Office Administrator jobs at Service Corporation International - 1351 jobs

Boyd Gaming Corporation has been successful in gaming jurisdiction in which we operate in the United States and is one of the premier casino entertainment companies in the United States. Never content to rest upon our successes, we will continue to evolve and retain a position of leadership in our industry. Our past success, our current business philosophies and our sound business planning, combine to position Boyd Gaming Corporation to maximize value for our shareholders, our team members and our communities. Job Description Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order equipment and parts for Facilties needs research new deals and suppliers Maintain contact lists Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Frequently used computer applications: Coupa, Workday, SmartRecruiters Qualifications Proven experience as an Administrative Assistant,Office Admin Assistant Knowledge of office management systems and procedures Working knowledge of office equipment, Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus Bilingual a plus Additional Information Boyd Gaming is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class. Boyd Gaming is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Job Description Our Property: Captiva Island has been the destination of choice for generations of families. South Seas, for many, is where the destination has come to life. The 330-acre retreat and wildlife nature preserve on the Florida Gulf Coast offers elevated coastal experiences and world-class amenities designed to appeal to a multitude of guests. Join this passionate and hardworking team and enjoy working in paradise. Our Core Values: We are in the business of creating an authentic sense of place for families to return to time and time again while committing ourselves to creating memorable and fun experiencers through passionate, attentive service. This mantra is reflected in everything we do and every interaction we have whether it be in hospitality operations management, asset management, development, or sales & marketing. Our values define who we are. Be Authentic Practice Humility Cultivate Teamwork Value Time Be Trustworthy We offer a very competitive salary and generous benefits including: Medical, Dental, Vision Plans Paid Life Insurance Short- and Long-Term Disability Paid Time Off & Holidays 401(k) with 100% match up to 4 percent Commuter and Company-paid Toll Programs Complimentary Meal during Shift Objective: Performs secretarial work, bookkeeping, contract management, and other administrative duties as directed by Resort's Property Management/Owner Relations Director and Managers. Rate of Pay: $18.00 - $22.00/hour based on experience. Essential Functions: Learn all required property specific software/systems including SMS Host. Learn and develop proficiency with the new contract management system - Concord. Ongoing management of all property contracts and agreements with Concord system. Generate new agreements, share (with owners) and obtain signatures using the Canary/Concord systems (after OR/PM Managers negotiate new agreements). Produce weekly property inventory reports. Produce weekly updates on RMA status. Assist in scheduling owner meetings for the Owner Relations team. Manage and forward incoming emails from the Owner Relations email account. Manage and update all owner information and data. Updating new owner information and distribution of changes to inventory and owners. Collect, upload, and update owners' liability insurance certificates. Research and provide billing assistance when needed. This is not an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. Other Duties and Responsibilities: Perform special projects and other responsibilities as assigned. As we are rebuilding and restoring the resort, the Owner Relations Administrative Assistant may be asked to temporarily assist staff in other areas of the resort as needed. Position Requirements: Education: High school diploma or GED required. Some college or vocational-tech training preferred. Experience: 2-5 years of clerical/administrative experience in a related position, property management preferred. Required: Must have a valid driver's license and be legally authorized to work in the United States. Skills and Abilities: Requires advanced knowledge of the hospitality and property management fields. Requires considerable working knowledge of other major areas and the skill to integrate and communicate that information. Requires studying, analyzing and interpreting complex activities or information in order to improve know practices or develop new approaches. Ability to make decisions with only general policies and procedures for guidance and keeping the Owner Relations Director/General Manager informed of general direction. Requires highly developed communication skills to frequently negotiate, persuade and influence other managerial personnel, hotel guests and/or corporate clients. Hours Required: 40 hours per week Timbers Company is a developer and operator of exceptional boutique hotels, residence clubs and resort communities located in some of the most sought-after destinations in the world. We are passionate about creating remarkable experiences with world-class hospitality while exposing our Owners and guests to the humble authenticity of every location that we call home. Our company (“Company”) fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law. In compliance with the Americans with Disabilities Act (ADA) and applicable federal, state and/or local laws, it is our policy to provide reasonable accommodation upon request during the application process to applicants in order that they may be given a full and fair opportunity to be considered for employment. As an Equal Opportunity Employer, we intend to comply fully with applicable federal, state and/or local employment laws and the information requested on this application will only be used for purposes consistent with those laws. To the extent required by applicable law, The Company maintains a drug- free workplace.

Our Property: Captiva Island has been the destination of choice for generations of families. South Seas, for many, is where the destination has come to life. The 330-acre retreat and wildlife nature preserve on the Florida Gulf Coast offers elevated coastal experiences and world-class amenities designed to appeal to a multitude of guests. Join this passionate and hardworking team and enjoy working in paradise. Our Core Values: We are in the business of creating an authentic sense of place for families to return to time and time again while committing ourselves to creating memorable and fun experiencers through passionate, attentive service. This mantra is reflected in everything we do and every interaction we have whether it be in hospitality operations management, asset management, development, or sales & marketing. Our values define who we are. Be Authentic Practice Humility Cultivate Teamwork Value Time Be Trustworthy We offer a very competitive salary and generous benefits including: Medical, Dental, Vision Plans Paid Life Insurance Short- and Long-Term Disability Paid Time Off & Holidays 401(k) with 100% match up to 4 percent Commuter and Company-paid Toll Programs Complimentary Meal during Shift Objective: Performs secretarial work, bookkeeping, contract management, and other administrative duties as directed by Resort's Property Management/Owner Relations Director and Managers. Rate of Pay: $18.00 - $22.00/hour based on experience. Essential Functions: Learn all required property specific software/systems including SMS Host. Learn and develop proficiency with the new contract management system - Concord. Ongoing management of all property contracts and agreements with Concord system. Generate new agreements, share (with owners) and obtain signatures using the Canary/Concord systems (after OR/PM Managers negotiate new agreements). Produce weekly property inventory reports. Produce weekly updates on RMA status. Assist in scheduling owner meetings for the Owner Relations team. Manage and forward incoming emails from the Owner Relations email account. Manage and update all owner information and data. Updating new owner information and distribution of changes to inventory and owners. Collect, upload, and update owners' liability insurance certificates. Research and provide billing assistance when needed. This is not an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. Other Duties and Responsibilities: Perform special projects and other responsibilities as assigned. As we are rebuilding and restoring the resort, the Owner Relations Administrative Assistant may be asked to temporarily assist staff in other areas of the resort as needed. Position Requirements: Education: High school diploma or GED required. Some college or vocational-tech training preferred. Experience: 2-5 years of clerical/administrative experience in a related position, property management preferred. Required: Must have a valid driver's license and be legally authorized to work in the United States. Skills and Abilities: Requires advanced knowledge of the hospitality and property management fields. Requires considerable working knowledge of other major areas and the skill to integrate and communicate that information. Requires studying, analyzing and interpreting complex activities or information in order to improve know practices or develop new approaches. Ability to make decisions with only general policies and procedures for guidance and keeping the Owner Relations Director/General Manager informed of general direction. Requires highly developed communication skills to frequently negotiate, persuade and influence other managerial personnel, hotel guests and/or corporate clients. Hours Required: 40 hours per week Timbers Company is a developer and operator of exceptional boutique hotels, residence clubs and resort communities located in some of the most sought-after destinations in the world. We are passionate about creating remarkable experiences with world-class hospitality while exposing our Owners and guests to the humble authenticity of every location that we call home. Our company (“Company”) fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law. In compliance with the Americans with Disabilities Act (ADA) and applicable federal, state and/or local laws, it is our policy to provide reasonable accommodation upon request during the application process to applicants in order that they may be given a full and fair opportunity to be considered for employment. As an Equal Opportunity Employer, we intend to comply fully with applicable federal, state and/or local employment laws and the information requested on this application will only be used for purposes consistent with those laws. To the extent required by applicable law, The Company maintains a drug- free workplace.

