Executive Assistant - Allen Institute The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.
The Allen Institute is launching a new moonshot initiative on human brain health and disease. This initiative aims to dramatically accelerate our understanding of human brain structure and function, identify the molecular, cellular and circuit basis of disease progression, and pioneer new therapeutic strategies targeting vulnerable and affected cell types. Our mission focuses on taking a human-centric approach to understanding and treating disease, combining a large-scale open science discovery approach across multiple diseases, AI-based disease modeling, and translational programs in specific diseases to move from discovery to clinical application. We aim to make transformational change in understanding and treating brain disorders, the biggest health challenge of our time.
We are seeking an Executive Assistant to provide a range of administrative, planning, and executive level support services of a complex and confidential nature to our Executive Vice President and our Executive Director of Scientific Operations. An essential member of the team, the Executive Assistant will anticipate needs, clear obstacles, and identify opportunities to take ownership of tasks and projects. All duties are expected to be done with rigor and accuracy to ensure action items are assigned and in progress and serve colleagues with confidence across the Allen Institute through exceptional interpersonal skills and relationship management. This individual will often represent leadership and serve as the first point of contact with the Allen Institute, requiring effective and competent interaction and communication with executive level professionals both internally and externally. This position works both independently and in close collaboration with stakeholders at multiple levels of the organization.
At the Allen Institute, we believe that science is for everyone - and should be open to everyone. We are dedicated to combating biases and reducing barriers to STEM careers more broadly.
We also believe that science is better when it includes different perspectives and voices. We strive to make the Allen Institute a place where everyone feels like they belong and are empowered to do their best work in a supportive environment.
We are an equal-opportunity employer and strongly encourage people from all backgrounds to apply for our open positions.
**Please attach a cover letter with your application**
EssentialFunctions
Manage and maintain EVP's and Executive Director's active and complex calendars in a dynamic environment
Manage expenses and timely submission of expense reports for EVP and Operations Director
Coordinate domestic and international travel, arranging complex and detailed travel plans, itineraries, and agendas, as needed
Communicate with the general staff on leadership's behalf, coordinating and scheduling internal and external meetings, as well as video and teleconferences
Management and coordination of seminars, workshops and other onsite events including hosting and arranging travel for visitors to the Institute
Manage and update EVP's and Executive Director's curriculum vitae (CV)
Compose routine correspondence including letters, memos, emails, and timely responses to actionable requests
Handle and coordinate administrative purchasing for department
Actively drive special projects as assigned
Serve as a key point of contact for administrative questions and issues relating to organizational structure, project codes, and general operations
Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management's assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.
RequiredEducationandExperience
High School Diploma or equivalent
Minimum 2 years of work experience in an administrative capacity
Proficient with Microsoft Office applications, including Outlook, Teams, One Drive, SharePoint, Word, Excel, and PowerPoint
PreferredEducationandExperience
Bachelor's degree
3-5 years of executive administrative support experience
3 years of experience supporting senior/executive leaders
Experience coordinating/managing multiple projects on tight deadlines
Experience with Oracle software
Experience with Smartsheet software
Experience with EndNote or Zotero software
Strong customer and colleague communication skills
Exceptional attention to detail
Demonstrated ability to maintain confidentiality
Basic business writing skills and the ability to draft written communications
Ability to learn new technologies
Excellent interpersonal and time management skills
Demonstrated ability to improve processes
Prior experience in a research or health sciences environment
PhysicalDemands
Fine motor movements in fingers/hands to operate computers and other office equipment
Frequently required to sit, stand, walk, stoop, kneel, or reach
PositionType/ExpectedHoursofWork
Full-time / 40 hours per week
This role is currently able to work both remotely and onsite in a hybrid work environment - working at least three days per week onsite. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State.
AdditionalComments
**Please note, this opportunity does not offer relocation assistance**
**Please note, this opportunity does not offer work visa sponsorship**
Please include a cover letter with your application
Annualized Salary Range
$92,250 - $125,510*
* Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable.
Benefits
Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute's Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute's 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute's benefits offering are located at the following link to the Benefits Guide: ********************************************
It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.
$92.3k-125.5k yearly 5d ago
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Professional Liability Associate
Manning Kass 4.6
San Francisco, CA jobs
Hybrid Work Flexibility
This role requires a minimum of two in-office days per week, with the flexibility to work remotely for the remainder of the week. Our robust infrastructure ensures seamless communication, collaboration, and access to resources from anywhere.
About the Company
Manning Kass is a national civil litigation defense firm that stands out from the rest-every case and client matters. Established in 1994 with just sixteen attorneys, we have expanded over the past thirty years to more than 160 attorneys across seven offices, including major economic hubs like New York and Los Angeles.
About the Role
We are seeking a dedicated Professional Liability Associate to join our Team. As a member of our professional liability team you will represent legal professionals, real estate professionals, insurance agents, developers, design professionals, land surveyors, appraisers, and directors and officers in a variety of cases involving legal malpractice claims. The ideal candidate will have excellent communication skills and the ability to interact with clients, businesses and legal teams. Associates work closely with lead attorneys daily, engaging in all phases of litigation-from case evaluation to discovery through trial -focusing on strategic thinking to achieve client goals. We seek candidates who are eager to learn, highly self-motivated, and interested in long-term professional growth.
Responsibilities
Handling every aspect of the professional liability claim including propounding and responding to written discovery and taking and defending depositions.
Proactively manage communications with clients throughout the course of litigation.
Timely and accurate written reporting to our clients in compliance with their case management requirements.
Professional Development Opportunities
We are committed to investing in our team's professional growth. Our distinctive "Manning Kass University" training program offers tailored education and development opportunities to help you thrive as a successful lawyer. Opportunity to try cases, including learning from the firm's ABOTA trial attorneys.
