feedback and suggestions on lease language.
Create and conduct audit/year-end reconciliation functions along with tracking savings.
Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies.
Review leases relative to pertinent lease information including free rent, prepaid rent, security deposits, etc.
Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information.
Establish and maintain relationships with both internal/external clients.
Assist in new client set-ups (when needed).
Review abstracts prepared by other team members.
Review and process the monthly rent files for client.
Provide guidance and training to Portfolio Administrators.
Review client estoppels and provide comments on issues or errors (if applicable).
Assist in additional department related projects as requested.
Accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications
Keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests.
Other duties as assigned.
Education & Experience
Qualifications: Any Graduation
Years of Experience: 5 - 8 Years
Visual Lease, Pro Lease, Lease Accelerator and/or Co-Star experience preferred
Proficient with Microsoft Office Suite (Word, Excel, Power Point)
Certificates and/or Licenses
n/a
Other Skills & Abilities
Excellent written and verbal communication skills.
Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
Ability to work independently and within a team to build relationships and interact effectively with business partners and clients.
Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.
Understanding of and commitment to client services. Willingness to take on new challenges, responsibilities, and assignments. A desire to work within a diverse, collaborative, and driven professional environment.
Physical Requirements
Involves work of a general office nature
Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day and may involve periods of standing, such as operating at a copier/fax/scanner
Regularly required to talk, hear, and use hands and fingers to write and type
Ability to speak clearly so others can understand you
Ability to read and understand information and ideas presented orally and in writing
Ability to communicate information and ideas in writing and orally so others will understand
Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays
As an MBE with a full inclusion culture, Mohr Partners Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
Requirements:
Must have experience with Airport Leases
$28k-39k yearly est. 17d ago
Program Supervisor Early Childhood Special Education (ECSE)/Early Learning (EL) (Multiple Positions)
State of Washington
Remote senior program assistant job
WASHINGTON MANAGEMENT SERVICE JOB ANNOUNCEMENT Program Supervisor - Early Childhood Special Education (ECSE)/Early Learning (EL) (Multiple positions) $80,870 - $95,147 annually Closes January 21,2026 The Washington State Office of Superintendent of Public Instruction (OSPI) seeks to fill Early Childhood Special Education (ECSE)/Early Learning (EL) Program Supervisor (Multiple positions). These full-time permanent positions are based in Olympia, Washington. These positions may be eligible for partial to near full-time telework. Telework is a combination of in-building and off-site days. During your initial training period you will be required to be in the office 3 days a week. After you've completed your initial training, you may have the option to work from home on a flexible telework schedule. While we're happy to offer this balance of in-office connection and telework flexibility, this isn't a fully remote position. To be eligible, you'll also need to reside in the state of Washington. We encourage interested candidates to visit the OSPI website to gain insight into our agency.
About OSPI and our initiatives
OSPI is the primary agency charged with overseeing public K-12 education in Washington state. Working with the state's 295 public school districts and 7 state-tribal education compact schools, OSPI allocates funding and provides tools, resources, and technical assistance so every student in Washington is provided a high-quality public education.
At OSPI, we recognize that our employees are the key to the success of the agency. We are committed to our work but value the balance with our personal lives. We demonstrate our commitment to employees by providing an environment that stimulates professional growth and values them for their expertise. OSPI is a great place to work and has several initiatives to help create a great working environment, including:
* We support a healthy work/life balance by offering flexible/alternative work schedules and mobile and telework options. (Depending on job duties and work location.)
* We have an Infant at Work Program that is based on long-term values of newborns and infant-parent bonding. Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work. (Depending on job duties and work location.)
* We value and are actively involved in promoting diversity, equity and inclusion within OSPI by way of cross-divisional, collaborative committee. The focus of the committee includes employee engagement and education; reinforcing OSPI values; and maximizing the value of diversity and identifying strategies for inclusion.
Vision, Mission, and Values
Vision: All students prepared for post-secondary pathways, careers, and civic engagement.
