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Become A Senior Subcontract Administrator

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Working As A Senior Subcontract Administrator

  • Getting Information
  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Communicating with Persons Outside Organization
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Make Decisions

  • Stressful

  • $62,220

    Average Salary

What Does A Senior Subcontract Administrator Do At L3 Technologies

* Develops and enhances relationships with suppliers; serves as the primary contact for both internal and external communications related to the project’s major subcontracts, and fosters a positive and mutually beneficial relationship with suppliers and their management.
* Drafting and negotiating subcontracts, which may include engineering design and development subcontracts, material or production subcontracts, Intellectual Property purchase agreements, Intellectual Property License agreements, Proprietary Information Agreements, Teaming Agreements, ect.
* Enforcing performance guarantees and remedies, where necessary, to maintain a high level of performance.
* Addresses quality and design concerns in collaboration with Quality Assurance, Program Engineering and/or Operations Engineering.
* Interfacing, stimulating, coordinating, supporting and assessing the contribution from the other company functions in terms of information necessary to finalize and manage subcontracts (i.e. SOW’s, Program Schedules.
* Business Strategy Plans, other).
* Managing subcontracts by ensuring an adequate flow of information among the several company functions and the Subcontractors; and, promoting, monitoring and coordinating the resolution of action items necessary to the successful execution of the assigned subcontracts.
* Monitoring financials associated with assigned subcontracts and assessing the health of the subcontracts throughout their life-cycle, taking the necessary measures to make the subcontracts a success and identifying and managing the necessary corrective actions to resolve critical issues.
* Actively works to support the development of new technologies and supplier capabilities.
* Initiates and supports supplier qualification when new sources are required.
* Drives cost savings and quality improvement projects.
* Review open invoices and insures timely two-way or three-way match requirements to keep all suppliers current.
* Reduces procurement cost and improves responsiveness by analyzing supply chain and commodity trends, measuring and reporting results as well as enhancing established procedures.
* Support program and company objectives/needs and other duties as assigned.
* Other duties as assigned.
* Qualifications

What Does A Senior Subcontract Administrator Do At Textron

* Administersand manages all subcontract management activities from the pre-proposal stagethrough the production and close-out phases.
* Worksclosely with the Program Office and IPT representatives to define and implementeffective procurement strategies.
* Coordinate and document program related information flow with allinternal/external customers and subcontractors.
* Identify,evaluate and select potential subcontractors; Prepares requests for proposals,obtains subcontractor proposals, evaluates cost proposals, conducts factfinding, prepare cost or price analysis and lead multi-facet negotiations.
* Insuresproper investigation and surveys are accomplished to confirm qualifications andcapabilities of potential subcontractors.
* Anticipate,plan and implement actions necessary to ensure product quality, cost/budgets,schedules, technical and contractual performance by subcontractor.
* Monitor and periodically report on cost,schedule and technical status of projects and recommend/implement correctiveactions as required.
* Preparessubcontract documents in accordance with appropriate company and customerrequirements, including terms & conditions, statements of work, purchasetechnical specifications, data requirements and special provisions as required.
* Take allappropriate actions to ensure contract compliance and performance, includingcoordination with other departments as well as effective communications withsubcontractors to assure their understanding of key issues, risks, objectivesand milestones of the program.
* Conductssubcontractor program reviews as necessary.
* Insuresall proposal plans are supported with required subcontract/material estimatesand other supporting data in a timely and accurate manner.
* Performsother duties as assigned by management.
* Qualifications