Requirements
Juris Doctor (J.D.) degree.
Active membership in the California State Bar and in good standing.
Demonstrated experience in civil litigation, preferably within a law firm setting.
2 + years of litigation experience.
Strong legal research and writing skills, with attention to detail.
Exceptional communication and advocacy skills, both verbal and written.
Company Offers
Salary starting at $125,000 - $180,000. Salary is commensurate with experience.
We offer a lucrative and generous bonus structure.
Comprehensive benefits package, including medical, dental, vision, disability, life, flexible spending account, and 401K.
Pet insurance coverage.
Referral program.
A company culture that fosters career growth and opportunity.
All applications will be treated with the utmost confidentiality.
$125k-180k yearly 3d ago
Legal Recruiter - 3514194
AMS Staffing Inc. 4.3
Costa Mesa, CA jobs
Please connect with me on LinkedIn as well @PJ (Peaches) Noetling
Title: Legal Recruiter - 100% Remote
Salary: DOE
Commission: solid commission plan (uncapped)
CANDIDATES MUST HAVE LEGAL RECRUITING EXPERIENCE FROM AN AGENCY OR LAW FIRM
Experience recruiting attorneys is a PLUS
JOB DESCRIPTION
AMS Staffing, Inc is looking to hire a recruiter that has legal staff recruiting experience. This is a 100% remote position with a solid base salary + commissions. We have more work than we can handle currently and looking to grow our team.
Our recruiters will play a key role in identifying top candidates for our external clients. They will be actively sourcing talent to fill roles, conducting searches on LinkedIn and other job boards, networking, resume reviewing, interviewing, and acting as a point of contact throughout the hiring process. Our recruiters will be offering expertise, advice, and consultation to their candidates and our clients.
This position will be focused on filling Paralegal, Legal Support and secondarily Professional Staff (IT and Finance/Accounting) positions across various specialties.
Recruiter Responsibilities:
Recruiters identify candidates, verify interest, qualify fit and match them to positions while building meaningful relationships.
Identify qualified candidates to fill specific roles for our corporate clients.
Review resumes and conduct phone and video interviews to qualify applicants.
Assist with interview preparations, all communications and extending offers to qualified applicants.
Create and continuously update client and applicant files in our ATS for updating and tracking.
Achieve weekly and monthly hiring goals to ensure client satisfaction.
Work with hiring managers to ensure their staffing needs are met.
Assist with any other projects or functions within a fast-paced work environment.
Qualifications:
Bachelor's degree preferred
Proven work experience as a Legal Recruiter or similar position
3+ years of Recruiting Experience in a Legal Organizations
Positive attitude and ability to effectively communicate with attorneys, candidates, and staff
A high degree of personal investment and motivation in developing your career
A proven track record of hitting your goals.
Hands-on experience with sourcing techniques (e.g. recruit on social platforms and craft Boolean search strings)
Familiarity with HR databases, Applicant Tracking Systems (ATSs) and Candidate Management Systems (CMSs)
Solid understanding of what requirements and certifications are needed for each legal role
Solid verbal and written communication skills
Ability to positively present client company and open roles to potential candidates
Effective time-management abilities
$50k-78k yearly est. 3d ago
Strategic Real Estate & Mortgage CFO | Hybrid, CPA
Addison Group 4.6
Riverside, CA jobs
A leading financial services company is seeking a Chief Financial Officer to drive strategy and financial operations. This hybrid role offers a salary of $275-$300k plus bonus, emphasizing leadership in Real Estate and Mortgage finance. The ideal candidate should possess a CPA and at least 10 years in executive finance roles, focusing on operational excellence and compliance. Join a growth-minded team committed to shaping the future while ensuring financial accuracy and performance.
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$275k-300k yearly 1d ago
Supervisor - Utilization Management Physical Health (Full Time, Remote, North Carolina Based)
Alliance 4.8
Morrisville, NC jobs
The Supervisor - Utilization Management Physical Health, provides direct oversight of all aspects of Utilization Management as it relates to the management of physical health authorizations, workflows, and processes as well as all aspects of quality improvement activities. This position provides training and coaching for groups individuals, noting achievements and progress when completing individual performance evaluations as well as addressing and/or taking disciplinary actions if necessary. This position requires sound knowledge of clinical practice and exceptional leadership abilities. The UM Supervisor - PH may represent the unit in cross agency collaborative needs.
This position will allow the successful candidate to work a schedule that will be primarily remote. While there is no expectation of being in the office routinely, they will be required to come into the Alliance Office for business and team meetings as needed.
Responsibilities and Duties
Implement unit goals and objectives
Integrate the department and its functions into the organization's primary mission
Ensure the Utilization Management Department serves as an integrated department through effectively collaborating with Behavioral Health counterparts
Supervisor and Develop Staff
Work with Human Resources and Unit Director to maintain and retain a highly qualified and well-trained workforce
Ensure staff are well trained in and comply with all organization and department policies, procedures, business processes and workflows
Ensure the department has the needed tools and resources to achieve organizational goals and to support employees and ensure compliance with licensure, regulatory, and accreditation requirements
Actively establish and promote a positive, diverse, and inclusive working environment that builds trust
Ensure all staff are treated with respect and dignity
Ensure standards are transparent and applied consistently, impartially, and ethically over time and across all staff members
Work to resolve conflicts and disputes, ensuring that all participants are given a voice
Set goals for performance and deadlines in line with organization goals and vision
Effectively communicate feedback and provide ongoing coaching and mentoring to staff and support a learning environment to advance team skills and professional development
Cultivate and encourage efforts to expand cross-team collaboration and partnership
Daily operational oversight of the UM Department reviewing physical health services
Ensure consistent application of medical necessity criteria for physical health services that promotes a holistic review of the member's needs
Ensure compliance with performance measures outlined within NC DHB, NC DMH contracts and all accrediting body standards
Monitor systems that ensure the authorization of services provided by clinical care staff appropriately address the service needs, types of service, outcomes, and alternatives available to consumers
Provide education to hospitals, nursing homes and other care providers concerning departmental procedures and requirements for approving length of stay extensions
Perform other related duties as required by the immediate supervisor or other designated Alliance Health administrators
Analyze and monitor community capacity for service needs, service gaps, and the implementation of evidence based/best practices.