Mission: Transform K-12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity-based policies and supports that empower educators, families, and communities.
Values: Ensuring Equity, Collaboration and Service, Achieving Excellence through Continuous Improvement, Focus on the Whole Child
Equity
Each student, family, and community possesses strengths and cultural knowledge that benefits their peers, educators, and schools. Ensuring educational equity:
* Goes beyond equality; it requires education leaders to examine the ways current policies and practices result in disparate outcomes for our students of color, students living in poverty, students receiving special education and English Learner services, students who identify as LGBTQ+, and highly mobile student populations.
* Requires education leaders to develop an understanding of historical contexts; engage students, families, and community representatives as partners in decision-making; and actively dismantle systemic barriers, replacing them with policies and practices that ensure all students have access to the instruction and support they need to succeed in our schools.
Position Overview:
The ECSE/EL Program Supervisor provides regional leadership, coaching, and technical assistance to districts and early learning partners to strengthen inclusionary practices for young children, with a focus on young children with disabilities. This role is responsible for facilitating training, guiding implementation of the Pyramid Model, supporting school and program leadership teams, and ensuring improvement efforts under federal and state guidance.
The position ensures that Early Learning and Early Childhood Special Education initiatives are not viewed as stand-alone programs, but rather as an integral part of Washington's greater Multi-tiered System of Support (MTSS). A strong early start is essential for closing opportunity gaps and ensuring equitable student outcomes. Program Supervisors are expected to promote inclusive, developmentally appropriate, and culturally responsive practices that close opportunity gaps and improve child and family outcomes.
The role directly supports OSPI's mission and equity statement and requires a visionary leader who can connect early learning and early childhood special education efforts to OSPI's equity goals, IDEA requirements, and statewide school improvement priorities, while building sustainable partnerships across state agencies, communities, and families.
Key Responsibilities:
Training & Facilitation:
* Facilitate Washington Pyramid Model (WAPM) modules, program-wide strategic planning workshops, and other state-identified trainings.
* Provide coaching and mentoring to Program Coaches, Data Coordinators, and Practitioner Coaches.
* Deliver professional development sessions across multiple districts and early learning programs, ensuring content is grounded in equity and MTSS alignment.
* Support districts early learning programs in using WaKIDS data to inform instructional practices.
System Coaching & Technical Assistance:
* Support district and school leadership teams in completing assessments, reviewing LRE (Least Restrict Environment) data, and creating action plans.
* Provide ongoing technical assistance around child outcomes, disproportionality, behavior incident reporting, and preschool inclusion strategies.
* Guide districts in the effective use of grant funds and reporting requirements as part of broader improvement efforts.
Collaboration & Networking
* Participate in ECSE/EL meeting, Communities of Practice, and cross-agency partnerships.
* Collaborate with the OSPI ECSE/619 Coordinator, early learning teams, DCYF, ECAEP, Head Start, Tribal governments, ESD teams, and national TA providers to advance inclusionary practices.
* Maintain communication with district and early learning leaders to ensure consistent implementation.
Data, Evaluation & Reporting
* Support districts with data collection tools such as PIDS, TPOT, and BIRD to inform decision-making and continuous improvement.
* Track training participation, monitor grant deliverables, and support districts in analyzing outcomes data.
* Assist with state-level evaluation activities, including SSIP (State Systemic Improvement Plan) measures.
Other Duties
* Support coordinated recruitment and enrollment for children with IEP's in early learning programs.
* Provide program-level support and model evidence-based practices when needed.
Contribute to statewide ECSE and EL initiatives, including transition planning, family engagement, and statewide improvement efforts connected to IDEA indicators.
Required Qualifications:
* Bachelor's degree in Special Education, Early Childhood Education, Early Childhood Special Education (ECSE), or a related field;
Three (3) or more years of progressively responsible experience in ECSE or Early Learning.
* Knowledge of IDEA 619 and Early Learning Systems: Demonstrated knowledge of IDEA Part B Section 619, preschool inclusion strategies, and PreK-3 alignment.
