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Top Senior Secretary Skills

Below we've compiled a list of the most important skills for a Senior Secretary. We ranked the top skills based on the percentage of Senior Secretary resumes they appeared on. For example, 10.2% of Senior Secretary resumes contained Routine Correspondence as a skill. Let's find out what skills a Senior Secretary actually needs in order to be successful in the workplace.

The six most common skills found on Senior Secretary resumes in 2020. Read below to see the full list.

1. Routine Correspondence

high Demand
Here's how Routine Correspondence is used in Senior Secretary jobs:
  • Responded to routine inquiries for information and composed routine correspondence for supervisor's signature.
  • Created routine correspondence, compiling organization summaries and reports.
  • Coordinated travel plans, maintained files, tracked purchase orders, prepared check requests and produced routine correspondence.
  • Prepared and coordinated routine correspondence, requests, etc, for Vice President of Operations.
  • Typed draft and routine correspondence.
  • Composed and prepared routine correspondence in a timely manner; updated State and Local spreadsheet and hotel spreadsheets.
  • Composed routine correspondence, contact reports, grant proposals, budgets and corporate/foundation profiles.
  • Prepared reports and composed routine correspondence, memoranda and manuscripts for the department.

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2. Office Supplies

high Demand
Here's how Office Supplies is used in Senior Secretary jobs:
  • Maintained inventory of office supplies and marketing materials for department and scheduled maintenance of office equipment.
  • Maintained and ordered office supplies/equipment for department; contacted copier company for repairs as needed.
  • Ordered and managed office supplies and materials needed for Student Services activities/events and personnel.
  • Greet/maintained customers/clients information * Prepare information in Excel Data Base/maintained database * Maintained office supplies/ordered/inventory
  • Placed orders for publications and office supplies; renewed professional association memberships.
  • Managed office facility including setup of office equipment and maintained office supplies.
  • Maintained departmental office supplies, including ordering business cards and stationery.
  • Maintained inventory of office supplies, coordinated departmental vacation schedule.
  • Purchased and maintained all administrative office supplies.
  • Maintained and ordered all office supplies/equipment.
  • Completed purchase orders and ordered office supplies
  • Ordered office supplies and maintained inventory; utilized on-line ordering system to enter supply requisitions, and distributed supplies upon receipt.
  • Balanced cash drawer as well as various office duties including; faxing, typing, copying and ordering of office supplies.
  • Ordered and maintained office supplies * Assisted students with class scheduling and answered related questions * Coordinated seminars and international events.
  • Hired employees, disciplined, assisted with weekly press meeting, scheduled appointments, payroll and ordered all office supplies.
  • Filed all monthly journal entries, maintained inventory of office supplies, and prepared purchase orders / check requests.
  • Assessed the need, by tracking inventory, and initiated the purchase or requisition of office supplies and equipment.
  • Created and maintained databases for tracking inquiries regarding the training program, fellowships, credentials and office supplies.
  • Determined resource requirements or monitor the of resources (example ordered office supplies and furniture as needed).
  • Performed inventory of office supplies and placed orders as needed; unpacked and stocked order in supply area.

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3. Data Entry

high Demand
Here's how Data Entry is used in Senior Secretary jobs:
  • Reformatted supplemental materials, updated client files, and assisted with data entry/analysis.
  • Provided calculations from data entry regarding sales into required reports for all managers.
  • Provided, assumed responsibility for data entry.
  • Implemented and analyzed data entry systems.
  • Performed data entry on a daily basis using Microsoft Word, Excel, Power Point, and Outlook, and Access.
  • Worked in data entry department for one year, entering correct claim information into RRI system for processing and payment.
  • Started and completed data entry, in ACCESS, of all national health studies approved by NYC Vital Statistics Dept.
  • Planned, organized, coordinated and controlled projects, then arranged them into the proper categories through data entry input.
  • Worked in the executive business office providing support in data entry, composing and proofreading correspondence, and filing documents.
  • Performed clerical duties to include personnel requisitions for new positions, budget bookkeeping, data entry and travel voucher preparation.
  • Provided data entry and support to various departments such as Document Control, Analyzers and other engineering personnel.
  • Trained and oversaw newly hired office support staff tasked with filing, data entry, and receptionist duties.
  • Fulfilled long-term and short-term Administrative Assistant/ Secretarial, Data entry, Legal, General office Clerical assignments.
  • Performed data entry of safety key procedure audits, safety audits, and internal ISO audits.
  • Created all result sheets for events while using Excel/Microsoft; data entry of information in database.
  • Handled switchboard, scheduled meetings, updated building advisory committees, performed data entry and filing.
  • Performed multiple in office tasks, phones, scheduling, staffing, data entry etc.
  • Performed secretarial tasks such as data entry, faxing, copying and processing documents.
  • Delivered mail, performed filing, copying, data entry, and switchboard duties.
  • Assisted Office of Admissions with data entry of student information into their database.

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4. Payroll

high Demand
Here's how Payroll is used in Senior Secretary jobs:
  • Constructed inter-office memorandums, generated payroll for the engineering department 45 people.
  • Compiled and distributed customer updates for payroll software programs and telecommunications networks.
  • Maintained confidentiality of all payroll documents and office files.
  • Processed payroll distribution and update payroll distribution records.
  • Supervised the Corporate Human Resources payroll processing.
  • Prepared and distributed weekly department payroll.
  • Submitted payroll and distributed paychecks.
  • Compiled information for payroll computation.
  • Prepared and typed reports, expense vouchers, requisitions, payroll and personnel forms with minimum instructions for administrator's signature.
  • Prepared department budget; verified, maintained, and reviewed payroll, accounts receivable, accounts payable, and time records.
  • Processed accounts payable data, monitored petty cash, handles all PPR changes, tracked payroll, overtime, and attendance.
  • Typed correspondence to job applicants, maintained employee records, answered phones, and assisted payroll clerk with data input.
  • Performed specialized clerical functions involving maintenance of records, accounts, payroll, appointments, meetings, and transcription.
  • Specialized office duties involving interscholastic athletics (sport participation, playoffs, payroll, eligibility rosters, etc.)
  • Maintained payroll for Med-Surg, Medical and Diamond Headache Units on a daily basis to ensure accuracy.
  • Performed various support functions for the department; administration, accounting, payroll, procurement and personnel.
  • Obtained an advanced level in People-soft using software daily for ordering supplies or checking on payroll issues.
  • Completed accurate weekly payroll and timekeeping for department of over 400 personnel - Tooling Department, Bldg.
  • Managed personnel issues such as placing new hires on payroll and provided office space for graduate students.
  • Submitted payroll for 50 plus employees while performing various HR duties to include training on individual benefits.