Review and Revise department Desk Manual as needed
Complete mediations for denial or reduction of Physical Health Medicaid services completed by Alliance Health
Represent Utilization Management determinations for Physical Health services in court as requested by legal counsel
Assess and improve the department's performance based on established indicators and outcomes
Attend federal, state and local meetings as agency liaison
Ensure authorized services address appropriate service needs, intensity of service outcomes, and alternatives for consumers
Support Sr. UM Director and UM Directors in reporting data and quality metrics
Inter-Departmental collaboration
Maintain accessible and close working relationships with all applicable department heads and decision makers to develop a more coordinated and streamlined service delivery system for individuals and families throughout the service area
Identify opportunities for collaboration on inter-departmental projects that reduces duplication and ineffeciencies across the system
Works with the Medical Directors with decision making of medical necessity cases, specialists, and primary care physicians
Coordinate and integrate services within the department and with other departments
Develop and maintain open timely communication with staff, providers, community agencies and other stakeholders
Minimum Requirements
Graduation from an accredited Nursing school and (5) years of experience in Utilization Management or substantially equivalent experience
Or
Bachelor's degree from an accredited college or university in Nursing and three (3) years of experience in Utilization Management or substantially equivalent experience
Special Requirement
Must have a current, active, unrestricted North Carolina license as a Registered Nurse.
Knowledge, Skills, and Abilities
Must be knowledgeable in Utilization Management managed care principles and strategies
Knowledge of physical health and co-morbid health conditions
Knowledge of diagnostic treatment guidelines/protocols, level of care criteria
Authorization/re-authorization Utilization Management standards
Ability to develop and document workflows
Written and oral communication skills
Ability to analyze effectiveness of processes and make adjustments to developed processes
Experience in acute clinical utilization review
Experience in related duties in the delivery of patient care, management of patient care providers, or project management in a healthcare environment
Demonstrates ability to interact with a wide variety of individuals, and handle complex and confidential sensitive situations
Able to lead, delegate and problem solve
Proficient in the use of computer and multiple software programs
Ability to assist appeal efforts when medical care is denied by various payor entities in a timely fashion
Experience with NCQA
Salary Range
$89,404 - $113,990/ Annual
Exact compensation will be determined based on the candidate's education, experience, external market data and consideration of internal equity.
An excellent fringe benefit package accompanies the salary, which includes:
Medical, Dental, Vision, Life, Long Term Disability
Generous retirement savings plan
Flexible work schedules including hybrid/remote options
Paid time off including vacation, sick leave, holiday, management leave
Dress flexibility
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
$89.4k-114k yearly 2d ago
Senior Graphic Designer
The Planet Group 4.1
Fremont, CA jobs
Location: Hybrid in San Francisco (on-site two days per week). Fully remote candidates will also be considered. Remote candidates must be U.S. citizens and work within the United States during Pacific Time (PST) hours.
Duration: 4 mo
Pay: $50-$55/hr depending on experience (W2 and benefit options)
The Planet Group is looking for a Senior Graphic Designer to work with our well-known beauty client. This is a 4-month contract position.
The Senior Graphic Designer will assist with creative execution for Marketing campaigns. Reporting to the Art Director, this role would support in concept, asset design, and delivery of best-in-class creative. They will translate established design concepts across multiple touchpoints (print, digital, etc), while maintaining creative integrity. The ideal candidate should be an experienced designer with a deep understanding of composition, color, visual hierarchy and typography.
Senior Graphic Designer Responsibilities:
Concept sketches and storyboards.
Assisting in development of shoot briefs and post-production briefs.
Digital Asset Layouts (emails, banner ads, site assets, etc).
Print Asset Layouts (store banners, fixture graphics, etc).
Graphic overlays for video assets.
Building presentation decks.
Asset management and handoff.
Gathering concept inspiration/references and trend research.
Senior Graphic Designer Qualifications:
3+ years in-house or agency experience.
Proficient in Figma and Adobe Creative Suite.
Basic sketching (storyboarding and concept sketches), typography, color, and layout skills.
Digital & print file prep experience.
Good time-management skills and ability to prioritize deadlines on multiple projects.
Organized and able to balance a high volume of assets.
Eagerness to learn, positive and proactive attitude.
Collaborates effectively with others and is open to feedback.
Clearly communicates ideas to peers and cross-functional partners.
Interest in beauty landscape and social media trends.
Nice to Have:
After Effects animation.
Experience with Retouching and Photo Art Direction.
$50-55 hourly 4d ago
Conflicts Counsel
Akerman LLP 4.9
Charlotte, NC jobs
Akerman LLP seeks a Conflicts Counsel to assist the firm's General Counsel's Office with conflict of interest and risk management matters. The Conflicts Counsel is responsible for daily review, analysis and resolution of conflicts and other issues related to firm acceptance of new clients and new matters, as well as interface with the firm's General Counsel and attorneys regarding approval of new clients and matters. Responsibilities include the analysis of conflict of interest reports for all new firm representations to identify potential conflict problems, resolution of conflict of interest issues (including drafting necessary waivers and other documents) related to new clients and new matters, review of client outside counsel guidelines and assisting with assessment of firm's ability to comply. The Conflicts Counsel will handle additional assignments from the firm's General Counsel's office and firm administration, as needed.