Our Property: Captiva Island has been the destination of choice for generations of families. South Seas, for many, is where the destination has come to life. The 330-acre retreat and wildlife nature preserve on the Florida Gulf Coast offers elevated coastal experiences and world-class amenities designed to appeal to a multitude of guests. Join this passionate and hardworking team and enjoy working in paradise. Our Core Values: We are in the business of creating an authentic sense of place for families to return to time and time again while committing ourselves to creating memorable and fun experiencers through passionate, attentive service. This mantra is reflected in everything we do and every interaction we have whether it be in hospitality operations management, asset management, development, or sales & marketing. Our values define who we are. Be Authentic Practice Humility Cultivate Teamwork Value Time Be Trustworthy We offer a very competitive salary and generous benefits including: Low-cost Medical, Dental, Vision Plans Paid Life Insurance Short- and Long-Term Disability Paid Time Off & Holidays 401(k) with 100% match up to 4% Commuter and Company-paid Toll Programs Complimentary Daily Shift Meal POSITION OVERVIEW Responsible for providing varied secretarial and office administrative assistance to a manager and staff; may provide lead direction to office support staff. ESSENTIAL FUNCTIONS & RESPONSIBILITIES (but not limited to) Receives and screens visitors personally and on the telephone, providing information which may require the interpretation of policies and procedures; takes messages or refers the caller to the proper person. Researches and compiles a variety of informational materials from sources both inside and outside the office; summarizes such information as directed. Opens and sorts mail and attaches pertinent backup materials; processes outgoing mail as required. Inputs and retrieves data or prepares reports. Attends to a variety of office administrative details, such as travel, meeting and conference arrangements, monthly inventory equipment purchases and repair and personnel document preparation. May attend meetings and prepare minutes as required; initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage. Organizes and maintains various office files; purges files as required. Follows up on projects, transmits information, and keeps informed of activities. Schedules and arranges for meetings; organizes own work, sets priorities and meets critical deadlines. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment. POSITION REQUIREMENTS High School Diploma/GED but preferred degree in administration or related field. Must possess 2+ years of clerical/administrative experience, or an equivalent combination of education, training and experience. Excellent communication skills with fluency in English required. Bilingual would be a bonus. Must be proficient in Inventory Management Systems and Microsoft Office. COMPLIANCE REQUIREMENTS Must have a valid driver's license, motor vehicle background check will be completed QUALIFICATIONS, SKILLS, & ABILITIES Knowledge of: Policies and procedures of the department. Use of specified computer applications involving Delphi, SMS, word processing, data entry and/or standard report generation. Use of specified computer applications involving the design and management of databases or spreadsheet files and the development of special report formats. Business arithmetic. Office administrative practices and procedures. Business letter writing and the standard format for typed materials. Record keeping principles and practices. Correct business English, including spelling, grammar and punctuation. Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone. Skill in: Performing office support duties. Reading and explaining rules, policies and procedures. Resolving varied office administrative problems. Organizing, maintaining and researching office files. Composing and merging correspondence independently or from brief instructions. Compiling and summarizing information and preparing periodic or special reports. Using initiative and independent judgment within established procedural guidelines. Organizing own work, setting priorities and meeting critical deadlines. Contributing effectively to the accomplishment of team or work unit goals, objectives and activities. Establishing and maintaining effective working relationships with those contacted in the course of the work. WORKING CONDITIONS - PHYSICAL/MENTAL REQUIREMENTS Must be able to work in a fast paced, deadline driven environment. Mobility to work in an office setting, use standard office equipment. Stamina to sit for extended periods of time. Strength to lift and carry up to 20 pounds. Vision to read printed materials and computer screens with dexterity to utilize computer equipment. Hearing and clear speech to communicate in person or over the telephone. Flexible schedule: days and times may vary based on need; this is NOT a remote position. Timbers Company is a developer and operator of exceptional boutique hotels, residence clubs and resort communities located in some of the most sought-after destinations in the world. We are passionate about creating remarkable experiences with world-class hospitality while exposing our Owners and guests to the humble authenticity of every location that we call home. Our company (“Company”) fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law. In compliance with the Americans with Disabilities Act (ADA) and applicable federal, state and/or local laws, it is our policy to provide reasonable accommodation upon request during the application process to applicants in order that they may be given a full and fair opportunity to be considered for employment. As an Equal Opportunity Employer, we intend to comply fully with applicable federal, state and/or local employment laws and the information requested on this application will only be used for purposes consistent with those laws. To the extent required by applicable law, The Company maintains a drug- free workplace.