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5. Telephone Calls

high Demand
Here's how Telephone Calls is used in Senior Secretary jobs:
  • Managed daily telephone calls and visitors ascertaining the purpose and referred to the proper staff member or personally furnished desired information.
  • Received telephone calls and visitors; handled routine matters personally and routed non-routine business to proper staff for consideration.
  • Facilitated all telephone calls and inquiries from outside professionals and internal personnel thus with appropriate information to questions.
  • Answered all telephone calls from the public regarding visitation and provided all necessary information.
  • Handled domestic/international telephone calls and assisted high-level government personnel, foreign visitors and customers.
  • Acted tactfully when handling urgent telephone calls with confidential legal information.
  • Communicated incoming and outgoing telephone calls with accuracy.
  • Prepared manuscripts answered and routed telephone calls.
  • Responded to incoming telephone calls in a professional and efficient manner and followed up where appropriate.
  • Answered and screened all telephone calls from the public directed to the Warden and Assistant Warden.
  • Screened the telephone calls by subject matter or by name request to appropriate person or office.
  • Used judgment in handling telephone calls & appointment requests for executive; route to others as appropriate
  • Screened and routed all daily telephone calls received on the company's main phone line.
  • Answered all telephone calls, typed and/or revised confidential correspondence, maintained office records.
  • Produced, photocopied and distributed technical manuals, Screened telephone calls, arranged meetings.
  • Screened telephone calls, letters, and/or visitors; managed all verbal communication.
  • Greeted visitors and answered an average of 100 telephone calls per day.
  • Answered, screened and directed extensive incoming telephone calls.
  • Answered telephone calls, set up luncheons and meetings.
  • Greeted, screened and routed telephone calls and visitors.

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6. Personnel Files

high Demand
Here's how Personnel Files is used in Senior Secretary jobs:
  • Maintained general files, personnel files and attendance records Maintained organizational charts for Vice President of department Processed invoices for outside vendors
  • Managed personnel files and education tracking.
  • Scheduled and reconciled all employee travel, maintained Program Manager's calendar, maintained personnel files.
  • Maintained departmental personnel files, salary records and employee attendance records.
  • Maintained all policy and procedure manuals and personnel files.
  • Maintained all personnel files and created department salary plans.
  • Managed personnel files and personnel status and benefit changes.
  • Maintained attendance records, personnel files and calendars.
  • Orientated new employees and maintain personnel files.
  • Maintained office and personnel files.
  • Maintained files for department, ensuring all were up to date' including all personnel files.
  • Answered phones, composed memos, letters,maintained personnel files, ordered supplies.
  • Coordinated residency/fellowship program Updated personnel files and arranged medical consults Typed proposals, grants and monthly reports Heavy typing and telephone contact

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7. Expense Reports

high Demand
Here's how Expense Reports is used in Senior Secretary jobs:
  • Reconciled cost center expense reports, trained engineered on procedures to place service calls, eliminated outdated equipment from depreciation reports.
  • Created/processed expense reports for manager and all personnel in department who needed help, submitting electronically for their approval and signature.
  • Prepared Productivity, Goals/Objectives, Evaluations-Merit/Bonus, Budget Analysis, and Travel/Expense Reports.
  • Coordinated domestic and international travel, as well as expedited expense reports.
  • Prepared/Processed requisitions, Non-Purchase Vouchers, Expense Reports and Inter- Departmental transfers.
  • Prepared expense reports and travel reports and relocation reimbursement reports.
  • Prepared related expense reports and reimbursements for various departments.
  • Processed expense reports, arranged internal/external meetings and created presentations
  • Prepared and analyzed monthly billing statements and expense reports.
  • Prepared various expense reports for senior management and managers.
  • Processed and generated department absentee and expense reports.
  • Controlled department overhead budgets and processed expense reports.
  • Processed departmental travel authorizations and expense reports.
  • Prepared all travel authorizations and expense reports.
  • Prepared expense reports and ensured timely reimbursement.
  • Typed expense reports and arranged travel itineraries.
  • Reviewed travel expense reports and calculated reimbursements.
  • Prepared expense reports for travel reimbursements.
  • Managed building and office issues * Prepared Expense Reports * Planning and payment preparation for seminars, subscriptions and vendor invoices.
  • Utilized software programs to prepare expense reports, arrange travel itineraries, and prepare correspondence for the department head's signature.

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8. Secretarial Support

high Demand
Here's how Secretarial Support is used in Senior Secretary jobs:
  • Provided administrative and secretarial support to team of ten consultants, as well as personalized assistance to individual consultants.
  • Provided secretarial support to Excess Claims Manager, inclusive of heavy typing of correspondence maintained diary and filing systems
  • Provided a full range of secretarial support to executive director and administrative professional staff of University Outreach.
  • Performed a variety of general office clerical duties and provided secretarial support service for administrative functions.
  • Provided Secretarial support to the Materials and Processes Engineering Department and Applied Mechanics Department.
  • Provided secretarial support to Vice President-Manufacturing, Manager-Business Systems Development and Sr. Systems Analyst.
  • Provided administrative and secretarial support to the Division Manager and six District Managers.
  • Provided secretarial support to the environmental senior project managers and senior environmental engineers.
  • Provided secretarial support to Quality Improvement Program Associate Director and nursing staff.
  • Provided secretarial support for department manager and a staff of twenty professionals.
  • Provided comprehensive secretarial support including word processing, spreadsheet and presentation development.
  • Provided administrative and secretarial support to Senior Vice President and Vice President.
  • Provided comprehensive Secretarial support for department Managers and staff for Facilities department.
  • Provided secretarial support in the area of management and engineering consulting.
  • Provided secretarial support for the Associate Director of Transplantation Services.
  • Provided secretarial support primarily for Senior Managers and Project Managers.
  • Provided administrative and secretarial support for an Executive Vice President.
  • Provided administrative and secretarial support for the Assistant Patent Counsel.
  • Provided secretarial support for office staff in a residential facility.
  • Provided secretarial support for Graduate Medical Education Program and members.

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9. Scheduling Meetings

high Demand
Here's how Scheduling Meetings is used in Senior Secretary jobs:
  • Provided comprehensive support for executive/senior-level staff including heavy calendaring, scheduling meetings and coordinating travel.
  • Served as an office information manager, arranging and scheduling meetings and appointments, organizing and preserving paper and computer files.
  • Assisted staff in scheduling meetings; answered phone calls, welcomed and directed visitors of the university.
  • Served as personal assistant to Department Chair; scheduling meetings and appointments.
  • Maintained executive's appointment schedules by planning and scheduling meetings, conferences, tele-conferences, and travel.
  • Provided administrative support including phone coverage, managing calendars, scheduling meetings and taken meeting minutes and distribute via email.