Years of experience that includes each of the following that can occur concurrently:
* Three (3) or more years' experience training/coaching: Experience providing professional development, technical assistance, or coaching to educators, program staff, or leadership teams.
* Three (3) or more years' experience with Policy/Program Development: Experience contributing to policy development, program administration, or statewide systems change efforts.
* Two (2) or more years' experience with Data-Informed Practice: Experience using data tools such as PIDS, WaKIDS, TPOT, BIRS, or disproportionality analysis to inform decision-making.
* Framework Implementation: Familiarity with the Washington Pyramid Model (WAPM), Building Blocks for Belonging (BB4B), Universal Design for Learning (UDL), and MTSS frameworks.
* Equity and Anti-Racist Practice: Demonstrated commitment to equity and anti-racist practices, with experience reducing systematic barriers in education.
This position requires the ability to travel statewide, occasional out-of-state travel for national events, participation in necessary in-person meetings, and a flexible schedule that may include evenings, weekends, and occasional extended hours for on-site reviews.
* This role requires spending at least two days in the office each month, along with participating in scheduled trainings and team or all-staff meetings.*
In addition to those required qualifications, our ideal applicant will also have some or all of the following:
Desired Qualifications:
* Education: Master's degree in special education, Early Childhood Education, Early Childhood Special Education (ECSE), or a related field.
* Statewide/Regional Leadership: Leadership in state, regional, or multi-district initiatives.
* Framework Implementation: Familiarity with WAPM, BB4B, MTSS, and UDL frameworks.
* Policy/Program Development: Experience in policy development, program administration, or statewide system change.
* Data-Informed Practice: Proficiency using PIDS, WaKIDS, TPOT, BIRS, and disproportionality data.
* Language Skills: Bilingual or multilingual abilities, particularly in languages spoken by Washington communities (e.g., Spanish, Somali, Russian, Vietnamese, Marshallese).
Compensation
The annual compensation for the position is $80,870-95,147 per year and depends upon experience, educational background and qualifications. Geographic differentials may be applied based on work location of successful candidate. Washington State offers a generous benefit package including health, dental and life insurance, retirement and an optional deferred compensation program. Please visit Health Care Authority for information regarding health benefits and the Department of Retirement Systems for retirement plan information. This is a Washington Management Position. This position is not represented by a bargaining unit.
Application Process
Those interested in this position must apply through Careers.wa.gov. Applications must include the following documents in MS Word or PDF format:
* A letter of interest specifically addressing the qualifications listed in this announcement;
* A current résumé, and;
* A list of three or more professional references.
NOTE: Your resume and letter of interest must be attached to your application. Please confirm they are attached before you submit.
Please address any questions to:
Sal Salazar, Human Resources
Office of Superintendent of Public Instruction
600 Washington Street Southeast
Olympia, Washington 98504-7200
************: *********************
Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at ************** or **************, or e-mail ******************.
New Jobs Alert Service
OSPI offers a subscription service, which regularly notifies subscribers of new OSPI employment opportunities on careers.wa.gov. Subscribers are notified via text or email alert. If you are interested in this service, then please subscribe at this location.
OSPI is an equal opportunity employer and encourages applications from job seekers who will contribute to our diversity. OSPI provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability. If you would like, please include your name and gender pronouns in your application, to ensure we address you appropriately throughout the application process. Persons needing accommodation in the application process or this announcement in an alternative format may contact the human resource consultant listed in "Application Process."
$80.9k-95.1k yearly Easy Apply 14d ago
Risk Program Senior Associate
JPMC
Senior program assistant job in Columbus, OH
Come and join us in reshaping the future!
As a Risk programSenior Associate within the Chase consumer Bank, you'll be the analytical expert for identifying and retooling suitable machine learning algorithms that can enhance the fraud risk ranking of particular transactions and/or applications for new products. This includes a balance of feature engineering, feature selection, and developing and training machine learning algorithms using cutting edge technology to extract predictive models/patterns from data gathered for billions of transactions. Your expertise and insights will help us effectively utilize big data platforms, data assets, and analytical capabilities to control fraud loss and improve customer experience.