Our Property: Captiva Island has been the destination of choice for generations of families. South Seas, for many, is where the destination has come to life. The 330-acre retreat and wildlife nature preserve on the Florida Gulf Coast offers elevated coastal experiences and world-class amenities designed to appeal to a multitude of guests. Join this passionate and hardworking team and enjoy working in paradise. Our Core Values: We are in the business of creating an authentic sense of place for families to return to time and time again while committing ourselves to creating memorable and fun experiencers through passionate, attentive service. This mantra is reflected in everything we do and every interaction we have whether it be in hospitality operations management, asset management, development, or sales & marketing. Our values define who we are. Be Authentic Practice Humility Cultivate Teamwork Value Time Be Trustworthy South Seas offers a very competitive salary and generous benefits including: Low-cost Medical, Dental, Vision Plans Paid Life Insurance Short- and Long-Term Disability Paid Time Off & Holidays 401(k) with 100% match up to 4 percent Commuter and Company-paid Toll Programs Employee Daily Meal Program POSITION OVERVIEW The Office Coordinator is responsible for managing office communications and facilitating key departmental tasks and procedures. We are looking for a team member with strong facility maintenance and or construction office administrative background. Their duties will include yet not limited to oversite of the key departmental administrative responsibilities. ESSENTIAL FUNCTIONS Essential functions as defined are ILLUSTRATIVE ONLY and not a comprehensive listing of all functions and duties performed by incumbents within this classification. Essential duties and responsibilities may include, but are not limited to, the following: Financial Job Duties Maintain departmental checkbook, accurately recording all expenses and prepare month end reporting. Prepare and submit invoices for all billable work performed by the engineering department. Must be timely and with backup to post to owner accounts in the month for the month. Assist with weekly pay roll reporting ensuring accurate and timely submissions. Inventories and Supplies Ordering stock parts and supplies to maintain established par levels on a monthly basis with consideration to budgeted expenses. Sourcing custom and one-off parts to reduce down time on guest units and equipment. Vendor Coordination Assist procuring proposals and or multiple bids when third party contractors are required for repairs and maintenance. Scheduling of third-party contractors and effectively communicating scheduled work with all necessary resort departments. Record Keeping Maintain and appropriately file all State required inspections, and coordinate schedules of responsible vendors to ensure the resort is always in a compliant status. Alarm Panels & Fire Suppression Systems State Elevator Inspections DEP Documentation Balcony Certificates State Health Inspections Coordination of facility maintenance contracts including yet not limited to the list below, to ensure vendors obligations are fulfilled. Pest Control Grease Trap Servicing Equipment Service Contracts Kitchen Hood Cleaning POSITION REQUIREMENTS High School Diploma/GED; AND one (1) year of resort operations support experience; OR an equivalent combination of education, training, and experience. Must be proficient in Office 360, and be able to keystroke at 50 wpm, without error. WORKING CONDITIONS - PHYSICAL/MENTAL REQUIREMENTS Must be able to work in a fast paced, deadline driven environment. Mobility to work in an office setting, use standard office equipment. Stamina to sit for extended periods of time. Strength to lift and carry up to 20 pounds. Vision to read printed materials and computer screens with dexterity to utilize computer equipment. Hearing and clear speech to communicate in person or over the telephone. Must be able work in different types of weather sometimes extreme, including high temperatures and humidity. Schedule: days and times may vary based on need, this is not a remote position. Timbers Company is a developer and operator of exceptional boutique hotels, residence clubs and resort communities located in some of the most sought-after destinations in the world. We are passionate about creating remarkable experiences with world-class hospitality while exposing our Owners and guests to the humble authenticity of every location that we call home. Our company (“Company”) fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law. In compliance with the Americans with Disabilities Act (ADA) and applicable federal, state and/or local laws, it is our policy to provide reasonable accommodation upon request during the application process to applicants in order that they may be given a full and fair opportunity to be considered for employment. As an Equal Opportunity Employer, we intend to comply fully with applicable federal, state and/or local employment laws and the information requested on this application will only be used for purposes consistent with those laws. To the extent required by applicable law, The Company maintains a drug- free workplace.

Job Description Our Property: Captiva Island has been the destination of choice for generations of families. South Seas, for many, is where the destination has come to life. The 330-acre retreat and wildlife nature preserve on the Florida Gulf Coast offers elevated coastal experiences and world-class amenities designed to appeal to a multitude of guests. Join this passionate and hardworking team and enjoy working in paradise. Our Core Values: We are in the business of creating an authentic sense of place for families to return to time and time again while committing ourselves to creating memorable and fun experiencers through passionate, attentive service. This mantra is reflected in everything we do and every interaction we have whether it be in hospitality operations management, asset management, development, or sales & marketing. Our values define who we are. Be Authentic Practice Humility Cultivate Teamwork Value Time Be Trustworthy South Seas offers a very competitive salary and generous benefits including: Low-cost Medical, Dental, Vision Plans Paid Life Insurance Short- and Long-Term Disability Paid Time Off & Holidays 401(k) with 100% match up to 4 percent Commuter and Company-paid Toll Programs Employee Daily Meal Program POSITION OVERVIEW The Office Coordinator is responsible for managing office communications and facilitating key departmental tasks and procedures. We are looking for a team member with strong facility maintenance and or construction office administrative background. Their duties will include yet not limited to oversite of the key departmental administrative responsibilities. ESSENTIAL FUNCTIONS Essential functions as defined are ILLUSTRATIVE ONLY and not a comprehensive listing of all functions and duties performed by incumbents within this classification. Essential duties and responsibilities may include, but are not limited to, the following: Financial Job Duties Maintain departmental checkbook, accurately recording all expenses and prepare month end reporting. Prepare and submit invoices for all billable work performed by the engineering department. Must be timely and with backup to post to owner accounts in the month for the month. Assist with weekly pay roll reporting ensuring accurate and timely submissions. Inventories and Supplies Ordering stock parts and supplies to maintain established par levels on a monthly basis with consideration to budgeted expenses. Sourcing custom and one-off parts to reduce down time on guest units and equipment. Vendor Coordination Assist procuring proposals and or multiple bids when third party contractors are required for repairs and maintenance. Scheduling of third-party contractors and effectively communicating scheduled work with all necessary resort departments. Record Keeping Maintain and appropriately file all State required inspections, and coordinate schedules of responsible vendors to ensure the resort is always in a compliant status. Alarm Panels & Fire Suppression Systems State Elevator Inspections DEP Documentation Balcony Certificates State Health Inspections Coordination of facility maintenance contracts including yet not limited to the list below, to ensure vendors obligations are fulfilled. Pest Control Grease Trap Servicing Equipment Service Contracts Kitchen Hood Cleaning POSITION REQUIREMENTS High School Diploma/GED; AND one (1) year of resort operations support experience; OR an equivalent combination of education, training, and experience. Must be proficient in Office 360, and be able to keystroke at 50 wpm, without error. WORKING CONDITIONS - PHYSICAL/MENTAL REQUIREMENTS Must be able to work in a fast paced, deadline driven environment. Mobility to work in an office setting, use standard office equipment. Stamina to sit for extended periods of time. Strength to lift and carry up to 20 pounds. Vision to read printed materials and computer screens with dexterity to utilize computer equipment. Hearing and clear speech to communicate in person or over the telephone. Must be able work in different types of weather sometimes extreme, including high temperatures and humidity. Schedule: days and times may vary based on need, this is not a remote position. Timbers Company is a developer and operator of exceptional boutique hotels, residence clubs and resort communities located in some of the most sought-after destinations in the world. We are passionate about creating remarkable experiences with world-class hospitality while exposing our Owners and guests to the humble authenticity of every location that we call home. Our company (“Company”) fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law. In compliance with the Americans with Disabilities Act (ADA) and applicable federal, state and/or local laws, it is our policy to provide reasonable accommodation upon request during the application process to applicants in order that they may be given a full and fair opportunity to be considered for employment. As an Equal Opportunity Employer, we intend to comply fully with applicable federal, state and/or local employment laws and the information requested on this application will only be used for purposes consistent with those laws. To the extent required by applicable law, The Company maintains a drug- free workplace.