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10. Word Processing

high Demand
Here's how Word Processing is used in Senior Secretary jobs:
  • Executed word processing, spreadsheet and database applications to further investigative findings and efficiency of office operations.
  • Composed correspondence, prepared performance appraisals, prepared overheads for presentations, general word processing.
  • Performed general secretarial duties for staff of 25 in Human Resources including typing complex material using MultiMate Word Processing program.
  • Managed word processing graphic design service support for department chair, twelve faculty members and two part-time faculties.
  • Managed office's word processing library and ensured needed services perform on classified and unclassified work station.
  • Acted as backup to the Lead position and provided assistance in troubleshooting of Word Processing problems.
  • Operated computer equipment / software for word processing, database development, and record maintenance.
  • Performed a vast amount of word processing for reports, letters and memos.
  • Managed office equipment, office space and provided word processing and clerical support.
  • Designed department forms and reports utilizing current word processing and spreadsheet software.
  • Composed and edited correspondence and lists using word processing programs.
  • Performed word processing and desktop publishing using various programs.
  • Assisted other departments with word processing and special projects.
  • Provided word processing support for the Employee Benefits department.
  • Provided word processing support to technical departments as needed.
  • Applied various word processing and spreadsheet software packages.
  • Performed word processing, filing and reception duties.
  • Promoted from Word Processing Group Leader.
  • Performed secretarial duties, which include word processing of letters, memoranda, reports, etc.
  • Performed word processing tasks on IBM PC and on Philips Micom System.

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Jobs With Trending Skills

11. Powerpoint

high Demand
Here's how Powerpoint is used in Senior Secretary jobs:
  • Prepared for General Manager Meetings; prepared PowerPoint Presentations for marketing presentations; gathered information for Weekly and Monthly Reports.
  • Maintained databases, prepared PowerPoint presentations, maintained inventory and requisitioned supplies for the department.
  • Prepared detailed presentations using PowerPoint and Freelance for executive management, including board presentations.
  • Prepared PowerPoint presentations, completed statistical reports, and converted reports to various formats.
  • Created PowerPoint presentations with handouts and documentation for Regional HR presentations.
  • Prepared technical briefings for government customer in MacDraw and PowerPoint.
  • Created and formatted monthly and quarterly presentations utilizing PowerPoint.
  • Worked with executives and staff in preparing PowerPoint Presentations.
  • Created sales presentations for potential new customers using PowerPoint.
  • Generated high level PowerPoint presentations in deadline oriented environment.
  • Prepared PowerPoint presentations for marketing and client meetings.
  • Prepared PowerPoint presentations for meetings and various briefings.
  • Assisted in formatting and finalizing PowerPoint presentations.
  • Prepared confidential Excel reports and PowerPoint presentations regarding monthly sales volume, market shares, and operations.
  • Advanced computer software skills, including proficiency in Word, Excel, and PowerPoint and LIBRA.
  • Created all presentations for VP and senior leadership using PowerPoint, Excel, and Word.
  • Created documents using UF purchasing system, Outlook, Microsoft Office, Excel, PowerPoint.
  • Created presentations, reports, and correspondence using Microsoft Excel, Word, and PowerPoint.
  • Merged graphics into original artwork using MS Word 2000, Excel, and PowerPoint.
  • Created new business leads, PowerPoint presentations, speeches, meeting agendas and minutes.

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12. Purchase Orders

high Demand
Here's how Purchase Orders is used in Senior Secretary jobs:
  • Ordered office equipment as necessary including selection of equipment and preparation of purchase orders.
  • Maintained and analyzed departmental expenses trackers, including Accruals/Invoicing/Purchase Orders.
  • Initiated and organized new chronological filing system for Purchase orders.
  • Prepared purchase orders as required by laboratory personnel.
  • Managed multiple division budgets, entered purchase orders as needed, and managed class schedules, student rosters, and spreadsheets.
  • Approved bills, purchase orders and travel expense accounts and transmits them to the appropriate county department for action.
  • Acquired purchase orders from customers, assigned contract numbers, submitted invoices and followed through on payments received.
  • Managed and controlled department inventory, created purchase orders, verified invoices and processed for payment.
  • Prepared requisitions for purchase orders, and submit process in organization's financial system for payment.
  • Entered requisitions, purchase orders, invoices into the Banner Production Data Base System.
  • Prepared purchase requisitions and purchase orders requested by court staff for the Procurement Division.
  • Released purchase orders in SAP system and submitted invoices for payment to Finance Department.
  • Assisted Buyers with expediting purchase orders, and completion of procurement summary sheets.
  • Prepared weekly purchase orders for coal shipments to the chemical plants.
  • Drafted vouchers for timely payments, processed vouchers and purchase orders.
  • Processed purchase orders, furniture, and work-order requisitions.
  • Prepared purchase orders and maintained a log for them.
  • Prepared and executed all Purchase Orders and Check request.
  • Reviewed deliveries and tracked status of purchase orders.
  • Created, reconciled purchase requisitions and purchase orders.

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13. Scheduling Appointments

high Demand
Here's how Scheduling Appointments is used in Senior Secretary jobs:
  • Maintained a detailed calendar for coordinating schedules, arranging consultations, and scheduling appointments for executives.
  • Performed general clerical work including filing, scheduling appointments and meetings, and processing reimbursement requests.
  • Performed faxing, scheduling appointments, ordering supplies/equipment, and photocopying.
  • Performed secretarial duties including typing, filing, making appointments and scheduling appointments for the clinic.
  • Assisted students with scheduling appointments to receive academic support services in the department.
  • Managed Nurse Manager's calendar, scheduling appointments and meetings.

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14. Travel Arrangements

high Demand
Here's how Travel Arrangements is used in Senior Secretary jobs:
  • Performed secretarial duties such as submitting disbursement requests and expense reports, making travel arrangements, scheduling meetings and maintaining calendars.
  • Maintained calendars and made travel arrangements for director and managers both domestic and international and reconciled expenses that the trips incurred.
  • Maintained all operating reports, telephone coverage, travel arrangements, meeting and conference coordination, and calendar management.
  • Provided administrative support to two recruiters within the Staffing Department, included arranging all travel arrangements for candidates.
  • Supported department manager and staff, handled travel arrangements, submitted expense reports and coordinated project demonstrations.
  • Organized/maintained calendars and scheduled appointments for 10 civil engineers * Prepared all travel arrangements and coordinate meetings.
  • Coordinated and arranged meeting, prepared agendas, reserved and prepared facilities and made travel arrangements.
  • Scheduled meetings, maintained supervisor's daily calendar, and made domestic and international travel arrangements.
  • Scheduled appointments, coordinated travel arrangements and reimbursements, and provided overload assistance to supervisors.
  • Coordinated extensive domestic and international travel arrangements and reimbursement of expenses utilizing Concur system.
  • Maintained daily appointment calendar, coordinated travel arrangements, meetings and conference room reservations.
  • Researched and coordinated travel arrangements as well as prepared travel and check reimbursements.
  • Typed and composed correspondence and made travel arrangements for department engineering manager.
  • Typed correspondence, answered phones, filed documentation and handled travel arrangements.
  • Coordinated travel arrangements and assembled reference materials for team meetings and conferences.
  • Coordinated team travel arrangements, filed expense reports and prepared client presentations.
  • Coordinated travel arrangements for Product Management Team & Mechanical Engineering department staff.
  • Managed all aspects of calendaring and travel arrangements and business expense reimbursements.
  • Supervised front desk secretary, maintained Commissioners' calendars and travel arrangements.
  • Coordinated travel arrangements, prepared and submitted travel requests for faculty.