Job Responsibilities:
Identify and retool machine learning (ML) algorithms to analyze datasets for fraud detection in the Chase Consumer Bank.
Perform machine learning tasks such as feature engineering, feature selection, and developing and training machine learning algorithms using cutting-edge technology to extract predictive models/patterns from billions of transactions' amounts of data.
Collaborate with business teams to identify opportunities, collect business needs, and provide guidance on leveraging the machine learning solutions.
Interact with a broader audience in the firm to share knowledge, disseminate findings, and provide domain expertise
Required qualifications, capabilities and skills:
Master's degree in Mathematics, Statistics, Economics, Computer Science, Operations Research, Physics, and other related quantitative fields.
2+ years of experience with data analysis in Python.
Experience in designing models for a commercial purpose using some (at least 3) of the following machine learning and optimization techniques: CNN, RNN, SVM, Reinforcement Learning, Random Forest/GBM.
A strong interest in how models work, the reasons why particular models work or not work on particular problems, and the practical aspects of how new models are designed.
Preferred qualifications, capabilities and skills:
PhD in a quantitative field with publications in top journals, preferably in machine learning.
Experience with model design in a big data environment making use of distributed/parallel processing via Hadoop, particularly Spark and Hive.
Experience designing models with Keras/TensorFlow on GPU-accelerated hardware.
FEDERAL DEPOSIT INSURANCE ACT: This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorganChase's review of criminal conviction history, including pretrial diversions or program entries.
$36k-58k yearly est. Auto-Apply 60d+ ago
Program Associate
Fooda 4.1
Senior program assistant job in Columbus, OH
Job DescriptionWho We Are: Our story began in 2011 when a group of office workers at a major logistics company in Chicago had a lunch problem. Nearby options were limited and the team was spending too much time and money traveling to their favorite restaurants. They had an idea: bring Chicago's local restaurant culture inside the office to sell food. It was an immediate hit. When they discovered people from other companies sneaking into their office, they knew they were on to something.
Fooda pioneered the concept of rotating popup restaurants inside offices. Today, we operate in 45 cities with over 100 million meals served and continue to grow rapidly.
Powered by technology and a network of 1500+ restaurants, we feed hungry people at work through a platform of unique food programs located within companies, office buildings, hospitals, schools, distribution centers, and more. At Fooda, we believe a workplace food program should be something employees love and look forward to every day.
What You Will Be Doing
Support the daily onsite execution of Fooda programs across assigned location(s), ensuring service is timely, accurate, and well-presented.
Act as an onsite point of contact for day-to-day client needs, catering requests, and service questions, escalating issues as appropriate.
Coordinate catering and meeting orders, including gathering requirements, communicating with restaurant partners, and supporting setup and breakdown.
Partner with restaurant teams to confirm orders, delivery timing, setup expectations, and service standards.
Assist with managing the restaurant network supporting your location(s), including communication, feedback sharing, and basic onboarding or offboarding support.
Handle daily financial and administrative tasks, including order reconciliation, receipts, invoicing support, and basic reporting.
Maintain menus, point-of-sale details, signage, and other onsite materials to ensure accuracy and consistency.
Support customer service inquiries from clients and consumers, resolving issues quickly and professionally.
Observe onsite trends and operational opportunities, sharing insights with the account manager to help improve service and efficiency.
Who You Are
You enjoy being onsite and interacting with clients, restaurant partners, and customers throughout the day.
You're organized, detail-oriented, and comfortable juggling multiple requests and priorities at once.
You bring a hospitality-first mindset and take pride in delivering smooth, dependable service.
You communicate clearly and professionally, and you know when to solve independently versus escalate.
You're comfortable handling daily financial details and administrative tasks with accuracy.
You're proactive, dependable, and take ownership of your responsibilities within a team structure.
