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Senior project administrator skills for your resume and career

Updated January 8, 2025

5 min read

Quoted experts

Mark Paquette,

Dr. Laura Deeter PhD

Below we've compiled a list of the most critical senior project administrator skills. We ranked the top skills for senior project administrators based on the percentage of resumes they appeared on. For example, 20.6% of senior project administrator resumes contained project management as a skill. Continue reading to find out what skills a senior project administrator needs to be successful in the workplace.

15 senior project administrator skills for your resume and career

1. Project Management

Here's how senior project administrators use project management:

Provided fundamental project coordination, administrative oversight, and field support for the West Valley/Mission College Project Management construction team.
Initial focus on project management/operations support and facility setup including staffing, expanding to include subcontractor/contracts management.

2. Purchase Orders

Here's how senior project administrators use purchase orders:

Prepared purchase order requisitions for billable and non-billable items and ensured delivery of such items.
Managed all accounts payable/receivable with purchase order verification/allocation and GL account coding.

3. SharePoint

Here's how senior project administrators use sharepoint:

Redesigned the security infrastructure to implement Active Directory Security Groups instead of SharePoint.
Design PowerPoint slide decks of the SharePoint and Project Server environments for presentations to potential clients.

4. Financial Reports

Here's how senior project administrators use financial reports:

Perform time management financial reports, document management and control, invoicing and staff training.
Create and process weekly financial reports including accruals for management.

5. SQL

Here's how senior project administrators use sql:

Managed internal databases (MySQL, SQL Server, and CRM) and worked with DBA for any upgrades.
Designed and developed a number of InfoPath and Access forms that management could utilize SQL reporting.

6. Access Database

Here's how senior project administrators use access database:

Partnered with database developer to design business principles for Access database and adjusted database to meet program needs.
Managed records, correspondence, and other material using Access database.

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7. Travel Arrangements

Here's how senior project administrators use travel arrangements:

Coordinated travel arrangements and scheduled meetings and/or training as required.
Create and format documents, create presentations, handle schedules, appointments, meetings, and travel arrangements.

8. Project Administrators

Here's how senior project administrators use project administrators:

Collaborated with two other Senior Project Administrators to design customized reports for PeopleSoft Project Costing Module for worldwide projects.
Trained and developed new Clinical Project Administrators encouraging their progress.

9. Project Budget

A project budget is a tool used by project heads and project managers to estimate the total cost of a project. It can be defined as the financial and personnel disposal limits that are needed to be imposed before the execution of the project.

Here's how senior project administrators use project budget:

Assisted Project Managers in adhering to project budgets, facilitating status meetings using Waterfall methodology, summarizing project progress.
Participated in development of departmental and project budgets.

10. PMO

Project management office or, as is often abbreviated, PMO is a part often found in larger companies, agencies, and other organizations of varying sizes. This department's main focus is to create, alter, and help implement project management policies and regulations within their enterprise, through a number of methods and means, such as documents, guides, and personal assistance. A PMO is truly helpful in standardising and improving the way projects are handled, and thus should be good at minimising costs, errors, and incidents.

Here's how senior project administrators use pmo:

Provided weekly progress reports and delivered to PMO and Federal government on schedule.
Designed/Developed/Implemented PMO Digital Delivery Strategy/Platform for PMO Tools/Processes/Availability.

11. Administrative Functions

Administrative Functions all revolve around planning and managing business operations. Administrators engage in the planning and execution of different business objectives, implementing workplace policies, and organizing resources efficiently. Every action that is a step towards the business's goals is covered by Administrative Functions.

Here's how senior project administrators use administrative functions:

Provided administrative support and was promoted to supervisor of administrative functions in an engineering consulting environment.
Performed administrative functions for design management team of a global architectural, engineering and construction company with over 35,000 employees.

12. DOD

Definition of Done (DoD) is a set of deliverables that are needed to devise software. These deliverables are valuable to the system and can be exemplified by writing code, coding comments, unit testing, integration testing, design documents, release notes, and so on.

Here's how senior project administrators use dod:

Contract management and administration for DOD, DOS, DOE, and GATEWAY clients.
Supported DoD (Navy), and SPAWAR Contracts

13. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how senior project administrators use payroll:

Lead end-user trainer for the SAP Payroll Module for 150 employees and subject matter expert for SAP training development.
Managed payroll activities for over 400 employees/tradesmen on a weekly basis, including new hire enrollments and layoffs.