As a Restaurant Office Administrator at Cooper's Hawk, you'll play a key role in supporting both the front and back of house through a wide range of administrative, financial, and event-related responsibilities. In partnership with the General Manager and Restaurant Support Center, you'll ensure smooth office operations, accurate financial processes, and exceptional private event coordination. Your attention to detail and commitment to hospitality will help create a seamless experience for both Team Members and Guests. Restaurant Office Administrator compensation range is $45,000-$54,000/year + 10% bonus potential. The final offered salary will be based on several factors, including but not limited to the candidate's depth of experience, skill set, qualifications, and internal pay equity. What You Will Get * 50 percent Dining and Carryout Discount; 40 percent Retail Wine Discount; 20 percent Discount on Retail and Private Events * Monthly Complimentary Wine Tasting for Two * Medical, Prescription, Dental, Vision and Telehealth plus Wellness Discount * 401(k) with Company Match * Health & Flexible Savings Accounts- Health and Dependent Care * Long-Term Disability; Voluntary Short-Term Disability * Basic Life and AD&D Insurance (with option to purchase additional coverage) * Paid Parental Leave * Paid Time Off * Access to Team Member Relief Program * Wellness and Mental Health Support * "Everyday Benefits" Program to include insurance coverage (pet, life, auto, home/property) and employee discounts on goods and services * Team Member Rewards, Milestone Recognition and Referral Bonuses * Career Development Opportunities How You Will Succeed Show Up Ready: Come prepared, stay sharp, and start strong. * Oversee and maintain all back-office procedures and administrative systems * Track and manage marketing collateral, office supplies, and uniform inventory * Manage gratuity systems and daily cash reconciliation * Prepare and process invoices using the Crunchtime system * Maintain daily Wine Club Membership data entry and support reservation system Own What You See: Take responsibility, jump in, and do what needs to be done. * Handle booking and execution of all private events * Process vacation requests and payroll-related matters * Support Team Members with policy, payroll, and benefits questions * Assist with screening applications and processing employment paperwork * Maintain back-office organization, cleanliness, and security * Track health and safety certifications and ensure required postings are up to date Stay in Sync: Communicate often, move with your team, and keep service flowing. * Partner closely with the General Manager and Restaurant Support Center to ensure compliance with policies and procedures * Train and support the Office Assistant to act as a weekend/vacation backup * Attend meetings and provide updates on administrative and event-related matters * Coordinate with kitchen and management teams to ensure event timelines are met Make It Personal: Be genuine, listen well, and tailor the experience. * Answer phone calls and assist Guests with professionalism and care * Conduct post-event follow-ups to ensure Guest satisfaction * Retrieve and verify custom event décor and amenities to meet Guest expectations * Represent Cooper's Hawk values and create a respectful, positive, and professional work environment Add a Touch: Go beyond the expected to create memorable moments. * Coordinate monthly Wine Club events and private dining experiences * Maintain banquet materials and supplies to ensure flawless event execution * Ensure 100% accuracy in BEOs, contracts, room design, and payments using Tripleseat and Eventbrite * Celebrate milestones and support a culture of hospitality and excellence What You Will Bring * Must represent Cooper's Hawk values * Six months of supervisory experience * Cash handling experience * One year of event planning experience required * Organized self-starter who anticipates event needs, multi-tasks, discerns work priorities, and meets deadlines with little supervision * Acts as a Cooper's Hawk brand ambassador and trusted liaison with Team Members, managers, vendors, and suppliers * Manages competing priorities under strict deadlines, must have problem solving skills and attention to detail * Is team-focused, has a commitment to creating Community with team members and guests * Enjoys working with people and enthusiastic about corporate and social event management * Has excellent analytical and problem-solving skills * Excellent verbal and written communication skills; Has the ability to read, understand and communicate in English * Demonstrates financial and business acumen and strong intrapersonal skills * Is proficient in Microsoft Office Suite * Preferred certifications include ServSafe and state/local licensing requirements * Must be able to work up to 40 hours per week in a variety of shifts Cooper's Hawk reviews several factors when establishing compensation. Salaries and hourly wages appearing in a job posting may be published by third parties and may not reflect the salaries or hourly wages offered by Cooper's Hawk. Cooper's Hawk is an equal opportunity employer. All qualified applicants are considered for employment without regard to the person's race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Cooper's Hawk makes reasonable accommodations during all aspects of the employment process, including during the interview process. The information provided above indicates the general nature and level of work required of the position and is not a comprehensive list of all responsibilities or qualifications. The Benefits list is only a highlight of some of the benefits offered to team members; eligibility for certain benefits. About Us Cooper's Hawk Winery & Restaurants was created with the inspiration of bringing the Napa Valley experience to all of America, by combining an elegant tasting room with a polished casual restaurant and scratch kitchen. Cooper's Hawk wines have won hundreds of awards and are the Official Wines of the Screen Actors Guild Awards. We are built upon the belief that food and wine hold the power to forge a COMMUNITY, and with the world's largest wine club membership, we are paving the way to democratizing the good life!

Join in our mission of providing life-changing experiences that enhance independence and self-esteem for children and adults with disabilities! Looking for an incredible summer job? Join us at our beautiful Minnesota summer camp, where you'll help create unforgettable experiences for individuals with disabilities. Gain career experience providing essential administrative support in a fun, adventurous environment while making a meaningful impact on the lives of our campers. Schedule: Seasonal, Late May - Mid August 2026 Location: Camp Friendship in Annandale, MN Pay: $15.63 per hour True Friends Benefits: Meals, housing, and training provided Gain relevant experience for your career Build your portfolio with diverse work examples Live and work surrounded by nature And more! How You'll Contribute: Prepare camper applications and documents weekly. Lead camper check-in and check-out processes weekly. Manage our online and in-person camp store (site dependent). Maintain an efficient and productive office environment including, but not limited to welcoming guests, answering phones, tracking and ordering supplies. Support leadership staff by ensuring they're completing required camper paperwork and staff evaluations. Assist in volunteer communications: confirmation phone calls, scheduling, emails, and minor database maintenance. Support the site's leadership team with organized processes, clear communication, and administrative tasks. What You'll Bring to the Table: Age 21+ A sophomore or junior HR or Business Admin student with office experience. Organized and are able to pay great attention to detail. Successfully able to lead and coach others. Motivated to take initiative and be a role model for all staff. Passionate about making a difference in the world. Happy to live and work in a communal setting. Eager to take initiative and have a strong work ethic. Able to be flexible and adapt to an ever-changing environment. Preferred: 2+ years driving experience, clean driving history, willingness to drive long distances (4+ hours) on a semi-weekly basis. About Us: True Friends' programs include camp, respite, therapeutic horseback riding, conference and retreat, travel, and team building, serving over 25,000 individuals annually. With locations near Maple Lake, Annandale, Eden Prairie and Bemidji, MN, True Friends serves individuals in Minnesota and throughout the United States