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15. Financial Statements

average Demand
Here's how Financial Statements is used in Senior Secretary jobs:
  • Handled financial statements related to each event.
  • Produced high volume correspondence, financial statements, minutes, industry forms and dictaphone typing.
  • Compiled and prepared monthly and annual financial statements and bank reconciliation for internal accounts and maintained fund balances.
  • Performed bookkeeping functions for financial statements and tax returns such as cash disbursements/receipts journals and bank reconciliations.
  • Conducted pricing audits which successfully identified financial leakage by reviewing financial statements for misapplied charges and revenue.
  • Created, produced and edited monthly newsletters and weekly bulletins, managed all correspondence and financial statements

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16. Clerical Support

average Demand
Here's how Clerical Support is used in Senior Secretary jobs:
  • Performed general secretarial duties for the Quality review Department and assisted Medical Staff Committees with additional clerical support.
  • Performed secretarial and high-level clerical support functions to staff managers and executive director.
  • Provided administrative support to other units within the department during clerical support absences.
  • Created quarterly Affirmative Action reports and provided additional clerical support as needed.
  • Provided full secretarial and clerical support to the Administration management team.
  • Provided direct clerical support service to department director and other professors.
  • Provided administrative and clerical support to Department Chair and faculty.
  • Provided executive-level administrative and clerical support for senior leadership.
  • Provided administrative and clerical support to Insurance Department.
  • Provided day-to-day administrative/clerical support to 40+ staff department.
  • Provided clerical support to Director of Produce/Floral Merchandising.
  • Provided clerical support to department.
  • Performed clerical support for faculty members processing account materials such as travel reimbursements, combos, transfers, and grant proposals.
  • Provided office management, clerical support, and served as time keeper for Department of Psychology.
  • Led a team of three clerical support positions in the Community Resources Division (CRD).
  • Provided clerical support to a staff of 50+ in the infectious diseases and drugs of abuse departments
  • Provided daily clerical support to Vice President of Planning and Development and four directors.
  • Provided clerical support service for Site Manager and thirty plus providers and personnel.
  • Provided clerical Support to Dean of the Faculty office and Economics Department Professors.
  • Created and initiated job descriptions for clerical support.

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17. Medical Records

average Demand
Here's how Medical Records is used in Senior Secretary jobs:
  • Provided assistance to the Medical Records Administration manager in releasing of confidential patient information to outside agencies and interdepartmental clinics.
  • Collected medical records from referring specialists and gained prior insurance authorizations.
  • Registered patients and obtained all outside medical records.
  • Prepared and maintained the collection of medical records and itemized bills to prepare for settlement or possible trial.
  • Transferred and directed all calls to, Administrative Personnel, Medical Records, Billing and the Horizon Departments.
  • Maintained medical records section; performed record searches, handled incoming calls and correspondences for staff.
  • Managed the office of the Assistant Warden as well as assisted in the Medical Records Department.
  • Scheduled meetings, copied medical records, ran reports and all other duties as assigned.
  • Scheduled meetings, filed medical records, entered medical data into computer system.
  • Prepared, processes and maintain dept files and medical records.
  • Retrieved medical records and files as requested by physician.
  • Prepared charts for discharge to Medical Records Department.
  • Maintained and pulled medical records for each clinic.
  • Compiled and recorded medical records and reports.
  • Performed data entry for opening and closing confidential client medical records, personnel files, and highlysensitive correspondence.

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18. Confidential Information

average Demand
Here's how Confidential Information is used in Senior Secretary jobs:
  • Accessed, retrieved and compiled confidential information necessary to perform criminal background checks.
  • Created documents using confidential information, adhering to stringent EPA confidentiality rules.
  • Typed confidential information and completed informed consents for patients on different protocols.
  • Maintained warehouse employee database containing confidential information.
  • Maintained an array of highly confidential information.
  • Managed confidential information, e.g.
  • Handled confidential information & communications.
  • Interacted professionally working with flooding victims, State & FEMA staff while dealing with highly sensitive & confidential information/issues/personnel matters.
  • Maintained a database for direct reports of confidential information to run monthly reports for manager.
  • Maintained confidential information for students on files and in the school's database.
  • Worked with legal, technical, and confidential information.
  • Assisted in managing physician work load Managed delivery and pick-up of confidential information

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19. Front Office

average Demand
Here's how Front Office is used in Senior Secretary jobs:
  • Supervised daily operations front office setting.
  • Covered the front office receptionist and also provided coverage in the physician office when the office manager is not available.
  • Assisted with the front office, patients and doctors to ensure the quality of the facility running smoothly.
  • Answered and directed calls for department as well as for front office when needing assistance.
  • Managed advising appointments, directed incoming calls, and provided front office support.
  • Provided excellent front office customer service with both internal staff and visitors.
  • Rotated receptionist coverage of the front office in Nursing Administration.

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20. Staff Members

average Demand
Here's how Staff Members is used in Senior Secretary jobs:
  • Communicated/coordinated manager's instructions and requests with other staff members, departments and outside vendors.
  • Collaborated with anesthesiologists to assign surgical procedures to staff members.
  • Provided administrative support to management and staff members.
  • Coordinated administrative services for staff members.
  • Performed various secretarial and administrative duties for a Vice President and five support staff members in the Financing Initiative Division.
  • Assisted technical staff members tasked to support AFCEE, Brooks Air Force Base, Texas, under the SETA contract.
  • Provided administrative reporting by completing county, state and office report forms for each team staff members as requested.
  • Provided primary support to the Vice President-Applications Dept, Director-Applications Dept, three Project Managers and 20 staff members.
  • Provided a broad range of secretarial duties working for the policy and planning director and 4 staff members.
  • Greeted and assisted Medical Staff members and employees with inquiries or matters concerning the Medical Staff Department.
  • Supported staff members with various projects and acted as backup secretary to the Senior Vice President.
  • Maintained schedules and calendar of staff members, handled all incoming, outgoing mail and correspondences.
  • Processed incoming calls, recorded messages, used judgment in referring calls to other staff members.
  • Established teamwork camaraderie by daily interaction with staff members and assisting in management of work loads.
  • Provided support to the department s director, managers, and Guest Services staff members.
  • Typed proposals, reports, manuscripts and correspondence for 13 staff members.
  • Arranged quarterly off-site meetings and team building events for 50+ staff members.
  • Provided administrative support for Senior Executive Service, Director and staff members.
  • Assisted other staff members as needed to alleviate workload pressure.
  • Administered support to three Center Directors and staff members.

