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Become A Senior Subcontract Administrator

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Working As A Senior Subcontract Administrator

  • Getting Information
  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Communicating with Persons Outside Organization
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Make Decisions

  • Stressful

  • $62,220

    Average Salary

What Does A Senior Subcontract Administrator Do

Buyers and purchasing agents buy products and services for organizations to use or resell. They evaluate suppliers, negotiate contracts, and review the quality of products.

Duties

Buyers and purchasing agents typically do the following:

  • Evaluate suppliers on the basis of the price, quality, and speed of delivery of their products and services
  • Interview vendors and visit suppliers’ plants and distribution centers to examine and learn about products, services, and prices
  • Attend meetings, trade shows, and conferences to learn about new industry trends and make contacts with suppliers
  • Analyze price proposals, financial reports, and other information to determine reasonable prices
  • Negotiate contracts on behalf of their organization
  • Work out agreements with suppliers, such as when products will be delivered
  • Meet with staff and vendors to discuss defective or unacceptable goods or services and determine corrective action
  • Evaluate and monitor contracts to be sure that vendors and supplies comply with the terms and conditions of the contract and to determine the need for changes
  • Maintain and review records of items bought, costs, deliveries, product performance, and inventories

Buyers and purchasing agents buy farm products, durable and nondurable goods, and services for organizations and institutions. They try to get the best deal for their organization: the highest quality goods and services at the lowest cost. They do this by studying sales records and inventory levels of current stock, identifying foreign and domestic suppliers, and keeping up to date with changes affecting both the supply of, and demand for, products and materials.

Purchasing agents and buyers consider price, quality, availability, reliability, and technical support when choosing suppliers and merchandise. To be effective, purchasing agents and buyers must have a working technical knowledge of the goods or services they are purchasing.

Evaluating suppliers is one of the most critical functions of a buyer or purchasing agent. Many organizations run on a lean manufacturing schedule and use just-in-time inventories, so any delays in the supply chain can shut down production and cause the organization to lose customers.

Buyers and purchasing agents use many resources to find out all they can about potential suppliers. They attend meetings, trade shows, and conferences to learn about new industry trends and make contacts with suppliers.

They often interview prospective suppliers and visit their plants and distribution centers to assess their capabilities. For example, they may discuss the design of products with design engineers, quality concerns with production supervisors, or shipping issues with managers in the receiving department.

Buyers and purchasing agents must make certain that the supplier can deliver the desired goods or services on time, in the correct quantities, and without sacrificing quality. Once they have gathered information on suppliers, they sign contracts with suppliers who meet the organization’s needs and they place orders.

Buyers who purchase items to resell to customers may determine which products their organization will sell. They need to be able to predict what will appeal to their customers. If they are wrong, they could jeopardize the profits and reputation of their organization.

Buyers who work for large organizations often specialize in purchasing one or two categories of products or services. Buyers who work for smaller businesses or government agencies may be responsible for making a greater variety of purchases.

Wholesale and retail buyers purchase goods for resale to consumers. Examples of these goods are clothing and electronics. Purchasing specialists who buy finished goods for resale are commonly known as buyers or merchandise managers.

Purchasing agents and buyers of farm products buy agricultural products for further processing or resale. Examples of these products are grain, cotton, and tobacco.

Purchasing agents, except wholesale, retail, and farm products buy items for the operation of an organization. Examples of these items are chemicals and industrial equipment needed for a manufacturing establishment, and office supplies.

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How To Become A Senior Subcontract Administrator

Although a high school diploma may be sufficient for some positions, many employers require buyers and purchasing agents to have a bachelor’s degree. Most entry-level positions require some form of on-the-job training.

Education

Educational requirements usually vary with the size of the organization. Although a high school diploma may be enough at some organizations, many businesses require applicants to have a bachelor’s degree. For many positions, a degree in business, finance, or supply management is sufficient.

For those interested in a career as a buyer or purchasing agent of farm products, a degree in agriculture, agriculture production, or animal science is often beneficial.

Training

Buyers and purchasing agents typically get on-the-job training for more than 1 year. During this time, they learn how to perform their basic duties, including monitoring inventory levels and negotiating with suppliers.

