Senior secretary job description
Updated March 14, 2024
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Example senior secretary requirements on a job description
Senior secretary requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in senior secretary job postings.
Sample senior secretary requirements
- Bachelor's degree in relevant field.
- Minimum 5 years of experience in a similar role.
- Proficiency in MS Office, Outlook and other relevant software.
- Excellent knowledge of administrative procedures.
- Excellent organizational skills.
Sample required senior secretary soft skills
- Strong communication and interpersonal skills.
- Ability to multi-task and prioritize tasks.
- Attention to detail.
- Team-oriented mindset.
Senior secretary job description example 1
St. Peter's Health Partners senior secretary job description
Brand New Memory Care Facility on the Glen at Hiland Meadow Campus has a great opportunity for a Sr. Secretary looking for a rewarding working experience while working and caring for elders. This facility is set to open early November
This is a brand new facility providing comfortable, secure living in an environment designed for safety and independence. Programs serve individuals with early to mid-stage memory impairment - those with difficulties that require watchfulness and a supportive environment, but who do not need nursing home care. The center is thoughtfully designed and services are tailored for individuals with memory loss, Alzheimer's disease and other related dementias.
As a member of our caring, compassionate health care team you will enjoy:
* Work with residents that need assistance with daily living, but not nursing home care
* Family atmosphere between staff, residents and resident family members alike
* Leader that is very approachable and strong promoter of team work and team engagement
* Continual development and education on new techniques and skills
* Location with an easy commute from Saratoga, Glens Falls, Wilton, Warrensburg and areas of Vermont!
* Shadow experiences for those interested in getting additional insight on this rewarding opportunity
Responsibilities:
* Processing medical records (contacting physician offices and hospitals,
* Scanning and organizing documentation for the PACE care team to reference)
* Coordinating medical appointments, and general support of our primary care clinic medical team.
* This position is also responsible to work closely with our interdisciplinary team providing general support.
* Handling incoming calls and requests
* Organize, maintain and secure electronic medical records in accordance with Agency policies and procedures and regulatory requirements
What you will need:
* Associates degree preferred but not required.
* High school diploma required and 3-5 years experience.
* Ideal candidate will have experience working in a medical/healthcare environment.
* Requires strong organizational skills
* The ability to be work independently
* Excellent multitasking skills
* Good teamwork and communication abilities.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
This is a brand new facility providing comfortable, secure living in an environment designed for safety and independence. Programs serve individuals with early to mid-stage memory impairment - those with difficulties that require watchfulness and a supportive environment, but who do not need nursing home care. The center is thoughtfully designed and services are tailored for individuals with memory loss, Alzheimer's disease and other related dementias.
As a member of our caring, compassionate health care team you will enjoy:
* Work with residents that need assistance with daily living, but not nursing home care
* Family atmosphere between staff, residents and resident family members alike
* Leader that is very approachable and strong promoter of team work and team engagement
* Continual development and education on new techniques and skills
* Location with an easy commute from Saratoga, Glens Falls, Wilton, Warrensburg and areas of Vermont!
* Shadow experiences for those interested in getting additional insight on this rewarding opportunity
Responsibilities:
* Processing medical records (contacting physician offices and hospitals,
* Scanning and organizing documentation for the PACE care team to reference)
* Coordinating medical appointments, and general support of our primary care clinic medical team.
* This position is also responsible to work closely with our interdisciplinary team providing general support.
* Handling incoming calls and requests
* Organize, maintain and secure electronic medical records in accordance with Agency policies and procedures and regulatory requirements
What you will need:
* Associates degree preferred but not required.
* High school diploma required and 3-5 years experience.
* Ideal candidate will have experience working in a medical/healthcare environment.
* Requires strong organizational skills
* The ability to be work independently
* Excellent multitasking skills
* Good teamwork and communication abilities.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
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Senior secretary job description example 2
City Of Killeen, Texas senior secretary job description
Performs a variety of routine and complex clerical, secretarial and administrative work in keeping official records, providing administrative support to the police command staff, and assisting in the administration of the standard operating policies and procedures of the police department.