The position requires a Juris Doctor degree from an ABA accredited law school and bar membership, as well as 3+ years of practice experience as a lawyer in a mid to large-sized law firm. Qualified candidates must possess basic knowledge of conflict-of-interest principles under professional responsibility rules, and have excellent analytical, organizational and written and oral communication skills. Experience in the area of conflict of interest law and/or professional responsibility is preferred. Candidates must have availability to handle urgent and confidential matters and situations, including nights and weekends, as needed. This position can be resident in any of the firm's office locations. Hybrid and remote work arrangements are available. This position will work solely with the General Counsel's Office on firm internal matters.
About the Firm
Founded in 1920, Akerman is recognized as one of the country's premier law firms, with more than 700 lawyers in 25 offices throughout the United States. To learn more about our firm, please visit us at ****************
Firm Recognitions
Top 100 U.S. Law Firms (
The American Lawyer
)
Among the Most Innovative Law Firms (
Financial Times
)
Ranked among 100 Most Prestigious U.S. Law Firms (
Vault
)
Listed in “Best Law Firms” with 143 Tier One rankings nationally and in key business centers throughout the U.S., including Atlanta, Chicago, Dallas, Houston, Los Angeles, Miami, New York, Orlando, and Washington D.C., among others (
Best Lawyers)
Ranked among Top U.S. Law Firms for Client Service in the “BTI Client Service A-Team” report (
BTI Consulting)
Equal Employment Opportunity Policy
We are committed to providing a supportive and inclusive environment where all individuals can reach their full potential, no matter their race, color, sex, religion, national origin, age, disability, marital status, gender identity/expression, sexual orientation or genetic makeup.
Note to Search Firms
We are not accepting search firm submissions for this position. Please contact **************************** for additional information.
$102k-139k yearly est. 1d ago
Low Vision Occupational Therapist
Braille Institute 4.3
Santa Barbara, CA jobs
Locations: Oxnard, Camarillo, Ventura, Thousand Oaks, Moorpark, Simi Valley, Agoura Hills, Westlake Village, and Lake Sherwood, California THE OPPORTUNITY Join us in building a more inclusive world at Braille Institute of America. We are undertaking one of the most transformative initiatives in our history, planning our next century of success in serving the blind and visually impaired communities.
Through our 2024-2025 strategic planning process, we identified the next generation opportunities to advance critical initiatives in areas such as customer research; the expansion and transformation of current programs and services; the development of new nationally and internationally accessible programs; the creation of dynamic new strategic partnerships; and the alignment of our mission, strategy, and resources.
If you are ready to join a dynamic organization transforming the lives of individuals experiencing vision loss, we want you on our team.
WHO WE ARE
At Braille Institute, we are driven by a shared purpose: to serve the blind and low vision community. We come together to make a meaningful difference in the lives of others, finding fulfillment in the impact we create. We believe in fostering a culture that is collaborative, inclusive, and flexible.
We understand the importance of work-life balance, valuing both personal and professional fulfillment. Here, you'll find an environment that supports your well-being while providing opportunities to learn, grow, and thrive alongside colleagues who are sighted and visually impaired.
Join us in embracing technology and innovation as we shape the future of accessibility and positively transform the lives of those with vision loss.
FULL
Locations:
Occupational Therapy evaluations and follow up care will be provided at partner locations associated with Braille Institute Santa Barbara primarily located at senior centers in Oxnard, Camarillo, Ventura, Thousand Oaks, Moorpark, Simi Valley, Agoura Hills, Westlake Village, and Lake Sherwood, California. Braille Institute does not provide care in patients' homes at this time.
BENEFITS
Mileage reimbursement
Opportunities for advancement
Mentorship provided
Hybrid work environment. Some days remote working from home and some days onsite in Ventura County at partner locations.
Stipend for continuing education units and professional development
Monday-Friday 8:30am-5pm schedule
Medical/Vision/Dental Benefits
15 paid holidays per year including two weeks off for winter holidays
403 B
GENERAL EXPECTATIONS:
All employees within Braille Institute of America are expected to support the organization's mission, vision and values, work cooperatively with others, contribute to the positive morale of the department/center and be a respected representative of the organization.
JOB SUMMARY:
Responsible for conducting Low Vision Occupational Therapy (OT) evaluations and related Occupational Therapy assessments for individuals with low vision, establishing a plan of care and providing appropriate interventions to meet client goals. All low vision evaluations and follow up care will be provided at our partner locations in Ventura County and/or remotely at home completing telehealth appointments.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Conducts Occupational Therapy evaluation and other Occupational Therapy related assessments.
Develops goal-oriented plan of care and provides intervention in daily living skills and other relevant rehabilitation activities.
Works in conjunction with existing Braille Institute of America services to develop a comprehensive, collaborative plan of care that meets the needs of the client including recommendations for other Braille Institute of America services.
Recommends adapted equipment and magnification devices to achieve clients' goals and completes subsequent documentation. Maintains updated inventory of devices and equipment.
Documents and updates record of Low Vision client evaluations, assessments, outcomes and all services as needed to comply with Braille Institute of America standards.
Maintains good communication with referring Physicians.
Maintains current knowledge of emerging trends and advances in Low Vision protocols, outcomes measurements, devices/technologies, services and referral sources.
Provides training for staff and volunteers in Low Vision Rehabilitation-related topics, as requested by the Supervisor.
Participates in Braille Institute of America seminars, marketing activities and other special events as needed to promote Low Vision services and the organization's overall programs and services.
