Senior subcontract administrator job description

Performs accurate and timely administration of complex subcontract awards for materials and services acquired by the company to successfully perform local, state, and federal government projects (primarily OCONUS) and corporate projects. Responsible for cradle-to-grave administrative for all subcontract lifecycle procurement functions.

Procures standard and non-standard goods, services, and materials of high dollar value and moderate risk in accordance with corporate policies and procedures and within government laws and regulations. Handles moderate to complex purchase orders, subcontract agreements, and related documentation in accordance with established policies and procedures. Required to develop independent business solutions and work closely with senior procurement and contracting staff.
Essential Job Functions: (not limited to duties as described - performs related duties as requested)

Participates in pre-procurement planning with internal clients and reviews technical specifications and statements of work to ensure accuracy, compatibility, and consistency with procurement policies, practices, and subcontracting risk mitigation strategies. Identifies, recruits, and pre-qualifies diverse and non-diverse suppliers and subcontractors. Prepares solicitation documents (RFPs, RFQs, and RFIs) for issuance to prospective bidders and offers. Coordinates responses to requests for clarification/information, chairs pre-bid/proposal meetings, and participates in pre-bid/proposal site visits. Receives bids/proposals, conducts bid/proposal openings, and coordinates appropriate distribution to technical evaluators. Coordinates technical reviews/evaluations of bids/proposals, conducts commercial evaluation and tabulation of bids/proposals, leads price negotiations, and prepares recommendations for subcontract awards. Prepares and coordinates bilateral execution of subcontracts and modifications by the contracting parties. Monitors subcontractor status and performance directly and through communication with project management and operations counterparts; coordinates and agreement on subcontract modifications; and facilitates appropriate resolution of subcontract disputes and subcontractor performance problems. Develops and maintains subcontract files in accordance with applicable governmental regulations and corporate procurement policies and practices. Supports business development initiatives and proposal preparation activities including, but not necessarily limited to, assisting in pricing determinations and providing recommendations for utilization of suitable suppliers and subcontractors. Develops and distributes internal procurement status reports and conducts presentations to management on subcontracting activity. Participates in diversity business outreach and recruitment functions as requested. Supports preparation and execution of Non-Disclosure Agreements and Teaming Agreements. Promotes adherence to corporate procurement policies and practices by participating in internal training conducted for employees and responding to inquiries from project management and operations counterparts. Provides contractual interpretations regarding subcontract language and commercial requirements. Works with Project Controls and Finance to ensure subcontractors are paid in accordance with executed agreements and works to resolve payment issues. Reviews procurement files for compliance and assists buyers and junior SCAs in file remediation as required. Answers Internal and External Data Calls from Government Compliance, DCAA, and DCMA queries.

Level of Supervision: Independent Contributor

Education & Experience:

Bachelor's Degree A minimum of 5+ years of Procurement and Subcontracts in the Federal contracting environment. Demonstrated government, military, CAS/FAR procurement related experience. Experience in DCMA CPSR Government approved system environment. International procurement support including vendor sourcing and contingency procurement experience preferred.

License & Certifications: CFCM, CPCM (NCMA), C.P.M or CPSM (ISM) preferred

Knowledge & Skills:

Ability to work across multiple sites and locations Adept at understanding and supporting quick turn, hazardous environment procurement activities Skilled at finding and developing team members Excellent verbal and written communication skills. Exceptional and proven ability to lead, influence and motivate others. Demonstrated collaborative approach with cross functional and program teams. Ability to navigate complex subcontracts and procurements-strategic thinking Strong negotiator Clear understanding of contingency operations. Complete understanding and application of principles, concepts, practices, and standards. Full knowledge of industry practices.

Physical Demands/Working Environment: See Workfit or Physical Demands Job Analysis

Travel: 15% to 20%

Security Clearance: Possession of an existing Secret/Top Secret DoD or the ability to obtain such clearance within one year


www.iapws.com


As a leading international services company for more than 65 years, IAP Worldwide Services, Inc. (IAP) provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. IAP is a world-class leader in providing Program Management, IT & Communications, Aviation & Engineering Solutions, Power Solutions, and Infrastructure & Logistics to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges.

IAP is an EOE, including disability/vets.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Role and Responsibilities

Summary
Acting under the authority of the Manager, Global Strategic Sourcing, and with minimal supervision, the Sr. Subcontract Administrator provides subject matter expertise in the effective acquisition of technically complex or commercially risky goods and services in support of Corporate objectives and program needs and the coordination with, and management of suppliers/subcontractors to ensure adherence to all contractual requirements. Is responsible for the preparation and maintenance of all subcontract related documentation and records. Prepares subcontract negotiation and management plans, controls, monitors and manages subcontractors' performance on behalf of the corporation.

Essential Duties and Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Prepare and issue/execute subcontract plans, requests for information/quote/proposal and subcontract awards to obtain goods and services in support of programs and organizational objectives.
Develop, execute and manage all subcontract related evaluations, analysis, negotiation plans and documentation in accordance with applicable FAR, DFARS, Public Law and Company Policies & Procedures.Implement effective and compliant acquisition practices which achieve program and company objectives. Utilize appropriate internal resources, monitor, manage and control cost, and performance of suppliers, and subcontractors.Basic understanding of CAE subcontract products is required.Ability to manage time and occasionally conflicting priorities to meet or exceed Program, Company and Customer requirements and expectations.