Job DescriptionSalary: OFFICE ADMINISTRATOR Classification: Full-Time, Non-Exempt Reports To: Chief Operating Officer (COO) Since 1999, Tenacity has empowered more than 45,000 Massachusetts youth to graduate from high school and achieve post-secondary success through academic enrichment, racket sports, fitness, and life skills development. We provide year-round programs in Boston, Worcester, and Chelsea that build literacy, critical thinking, and healthy habits while fostering supportive relationships between students and staff. Tenacity students consistently exceed local graduation and college completion rates95% graduate from high school, and 75% pursue or complete post-secondary education, compared to 79% and 38% citywide, respectively. Recognized as a leader in in-school, after-school, and summer learning, Tenacity equips young people with the academic, social, and physical foundation to thrive both on and off the court. JOB SUMMARY The Office Administrator is the heartbeat of Tenacitys central office ensuring that everything runs smoothly, efficiently, and with purpose. This role keeps our operations flowing by managing daily administrative functions, maintaining an organized and welcoming workspace, and providing essential support across IT, facilities, HR, and events. The ideal candidate is a natural problem-solver and multi-tasker who thrives in a collaborative, mission-driven environment. Youll bring structure to a busy office, connect staff with the resources they need, and help Tenacity deliver life-changing programs for youth across Boston. KEY RESPONSIBILITIES Administrative & Operational Support Serve as the first point of contact for visitors, vendors, and general inquiries. Manage office correspondence, deliveries, and shared calendars. Keep the office environment organized, clean, and well-stocked. Order and track office supplies and materials. Assist with scheduling and travel arrangements for the CEO. Support invoicing, expense tracking, and filing in collaboration with Finance. Coordinate with vendors for maintenance, office repairs, and service contracts. HR & Tech Support Support HR in screening resumes and conducting phone screens. Collect and process CORI background checks for summer staff. Assist with onboarding tasks such as collecting employment documents and creating staff folders. Provide basic IT assistance (password resets, Zoom troubleshooting, printer/network issues). Liaise with external IT and internet providers to report and resolve issues. Maintain and organize shared drives and file structures on Microsoft 365 and SharePoint. Track and update digital platform licenses and subscriptions. Onboard new staff on workspace protocols and technology. Act as the liaison with building management and external vendors for maintenance and repairs. Manage clothing and donation storage areas, coordinating volunteers as needed. Facilities, Van & Inventory Management Manage the scheduling and maintenance of Tenacitys office van. Oversee the inventory of clothing donations, program supplies, and storage organization. Coordinate volunteers for donation sorting and inventory management. Serve as the point of contact with building management for maintenance and safety needs. Event & Meeting Support Support the setup and logistics for board meetings, staff trainings, and internal events. Order food, coordinate catering, and prepare materials for meetings. Manage Zoom meetings and webinars, assisting with setup and troubleshooting. SKILLS AND QUALIFICATIONS Proven experience in office administration, facilities, or administrative support roles (3+ years preferred). Strong attention to detail. Strong organizational, communication, and multitasking abilities. Proficiency in Microsoft Office Suite, Microsoft 365 administration, and SharePoint. Basic technical aptitude and comfort with troubleshooting common IT issues. Professional, reliable, and able to maintain confidentiality. Passion for Tenacitys mission and youth development. COMPENSATION & BENEFITS Salary Range: $50,000-$59,000 annually (based on experience) Tenacity offers a comprehensive benefits package including health, dental, vision, 401(k) plan, paid time off, and professional development opportunities. EQUAL OPPORTUNITY STATEMENT Tenacity is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We strongly encourage candidates from all backgrounds to apply.

Classification: Full-Time, Non-Exempt Reports To: Chief Operating Officer (COO) Since 1999, Tenacity has empowered more than 45,000 Massachusetts youth to graduate from high school and achieve post-secondary success through academic enrichment, racket sports, fitness, and life skills development. We provide year-round programs in Boston, Worcester, and Chelsea that build literacy, critical thinking, and healthy habits while fostering supportive relationships between students and staff. Tenacity students consistently exceed local graduation and college completion rates-95% graduate from high school, and 75% pursue or complete post-secondary education, compared to 79% and 38% citywide, respectively. Recognized as a leader in in-school, after-school, and summer learning, Tenacity equips young people with the academic, social, and physical foundation to thrive both on and off the court. JOB SUMMARY The Office Administrator is the heartbeat of Tenacity's central office - ensuring that everything runs smoothly, efficiently, and with purpose. This role keeps our operations flowing by managing daily administrative functions, maintaining an organized and welcoming workspace, and providing essential support across IT, facilities, HR, and events. The ideal candidate is a natural problem-solver and multi-tasker who thrives in a collaborative, mission-driven environment. You'll bring structure to a busy office, connect staff with the resources they need, and help Tenacity deliver life-changing programs for youth across Boston. KEY RESPONSIBILITIES Administrative & Operational Support • Serve as the first point of contact for visitors, vendors, and general inquiries. • Manage office correspondence, deliveries, and shared calendars. • Keep the office environment organized, clean, and well-stocked. • Order and track office supplies and materials. • Assist with scheduling and travel arrangements for the CEO. • Support invoicing, expense tracking, and filing in collaboration with Finance. • Coordinate with vendors for maintenance, office repairs, and service contracts. HR & Tech Support • Support HR in screening resumes and conducting phone screens. • Collect and process CORI background checks for summer staff. • Assist with onboarding tasks such as collecting employment documents and creating staff folders. • Provide basic IT assistance (password resets, Zoom troubleshooting, printer/network issues). • Liaise with external IT and internet providers to report and resolve issues. • Maintain and organize shared drives and file structures on Microsoft 365 and SharePoint. • Track and update digital platform licenses and subscriptions. • Onboard new staff on workspace protocols and technology. • Act as the liaison with building management and external vendors for maintenance and repairs. • Manage clothing and donation storage areas, coordinating volunteers as needed. Facilities, Van & Inventory Management • Manage the scheduling and maintenance of Tenacity's office van. • Oversee the inventory of clothing donations, program supplies, and storage organization. • Coordinate volunteers for donation sorting and inventory management. • Serve as the point of contact with building management for maintenance and safety needs. Event & Meeting Support • Support the setup and logistics for board meetings, staff trainings, and internal events. • Order food, coordinate catering, and prepare materials for meetings. • Manage Zoom meetings and webinars, assisting with setup and troubleshooting. SKILLS AND QUALIFICATIONS • Proven experience in office administration, facilities, or administrative support roles (3+ years preferred). • Strong attention to detail. • Strong organizational, communication, and multitasking abilities. • Proficiency in Microsoft Office Suite, Microsoft 365 administration, and SharePoint. • Basic technical aptitude and comfort with troubleshooting common IT issues. • Professional, reliable, and able to maintain confidentiality. • Passion for Tenacity's mission and youth development. COMPENSATION & BENEFITS Salary Range: $50,000-$59,000 annually (based on experience) Tenacity offers a comprehensive benefits package including health, dental, vision, 401(k) plan, paid time off, and professional development opportunities. EQUAL OPPORTUNITY STATEMENT Tenacity is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We strongly encourage candidates from all backgrounds to apply.