Performs other duties as assigned. As the organization continues to evolve, duties or tasks may change without impacting on the overall job description.
Work closely with Certified Occupational Therapist Assistant (COTA) when applicable.
Complies with all State Licensure, Regulatory and federal guidelines and American Occupational Therapy Association Standards of Practice.
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job duties.
SUPERVISORY RESPONSIBILITIES:
Clinical supervision of Certified Occupational Therapy Assistant where applicable. Level I and II occupational therapy students as applicable.
QUALIFICATIONS:
A degree in Occupational Therapy from an accredited program.
Current Occupational Therapist license in California.
At least three years of experience preferably in the areas of low vision, geriatrics or neurological rehabilitation.
WORK ENVIRONMENT:
This position will offer a hybrid working environment with Occupational Therapy services provided at partner offsite locations in Ventura County and remotely at home. Travel to the Santa Barbara Braille Institute center as needed for team meetings.
SALARY RANGE: $90,000-$100,000
Based on experience
Exempt status
37.5 hour work week.
Generous donors keep our life-changing programs and services 100% free! [brailleinstitute.org/give]Help support Braille Institute and give today.
#BIA1
HOW TO APPLY
Complete an online application by clicking the "Apply Now" button below. A Sign-In window will pop up where you can enter your email address and password to log in if you have already created an account on this Career Site. If you don't have an account yet, please click the "Create One Now" link on the Sign-In window to create a new account.
If you encounter an accessibility issue or difficulty creating an account, please send your cover letter and resume to ****************************. Documents submitted as attachments must be in Microsoft Word format with the ".doc" or ".docx" file extension or as an Adobe PDF document. We cannot accept compressed or zipped files.
A leading design firm in Newport Beach is seeking a Marketing Associate who will support marketing, business development, and digital initiatives. The role includes managing marketing content, social media engagement, and supporting proposal efforts. The ideal candidate is a polished communicator who excels in a collaborative, fast-paced setting. Hendy promotes a healthy work-life balance and offers comprehensive benefits, including medical and professional licensing reimbursements.
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$50k-61k yearly est. 1d ago
Remote 505(b)(2) NDA Regulatory Strategist
Pharmatech Associates 3.6
San Francisco, CA jobs
A leading regulatory consultancy seeks a highly experienced Regulatory Consultant to guide strategy and manage 505(b)(2) NDA submissions. The role requires at least 10 years of experience in regulatory affairs, specifically with FDA regulations and regulatory strategy development. This fully remote position is ideal for individuals with a strong background in global regulatory applications and excellent communication skills. Join a professional and inclusive team dedicated to ensuring successful product approvals for the pharmaceutical industry.
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$75k-126k yearly est. 4d ago
Strategic Legal Billing Specialist - Hybrid (SF)
Farella Braun + Martel LLP 3.9
San Francisco, CA jobs
A leading law firm in San Francisco is seeking a Billing Coordinator to support its monthly billing processes. Responsibilities include preparing client invoices, coordinating collections, and managing billing software. Candidates should have at least two years of billing experience, proficiency in accounting concepts, and excellent communication skills. The firm offers competitive salary and comprehensive benefits. Pay range is $75,000 to $90,000 depending on experience.
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$75k-90k yearly 2d ago
Senior Construction Project Manager, Aviation Director
PMA Consultants, LLC 4.6
San Francisco, CA jobs
PMA is seeking a Senior Construction Project Manager, Aviation Director, with strong project management capabilities to support the successful delivery of large-scale capital programs, beginning with a high-profile aviation hangar facility at San Francisco International Airport (SFO). This position serves as both the on-site construction lead and Owner's Representative, acting as the client's eyes and ears to ensure that all work is executed in alignment with scope, schedule, quality, and safety standards. The role requires hands‑on field oversight while also contributing to higher-level planning, risk management, and coordination with stakeholders and project leadership. The Senior Construction Project Manager, Aviation Director, may also assume direct project management responsibilities as needed throughout the project lifecycle, from design through commissioning and closeout.
Organizational Responsibilities
Oversee large-scale and/or multi-project programs through feasibility, design, procurement, construction, commissioning, and closeout.
Serve as the Owner's Representative on-site, managing stakeholder coordination and representing PMA in strategic discussions.
Act as Project Manager for select workstreams, overseeing planning, budgeting, scheduling, and performance reporting.
Conduct regular site inspections and manage field activities to ensure compliance with specifications, safety regulations, and contract requirements.
Monitor contractor and subcontractor performance; enforce QA/QC protocols and lead resolution of design or construction issues.
Lead constructability reviews, impact assessments, and risk mitigation strategies in collaboration with engineering and planning teams.
Coordinate site logistics, utility shutdowns, commissioning (Cx), and Operational Readiness, Activation, and Transfer (ORAT) activities.
Respond to RFIs, submittals, shop drawings, and change management processes to keep projects aligned and on track.
Manage documentation across systems, maintain safety logs, and generate daily progress reports.
Provide safety oversight, including review and verification of the general contractor's safety plan and implementation.
Support procurement, labor compliance, and DBE/SBE program tracking.
Other duties as assigned.
Position Expectations
Demonstrates expert-level understanding of construction oversight, phasing, and site management on complex commercial or infrastructure projects.
Proactively identifies and resolves site and design conflicts in real time.
Maintains high accountability, reliability, and leadership presence on behalf of the client.
Offers operational insights to continuously improve project delivery, site coordination, and performance monitoring.
Embodies PMA's standards for technical excellence, integrity, and client service.
Position Qualifications
Bachelor's degree in Engineering, Construction Management, Architecture, or related field required.