Qualifications and Education Requirements
BA or BS in Business, Finance, Operations Management, or related field. Minimum eight (8) years' experience in subcontracts administration/management. Directly related flight simulation (subcontracts/supplier management experience may substitute on the basis of .75 to 1.).Effective understanding of program management budgeting and scheduling tools. In depth understanding of all aspects of the procurement process both within and without the defense aerospace environment.Experience with FAR Part 15 cost/price analysis of proposals from suppliers including schedule and technical changes. Must have the ability to apply basic measurement standards to determine and assess changes in performance. Experience with subcontract management and file documentation that is fully compliant with all required elements to maintain a successful Contractor Purchasing System Review (CPSR).
Preferred Skills
Eligible for DoD Personal Security Clearance.Working knowledge of FAR, DFARS and applicable Public Law.Prior experience working with engineering to develop effective requirements definition.At least 12 years' experience in federal contracting.Strong track record of engaging and collaborating with internal customers and stakeholders in order to meet or exceed Program, Company and Customer requirements and expectations.

Security Responsibilities
Must comply with all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources.

Work Environment and Physical Demands
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Domestic and international travel may be required, occasionally on short notice.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

*As part of Executive Order 14042, you may be required to be fully vaccinated against COVID-19 by January 4, 2022. CAE USA will consider employee requests for exemptions to the vaccination requirements based on medical/disability or sincerely held religious beliefs. All requests will be reviewed in accordance with applicable laws and must be approved by CAE USA prior to employment.

CAE USA Inc. is an EOE/AA employer and gives consideration for employment to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you'd like more information about your EEO rights as an applicant under the law, please click here EEO is the Law poster.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Position Type

Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Employment Opportunity
At CAE, everyone is welcome to contribute to our success. With no exception.

As captured in our overarching value "One CAE", we're proud to work as one passionate, boundaryless and inclusive team.

At CAE, all employees are welcome regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability or age.

The masculine form may be used in this job description solely for ease of reading, but refers to men, women and the gender diverse.

Dynetics, a wholly owned subsidiary of Leidos, is seeking an experienced Senior Subcontract Administrator to join a diverse team to create unique solutions for complex problems. With offices across the United States engaging in the defense, space, cyber and commercial fields, Dynetics provides responsive, cost-effective engineering, scientific and IT solutions.

The Senior Subcontract Administrator will be a valuable asset to the team with ability to share experience and broad knowledge. Experienced individual will have remote/hybrid ability. Candidate will be responsible for administering a wide variety and value of subcontracts within a predominant DOD environment.
Basic Qualifications


- Supports strategic subcontracts (both Government and Commercial) from the proposal stage to the project close-out

- Administer subcontracts of differing dollar values, risk, and complexity (IDIQs, BPAs, Stand Alone, etc.), including drafting of agreements, negotiation, correspondence, and documentation

- Support proposal efforts by preparing documents (including pricing and other required documents), managing subcontractor data calls, and assist with Small Business Subcontracting plans

- Maintain records regarding subcontractor terms and conditions, issue funding of differing dollar values, issue subcontract modifications, and execution of subcontract/task order award per required authority

- Articulates problem solving direction to program team to identify Subcontracting strategy, communicate statuses, and request inputs required from the program team to maintain compliant files

- Support programmatic and status meeting with subcontractors

- Conduct price and cost analysis and facilitate subcontractor negotiations

- Manages performance of subcontracts, ensures compliance with all public law requirements as well as company (and business) policies and procedures including import/export regulations


Other Qualifications


- Bachelor's Degree in Business Administration or a related field and 5 years' experience in contract/subcontract administration. In lieu of a degree, candidate must have 10+ years of applicable experience with HS diploma or GED

- Ability to work in a team and fast paced environment

- Working knowledge of Microsoft Office (Word, Excel, etc.), and Adobe Acrobat are required

- Detail oriented and demonstrate the ability to work independently

- Strong organizational, written and time management skills

- Candidate must have an effective problem-solving mindset for support and execution

- Strong oral communication, establishing relationships with multiple stakeholders and internal customers

- Qualified candidates should have a working knowledge of FAR and DFAR

- Deltek Costpoint experience a plus


Security Requirements


Candidate must be a US Citizen and possess (and be able to maintain) a Final Secret Clearance or meet the eligibility to obtain (and maintain) a Secret Clearance.


01.08.05-2022-33

Closing Date:

11/19/2022


COVID Response


In order to enter Dynetics facilities in the U.S. and to attend Dynetics events outside our facilities, employees are required to be vaccinated or have an approved exemption on file for COVID-19. In addition, we are receiving guidance from certain customers that onsite contractor personnel will need to be fully vaccinated to access customer facilities. If you are not vaccinated, please consider getting your COVID-19 vaccination as soon as possible. If you have any questions, please contact your Talent Acquisition POC.