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21. Conference Calls

average Demand
Here's how Conference Calls is used in Senior Secretary jobs:
  • Scheduled meetings, conference calls and maintained calendar, substantially increasing manager's productivity.
  • Scheduled conference calls and shareholder meetings.
  • Coordinated conference calls and appointments.
  • Answered and routed all calls to the department in a courteous and professional manner and arranged conference calls when necessary.
  • Coordinated events and travel plans, supply procurement, maintenance for office equipment, and scheduled meetings and conference calls.
  • Planed/scheduled meetings; off sites; workshops; video conferencing; conference calls for department (100+ people).
  • Answered their calls, set up appointments, arranged reservations, conference calls, meetings and interviews.
  • Generated conference calls, arranged travel itineraries, ordered office supplies, and compiled expense reports.
  • Coordinated all statewide conference calls for all the superintendents within North Carolina's one hundred offices.
  • Scheduled meetings, appointments, and conference calls; managed and maintained busy calendar.
  • Managed logistics for meetings and coordinated conference calls with all levels of personnel.
  • Coordinated travel, conference calls, and meetings, both locally and nationally.
  • Prepared mailings for distribution; set up meetings, luncheons and conference calls.
  • Answered and screened telephone calls, recorded messages and arranged conference calls.
  • Processed purchase orders for payment, scheduled meetings and conference calls.
  • Coordinated the arrangements for travel, meetings, conference calls.
  • Managed meetings, conference calls and calendar for surgeon.
  • Provided telephone support, which included arranging conference calls.
  • Booked conference room and schedule weekly/monthly conference calls.
  • Organized conference calls, meetings and special events.

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22. Office Procedures

average Demand
Here's how Office Procedures is used in Senior Secretary jobs:
  • Supervised junior secretary and expanded office procedures to ensure smooth operation of the department.
  • Established and coordinated standards for general office procedures with divisional secretaries and VP.
  • Followed Standard Office Procedures according to federal guidelines.
  • Mentored new clerical/secretarial employees in office procedures.
  • Trained new employees in the appropriate transcription and reporting of consultation cases, medical terminology, and proper office procedures.
  • Managed the creation of badges for all senior Olympians, organized office procedures, and problem solving.
  • Trained all temporary high school summer employees in office procedures and etiquette.

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23. General Public

average Demand
Here's how General Public is used in Senior Secretary jobs:
  • Maintained and updated undergraduate student records; interpreted and explained departmental admission requirements to students and the general public as requested.
  • Provided attorneys, mediators and general public with appropriate procedures always keeping flexibility in mind.
  • Provided information to the general public regarding public assistance.
  • Established working relationships with state court system personnel, judges, vendors and the general public.
  • Assisted general public, lobbyists, and legislators with public hearings and legislation status.
  • Served as supervisor's representative to other staff, officials and the general public.
  • Answered questions, and handled complaints, from the general public.
  • Interacted daily with patients, employees and the general public.
  • Served as the back up support to the advisors and dean and front desk liaison to the general public.
  • Served as primary contact with parents, staff, and general public Processed tuition billing/accounts receivable, avg.

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24. Special Events

average Demand
Here's how Special Events is used in Senior Secretary jobs:
  • Designed special events for the Digital Production and Studio Technology departments.
  • Administered databases and organized special events.
  • Supervised a staff of 50 - 100 employees designating security schedules, post, special events, and other assigned duties.
  • Participated in planning of special events, including State of the City event, celebrations, and press conferences.
  • Coordinated conferences, meetings, or special events, such as employee appreciation luncheons or lunch and learn classes.
  • Coordinated with Special Events and the Alumni offices on delivers and pickups for events held in Emerson Alumni Hall.
  • Managed and coordinated the Daily Meeting Calendars, Assignments, and Special Events for the E- Commerce Dept.
  • Maintained section SharePoint Site, reviewed financial reports for approval, and coordinated logistics for special events.
  • Assisted in scheduling of Special events including set-up, ordering equipment and catering services.
  • Organized special events, including annual meetings and audit training for global management.
  • Helped to coordinate special events for the program's faculty and students.
  • Researched, prepared and processed documents for advertising & special events.
  • Scheduled meetings and handled logistics for meetings and special events.
  • Generated donor lists for special events and thank you calls.
  • Aided in coordination of special events projects as requested.
  • Arranged executive travel, schedules and special events.
  • Coordinated special events and meetings for the V.P.
  • Represented the Registrar's Office during special events.
  • Coordinated special events and lunches.
  • Planned special events for student teaching.Analyzed data and prepared information for annual report and honor society.

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25. Dictaphone

average Demand
Here's how Dictaphone is used in Senior Secretary jobs:
  • Gathered all feedback from Trainers by Dictaphone and sent feedback letters to Sales Representative Managers.
  • Used Dictaphone equipment to transcribe taped meetings.
  • Typed from hand-written documents and Dictaphone.
  • Used dictaphone equipment and calculator.
  • Typed correspondence, entered workers compensation information into computer applications, Dictaphone, etc.
  • Used Dictaphones for medical transcription of endocrinology doctor patient reviews and laboratory results.

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26. Statistical Data

average Demand
Here's how Statistical Data is used in Senior Secretary jobs:
  • Maintained files containing confidential technical information relative to Clinical Research projects with complex medical, scientific, and statistical data.
  • Compiled statistical data and budgetary reports, calculated annual budget for department expenses.
  • Organized and controlled statistical data, expense account records, and confidential files.
  • Compiled and calculated statistical data for pharmacy medication reports for distribution.
  • Created statistical databases based on faculty and student performance evaluations.
  • Prepared and completed reports of financial and statistical data.

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27. Staff Meetings

average Demand
Here's how Staff Meetings is used in Senior Secretary jobs:
  • Coordinated staff meetings, and maintenance of client/patient confidentiality.
  • Supervised two Administrative Assistants and conducted monthly staff meetings.
  • Coordinated staff meetings and travel arrangement logistics.
  • Collected data, recorded minutes of staff meetings, and prepared the initial drafts of department analysis and reports.
  • Served as the recording secretary on a rotating basis for monthly total staff meetings.
  • Transcribed meeting minutes for numerous project and staff meetings and distributed as necessary.
  • Scheduled, coordinated and attended acquisitions and staff meetings, and took minutes.
  • Coordinated staff parties/luncheons for Nurses Week, Holiday parties and Staff meetings.
  • Prepared meeting minutes for staff meetings and distribute as necessary.
  • Accompanied Director to staff meetings on a weekly basis.
  • Coordinated and scheduled staff meetings, conferences and workshops.
  • Attended staff meetings, took minutes as needed.
  • Prepared reports and presentation for staff meetings.
  • Contacted caterers and ordered food for receptions 50-300 people: Recorded and transcribed minutes for weekly staff meetings.
  • Attended staff meetings and committees, recorded meeting minutes and produced transcription of same within prescribed timeframes.

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28. Hotel Reservations

average Demand
Here's how Hotel Reservations is used in Senior Secretary jobs:
  • Prepared travel authorizations, hotel reservations, and reviewed expense reports for accuracy before submitted to department director.
  • Coordinated travel and conference arrangements and hotel reservations, and processed expense reports.
  • Coordinated regional meetings, managed travel itineraries and hotel reservations.
  • Coordinated airline and hotel reservations.
  • Updated company policies and procedures into database, and made travel and hotel reservations.
  • Arranged travel/hotel reservations for all employees and visitors.