10+ years of progressively responsible construction and project management experience, with a minimum of 7 years in aviation, including airside, hangar, terminal, and capital infrastructure projects.
Experience acting as an Owner's Representative and/or Project Manager on large, complex projects.
Proven track record overseeing contractors, managing trades, and maintaining schedule and specification compliance.
Experience with airside airport operations and FAA regulatory environments required; hangar construction experience preferred.
Progressive Design‑Build (PDB) delivery experience is preferred.
OSHA 30‑hour certification preferred.
Advanced proficiency in Primavera P6, construction management software, and document control systems; familiarity with BIM is a plus.
Strong skills in field issue resolution, reporting, scheduling, cost control, and team coordination.
PMP certification or Master's degree preferred; equivalent combinations of education, experience, and training will be considered.
An equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities will be considered in lieu of stated minimum qualifications.
Note
This opportunity is available at multiple levels. Final placement will be determined based on the selected candidate's experience, skills, and alignment with business needs. We are committed to providing fair and equitable consideration for all applicants.
Salary
$149,833 - $212,719 a year. The salary range for this position is $149,833 to $212,719.
Additional Requirements
Physical: Standing or sitting for long periods; must be able to lift up to 15 pounds at times and spend extended hours in front of a computer screen.
Cognitive: Problem‑solving, written, and verbal communication skills; computer and software skills; and ability to read and interpret text online or in printed form.
About PMA
At PMA, employee well‑being is a daily priority. We offer a combination of workplace options that include a PMA office location; work‑from‑home; or a client site. Wherever we work, we openly share knowledge as we believe that collaboration with peers improves our work product and that pursuing subject matter expertise is a lifelong endeavor.
We are committed to a culture of equity, diversity, and inclusion. We affirm and respect diverse backgrounds and opinions because we believe they yield the best solutions for our clients. We promote emotional intelligence and trust by nurturing these values within our new hires.
We encourage staff to develop rewarding, long‑term careers at PMA, and we implement formal leadership development programs that help you attain your goals. At PMA, shared success is a core value. Every employee who contributes is recognized, celebrated, and rewarded. We look for self‑driven candidates eager to assume responsibility and join a community of respect founded on collaboration and accountability, not titles. If you aim to transform the project management practice toward continuous improvement of project outcomes, the profession, and yourself, PMA looks forward to warmly welcoming you to our team.
We offer competitive pay and benefits, wellness programs for you and your family, and career development opportunities to advance your professional goals.
As a PMA professional, you will be empowered to make timely and effective decisions and significant daily contributions to complex facets of project delivery. Join a team that has achieved a world‑class reputation in the construction industry and has been voted a “Best Place to Work.”
PMA offers competitive wages and comprehensive benefits, including medical, prescription, dental, vision, time off with pay, 401(k) with company match, life, disability, and professional development reimbursement for qualifying employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity, or gender expression), disability, national origin, or any other characteristic protected by applicable laws, regulations, and ordinances. Qualified female and minority applicants are encouraged to apply.
EOE, including persons with disabilities and veterans.
VEVRAA federal contractor.
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$149.8k-212.7k yearly 1d ago
UX Designer - Mobile Applications
Creative Circle 4.4
Torrance, CA jobs
UX Designer
Our automotive client is seeking a UX Designer - Mobile Applications. This role is hybrid with 4 days onsite in Torrance, and 1 day working from home.
Your role will be to design and refine usercentered experiences primarily for mobile applications, with potential work across web and invehicle digital platforms. This role partners closely with UX researchers, product managers, and developers to create intuitive, accessible, and visually engaging experiences that support the client's UX strategy.
Key Responsibilities
Collaborate with product managers and developers to define user requirements and create intuitive designs for mobile applications.
Conduct user research and usability testing to gather insights and inform design decisions.
Develop wireframes, prototypes, and user flow diagrams to communicate design concepts effectively.
Create and maintain design specifications and guidelines to ensure consistency across all products.
Stay up to date with the latest design trends and technologies to continuously improve user experience.
Qualifications
Bachelor's degree in Design, Human-Computer Interaction, or a related field.
3+ experience in UX design, particularly for mobile applications.
Strong portfolio showcasing UX design projects and user-centered design methodologies.
Proficiency in design tools such as Sketch, Adobe XD, or Figma.
Excellent communication and collaboration skills.
In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.
Benefits
Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.
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Brenna Belardinelli - Recruitment Strategist, Enterprise
For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.
This job was first posted by Creative Circle on 01/20/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.
Creative Circle is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. United Healthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Creative Circle.
Copyright 1999 - 2026. CreativeCircle , Inc. All rights reserved.
$93k-135k yearly est. 3d ago
Energy Markets Analyst
Resource Energy Systems 4.5
San Diego, CA jobs
Resource Energy was founded in 2007 with the mission of assisting commercial real estate owners with their energy needs. Resource Energy began expandingits services over the years to other large energy users with a focus on simplifying energy procurement, tenant utility billing, and other energy management services. Today, Resource Energy operates in 48 states with a team of approximately 60 energy analysts, software engineers and other energy professionals The company services nearly one billion square feet of commercial energy load, providing a diverse portfolio of properties and companies with creative and highly customized solutions to their energy needs.
The Energy Markets Analyst supports multiple clients with the responsibility of energy procurement operations. This position is responsible for initiating and managing the Request for Proposal (RFP) process and managing current customer strategies.
If in San Diego, CA. Hybrid: work from home with potential in person/in office work on a weekly basis.
Elsewhere, remote.