You have experience in hospitality, food service, catering, events, or operations (preferred), and are eager to grow into increased responsibility over time.
What We'll Hook You Up With:
Competitive base salary, bonus plan, and stock options, based on experience
Comprehensive health, dental and vision plans
401k retirement plan with company match
Paid maternity and parental leave benefits
Flexible spending accounts
Company-issued laptop
Fully integrated sales tech stack. HubSpot, ZoomInfo, LinkedIn, and an SDR team to help support outbound activity.
Daily subsidized lunch program (ours!)
Must be authorized to work in the United States on a full-time basis. No phone calls or recruiters please.
The salary range for this role is $50,000-$60,000. The salary is dependent on a number of factors including but not limited to: work experience, training, locations and skills.
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$50k-60k yearly 8d ago
Slate Run Park and Farm Program Supervisor
Franklin County, Oh 3.9
Senior program assistant job in Columbus, OH
Purpose Assists the Park Manager in the management of the educational and interpretive personnel, programs, and facilities at Slate Run Living Historical Farm and Slate Run/Chestnut Ridge Metro Parks. Provides guidance, strategic oversight, and special event planning in relation to educational and interpretive initiatives.
Example of Duties
Assists the Park Manager in the development of strategic educational and interpretive goals and initiatives applicable across Metro Parks; guides the implementation of a wide variety of programs at the Slate Run Historical Farm and Slate Run/Chestnut Ridge Metro Parks.
Collaborates and partners with Park Manager to assist the team in planning and execution of educational, interpretive, and special event initiatives.
Develops and maintains processes which can be used to evaluate the quality and quantity of education/interpretive programs and special events.
Conducts surveys or inventories of plants, animals, facilities & equipment; to assess the sustainability, safety and health of each, reporting results to necessary parties.
Assists the Park Manager in preparing and administering the budget & purchases related to educational/ interpretive and special event functions, and works with the Park Manager in matters pertaining to interpretive programs and park projects which have an impact on interpretive trails, and facilities, etc., at the Slate Run Historical Farm/Park.
Reviews and recommends training, certifications, and conference approvals related to educational and interpretive staff of the Farm and park.
Participates in recruitment and selection processes for educational, interpretative, and special event personnel.
Serves as the face of Metro Parks/Slate Run Farm & Park in identified media efforts, presenting topical segments, at times with little notice.
Coordinates volunteer efforts for the Slate Run Farm & Park, exploring and/or implementing more unified volunteer opportunities/functions such as managing the volunteer software, volunteer communications, planning appreciation events, volunteer orientation, etc.
Presents interpretive programs to the public, community, professional, and community organizations; may perform these functions in various parks throughout the district.
With the assistance of the Park Manager, responds to educational/interpretive Infoline submissions as needed for the Slate Run Farm.
Provides social media content.
Prepares and maintains written reports, records, articles, and related documents; assists with the coordination of items to be submitted for Metro Parks' program schedule.
Performs special projects and related duties as required or assigned.
Assists in the supervision of all Farm staff and performs management functions including scheduling, assigning work, evaluating performance, recommending, and conducting training, recommends and assists with administering discipline, maintaining employee relations, motivating staff, and addressing employee concerns, as directed, or assigned by Park Manager.
Assists Manager in creating job lists and project schedules.
With assistance of the Park Manager; trains employees in proper operational procedures and safety; analyzes and resolves work problems.
Works with Park Manager in establishing priorities, projects, and workflow; evaluates effectiveness of operations and initiates adjustments as needed (e.g. new procedures, time frames, reporting, etc.).
Assists in the management of the safety functions, addresses employee safety concerns.
With assistance or at the discretion of the Park Manager uses appropriate strategy to address conflicts among co-workers; understands role within the overall organizational structure of Metro Parks; willingness and ability to make decisions that, at times, may be unpopular with farm and/or park staff.
Demonstrates consistent attendance. Works schedule to meets the operational needs of Metro Parks.