14. Meeting Minutes

Here's how senior project administrators use meeting minutes:

Created and disseminated reports and charts, highly detailed presentations, and meeting minutes for Project Executive and Project Managers.
Record biweekly staff meeting minutes and follow up on action items.

15. Cost Estimates

Here's how senior project administrators use cost estimates:

Developed cost estimates based on the RFP requirements that were given to us by the government.
Prepared preliminary cost estimates/budgets/schedules and maintained/created subcontractor/vendor bid list.

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What skills help Senior Project Administrators find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on senior project administrator resumes?

Mark Paquette

Principal Program Coordinator, University of Colorado Colorado Springs

Many skills standout on resumes, but I believe these are the four best: technical skills, leadership skills, problem-solving skills, and communication-specifically the ability to be concise and accurate. I think a better way to think about this is that relevant information is what stands out. Many resumes are packed full of irrelevant details, subjective statements of soft skill, and lack quantifiable bullets that show skill or accomplishment for the role to which one is applying. Recruiters lose interest in irrelevancy, and they do so quickly (average amount of time a recruiter spends on a resume is just 6 seconds).

Additionally, I've seen hundreds of resumes full of errors in grammar, spelling, punctuation, and even the individual's own name, yet they also claim to have "excellent communication skills" or be "detail-oriented"-so there is a disconnect. Candidates who tailor their resumes to the job, ensuring their experiences and education showcase relevancy to such position, and who do so with accuracy, demonstrate the best skill of all-that they are qualified for, and understand, the position at hand.

What senior project administrator skills would you recommend for someone trying to advance their career?

Dr. Laura Deeter PhD

Professor of Practice: Horticulture and Crop Science, Ohio State University

There are more than enough positions out there to find one with a good starting salary. Apply for as many as you can.
Be willing to relocate to another city or state.

What type of skills will young senior project administrators need?

Phil Stuczynski

Lecturer in Business, Finance, Penn State Behrend

Hitting just a few of the big ones, computer skills are going to be as important as ever. We have seen individuals in many fields embrace the idea of technology. Supply chains are being tested, and with that comes the financial capacity to build those facilities and shipping routes. International skills including trade and negotiations will be key. And truly any of the numbers from data analysis, to software that helps understand and manipulate said data, and especially financial and accounting. The long story short is probably three major skills.

1) Communication (with people and computers / software). 2) Analysis (economic at the macro level, and business specific / financial / accounting at the micro level). and 3) Self learning. As we have seen through this pandemic, we have seen processes, systems, products, and entire operations literally change overnight in response to biological threats, supply chains being broken, or by government decree. Individuals who can adapt on the fly and go find a new solution (even if it means they need to teach themselves the system, teach themselves the technology or software, teach themselves the coding, etc.), those are the types of graduates that employers are not just going to like, but are actively looking for.

What technical skills for a senior project administrator stand out to employers?

Michelle Ruiz Ph.D.

Assistant professor, Healthcare administration Program Director, Saint Mary-of-the-Woods College

Technical skills have never before been so in-demand as they are now. With many companies still working fully remote and other companies still handling large parts of their networking remotely, skills on how to navigate cloud computing competently have never been more important. Complementing that skill set, employees who have the ability to run data analysis and act as a project manager will be able to set themselves ahead of other applicants. Graduate school can be a great place to fine tune career goals and build the skill sets necessary for meeting them.

What soft skills should all senior project administrators possess?

Emmanuel Hernandez Agosto

Associate Professor/ Entrepreneurship Program Manager, Gulf Coast State College

Even though it may sound redundant, but punctual, proactiveness, cordial to others, and desire to learn about other cultures, ethnicities, and backgrounds is an asset in the new generation of managers. Employers always look for these, but it is impressive how many work environments don't have managers interested in developing these soft skills.

Do you want to know more?

List of senior project administrator skills to add to your resume

The most important skills for a senior project administrator resume and required skills for a senior project administrator to have include:

Project Management
Purchase Orders
SharePoint
Financial Reports
SQL
Access Database
Travel Arrangements
Project Administrators
Project Budget
PMO
Administrative Functions
DOD
Payroll

Meeting Minutes
Cost Estimates
Microsoft Project
Expense Reports
Project Documentation
Contract Administration
Management System
RFI
HR
RFP
Status Reports
PowerPoint
Word Processing

Executive Management
Financial Data
Event Planning
Cost Control
AIA
Internal Audit
Business Development
QA
ISO
Conference Calls
Government Agencies
A/R
PeopleSoft

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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