Description The Office and Guest Experience Coordinator plays a critical role in ensuring the smooth operation of the corporate office while supporting executives, visitors, and guest-facing initiatives. This position is responsible for managing day-to-day office operations, coordinating administrative processes and projects, and managing facilities and guest interaction systems. The ideal candidate is highly organized, detail-oriented, proactive, and capable of balancing multiple priorities in a fast-paced environment, while providing a professional and positive presence both internally and externally. Type: Hourly/ Full-time Pay scale: $28 - $32/hour Duties and Responsibilities Responsibilities include, but are not limited to: Office operations Manage daily office operations, including calendars, conference room scheduling, mail, email, voicemail, office cleanliness, and supply inventory. Coordinate food and beverage and other needs for meetings and corporate events. Provide executive and administrative support Assist Exec VP with administrative tasks and special projects Prioritize and manage projects and tasks across multiple platforms, including MeisterTask, Microsoft Lists, and SharePoint. Enhance guest experience and loyalty Audit reservations to identify opportunities for guest delight Manage Glowforge and other creative requests to create memorable guest experiences. Support VIP and loyalty members with bookings, perks, and tailored offers. Respond professionally to guest inquiries via phone, email, or in person. Manage the reservation line and be the first point of contact for reservations that come in through the phone and info@ emails. Coordinate Repair and Maintenance requests Assign jobs and tickets and coordinate vendors as needed in MaintainX Manage R&M part inventory Ensure MaintainX is being properly utilized, with accurate and appropriate information Assist with additional duties as assigned Perform other administrative or project-based tasks as needed. This may include project-based tasks, event planning, or internal communications. Qualifications: Minimum 3 years of prior executive administrative or office management experience Strong proficiency in Microsoft Office Suite High School Degree or equivalent Hospitality experience preferred Skills and Abilities Extremely organized and detail-oriented with strong multitasking, prioritization, and time-management skills. Able to work independently, make sound decisions, and anticipate the needs of others. Strong written and verbal communication skills with a positive, welcoming, and professional demeanor. Able to balance administrative, guest-facing, and operational responsibilities while maintaining composure in a fast-paced environment. Provide exceptional service to internal team members and external guests, reflecting RMD's hospitality culture and standards. Build effective working relationships with all departments, vendors, and partners. Exercise discretion with confidential information and model teamwork, accountability, and a solution-oriented mindset. Operate standard office equipment for prolonged periods and maintain a professional appearance. Remain calm under pressure, show initiative in problem-solving, and demonstrate integrity and reliability in all interactions. Certificates, Licenses, and Registrations: Anti-harassment and nondiscrimination 1-hour class. Physical Requirements Must be able to travel frequently between venues within San Diego County; occasional evening and weekend availability to support restaurant operations. Work is performed in both office settings and onsite in active hospitality environments. Must be able to sit, stand, or walk for extended periods while performing administrative or guest-service duties. Must be able to lift, move, or carry up to 25 pounds safely (e.g., office supplies, shipments, event materials). Must be able to bend, stoop, and reach as needed to access filing cabinets, storage, and supplies. ABOUT RMD Group RMD Group was formed by three partners who had a passion for hospitality and creating unforgettable experiences. For over a decade, RMD has been a driving force in the industry, creating some of San Diego's most successful and exciting concepts including Rustic Root, Huntress, Lumi, Side Bar and FLUXX. In addition, the group works with a thriving portfolio of hospitality and lifestyle concepts that include Ballast Point Brewing and Hard Rock Hotel's Float and 207. RMD brings extensive expertise in all areas of consulting including design, development, and management, plus a talented team of industry leaders that continue to elevate guest and client experience in San Diego and beyond.

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer. We are seeking an organized and self-motivated office administrator who will be responsible for providing administrative support to our Greenwood Funeral Home location. The office administrators role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings. Compensation: $18 - $19 per hour Job Type: Part-Time 28-30 hrs per week Location: James J. Terry Funeral Home Valley Township Qualifications * High School Diploma or equivalent. * 2+ years of administrative or accounting experience. * High degree of overall computer proficiency. * High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs. * Proficiency with multi-line phone systems and general office equipment; and * Working knowledge of basic accounting principles Job Duties * Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. * Greets and escorts all visitors and their guests. * Performs all accounting (AP/AR), inventory, and account reconciliation for the business. * Schedules appointments for the business. * Composes and types of correspondence as needed. * Compiles and reports on statistical data as required by the business or Managing Partner. * Inputs data into CFSS system accurately, completely, and timely. * Assists client families with processing necessary paperwork and scheduling appointments. * Receives and records payments from client families. * Updates and maintains files and related systems for the business. * Serves as business timekeeper and maintains local employee files. * Coordinates and maintains office supplies and equipment. * Serves as a backup in other administrative functions as needs dictate; and * Other duties as assigned. Physical Requirements and Work Environment * The duties associated with this position are generally performed in an indoor office setting * Must have sufficient strength and manual dexterity and must be willing to work safely and comply with the Companys safety procedures, including wearing any personal protective equipment that may be required. * Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift up to 10 pounds, and may be required to lift up to 25 pounds. * Performance of this positions duties may also require power reaching, pushing, and pulling.

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer. We are seeking an organized and self-motivated office administrator who will be responsible for providing administrative support to our Greenwood Funeral Home location. The office administrator s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings. Compensation: $18 - $19 per hour Job Type: Part-Time 28-30 hrs per week Location: James J. Terry Funeral Home Valley Township Qualifications High School Diploma or equivalent. 2+ years of administrative or accounting experience. High degree of overall computer proficiency. High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs. Proficiency with multi-line phone systems and general office equipment; and Working knowledge of basic accounting principles Job Duties Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Schedules appointments for the business. Composes and types of correspondence as needed. Compiles and reports on statistical data as required by the business or Managing Partner. Inputs data into CFSS system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Receives and records payments from client families. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate; and Other duties as assigned. Physical Requirements and Work Environment The duties associated with this position are generally performed in an indoor office setting Must have sufficient strength and manual dexterity and must be willing to work safely and comply with the Company s safety procedures, including wearing any personal protective equipment that may be required. Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift up to 10 pounds, and may be required to lift up to 25 pounds. Performance of this position s duties may also require power reaching, pushing, and pulling.

Imagine a career at one of the nation's most advanced health networks. Be part of an exceptional health care experience. Join the inspired, passionate team at Lehigh Valley Health Network, a nationally recognized, forward-thinking organization offering plenty of opportunity to do great work. LVHN has been ranked among the "Best Hospitals" by U.S. News & World Report for 23 consecutive years. We're a Magnet(tm) Hospital, having been honored five times with the American Nurses Credentialing Center's prestigious distinction for nursing excellence and quality patient outcomes in our Lehigh Valley region. Finally, Lehigh Valley Hospital - Cedar Crest, Lehigh Valley Hospital - Muhlenberg, Lehigh Valley Hospital- Hazleton, and Lehigh Valley Hospital - Pocono each received an 'A' grade on the Hospital Safety Grade from The Leapfrog Group in 2020, the highest grade in patient safety. These recognitions highlight LVHN's commitment to teamwork, compassion, and technology with an unrelenting focus on delivering the best health care possible every day. Whether you're considering your next career move or your first, you should consider Lehigh Valley Health Network. Summary Coordinates administrative duties associated with daily physician practice operations and acts as a resource to the front line scheduling colleagues. Provides education and support to clerical staff. Functions as the primary practice resource for insurance information, clerical standard work, EMR scheduling, referrals, and other appointment functions. Job Duties Oversees patient access workflows including the internal and external referrals for new and established patients based on the patient's medical plan, insurance requirements, patient preference, and practice schedule. Coordinates daily staffing to meet procedure/customer needs and develops reports, and monitors staff productivity/efficiency and quality metrics. Ensures and educates staff on how accurate registration, scheduling, billing, clerical scanning, insurance, and referral functions are performed in a timely manner and according to standardized work processes. Functions as a team member to support practice and network goals and objectives. Troubleshoots, problem solves, and takes corrective measures in care and handling of equipment. Supports members of care delivery team and quality initiatives. Assists with supporting service recovery efforts and patient communication. Minimum Qualifications High School Diploma/GED 3 years Physician's office practice Ability to work with interruptions and adapt to rapidly changing priorities. Ability to provide coaching and feedback. Exceptional organizational skills and communication skills. Knowledge and working use of medical terminology. Proficient computer skills. Proven proficiency of technology and EMR workflows at the conclusion of orientation. Preferred Qualifications Associate's Degree Business administration Supervisory experience. Physical Demands Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR. Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require. Lehigh Valley Health Network is an equal opportunity employer. In accordance with, and where applicable, in addition to federal, state and local employment regulations, Lehigh Valley Health Network will provide employment opportunities to all persons without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability or other such protected classes as may be defined by law. All personnel actions and programs will adhere to this policy. Personnel actions and programs include, but are not limited to recruitment, selection, hiring, transfers, promotions, terminations, compensation, benefits, educational programs and/or social activities. **************************** Lehigh Valley Health Network does not accept unsolicited agency resumes. Agencies should not forward resumes to our job aliases, our employees or any other organization location. Lehigh Valley Health Network is not responsible for any agency fees related to unsolicited resumes. Work Shift: Day Shift Address: 2775 Schoenersville Rd Primary Location: Bethlehem- Schoenersville Road Position Type: Onsite Union: Not Applicable Work Schedule: Monday-Friday; 8:00 am - 4:30pm or 8:30 am-5:00 pm Department: 1012-35122 LVPG-L Pulmonary & Critical Care Med - 1250 S Cedar Crest