Performs routine clerical and administrative work in providing customer assistance, cashiering, data processing, and bookkeeping.
Answers in-coming calls and routes callers or provides information as required.
Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.
Assists in the procurement of department materials and supplies.
Assists in division budget preparation and tracking of expenditures; projects future expenditures.
Composes, types, and edits a variety of correspondence, reports, memoranda, and other materials requiring judgment as to content, accuracy, and completeness.
Acts as custodian of departmental documents and records.
Prepares Grand Jury case reports, case books for department personnel and prosecutors.
Maintains filing systems, control records and indexes using moderate independent judgment; manages accreditation files and schedules.
Maintains confidentiality of sensitive information.
Perform other duties as assigned.
Required Minimum Qualifications
* Graduation from high school or equivalent with specialized course work in general officepractices such as typing, filing, accounting and bookkeeping; and
* Two (2) years of increasingly responsible related experience, or
* Any equivalent combination of related education and experience;
Supplemental Information
KNOWLEDGE, SKILLS, AND ABILITIES:
* Working knowledge of modern office practices and procedures;
* Working knowledge of computers and electronic data processing;
* Knowledge of basic accounting principles and practices;
* Skilled in operations of listed tools an equipment;
* Ability to effectively meet and deal with the public;
* Ability to communicate effectively orally and in writing;
* Ability to handle stressful situations;
* Ability to prepare monthly and yearly reports;
* Ability to maintain regular and punctual attendance
SPECIAL REQUIREMENTS:
* Must pass a thorough background investigation and complete a polygraph examination.
* Must have a valid driver's license by date of hire.
* Must obtain and maintain a Texas Driver's License within 60 days of hire.
* Ability to obtain Notary Public License.
TOOLS AND EQUIPMENT USED:
Telephone, personal computer including Microsoft Office Suite software, copy machine, postage machine, fax machine, calculator, and typewriter.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The noise level in the work environment is usually quiet.
WORK ENVIROMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet
Performs routine clerical and administrative work in providing customer assistance, cashiering, data processing, and bookkeeping.
Answers in-coming calls and routes callers or provides information as required.
Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons.
Assists in the procurement of department materials and supplies.
Assists in division budget preparation and tracking of expenditures; projects future expenditures.
Composes, types, and edits a variety of correspondence, reports, memoranda, and other materials requiring judgment as to content, accuracy, and completeness.
Acts as custodian of departmental documents and records.
Prepares Grand Jury case reports, case books for department personnel and prosecutors.
Maintains filing systems, control records and indexes using moderate independent judgment; manages accreditation files and schedules.
Maintains confidentiality of sensitive information.
Perform other duties as assigned.
Required Minimum Qualifications
* Graduation from high school or equivalent with specialized course work in general officepractices such as typing, filing, accounting and bookkeeping; and
* Two (2) years of increasingly responsible related experience, or
* Any equivalent combination of related education and experience;
Supplemental Information
KNOWLEDGE, SKILLS, AND ABILITIES:
* Working knowledge of modern office practices and procedures;
* Working knowledge of computers and electronic data processing;
* Knowledge of basic accounting principles and practices;
* Skilled in operations of listed tools an equipment;
* Ability to effectively meet and deal with the public;
* Ability to communicate effectively orally and in writing;
* Ability to handle stressful situations;
* Ability to prepare monthly and yearly reports;
* Ability to maintain regular and punctual attendance
SPECIAL REQUIREMENTS:
* Must pass a thorough background investigation and complete a polygraph examination.
* Must have a valid driver's license by date of hire.
* Must obtain and maintain a Texas Driver's License within 60 days of hire.
* Ability to obtain Notary Public License.
TOOLS AND EQUIPMENT USED:
Telephone, personal computer including Microsoft Office Suite software, copy machine, postage machine, fax machine, calculator, and typewriter.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The noise level in the work environment is usually quiet.