Regularly communicates with Park Management and staff, Farm staff, and others within the District, as required/needed.
Writes policies and procedures as it relates to the historical farm.
May assist with the preparation of grant applications; researches and identifies potential sources of revenue.
Performs light maintenance on program displays, buildings, and maintains cleanliness of farm house facilities, trails, etc.
Farm Specific
Has knowledge of and can perform as needed a variety of agricultural, animal husbandry, grounds and facility maintenance and domestic tasks to ensure efficient operation of farm (e.g., works in gardens and fields, cares for farm animals, sews, handles food preservation and preparation, uses cookstove, chops and hauls firewood).
Wears period-style clothing while providing interpretation; promotes the Park District through public contact; conducts research, as needed, to help ensure historical authenticity of program.
Ensures the inventory of farm equipment, tools, and other items necessary to carry out farm responsibilities.
Qualifications
Education/Experience: Bachelor's degree in environmental interpretation, natural resources, education, park administration, or related field, and considerable experience in the interpretive or educational field or an equivalent combination of education and experience.
Language Skills: Excellent presentation and verbal and written communications skills. Ability to communicate effectively through speech and writing; ability to prepare meaningful, concise, and accurate reports.
Mathematical Skills: Ability to calculate fractions, decimals, and percentages.
Reasoning Ability: Ability to recognize unusual or threatening conditions and take appropriate action; ability to define problems, collect data, establish facts and draw valid conclusions.
Licenses, Registrations: Possession of a valid Ohio driver license, insurable by the Park District's insurance carrier, and ability to conform to the driving standards policy. Possession of valid standard first aid and CPR cards within six (6) months of employment.
Physical Demands: While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk and hear, lift, etc. Employee regularly works in gardens and fields, cares for farm animals, preserves and prepares food, uses cookstove, chops and hauls firewood; uses hand tools, sews, performs a variety of domestic, agricultural, animal husbandry, and maintenance tasks on the farm. The employee is required to cook, clean, operate various types of equipment, use hands and fingers to handle, or feel objects, tools, or controls, and reach with hands and arms, bend, stoop, etc. Employee is required to type/keyboard, write, complete reports, file paperwork, use computer, etc.
Work Environment: While performing the regular duties of this job, the employee regularly works in the farmhouse and in outside weather conditions both at the farm or in the parks. The noise level is usually moderate. The employee works a portion of the time while dressed in period costume.
Other Information
Ability to develop and maintain effective working relationships within work unit, with associates, other professionals, and the general public. Knowledge of volunteer administration, budgeting, public relations, safety practices and procedures, and historic nomenclature. Excellent customer service and interpersonal skills. Candidate must satisfactorily complete a background investigation. Required to work weekends, evenings and holidays.
Supervision
Supervision Received: Park Manager, Assistant Park Manager
Supervision Given: Assigned full-time, part-time, seasonal, intern employees and volunteers
FLSA Status
Given the nature of this classification's duties/responsibilities, it has been designated as Exempt under the governing Fair Labor Standards Act and, therefore, is not entitled to formal overtime compensation and/or formal compensatory time.
Core Values
Attendance: Is at work as scheduled; reports to work on time; follows proper procedures for requesting leave or calling off.
Policies & Procedures: Follows established policies and procedures; inquires of supervisor if unclear on policy/procedure, includes following safety policies, procedures and protocols.
Professionalism: Handles the responsibilities of the position in an effective manner; maintains integrity and appropriate behavior in dealing with conflicts and challenges with the public, co-workers, and managers; offers differing points of view in an acceptable manner.
Team Player: Supports other members of the organization in accomplishing their goals and projects; recognizes and credits others for their contribution in achieving goals.
Positive Attitude: Supports Metro Parks established priorities at all times; cultivates team environment; exhibits enthusiasm while carrying out responsibilities; looks for solutions to work conflicts and challenges.
Productivity: Thoroughly completes work in a timely manner; organizes and plans assignments well or follows supervisory instructions well with little explanation; follows-up as needed.