What Does A Senior Subcontract Administrator Do At Jacobs

* Establish proposed bidders list for all subcontracts, including pre qualification of bidders.
* Issue inquiry packages in accordance with execution schedule.
* Work with Engineering regarding the technical content of each inquiry and Subcontract.
* Evaluate bids/proposals and prepare the award recommendation documentation.
* Develops and distribute 'Conformed Subcontracts' following award.
* Negotiate change orders and other commercial oriented matters through closeout.
* Maintains proper files on all pre-award and post award documentation.
* Responsible for auditing and processing subcontract invoices for payment, maintaining subcontract logs and issuing weekly and monthly department and project reporting.
* Work closely directly with Construction to oversee activities of multiple Subcontracts.
* Strong computer skills in Microsoft Word and Excel.
* System proficiency (Prolog) a plus.
* Examine and prepare general business and commercial transaction documents.
* Understand contractual obligations, identify potential risks, communicate key terms and conditions, and assist project teams with compliance.
* Coordinate prime contract amendments and work releases.
* Develop prime contract flow downs for subcontracts and purchase orders.
* Oversee integration and resolution of contractual issues impacting the prime contract, purchase orders and subcontracts.
* Manage negotiation of Purchase Order and Subcontract terms and conditions.
* Educate, train, and advise project team members on the content, administration and interpretation of the prime contract.
* Provide input and guidance to the project team to ensure that all prime contract-related commercial issues are identified timely, documented, addressed and resolved.
* Coordinate prime contract, subcontract and purchase order claim management with Project Management, Project Controls and Legal.
* Experience with EPC prime contract, subcontract and purchase order development, negotiation and administration

What Does A Senior Subcontract Administrator Do At General Atomics and Affiliated Companies

* Prepares, analyzes and evaluates bids and proposals to ensure they are compliant with company policy, program requirements and department operating procedures.
* Identifies subcontract issues and provides leadership in developing solutions.
* Advises management of its contractual rights and obligations and provides review and interpretation of terms and conditions.
* Responds to very complex and diverse inquiries which may require innovative solutions and participates in cost and pricing reviews with program management and customer representatives.
* Represents the organization as the primary subcontract administrator on assigned subcontracts making presentations as required.
* Maintains, analyzes, updates, and develops various electronic and hard copy records.
* Maintains an awareness of regulatory changes and their impact on subcontracts.
* Supports all internal and external audit activities.
* Provides direction and training to assigned professional staff.
* Utilizes MS Office Suite, SAP and other applications.
* Maintains the strict confidentiality of sensitive information.
* Performs other duties as assigned or required.
* LI-ASI

What Does A Senior Subcontract Administrator Do At Textron

* Negotiates,administers and manages complex subcontracts, high value procurments, andcomplex service subcontracts within price, schedule and performancestandards.
* Assist managementin identifying, evaluating and selecting potential suppliers/partners forcritical, high dollar material and services.
* Obtains materialestimates and evaluates cost proposals.
* Works closely withProgram Office representatives to define and implement procurementstrategies.
* Performssubcontract management and performance monitoring.
* Administers andmanages subcontracts from the pre-proposal phase through to production andclose-out phase.
* Coordinate with subcontractors and internal programmanagement/engineering personnel.
* Monitors cost,schedule and technical status of projects and recommends/implements correctiveactions as required.
* Preparessubcontract documents and amendments in accordance with appropriate company andcustomer requirements, including terms and conditions, statements of work,specifications, data requirements and special provisions as required.
* I
* Identify andsupport continuous improvement initiatives.
* Support Six Sigmaactivities internally and at the subcontractor.
* Performs other jobrelated duties as assigned by management.
* Qualifications

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How To Become A Senior Subcontract Administrator

Although a high school diploma may be sufficient for some positions, many employers require buyers and purchasing agents to have a bachelor’s degree. Most entry-level positions require some form of on-the-job training.

Education

Educational requirements usually vary with the size of the organization. Although a high school diploma may be enough at some organizations, many businesses require applicants to have a bachelor’s degree. For many positions, a degree in business, finance, or supply management is sufficient.

For those interested in a career as a buyer or purchasing agent of farm products, a degree in agriculture, agriculture production, or animal science is often beneficial.

Training

Buyers and purchasing agents typically get on-the-job training for more than 1 year. During this time, they learn how to perform their basic duties, including monitoring inventory levels and negotiating with suppliers.

Licenses, Certifications, and Registrations

There are several certifications available for buyers and purchasing agents. Although some employers require certification, many do not.

Most of these certifications involve oral or written exams and have education and work experience requirements.