Duties:
Coordinate and run RFP's in all deregulated markets in North America for electricity and natural gas
Research and track utility account information
Provide customer updates on supply pricing and RFP results
Provide written updates to clients on current market fundamentals and outlooks
Structure and negotiate energy contracts
Employ our wholesale platform to track market movement and identify execution opportunities for clients
Assist with forecasting, monitoring, and tracking success of current strategies through reporting of supply and local distribution costs
Monitor electricity and natural gas market and legislative fundamentals
Review ISO and local utility level related charges
Qualifications:
AA/BS in Finance, Energy, Mathematics, Economics or a similar analytical discipline
3-5 years of related work experience with knowledge of energy calculations or energy market experience preferred
Strong attention to detail with excellent time management, project management and follow through skills
Knowledge of commodity market concepts and dynamicsi
Proficient in using MS Excel
Proficient in using statistical software preferred
Strong customer service orientation with the ability to interface with all levels within our clients' organizations
Strong communication skills
Ability to adjust to shifting deadlines
Motivated to research and learn with minimal direction
Your business background or area of study is less important to us than your potential. Whether you have distinguished yourself in business or in school, the next phase of your career will be shaped by your determination and vision. We encourage you to apply, provided you share an interest in the energy/commodity markets and have demonstrated strong performance and personal drive. Our professionals are entrepreneurial, creative, resourceful, driven, self-motivated, outgoing, and committed.
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$42k-61k yearly est. 4d ago
Global Payroll Advisory Senior Manager - Hybrid
Ernst & Young Oman 4.7
San Francisco, CA jobs
A leading global consultancy is seeking a Senior Manager in Payroll Advisory to manage large-scale payroll projects and provide insightful solutions. The ideal candidate has over 10 years of relevant experience, strong project management skills, and a background with key HR technologies. This role offers a comprehensive compensation package and requires a commitment to maintain high ethical standards while delivering exceptional client service.
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$153k-226k yearly est. 1d ago
Senior Manager Talent Acquisition
24 Seven Talent 4.5
Irvine, CA jobs
The Senior Manager, Talent Acquisition (TA) will report to the Vice President of Human Resources and is based at our corporate headquarters in Irvine, CA.
In this role, you will build on a foundation of executional excellence and play a key role in designing, leading, and optimizing our talent acquisition strategy across the United States.
Key Responsibilities
Design and implement comprehensive recruiting strategies that build a diverse and robust talent pipeline.
Partner with hiring managers to own the full recruitment cycle, from intake and sourcing through interview coordination, offer, and onboarding.
Ensure key hiring goals are met and foster a culture of continuous improvement, best-practice sharing, and “out of the box” thinking to enhance recruiting strategy and results.
Drive innovative sourcing strategies to proactively generate pipelines of qualified, diverse candidates, including senior and executive-level talent.
Lead recruitment branding initiatives to attract and engage top talent and position the organization as an employer of choice.
Perform analysis of hiring needs and provide hiring forecasts and talent strategies to business leaders.
Manage and optimize the candidate experience, leveraging efficiencies and creative solutions throughout the recruitment process.
Establish and execute compliance oversight, visibility, and reporting to ensure adherence to established policies, procedures, employment law, and regulations.
Support the evolution and innovation of how recruitment services are delivered, including employer branding, social media, technology platforms, and diversity recruitment strategies.
Manage external partnerships with recruitment process outsourcing partners, universities, and third-party recruitment agencies.
Evaluate and measure recruiting performance; continuously work to reduce time-to-hire and cost-per-hire.
Manage job postings across career pages, HRIS/ATS systems (e.g., BambooHR), LinkedIn, and other online talent platforms.
Assist the Human Resources Department with additional responsibilities and projects as needed.
Qualifications & Skills
Bachelor's degree in a related field required; master's degree preferred.
8+ years of Human Resources experience, including a minimum of 3 years focused on recruiting/talent acquisition.
HR certification preferred (e.g., SHRM-CP, SHRM-SCP, aPHR, PHRca).
Advanced knowledge of applicable regulatory and legal compliance obligations, rules, regulations, industry standards, and practices.
Advanced expertise in identifying, executing, and scaling recruitment strategies and in optimizing recruitment processes and technology.
Proven ability to build strong relationships across teams and functions to achieve key business objectives.
Experience managing cross-functional projects from concept through implementation.
Experience mentoring, coaching, and developing hiring managers and early-career talent.
Strong verbal and written communication skills, with demonstrated collaboration and problem-solving capabilities.
Innate ability to connect with people and build trust quickly.
Consistently positive attitude, high level of professionalism, and a service-oriented mindset.
Location: Irvine, CA (Hybrid - 4 days in office, 1 day work from home; schedule subject to change at any time without notice)
Compensation: Up to $50.00 per hour
Employment Type: Freelance / Contract - Up to 3 month assignment could be longer
$50 hourly 3d ago
General Liability Associate
Manning Kass 4.6
Orange, CA jobs
Costa Mesa
Hybrid Work Flexibility
This role requires a minimum of two in-office days per week, with the flexibility to work remotely for the remainder of the week. Our robust infrastructure ensures seamless communication, collaboration, and access to resources from anywhere.
About the Company
Manning Kass is a national civil litigation defense firm that stands out from the rest-every case and client matters. Established in 1994 with just sixteen attorneys, we have expanded over the past thirty years to more than 160 attorneys across seven offices, including major economic hubs like New York and Los Angeles.
About the Role
Our General Liability team represents restaurants, retail stores, and other businesses in a wide range of matters, premises liability, products liability and business litigation. Our practice also encompasses the defense of personal and catastrophic injury claims, and foodborne illness disputes. We are seeking a highly motivated and well-rounded General Liability Associate with at least one (1) year of experience in to join our team.