Quality: Demonstrates technical competence, meets job expectations; completes assignments with few errors.
Initiative: Does not wait to be told what to do; appropriately makes suggestions for improvements; does not hesitate when things do not go according to routine and quickly adjust to meet expectations.
Interpersonal Communication: Interacts with others with tact and courtesy; communicates clearly and effectively; shares information with supervisor or coworkers to achieve goals; responsive to the public.
$46k-57k yearly est. 60d+ ago
2026 US HERizon Program
Roland Berger
Remote senior program assistant job
Roland Berger US is excited to launch our 2026 HERizon program for undergraduate Sophomore students graduating in the Spring of 2028. Roland Berger is a global management consultancy for transformation, innovation across all industries, and performance improvement.
Be our next woman leader, apply for our 2026 HERizon Program today!
Job Description
What is our HERizon Program?
Our HERizon Program is a women-oriented career building program designed for undergraduate Sophomore students. The aim of our program is to help participants build the professional skills, tools and network to succeed as women professionals in consulting, as well as prepare for the rigorous consulting interview process.
Program participants will gain exposure to real-life consulting through dedicated mentorship, informational sessions with the Roland Berger team, and a hands-on case challenge. Over the course of the program, participants will work directly with Roland Berger team members to learn about consulting, develop their consulting toolkit, prepare for interviews, network with fellow program participants, tackle the case challenge and hear insights from experienced professionals.
Our HERizon program will run from March 2026 through June 2026 and is comprised of three main elements:
Training & Development - learn more about consulting and Roland Berger, as well as develop key consulting and interviewing skills through dedicated mentorship, support from experienced consultants, and informational sessions
Hands-On Case Challenge - get hands-on case solving experience through personalized mentorship from the Roland Berger team, while collaborating with fellow program participants to tackle the case and prepare a final presentation
In-Person Celebration Event in April 2026 - culmination of the case challenge to share final presentations with Roland Berger leadership, followed by an in-person celebration with Roland Berger team members and program participants
At the end of our HERizon program, all program participants will be guaranteed a first round-interview in June 2026 to interview for our 2027 summer internship program.
Qualifications
We welcome ambitious undergraduate Sophomore students to apply for our program. Undergraduate students from all academic backgrounds are welcome to apply. The program is specifically intended for students graduating between December 2027 - June 2028.
We are looking for students who:
Have strong analytical and communication skills
Have outstanding academic and/or professional achievements
Possess an entrepreneurial spirit
Excel in collaborative environments
Demonstrate a passion for continuous learning
Are able to participate in a hands-on case challenge in March - April
Previous consulting experience is a plus, but not a requirement to join our HERizon program
Additional Information
About Roland Berger
Roland Berger is a global management consultancy for transformation, innovation across all industries, and performance improvement. Founded in 1967 in our home city of Munich, we are one of the leading representatives of our industry, with more than 50 offices and 3,500 dedicated colleagues around the world. What unites us all is the goal of making a positive contribution for our clients and their entire value chain, and harmonizing business and society with a sustainable outlook.
The success of Roland Berger is rooted firmly in our values: entrepreneurship, empathy, and excellence. We have built our reputation on the development of "creative strategies that work." Our consulting approach is based on our global network of industry, functional experts who provide our clients with creative and unique solutions, combined with a strong regional presence in the Americas.
Roland Berger provides equal employment opportunity (EEO) to all persons without regard to race, color, religion, ancestry, national or ethnic origin, pregnancy (including childbirth, or related medical conditions), marital status, sex, sexual orientation, gender, gender identity, gender expression, transgender status, age, military and veteran status, physical condition, physical or mental disability, health status, political opinion, social condition or background, or any other applicable legally protected characteristics.
Roland Berger is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please contact your recruiter.
All your information will be kept confidential according to EEO guidelines.
Due to challenges with the visa process and requirements of the department of labor, we are currently not providing sponsorship for undergraduate candidates.