Imagine a career at one of the nation's most advanced health networks. Be part of an exceptional health care experience. Join the inspired, passionate team at Lehigh Valley Health Network, a nationally recognized, forward-thinking organization offering plenty of opportunity to do great work. LVHN has been ranked among the "Best Hospitals" by U.S. News & World Report for 23 consecutive years. We're a Magnet(tm) Hospital, having been honored five times with the American Nurses Credentialing Center's prestigious distinction for nursing excellence and quality patient outcomes in our Lehigh Valley region. Finally, Lehigh Valley Hospital - Cedar Crest, Lehigh Valley Hospital - Muhlenberg, Lehigh Valley Hospital- Hazleton, and Lehigh Valley Hospital - Pocono each received an 'A' grade on the Hospital Safety Grade from The Leapfrog Group in 2020, the highest grade in patient safety. These recognitions highlight LVHN's commitment to teamwork, compassion, and technology with an unrelenting focus on delivering the best health care possible every day. Whether you're considering your next career move or your first, you should consider Lehigh Valley Health Network. Summary Coordinates administrative duties associated with daily physician practice operations and acts as a resource to the front line scheduling colleagues. Provides education and support to clerical staff. Functions as the primary practice resource for insurance information, clerical standard work, EMR scheduling, referrals, and other appointment functions. Job Duties Oversees patient access workflows including the internal and external referrals for new and established patients based on the patient's medical plan, insurance requirements, patient preference, and practice schedule. Coordinates daily staffing to meet procedure/customer needs and develops reports, and monitors staff productivity/efficiency and quality metrics. Ensures and educates staff on how accurate registration, scheduling, billing, clerical scanning, insurance, and referral functions are performed in a timely manner and according to standardized work processes. Functions as a team member to support practice and network goals and objectives. Troubleshoots, problem solves, and takes corrective measures in care and handling of equipment. Supports members of care delivery team and quality initiatives. Assists with supporting service recovery efforts and patient communication. Minimum Qualifications High School Diploma/GED 3 years Physician's office practice Ability to work with interruptions and adapt to rapidly changing priorities. Ability to provide coaching and feedback. Exceptional organizational skills and communication skills. Knowledge and working use of medical terminology. Proficient computer skills. Proven proficiency of technology and EMR workflows at the conclusion of orientation. Preferred Qualifications Associate's Degree Business administration Supervisory experience. Physical Demands Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR. Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require. Lehigh Valley Health Network is an equal opportunity employer. In accordance with, and where applicable, in addition to federal, state and local employment regulations, Lehigh Valley Health Network will provide employment opportunities to all persons without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability or other such protected classes as may be defined by law. All personnel actions and programs will adhere to this policy. Personnel actions and programs include, but are not limited to recruitment, selection, hiring, transfers, promotions, terminations, compensation, benefits, educational programs and/or social activities. **************************** Lehigh Valley Health Network does not accept unsolicited agency resumes. Agencies should not forward resumes to our job aliases, our employees or any other organization location. Lehigh Valley Health Network is not responsible for any agency fees related to unsolicited resumes. Work Shift: Day Shift Address: 1250 S Cedar Crest Blvd Primary Location: LVHN-1250 Cedar Crest Position Type: Onsite Union: Not Applicable Work Schedule: M-F 8am-4:30pm Department: 1004-09134 Cardiology Clinic - CC

