Senior project coordinator job description

UT Health San Antonio is one of the country's leading health sciences universities and is designated as a Hispanic-Serving Institution by the U.S. Department of Education. With missions of teaching, research, patient care and community engagement, its schools of medicine, nursing, dentistry, health professions and graduate biomedical sciences have graduated 39,700 alumni who are leading change, advancing their fields, and renewing hope for patients and their families throughout South Texas and the world. UT Health San Antonio is a 2021 Forbes Best-In-State Employer and is fast becoming known as a place that launches and advances careers.
As an employer, UT Health San Antonio provides:

An excellent benefits package with lower-cost health insurance options for employees as well as competitive dental and vision plans. A defined benefit retirement plan with matching contributions higher than the market average. Three to five weeks of paid time off per year, plus sick leave and paid holidays. Discounts at UT Health providers and facilities.


Job Summary:


Under limited supervision, responsible for overseeing the completion of the project life-cycle, including preparing and maintaining project plans, budgets, and staffing requirements. Oversees project activities to include training, data management and statistical analysis and budget preparation. May lead or mentor lower level team members.


Job Duties:



Works with center director(s) leadership to understand and execute portfolio management planning processes to include linking projects to strategic goals, coordination, and prioritization. Create and update Center website, coordinate seminar series, multi-PI research grants, support center core faculties and facilities. These projects typically support operational development and improvement and that includes funded research projects such as wet and dry lab research. Center leads the project portfolio management function, builds infrastructure to facilitate change, and provides project management expertise and services to the Research Center. Facilitates ongoing portfolio management for the research mission by meeting with project owners on a regular basis to define and update project status. Pre and Post award management or budget management. Assists on efforts to build infrastructure needed at UTHSA/Center to facilitate effective projects. Provides assistance, when needed, on data analytics and process mapping for the research mission. Helps embed project management skills within the research mission.



Education:


Bachelor's degree in related field is required. Master's preferred.


Experience:


Five (5) years related experience is required.

Work type: Part Time
School/Department: Earth Institute Grade: Grade 11 Categories: General Administration
Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Temporary End Date if Temporary: 8/1/2022 Hours Per Week: 20 Salary Range:
Position Summary

Reporting to the FEMA Programs Principal Investigator at the National Center for Disaster Preparedness (NCDP) in the Climate School at Columbia University, the part time incumbent will lead the administrative and curriculum development tasks as part of a U.S. Federal Emergency Management Agency (FEMA) funded training program about post disaster economic and housing recovery.

THIS IS A PART-TIME TEMPORARY POSITION with the possibility of extension.

Responsibilities

Lead and assist in the training logistics and delivery of FEMA training Monitor course registration and program enrollment Conduct training presentations about new FEMA training themes, train the trainer, and trainer professional development. Develop and draft PowerPoint presentations Participate in weekly FEMA meetings and webinars about training issues Perform other duties as assigned including providing development support for other NCDP FEMA projects.
Minimum Qualifications

Bachelor's degree and/or equivalent related experience required. Minimum 2 years of experience working on administrative office processes or related experience required. Familiarity with Powerpoint for the development of instructor-led trainings. Familiarity with project management for training and events.
Preferred Qualifications

Understanding of adult learning theories for instructional design. Familiarity with government programs available to individuals after major disasters
Other Minimum Requirements

Strong organizational skills, excellent written and oral communication skills required; Additionally, strong writing, communications and people skills are essential along with the capacity to initiate and effectively follow through on project activities.
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.


Applications open:
Jul 05 2022Eastern Daylight Time

Applications close:

Senior Project Coordinator
Remote - CST Work Schedule
7 Month Contract

Essentially, we are looking for a junior project manager who can help facilitate internal projects related to training, strategic planning, and operations. The key skills are advanced writing and communication skills, nimble project management and administrative support. Strong Microsoft skills, including Excel, Word, PowerPoint and Outlook. Experience in Learning, Training, Consulting, Project Management is strongly preferred. We are not looking for a certified PM, nor a technical PM.

Provides high-level administrative support to Senior Project Management Professionals, including organizing and filing materials.

Monitors and reports on projects of medium to high complexity from contract through implementation and follow-through to ensure projects are kept on schedule and meet budgetary requirements.

Assists with determining project scope, customizing project plans, setting project timelines and assigning tasks/people to ensure efficient flow of processes.

Ensures that work plans and staffing for each phase of project are maintained, conferring with project staff to outline work plans and assign duties, responsibilities, and scope of authority.

Assists Project Management Professionals with the review of project proposals or plans and provides recommendations on time frames and administrative procedures for accomplishing project.

Observes the work flow process of multiple projects associated with the creation and update of project management information to ensure requirements are quality checked and moving through the work flow process efficiently to meet budget and deadlines.

Facilitates project logistics, such as meetings, conference rooms, conference calls, etc.

Assists in the development of presentations, and takes meeting minutes and action items during meetings.

Maintains relationship with client counterpart(s) and serves as the administrative point of contact for coordinating all aspects of the project, keeping client informed of project status.

Consults with department managers to ensure adjustments are made in accordance with project changes in order to facilitate long-term planning.

Assists with the preparation of marketing presentation materials, displaying best practices and standards.

Troubleshoots medium to high level administrative problems/issues, and identifies areas for process improvement.