WORK ENVIROMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet
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Senior secretary job description example 3
South Dakota Board Of Regents senior secretary job description
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Posting Details
Posting Details
Logo Institution University of South Dakota Working Title Senior Secretary QE8701 Posting Number CSA01537P Department USD-Dean of the Medical School - BBS Physical Location of Position (City) Vermillion Posting Text
The Division of Basic Biomedical Sciences seeks a 100%, 12 month senior secretary to provide customer service to faculty, staff, and students by supporting the academic, research and administrative functions of the Dean's Office.
Successful candidate must have strong customer service skills, be team oriented and highly organized, exhibit attention to detail, and be comfortable with the use of Microsoft Office products specifically Word, Outlook, and Excel.
Posting Date 10/12/2022 Closing Date Open Until Filled Yes First Consideration Date 10/19/2022 Advertised Salary Depends on education and experience plus state benefits package. Duration of the Term 12 months If Other, describe duration Full time Appointment Percent 100 Work Hours
M-F 8:00 AM to 5:00 PM
Typical Hours Worked Per Week Appointment Type Regular Scope of Search External (includes Internal) If internal, define scope of search This position requires No Requirement If other, please indicate NA Department Description and Cultural Expectations Equal Employment Opportunity Statement
USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.
Contact Information
Working Conditions
Cognitive Requirements
Please check the appropriate response that describe the cognitive requirements for this position. Intense Customer Interaction, Multiple Priorities, Multiple Stimuli, Verbal Communication, Written Communication
Protective Clothing/Equipment
Please check the appropriate response for this position's use of the following protective clothing or equipment. If other protection is used please identify
NA
Physical Requirements
Please designate the physical requirements of this position Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Lifting light, Repetitive Motion, Sitting for sustained periods of time Describe any of the conditions selected
NA
Sensory Requirements
Please check the appropriate response that describe the sensory requirements for this position.
Working Conditions & Exposures
Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Please describe, in more detail, any of the conditions checked above
NA
Working Environment
Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.
NA
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
* Resume
Optional Documents
* Cover Letter
* Other
* Reference List
Posting Details
Posting Details
Logo Institution University of South Dakota Working Title Senior Secretary QE8701 Posting Number CSA01537P Department USD-Dean of the Medical School - BBS Physical Location of Position (City) Vermillion Posting Text
The Division of Basic Biomedical Sciences seeks a 100%, 12 month senior secretary to provide customer service to faculty, staff, and students by supporting the academic, research and administrative functions of the Dean's Office.
Successful candidate must have strong customer service skills, be team oriented and highly organized, exhibit attention to detail, and be comfortable with the use of Microsoft Office products specifically Word, Outlook, and Excel.
Posting Date 10/12/2022 Closing Date Open Until Filled Yes First Consideration Date 10/19/2022 Advertised Salary Depends on education and experience plus state benefits package. Duration of the Term 12 months If Other, describe duration Full time Appointment Percent 100 Work Hours
M-F 8:00 AM to 5:00 PM
Typical Hours Worked Per Week Appointment Type Regular Scope of Search External (includes Internal) If internal, define scope of search This position requires No Requirement If other, please indicate NA Department Description and Cultural Expectations Equal Employment Opportunity Statement
USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.
Contact Information
Working Conditions
Cognitive Requirements
Please check the appropriate response that describe the cognitive requirements for this position. Intense Customer Interaction, Multiple Priorities, Multiple Stimuli, Verbal Communication, Written Communication
Protective Clothing/Equipment
Please check the appropriate response for this position's use of the following protective clothing or equipment. If other protection is used please identify
NA
Physical Requirements
Please designate the physical requirements of this position Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Lifting light, Repetitive Motion, Sitting for sustained periods of time Describe any of the conditions selected
NA
Sensory Requirements
Please check the appropriate response that describe the sensory requirements for this position.
Working Conditions & Exposures
Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Please describe, in more detail, any of the conditions checked above
NA
Working Environment
Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.
NA
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
* Resume
Optional Documents
* Cover Letter
* Other
* Reference List
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Updated March 14, 2024
Updated March 14, 2024