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29. Peoplesoft

average Demand
Here's how Peoplesoft is used in Senior Secretary jobs:
  • Utilized PeopleSoft to report time/payroll for department.
  • Scheduled and tracked organizations training according to the individual training plan, and ran reports (Item, PeopleSoft).
  • Scheduled training in PeopleSoft for over 80 bargaining unit and exempt personnel.
  • Submitted data in PeopleSoft for grants and budget management for IRB's.
  • Utilized PeopleSoft weekly time and labor for departmental staff.
  • Processed requisitions and change orders in PeopleSoft.
  • Performed all human resources related duties: input data from timesheet bubble forms into PeopleSoft, processed on-demand checks.
  • Processed all travel through PeopleSoft, and ensured reimbursements were done in a timely manner.
  • Maintained "Peoplesoft" data base.

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30. Conference Room

low Demand
Here's how Conference Room is used in Senior Secretary jobs:
  • Scheduled meetings and conference rooms to ensure policies and procedures were communicated and followed appropriately.
  • Prepared correspondence, coordinated travel arrangement, completed expense reports, arranged conference rooms.
  • Managed conference room scheduling and reservation.
  • Initiated and assisted in scheduling meetings, sent out invitations via Lotus Notes calendar and scheduled conference rooms for departmental meetings.
  • Scheduled meetings and conference rooms with necessary equipment; reconciled department monthly expenses (Visa business charges and out-of-pocket).
  • Coordinated research seminars on campus for the Research Department, including conference room set-up, announcements, catering, etc.
  • Coordinated meetings by reserving conference rooms using Meeting Maker, sending notifications, and providing refreshments for local meetings.
  • Prepared, distributed and typed reports for Course Evaluation Packets, scheduled conference rooms for meetings, etc.
  • Generated spreadsheets, reports, charts, coordinated training classes, conference rooms, and meeting schedules.
  • Filed daily reports, scheduled the conference room, and distributed faxes coming in from customers.
  • Scheduled and prepared conference room and located venues for client and staff meetings and conferences.
  • Maintained the filing system and arranged schedules for conference rooms used for meetings and appointments.
  • Scheduled and coordinated business meetings, booked conference rooms both on site and off site.
  • Managed all site conference room calendars, scheduling as needed for all site personnel.
  • Coordinated meetings, scheduled conference rooms, and arranged for AV equipment as required.
  • Scheduled conference rooms and auditoriums for meetings, seminars, workshops, etc.
  • Scheduled meetings, coordinating conference rooms, media equipment, catering services.
  • Assisted with the management of conference rooms' reservations for entire Department.
  • Screened all incoming calls and scheduled meetings for the conference room.
  • Scheduled conference room and dial-in toll free number for department.

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31. High Volume

low Demand
Here's how High Volume is used in Senior Secretary jobs:
  • Managed high volume of requests and correspondence from executives and colleagues, pharmaceutical representatives, patients and outside physicians.
  • Coordinated documentation for required signatures and high volume of photocopying and overnight shipping.
  • Managed high volumes of payment requests, processed payment vouchers and invoices, routed payments and contracts.
  • Answered high volume telephone calls and gave tours to potential new residents and their families when needed.
  • Created high volume of quarterly reports, annual reports, and Power Point presentations.
  • Prepared work orders, Answered and routed high volume of incoming calls
  • Managed high volume of calls relating to vendors and management.
  • Provided high volume typing support for the TOC based Customers.
  • Worked with a high volume of classified material.
  • Performed core secretarial duties that included management of high volume workflow and maintenance of confidential files.
  • Worked effectively in a fast-paced environment by multi tasking and maintaining a high volume workplace.

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32. Appropriate Staff

low Demand
Here's how Appropriate Staff is used in Senior Secretary jobs:
  • Determined priorities and selected appropriate staff participation in response to incoming messages and inquiries.
  • Answered the telephone, received messages and forwarded calls to appropriate staff.
  • Responded to routine telephone requests and referred inquires to appropriate staff.
  • Defused crisis situations until appropriate staff could be notified to investigate.
  • Screened visitors and calls prior to referring to appropriate staff.
  • Screened and directed callers and visitors to appropriate staff.
  • Directed media & public inquiries to appropriate staff.
  • Assigned malpractice claims to the appropriate staff.
  • Greeted and directed visitors to appropriate staff.
  • Referred requests for information to supervisor and/or appropriate staff.
  • Disseminated mail; prepared outgoing mail for pick-up Answered phone; greeted and directed quest to the appropriate staff.
  • Covered multi-line phone system and redirected calls to appropriate staff.

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33. Administrative Tasks

low Demand
Here's how Administrative Tasks is used in Senior Secretary jobs:
  • Assisted Quality Outcomes nurses and Peer Review Analyst with administrative tasks and aided physicians having pledged to practice evidence-based medicine.
  • Performed complex administrative tasks and secretarial duties requiring judgment with general guidelines in Pathology.
  • Performed administrative tasks for corporate controller and staff of financial and programming analysts.
  • Coordinated most administrative tasks with administrative support staff and departments to ensure.
  • Ordered and received research lab equipment, Maintained grant-related administrative tasks.
  • Processed paperwork, maintained information files and preformed day-to-day administrative tasks.
  • Performed diversified and administrative tasks for 6 faculty members.
  • Supervised the office operations and performed other administrative tasks.
  • Assisted Office Administrator with various administrative tasks.
  • Contracted to various companies, including Texas Medical Center, to perform clerical and administrative tasks as required.
  • Performed daily administrative tasks for one Senior Vice President, two Vice Presidents, and staff as needed.
  • Assisted buyers with expense reports and additional administrative tasks.
  • Handled all clerical and administrative tasks and duties.
  • Handled multifaceted administrative tasks as the Senior Secretary to the Engineering Department ofWest Virginia American Water Company.

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34. Office Staff

low Demand
Here's how Office Staff is used in Senior Secretary jobs:
  • Processed monthly leave records for office staff, served as Clerk of Court for the Disciplinary Committee when needed.
  • Required to proof read with office staff all documents and reports that were sent to US congress.
  • Maintained schedules and calendars, appointments, personnel records, leave forms for office staff.
  • Conducted selection, interviews, and completion of on-boarding process for office staff.
  • Trained office staff in the use of the IBM System 3600 network.
  • Assisted office staff with technical assistance and administrative support for purchasing department.

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35. Kronos

low Demand
Here's how Kronos is used in Senior Secretary jobs:
  • Performed departmental timekeeping utilizing KRONOS.
  • Generated purchase orders, maintained office inventory and KRONOS database records for time keeping.
  • Utilized KRONOS and EPIC computer software.
  • Adjusted, approved and signed off on employee time cards in Kronos time keeping system when authorized.
  • Reconciled 25 employee time and attendance using Kronos software.
  • Processed time in Kronos and HRMS for employees.
  • Performed time and attendance audits on Kronos.
  • Processed weekly timesheets for forty three employees using the Kronos Timekeeping System.

