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Become A Senior Secretary

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Working As A Senior Secretary

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $53,370

    Average Salary

What Does A Senior Secretary Do

A Senior Secretary is responsible for maintaining office records, receiving and directing telephone calls, and writing various reports for managers. They also schedule appointments and meetings for supervisors and assist in the process of new hires.

How To Become A Senior Secretary

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.


High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.


Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.


Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Senior Secretary jobs

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Senior Secretary Career Paths

Senior Secretary
Legal Assistant Legal Secretary Office Manager
Branch Manager
6 Yearsyrs
Legal Assistant Paralegal Office Manager
Chief Executive Officer
8 Yearsyrs
Program Coordinator Operations Manager Marketing Director
Chief Marketing Officer
10 Yearsyrs
Executive Secretary Office Manager Human Resources Coordinator
Director Of Human Resources
10 Yearsyrs
Program Coordinator Program Manager General Manager
Director Of Sales
10 Yearsyrs
Human Resources Coordinator Specialist Account Manager
District Manager
7 Yearsyrs
Administrative Specialist Operations Coordinator Event Manager
Food And Beverage Manager
5 Yearsyrs
Program Assistant Program Manager General Manager
Food Service Director
9 Yearsyrs
Office Manager Operations Manager
General Manager
7 Yearsyrs
Office Administrator Human Resources Assistant Human Resources Coordinator
Human Resource Officer
7 Yearsyrs
Executive Secretary Human Resources Coordinator
Human Resources Business Partner
10 Yearsyrs
Office Manager Human Resources Coordinator
Human Resources Manager
7 Yearsyrs
Administrative Coordinator Program Coordinator Program Manager
Marketing Manager
6 Yearsyrs
Administrator Secretary Executive Secretary
Office Manager
5 Yearsyrs
Administrative Coordinator Project Coordinator Program Manager
Operations Director
9 Yearsyrs
Administrator Secretary Office Manager
Operations Manager
7 Yearsyrs
Human Resources Assistant Accounts Payable Clerk Payroll Specialist
Payroll Manager
7 Yearsyrs
Human Resources Coordinator Project Manager
Program Manager
8 Yearsyrs
Program Assistant Program Coordinator Operations Manager
Purchasing Manager
9 Yearsyrs
Office Administrator Accounts Payable Clerk Human Resources Coordinator
Senior Human Resources Generalist
7 Yearsyrs
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Senior Secretary Demographics


  • Female

  • Male

  • Unknown



  • White

  • Hispanic or Latino

  • Asian

  • Unknown

  • Black or African American

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Languages Spoken

  • Spanish

  • French

  • Mandarin

  • Portuguese

  • Chinese

  • Arabic

  • Russian

  • German

  • Cantonese

  • Vietnamese

  • Hindi

  • Korean

  • Bengali

  • Urdu

  • Thai

  • Ojibwe

  • Filipino

  • Hebrew

  • Greek

  • Tagalog

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Senior Secretary

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Senior Secretary Education

Senior Secretary

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Top Skills for A Senior Secretary


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Top Senior Secretary Skills

  1. Travel Arrangements
  2. Personnel Files
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Arrange business itineraries, and coordinate travel arrangements.
  • Maintained general files, personnel files and attendance records Maintained organizational charts for Vice President of department Processed invoices for outside vendors
  • Performed multiple in office tasks, phones, scheduling, staffing, data entry etc.
  • Trained new employees in the appropriate transcription and reporting of consultation cases, medical terminology, and proper office procedures.
  • Entered all time card information and recorded for payroll.

Top Senior Secretary Employers