The Institute for Supply Management offers the Certified Professional in Supply Management (CPSM) credential, which covers a wide scope of purchasing professional duties. To receive the CPSM credential, candidates must pass three exams and those with a bachelor’s degree must possess at least 3 years of relevant work experience while those without a bachelor’s degree must have at least 5 years of relevant work experience.

The American Purchasing Society offers the Certified Purchasing Professional (CPP) certification. The CPP certification is valid for 5 years. Candidates must earn a certain number of professional development “points” to renew their certification. Candidates initially become eligible and can renew their certification through a combination of purchasing-related experience, education, and professional contributions (such as published articles or delivered speeches).

APICS offers the Certified Supply Chain Professional (CSCP) credential. Applicants must have 3 years of relevant business experience or a bachelor’s degree in order to be eligible for the CSCP credential. The credential is valid for 5 years. Candidates must also earn a certain number of professional development points to renew their certification.

The Next Level Purchasing Association offers the Senior Professional in Supply Management (SPSM) Certification. Although there are no education or work experience requirements, applicants must complete six online courses and pass an SPSM exam. Certification is valid for 4 years. Candidates must complete 32 continuing education hours in procurement-related topics to recertify for an additional four-year period.

The Universal Public Procurement Certification Council (UPPCC) offers two certifications for workers in federal, state, and local government. The Certified Professional Public Buyer (CPPB) credential requires applicants to have earned at least an associate’s degree, possess at least 3 years of public procurement experience, and complete relevant training courses. The Certified Public Purchasing Officer (CPPO) requires applicants to have earned a bachelor’s degree, possess at least 5 years of public procurement experience, and complete additional training courses.

Those with the CPPB or the CPPO designation must renew their certification every 5 years by completing continuing education courses or attending procurement-related conferences or events.

The National Institute of Government Purchasing (NIGP), Institute for Public Procurement offers preparation courses for the UPPCC certification exams.

Advancement

An experienced purchasing agent or buyer may become an assistant purchasing manager before advancing to purchasing manager, supply manager, or director of materials management. Buyers and purchasing agents with extensive work experience can also advance to become the Chief Procurement Officer (CPO) for an organization.

Important Qualities

Analytical skills. When evaluating suppliers, buyers and purchasing agents must analyze their options and choose a supplier with the best combination of price, quality, delivery, or service. 

Decisionmaking skills. Buyers and purchasing agents must have the ability to make informed and timely decisions, choosing products that they think will sell.

Math skills. Buyers and purchasing agents must possess basic math skills. They must be able to compare prices from different suppliers to ensure that their organization is getting the best deal. 

Negotiating skills. Buyers and purchasing agents often must negotiate the terms of a contract with a supplier. Interpersonal skills and self-confidence, in addition to knowledge of the product, can help lead to successful negotiations.

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Senior Subcontract Administrator jobs

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Top Skills for A Senior Subcontract Administrator

ProposalPreparationSubcontractAgreementsEnsureComplianceProceduresRFPSupplierPerformanceCpsrPrimeContractSubcontractAdministrationPurchaseOrdersNon-DisclosureAgreementsSourceSelectionTFar/DfarIdiqProgramManagementFFPCompanyPoliciesTaskOrdersCpff

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Top Senior Subcontract Administrator Skills

  1. Proposal Preparation
  2. Subcontract Agreements
  3. Ensure Compliance
You can check out examples of real life uses of top skills on resumes here:
  • Evaluated Solicitations and Request for Proposals for Risk, Bid Decisions and managed business/cost proposal preparation.
  • Develop, negotiate and administer subcontract agreements and purchase orders in proposals and existing subcontracts /Task Orders and other purchasing agreements.
  • Selected qualified Subcontractors and suppliers and communicated with them to ensure compliance with Federal Acquisition Regulations and Internal policies and procedures.
  • Involved in the ISO compliance process of the writing of new policies and procedures for the subcontract functional area.
  • Supported and facilitate proposal process and RFP drafting and review.

Top Senior Subcontract Administrator Employers

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