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36. Administrative Functions

low Demand
Here's how Administrative Functions is used in Senior Secretary jobs:
  • Orchestrated administrative functions, including appointment scheduling, filing and faxing.
  • Managed administrative functions and assisted the Associate Director, provided open communication with PR & Marketing Department for WFUBMC.
  • Managed an array of administrative functions supporting the Power House Maintenance Superintendent with a staff of 60 employees.
  • Performed the day-to-day Administrative functions using initiative, judgment, and tact to complete special assignments.
  • Performed all administrative functions to support RD and the region.
  • Supported three Directors and team with administrative functions.
  • Performed the following administrative functionsa.
  • Assisted Housing & Economic Development department with administrative functions Prepare paperwork for subcontract closeout Maintain subcontractor vendor files Submit/oversee subcontractor invoicing

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37. Department Staff

low Demand
Here's how Department Staff is used in Senior Secretary jobs:
  • Worked with department training manager to update annual qualifications for department staff.
  • Maintained daily calendar for department staff/scheduling meetings and organizing file system.
  • Maintained in-office support for Director and department staff frequently traveling.
  • Supported our legal and financial department staff - telephone calls, documents, complaints, agreements and legal items.
  • Processed sick, vacation and personal leave for department staff.
  • Provided support for the department director and department staff.
  • Scheduled training classes for department staff.
  • Supported General Manager of Accounting as well as department managers * Reconciled accounting books * Tracked and ordered supplies for department staff

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38. Student Workers

low Demand
Here's how Student Workers is used in Senior Secretary jobs:
  • Developed and trained staff and graduate student workers on professional telephone etiquette.
  • Supervised student workers for office responsibilities.
  • Developed and trained staff, graduate student workers, and tutors on face to face customer services skills.
  • Managed HR process for 60 student workers: time sheets, schedules and hiring paperwork.
  • Supervised student workers at various shifts to ensure proper office coverage.
  • Supervised two secretaries and all student workers in non-credit department.
  • Supervised student workers and responding to routine questions and requests.
  • Supervised student workers to ensure adequate completion of all tasks.
  • Maintained records of staff and student workers time cards.
  • Trained and supervised 3 student workers for advising office.
  • Supervised and assigned duties to three student workers.
  • Assisted with student workers & their time-sheet reporting.
  • Supervised four student workers and performed administrative duties for 27 full-time and 7 part-time facultymembers.

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39. Outgoing Correspondence

low Demand
Here's how Outgoing Correspondence is used in Senior Secretary jobs:
  • Reviewed outgoing correspondence prepared by others for procedural and grammatical accuracy, conformance with general policy, and factual correctness.
  • Managed incoming/outgoing correspondence; documented follow-up for work in process.
  • Assisted in maintaining incoming and outgoing correspondence.
  • Reviewed outgoing correspondence to assure completeness.
  • Reviewed and processed incoming and outgoing correspondence, materials, publications, and directives.
  • Handled all outgoing correspondence including faxes, FedEx's, and scans.
  • Assisted in maintaining incoming and outgoing correspondence for ASHRAE project files.
  • Directed all incoming calls and prepared all outgoing correspondence.
  • Handled all incoming and outgoing correspondence Created all needed documents on Microsoft and Word Perfect.
  • Prepared and drafted all outgoing correspondences in a timely manner.

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41. New Faculty

low Demand
Here's how New Faculty is used in Senior Secretary jobs:
  • Processed payroll forms for new faculty/clinical instructors assuring they are complete and accurate prior to forwarding to payroll department.
  • Trained and oriented new faculty senate presidents to the senate office and functions/responsibilities.
  • Oriented new faculty to office and agency's procedures; maintained attendance records for payroll.
  • Coordinated hiring process for new faculty.

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42. Attendance Records

low Demand
Here's how Attendance Records is used in Senior Secretary jobs:
  • Maintained/processed unit's attendance records.
  • Documented attendance records for all employees in claims department to ensure coverage and compliance with policies and procedures.
  • Ensured accurate processing of attendance records, reports, memos and monitored documents.
  • Handled and prepared time and attendance records for all laboratory departmental employees.
  • Processed time and attendance records on a bi-weekly basis.
  • Maintained accurate time and attendance records for salaried employees.
  • Maintained attendance records and tracked vacation and sick time.
  • Transmitted time and attendance records for the office.

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43. Computer System

low Demand
Here's how Computer System is used in Senior Secretary jobs:
  • Maintained fund-raising computer system including adding and changing names and addresses, posting gift information and preparing necessary reports as requested.
  • Entered physicians orders into computer system.
  • Installed, upgraded, and managed several critical computer systems for 40+ users across 3-4 separate networks requiring significant support.
  • Assisted with start up and opening of new Lowe's Store locations and trained new employees with the computer systems.
  • Established new branches by setting up computer systems and offices and became corporate liaison to transitioning other office managers.
  • Developed and maintained group tracking system, train/assist other secretaries and engineers in computer system.
  • Used IBM Memory Writer and WYSE computer system on a daily basis.
  • Maintained case files and cases within the computer system.
  • Provided support for computer systems development and sales office.
  • Maintained employee help line for computer system problems.
  • Accepted and logged insurance premiums into computer system.
  • Catalogued, organized, filed, and input data into computer system.

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44. Administrative Assistance

low Demand
Here's how Administrative Assistance is used in Senior Secretary jobs:
  • Provided administrative assistance including travel coordination, calendar maintenance, meeting planning, expense reporting, client contact and confidential correspondence.
  • Provided administrative assistance to local deployments supporting and ordering indirect goods and services through SRM (Supplier Relationship Management).
  • Provided administrative assistance to the program coordinator, including answering phones and managed calendars.
  • Provided administrative assistance to teams preparing technical, management, and cost proposal.
  • Delivered administrative assistance periodically to DuPont IT Vice President/CIO.
  • Provided administrative assistance to Vice President and Associates in the Banking and Special Situations industry.
  • Provided Professional Administrative Assistance, and support to the President and multiple Executive Officers.

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45. Appropriate Personnel

low Demand
Here's how Appropriate Personnel is used in Senior Secretary jobs:
  • Scheduled interviews with Human Resources; updated information and distributed to appropriate personnel; updated and maintained calendars
  • Received, screened and distributed all correspondence to appropriate personnel.
  • Interfaced with customers, sales and service personnel by supplying information answering questions, and referring technical inquiries to appropriate personnel.
  • Greeted public, families, patients, and vendors for purpose of directing to appropriate personnel.
  • Served as a receptionist by answering numerous phone lines and transferring calls to appropriate personnel.
  • Answered telephones and directed calls to appropriate personnel.
  • Welcomed guests, staff and other appropriate personnel.
  • Answered a multi-line telephone transferring phone calls to appropriate personnel.
  • Distributed a variety of management reports to appropriate personnel in a timely fashion and within established guidelines.