Licenses, Certifications, and Registrations

There are several certifications available for buyers and purchasing agents. Although some employers require certification, many do not.

Most of these certifications involve oral or written exams and have education and work experience requirements.

The Institute for Supply Management offers the Certified Professional in Supply Management (CPSM) credential, which covers a wide scope of purchasing professional duties. To receive the CPSM credential, candidates must pass three exams and those with a bachelor’s degree must possess at least 3 years of relevant work experience while those without a bachelor’s degree must have at least 5 years of relevant work experience.

The American Purchasing Society offers the Certified Purchasing Professional (CPP) certification. The CPP certification is valid for 5 years. Candidates must earn a certain number of professional development “points” to renew their certification. Candidates initially become eligible and can renew their certification through a combination of purchasing-related experience, education, and professional contributions (such as published articles or delivered speeches).

APICS offers the Certified Supply Chain Professional (CSCP) credential. Applicants must have 3 years of relevant business experience or a bachelor’s degree in order to be eligible for the CSCP credential. The credential is valid for 5 years. Candidates must also earn a certain number of professional development points to renew their certification.

The Next Level Purchasing Association offers the Senior Professional in Supply Management (SPSM) Certification. Although there are no education or work experience requirements, applicants must complete six online courses and pass an SPSM exam. Certification is valid for 4 years. Candidates must complete 32 continuing education hours in procurement-related topics to recertify for an additional four-year period.

The Universal Public Procurement Certification Council (UPPCC) offers two certifications for workers in federal, state, and local government. The Certified Professional Public Buyer (CPPB) credential requires applicants to have earned at least an associate’s degree, possess at least 3 years of public procurement experience, and complete relevant training courses. The Certified Public Purchasing Officer (CPPO) requires applicants to have earned a bachelor’s degree, possess at least 5 years of public procurement experience, and complete additional training courses.

Those with the CPPB or the CPPO designation must renew their certification every 5 years by completing continuing education courses or attending procurement-related conferences or events.

The National Institute of Government Purchasing (NIGP), Institute for Public Procurement offers preparation courses for the UPPCC certification exams.

Advancement

An experienced purchasing agent or buyer may become an assistant purchasing manager before advancing to purchasing manager, supply manager, or director of materials management. Buyers and purchasing agents with extensive work experience can also advance to become the Chief Procurement Officer (CPO) for an organization.

Important Qualities

Analytical skills. When evaluating suppliers, buyers and purchasing agents must analyze their options and choose a supplier with the best combination of price, quality, delivery, or service. 

Decisionmaking skills. Buyers and purchasing agents must have the ability to make informed and timely decisions, choosing products that they think will sell.

Math skills. Buyers and purchasing agents must possess basic math skills. They must be able to compare prices from different suppliers to ensure that their organization is getting the best deal. 

Negotiating skills. Buyers and purchasing agents often must negotiate the terms of a contract with a supplier. Interpersonal skills and self-confidence, in addition to knowledge of the product, can help lead to successful negotiations.

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Senior Subcontract Administrator jobs

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Senior Subcontract Administrator Career Paths

Senior Subcontract Administrator
Subcontracts Manager Contracts Manager
Contracts Director
12 Yearsyrs
Program Manager General Manager Business Manager
Contracts Manager
9 Yearsyrs
Supply Manager Logistics Manager Purchasing Manager
Director Of Global Sourcing
12 Yearsyrs
Subcontracts Manager Purchasing Manager
Director Of Purchasing
10 Yearsyrs
Contracts Director Principal Consultant Supply Chain Manager
Director Of Sourcing
13 Yearsyrs
Liaison Officer Operations Manager Purchasing Manager
Director Of Strategic Sourcing
13 Yearsyrs
Materials Program Manager Purchasing Manager
Director, Procurement
13 Yearsyrs
Supply Manager Material Manager Purchasing Manager
Global Procurement Manager
10 Yearsyrs
Supervisor Production Supervisor Material Manager
Material Project Manager
8 Yearsyrs
Manager Operations Manager Purchasing Manager
Procurement Officer
6 Yearsyrs
Contracts Manager Project Manager
Program Manager
8 Yearsyrs
Manager Sales Manager Purchasing Manager
Project Procurement Manager
12 Yearsyrs
Program Manager Business Developer
Proposal Manager
10 Yearsyrs
Contracts Manager Contracts Administrator
Purchasing Manager
9 Yearsyrs
Materials Program Manager Supply Chain Manager
Senior Manager, Procurement
11 Yearsyrs
Liaison Officer Project Manager Purchasing Manager
Senior Purchasing Manager
9 Yearsyrs
Contracts Director Account Manager Purchasing Manager
Senior Sourcing Manager
12 Yearsyrs
Purchasing Manager Contracts Manager Contracts Administrator
Subcontracts Manager
11 Yearsyrs
Supervisor Account Manager Senior Recruiter
Vending Manager
7 Yearsyrs
Purchasing Manager General Manager Senior Project Manager
Vice President And Manager
10 Yearsyrs
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Senior Subcontract Administrator Demographics