As an associate, you will work closely with experienced litigators and industry-leading partners, gaining hands-on experience in every stage of litigation-from case evaluation and discovery to mediation, arbitration, and trial. We are looking for a driven, intellectually curious attorney eager to make a meaningful impact for our clients while advancing their career in a collaborative and forward-thinking environment. The ideal candidate is highly-motivated, eager to learn, and committed to long-term professional growth.
Responsibilities
Manage all aspects of written discovery, including drafting and responding to discovery requests, preparing meet and confer letters, and handling discovery-related motions.
Take and defend depositions, attend site inspections, and interview witnesses.
Appear at court hearings, mediations, and arbitrations.
Develop and execute litigation strategies, including case evaluation and risk assessment.
Maintain proactive communication with clients throughout litigation.
Professional Development Opportunities
We are committed to investing in our associates professional growth. Our distinctive "Manning Kass University" training program offers tailored education and development opportunities to help you thrive as a successful lawyer. Opportunity to mediate, arbitrate, and try cases while learning from the firm's experienced ABOTA trial attorneys.
Requirements
Juris Doctor (J.D.) degree.
Active member of the California State Bar in good standing.
One (1) year of civil litigation experience.
Proven experience in premises liability litigation, ideally in a law firm environment.
Strong legal research and writing abilities with keen attention to detail.
Company Offers
Salary starting at $125,000 - $180,000. Salary is commensurate with experience.
We offer a lucrative and generous bonus structure.
Comprehensive benefits package, including medical, dental, vision, disability, life, flexible spending account, and 401K.
Pet insurance coverage.
Referral program.
A company culture that fosters career growth and opportunity.
All applications will be treated with the utmost confidentiality.
A national law firm is seeking an experienced attorney for its Seattle office focusing on Labor & Employment Litigation. The ideal candidate will have at least 7 years of experience handling individual FEHA cases and will be responsible for leading complex litigation and engaging directly with clients. This role offers a collaborative working environment with formal mentorship programs, competitive compensation ranging from $200,000 to $250,000, and a robust benefits package including health insurance and a 401(k).
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$62k-71k yearly est. 5d ago
Project Manager- Federal
Barge Design Solutions 4.2
Greenville, SC jobs
Career Area: Client Services
What We're Looking For:
Barge Design Solutions is currently seeking a Project Manager in the Federal business unit in our Miamisburg, OH, Atlanta, GA, Peachtree Corners, GA, or Savannah, GA office.
In this role you will lead multi-discipline design teams responsible for executing projects within our Federal Market sector. Projects
may include Department of Defense (DoD), Department of Energy (DoE), National Aeronautics and Space Administration (NASA),
Veterans Affairs (VA), Department of Interiors (DOI) or other federal government agencies. Our project managers own the project
from inception to completion and are responsible for delivering quality solutions, maintaining relationships with our clients,
providing leadership for our project teams, and overall project success. Projects can be design-bid-build, design-build RFP
development, or design-build delivery methods. Periodic travel to project sites may be required. Remote work for this position
may be considered.
Education & Experience Qualifications:
Responsibilities include:
Acts as primary agent between client and project team coordinating events, leading client meetings, internal project meetings, and delivery of final projects to clients.
Executes project management procedures and best practices.
Provides technical guidance and resolves project problems.
Leads project scope, schedule, and budget management.
Assists sales team in business development efforts.
Delivers project excellence
Mentors and builds employee capabilities and trust
Develops and maintains positive relationships with clients, customers, officials, contractors, and others.
Meets profitability goals in support of Barge's business and strategic plan
Experience Requirements:
U.S. Citizenship required
Bachelor of Architecture, Bachelor of Science in Mechanical, Electrical, Civil or Structural engineering from an accredited program or equivalent required.
Professional Engineer (PE) or Registered Architect (RA) required
10+ years' of related experience in multi-discipline design/project management
Strong design and technical credibility
Excellent oral, written and graphical communication skills
Ability to effectively manage concurrent projects and deadlines
Strong teambuilding skills
Able to collaborate with other design disciplines
Experience with Federal agency project delivery preferred
Experience with design-build projects preferred
LEED AP BD+C, PMP or other relevant certifications a plus
Why join us?
Barge Design Solutions, Inc., is an engineering and architecture firm with diverse in-house multidisciplinary practice areas. The employee-owned company is more than 550+ people strong and serves clients nationwide from multiple U.S. locations. Barge is ranked on Engineering News-Record (ENR)'s Top 500 Design Firms and Architectural Record's Top 300 Architecture Firms and is a certified Great Place To Work.
Our primary purpose for being in business is ultimately to create a better life by unleashing the potential of our people, clients and communities. This purpose is supported by our company's core values because at the end of the day, Barge CARES:
* Collaborate - Help and expect help. Teamwork is essential in what we do.
* Authentic - Honesty, integrity and trust are at the heart of everything we do. We are who we say we are.
Responsible - We are accountable for our work, our attitude, and our actions. We make Barge better.
Excellence - We go all in and expect more of ourselves than others expect of us.
Service - We are humble. We use our gifts in service of others.
We believe that if we are living out our purpose for being in business and integrating our values into everything we do, we will ultimately achieve our vision to be the firm best known for being selected when it matters most.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or on the basis of disability. Equal Opportunity Employer/Veterans/Disabled
$61k-84k yearly est. 8d ago
Senior Director - Digital Assets Product Marketing (Hybrid)
Early Warning Services LLC 4.7
San Francisco, CA jobs
A leading financial technology firm is seeking an experienced marketing professional to lead product marketing strategies focused on cross-border payments and digital assets. This role requires at least 15 years in marketing with a strong emphasis on compliance and regulatory requirements. The successful candidate will collaborate with internal teams to maximize market impact and must possess a strong executive presence, along with excellent leadership skills. Compensation ranges from $226,000 to $282,000 per year in San Francisco.
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