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46. Student Records

low Demand
Here's how Student Records is used in Senior Secretary jobs:
  • Maintained accurate student records and detailed databases
  • Assisted the undergraduate recorder with a wide range of duties pertaining to confidential student records.
  • Maintained undergraduate student records, including grades.
  • Assisted with maintaining student records.
  • Maintained both undergraduate and graduate student records in an Access database critical to track requirements necessary for graduation.
  • Entered data information of students into a database and filed all student records appropriately.

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47. General Correspondence

low Demand
Here's how General Correspondence is used in Senior Secretary jobs:
  • Composed and typed general correspondence and reports.
  • Typed business letters and general correspondence.
  • Prepared and distributed School Library System's general correspondence, annual report, directories,evaluation surveys, and quarterly newsletters.
  • Reported to the Vice President of Finance Typed reports and minutes of meetings; composed general correspondence
  • Composed and type general correspondence based on knowledge of management views and verbal instructions for management approval.
  • Organized and maintained eight different filing systems ranging from general correspondence to operating/production well files.

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48. Committee Meetings

low Demand
Here's how Committee Meetings is used in Senior Secretary jobs:
  • Prepared handouts graphs for Behavior Management Committee meetings, treatment team meetings and community consultations.
  • Transcribed minutes at Curriculum subcommittee meetings.
  • Generated financial report for loans over $10,000 and prepared for weekly Executive Committee meetings and monthly board meetings.
  • Prepared special report packets and presentations for the for internal and external departmental and committee meetings.
  • Acquired room accommodations and prepared materials for student workshops and staff committee meetings.
  • Attended committee meetings, transcribed and composed minutes for global distribution.
  • Attended committee meetings to take and type meeting minutes.
  • Assisted in planning committee meetings, and membership luncheons.
  • Created minutes for graduate faculty committee meetings.
  • Filed, answered telephones, resolved past due invoices Scheduled and attended monthly Safety Committee meetings; recorded and distributed meeting minutes

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49. Taking Messages

low Demand
Here's how Taking Messages is used in Senior Secretary jobs:
  • Performed general office duties such as answering telephone, taking messages, filing, Xeroxing, etc.
  • Performed office/clerical work answering phone, taking messages and insuring appropriate individual receives the message.
  • Provided information and assistance, taking messages, or transferring/directing to appropriate individual or department.
  • Performed secretarial duties including answering telephones, taking messages and filing.
  • Performed overall administrative support through answering phones and taking messages.
  • Answered telephone calls directing calls/taking messages as necessary.

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50. Office Correspondence

low Demand
Here's how Office Correspondence is used in Senior Secretary jobs:
  • Reviewed and provided suggested edits to office correspondence and documents.
  • Typed technical manuals/reports and general office correspondence.
  • Maintained files, indexes, exhibits, documents, pleadings, and inter-office correspondences.
  • Handled all incoming and outgoing office correspondence and accounts receivable.
  • Distributed office correspondence (electronic and paper) to faculty.
  • Composed, edited and proofread office correspondence letters or brochures.
  • Typed memos and office correspondences.
  • Produced a variety of office correspondence including memoranda, letters, expense reports, financial reports and presentations.
  • Handled all office correspondence Maintained confidentiality Data entry for all incoming cases, recertification lists Maintained appointment schedule Monitored all clerical support

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20 Most Common Skill For A Senior Secretary

Routine Correspondence10.2%
Office Supplies7.5%
Data Entry6%
Payroll5.4%
Telephone Calls5.4%
Personnel Files5.1%
Expense Reports4.7%
Secretarial Support3.8%

Typical Skill-Sets Required For A Senior Secretary

RankSkillPercentage of ResumesPercentage
1
1
Routine Correspondence
Routine Correspondence
10.2%
10.2%
2
2
Office Supplies
Office Supplies
7.5%
7.5%
3
3
Data Entry
Data Entry
6%
6%
4
4
Payroll
Payroll
5.4%
5.4%
5
5
Telephone Calls
Telephone Calls
5.4%
5.4%
6
6
Personnel Files
Personnel Files
5.1%
5.1%
7
7
Expense Reports
Expense Reports
4.7%
4.7%
8
8
Secretarial Support
Secretarial Support
3.8%
3.8%
9
9
Scheduling Meetings
Scheduling Meetings
3.8%
3.8%
10
10
Word Processing
Word Processing
3.7%
3.7%
11
11
Powerpoint
Powerpoint
3.2%
3.2%
12
12
Purchase Orders
Purchase Orders
3.1%
3.1%
13
13
Scheduling Appointments
Scheduling Appointments
2.7%
2.7%
14
14
Travel Arrangements
Travel Arrangements
2.5%
2.5%
15
15
Financial Statements
Financial Statements
2.3%
2.3%
16
16
Clerical Support
Clerical Support
2.1%
2.1%
17
17
Medical Records
Medical Records
1.7%
1.7%
18
18
Confidential Information
Confidential Information
1.5%
1.5%
19
19
Front Office
Front Office
1.4%
1.4%
20
20
Staff Members
Staff Members
1.4%
1.4%
21
21
Conference Calls
Conference Calls
1.3%
1.3%
22
22
Office Procedures
Office Procedures
1.2%
1.2%
23
23
General Public
General Public
1.2%
1.2%
24
24
Special Events
Special Events
1%
1%
25
25
Dictaphone
Dictaphone
1%
1%
26
26
Statistical Data
Statistical Data
0.9%
0.9%
27
27
Staff Meetings
Staff Meetings
0.9%
0.9%
28
28
Hotel Reservations
Hotel Reservations
0.9%
0.9%
29
29
Peoplesoft
Peoplesoft
0.9%
0.9%
30
30
Conference Room
Conference Room
0.9%
0.9%
31
31
High Volume
High Volume
0.9%
0.9%
32
32
Appropriate Staff
Appropriate Staff
0.8%
0.8%
33
33
Administrative Tasks
Administrative Tasks
0.8%
0.8%
34
34
Office Staff
Office Staff
0.8%
0.8%
35
35
Kronos
Kronos
0.7%
0.7%
36
36
Administrative Functions
Administrative Functions
0.7%
0.7%
37
37
Department Staff
Department Staff
0.7%
0.7%
38
38
Student Workers
Student Workers
0.7%
0.7%
39
39
Outgoing Correspondence
Outgoing Correspondence
0.7%
0.7%
40
40
Legal Documents
Legal Documents
0.6%
0.6%
41
41
New Faculty
New Faculty
0.6%
0.6%
42
42
Attendance Records
Attendance Records
0.6%
0.6%
43
43
Computer System
Computer System
0.6%
0.6%
44
44
Administrative Assistance
Administrative Assistance
0.5%
0.5%
45
45
Appropriate Personnel
Appropriate Personnel
0.5%
0.5%
46
46
Student Records
Student Records
0.5%
0.5%
47
47
General Correspondence
General Correspondence
0.5%
0.5%
48
48
Committee Meetings
Committee Meetings
0.5%
0.5%
49
49
Taking Messages
Taking Messages
0.4%
0.4%
50
50
Office Correspondence
Office Correspondence
0.4%
0.4%

18,798 Senior Secretary Jobs

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