Gender

Male

55.2%

Female

41.0%

Unknown

3.7%
Ethnicity

White

84.2%

Hispanic or Latino

7.3%

Asian

6.5%

Unknown

1.5%

Black or African American

0.5%
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Languages Spoken

Spanish

35.0%

French

15.0%

Portuguese

10.0%

Russian

5.0%

Chinese

5.0%

Mandarin

5.0%

Dari

5.0%

Hindi

5.0%

Urdu

5.0%

Polish

5.0%

Italian

5.0%
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Senior Subcontract Administrator Education

Schools

Strayer University

13.2%

University of Phoenix

11.1%

Villanova University

9.7%

George Washington University

9.0%

Webster University

7.6%

University of Houston

4.9%

Florida Institute of Technology-Melbourne

4.2%

University of San Diego

4.2%

George Mason University

4.2%

University of Maryland - University College

3.5%

San Jose State University

3.5%

Arizona State University

3.5%

University of Virginia

3.5%

Louisiana State University and A&M College

2.8%

Community College of the Air Force

2.8%

California Coast University

2.8%

Texas A&M University

2.8%

Northern Virginia Community College

2.8%

Syracuse University

2.1%

Santa Clara University

2.1%
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Majors

Business

50.4%

Management

8.4%

Political Science

8.1%

Law

4.1%

Marketing

3.6%

Finance

3.3%

Supply Chain Management

3.1%

Accounting

3.1%

Computer Information Systems

2.0%

Project Management

1.8%

Economics

1.8%

Human Resources Management

1.5%

Psychology

1.3%

Communication

1.3%

Criminal Justice

1.3%

International Business

1.0%

Legal Research And Advanced Professional Studies

1.0%

Legal Studies

1.0%

Public Relations

1.0%

History

1.0%
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Degrees

Bachelors

38.1%

Masters

29.3%

Other

17.9%

Certificate

6.3%

Associate

4.4%

Doctorate

3.8%

Diploma

0.2%
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Top Skills for A Senior Subcontract Administrator

ProposalPreparationSubcontractAgreementsEnsureComplianceProceduresRFPSupplierPerformanceCpsrPrimeContractSubcontractAdministrationPurchaseOrdersNon-DisclosureAgreementsSourceSelectionTFar/DfarIdiqProgramManagementFFPCompanyPoliciesTaskOrdersCpff

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Top Senior Subcontract Administrator Skills

  1. Proposal Preparation
  2. Subcontract Agreements
  3. Ensure Compliance
You can check out examples of real life uses of top skills on resumes here:
  • Evaluated Solicitations and Request for Proposals for Risk, Bid Decisions and managed business/cost proposal preparation.
  • Develop, negotiate and administer subcontract agreements and purchase orders in proposals and existing subcontracts /Task Orders and other purchasing agreements.
  • Selected qualified Subcontractors and suppliers and communicated with them to ensure compliance with Federal Acquisition Regulations and Internal policies and procedures.
  • Involved in the ISO compliance process of the writing of new policies and procedures for the subcontract functional area.
  • Supported and facilitate proposal process and RFP drafting and review.

Top Senior Subcontract Administrator Employers

Senior Subcontract Administrator Videos

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TNI Transcription Subcontractors Video

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