Who We Are: We're Cart.com, one of the fastest growing commerce enablement companies in the world. We provide the digital and physical infrastructure that empowers thousands of leading B2C, B2B and public sector organizations to unify commerce operations from product discovery to product delivery. We're building toward a world where commerce has no bounds. Our enterprise-grade software, services and logistics infrastructure, including our own network of omnichannel fulfillment and distribution centers, enable merchants to navigate an increasingly complex operating landscape and drive efficient growth. Our goal is to be the global backbone of commerce. To achieve it, we're looking for entrepreneurial, innovative and determined teammates who are eager to help our growing base of customers simplify their commerce operations and seamlessly reach their own customers, wherever they are. Sound like you? We'd love to hear from you. Cart.com Fast Facts: * 6,000+ customers worldwide * 1,600+ employees globally * 17 warehouses nationwide, totaling over 10 million square feet of space * Headquartered in Houston, TX with international offices in Mexico and Poland Our values: Cart.com is building a company that is committed to living out these 6 core values: * Be brand obsessed: Our lives are shaped by the brands we interact with daily. We obsess over the brands we serve, and about the things they care about. * Think beyond the box: "We've always done it that way" is not a phrase uttered often at our office. We create creative solutions to complex problems. * Don't give up: We learn from our challenges and see them for what they are; great building blocks to an amazing brand story. * Speak up: We communicate clearly and directly because we care deeply. Communication is the bedrock of our community. * Work together: We've built a team that prides itself on diversity of thought and background. Collaboration is better with contrast. * Remember to be human: We work hard, but we leave room for the people, places and things that we love. This role is an Onsite role in our Houston Office and a Temporary to Full Time Opportunity after 89 days based on performance. Office Location: Memorial City The Role: Cart.com is seeking a highly organized and detail-oriented Office Coordinator to join our Houston team in a temporary 89-day capacity, with the potential for a full-time role based on performance. The ideal candidate is a proactive, resourceful, and service-oriented professional who thrives in fast-paced environments and enjoys supporting teams with administrative and operational needs. This role requires wearing multiple hats, from managing office supplies and coordinating meetings to ensuring a welcoming and organized office environment. The Office Coordinator plays a key role in fostering a positive workplace experience and ensuring seamless office operations. As Cart.com continues to grow, this position may evolve to accommodate additional responsibilities and opportunities. You know you will be successful in this role if you find joy in helping others feel at home. You see the potential of a community and a space, and you get excited about helping them both exceed their potential. Whether it is ordering lunch for the team or getting an employee set up on their first day, you aim to please. You are a natural multitasker who is quick to respond to-and prioritize-requests. What You'll Do: Office Operations & Administrative Support * Provide professional and friendly front desk coverage, greeting guests and ensuring they have a welcoming experience. * Maintain cleanliness and organization of all office common areas, including the kitchen, coffee bar, conference rooms, reception area, lounge spaces, and workstations. * Restock office and kitchen supplies daily while staying within budgetary guidelines. * Ensure workstations are equipped with necessary tools and supplies for employees. * Handle print jobs, prepare coffee, and assist with general office tasks as needed. * Process incoming and outgoing mail, scanning and distributing as necessary. * Maintain inventory and oversee the purchasing of all kitchen and office supplies. * Decorate the office seasonally and ensure decorations are removed and stored appropriately in a timely manner. * Ensure all office plants (indoor and outdoor) are properly maintained. Event & Meeting Coordination * Coordinate and facilitate office functions, including large meetings, onboarding seminars, and company events. * Manage setup and breakdown for office lunches and meetings, ensuring smooth execution. * Send invitations and coordinate logistics for office events via Slack and Outlook Calendar. * Provide on-site support for meetings and events as needed. Facilities & IT Coordination * Serve as the primary liaison for office IT and networking issues, coordinating with internal teams or external providers as necessary. * Interface with Cannon Building Management to ensure the office is properly maintained and any necessary repairs are addressed promptly. * Schedule porter services in advance of planned leave. * Manage conference room booking requests within the office and the Cannon Building. Financial & Expense Management * Submit monthly office budget reports by the 1st of each month. * Ensure all expense reports for office-related purchases are submitted by the 5th of each month. * Track and manage office-related expenses to align with budget constraints. Miscellaneous Responsibilities * Run occasional office-related errands. * Assist the CEO by ensuring personal office supplies are stocked and maintained, lunch pick-ups. * Maintain discretion and handle confidential information with professionalism. * Ensure company laptop is securely stored in the office at all times (including lunch breaks, holidays, and weekends). * Track time accurately * Submit bi-weekly or monthly invoices to Accounts Payable to ensure timely payment * Frequently lift and move boxes (up to 25 lbs) as needed for office organization and supply restocking. Who You Are: * Highly organized and detail-oriented, with the ability to multitask effectively in a fast-paced environment * Excellent communication and interpersonal skills * Strong organizational and leadership skills * Attention to detail * Proficient in technology and practical experience with office equipment * A proactive problem-solver who adapts quickly to new tasks and challenges * A strong communicator with excellent interpersonal skills and a professional demeanor * Self-motivated and able to work independently while managing multiple priorities * Comfortable with hands-on tasks, including standing for extended periods and handling physical office setup What You've Done: * 2+ years of experience in an administrative, office coordinator, or facilities support role. * Developed strong organizational and multitasking abilities with a keen attention to detail. * Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) and collaboration tools like Slack. * Managed competing priorities effectively while responding quickly to requests. * Provided support for office operations, ensuring seamless functionality and efficiency. Physical Demands & Working Conditions: * Ability to work Onsite in office (Memorial City) Monday-Friday 8am-5pm * Ability to work occasional before/after hours as needed for Meetings/Events Currently, Cart.com does not intend to hire candidates who will need, now or in the future, Cart.com sponsorship through any non-immigrant visa category such as the H-1B, H-1B1, E-3, O-1, or TN. All hiring is contingent on eligibility to work in the United States. We are unable to sponsor or transfer visas for applicants. Cart.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Who We Are: We're Cart.com, one of the fastest growing commerce enablement companies in the world. We provide the digital and physical infrastructure that empowers thousands of leading B2C, B2B and public sector organizations to unify commerce operations from product discovery to product delivery. We're building toward a world where commerce has no bounds. Our enterprise-grade software, services and logistics infrastructure, including our own network of omnichannel fulfillment and distribution centers, enable merchants to navigate an increasingly complex operating landscape and drive efficient growth. Our goal is to be the global backbone of commerce. To achieve it, we're looking for entrepreneurial, innovative and determined teammates who are eager to help our growing base of customers simplify their commerce operations and seamlessly reach their own customers, wherever they are. Sound like you? We'd love to hear from you. Cart.com Fast Facts: 6,000+ customers worldwide 1,600+ employees globally 17 warehouses nationwide, totaling over 10 million square feet of space Headquartered in Houston, TX with international offices in Mexico and Poland Our values: Cart.com is building a company that is committed to living out these 6 core values: Be brand obsessed: Our lives are shaped by the brands we interact with daily. We obsess over the brands we serve, and about the things they care about. Think beyond the box: “We've always done it that way” is not a phrase uttered often at our office. We create creative solutions to complex problems. Don't give up: We learn from our challenges and see them for what they are; great building blocks to an amazing brand story. Speak up: We communicate clearly and directly because we care deeply. Communication is the bedrock of our community. Work together: We've built a team that prides itself on diversity of thought and background. Collaboration is better with contrast. Remember to be human: We work hard, but we leave room for the people, places and things that we love. This role is an Onsite role in our Houston Office and a Temporary to Full Time Opportunity after 89 days based on performance. Office Location: Memorial City The Role: Cart.com is seeking a highly organized and detail-oriented Office Coordinator to join our Houston team in a temporary 89-day capacity, with the potential for a full-time role based on performance. The ideal candidate is a proactive, resourceful, and service-oriented professional who thrives in fast-paced environments and enjoys supporting teams with administrative and operational needs. This role requires wearing multiple hats, from managing office supplies and coordinating meetings to ensuring a welcoming and organized office environment. The Office Coordinator plays a key role in fostering a positive workplace experience and ensuring seamless office operations. As Cart.com continues to grow, this position may evolve to accommodate additional responsibilities and opportunities. You know you will be successful in this role if you find joy in helping others feel at home. You see the potential of a community and a space, and you get excited about helping them both exceed their potential. Whether it is ordering lunch for the team or getting an employee set up on their first day, you aim to please. You are a natural multitasker who is quick to respond to-and prioritize-requests. What You'll Do: Office Operations & Administrative Support Provide professional and friendly front desk coverage, greeting guests and ensuring they have a welcoming experience. Maintain cleanliness and organization of all office common areas, including the kitchen, coffee bar, conference rooms, reception area, lounge spaces, and workstations. Restock office and kitchen supplies daily while staying within budgetary guidelines. Ensure workstations are equipped with necessary tools and supplies for employees. Handle print jobs, prepare coffee, and assist with general office tasks as needed. Process incoming and outgoing mail, scanning and distributing as necessary. Maintain inventory and oversee the purchasing of all kitchen and office supplies. Decorate the office seasonally and ensure decorations are removed and stored appropriately in a timely manner. Ensure all office plants (indoor and outdoor) are properly maintained. Event & Meeting Coordination Coordinate and facilitate office functions, including large meetings, onboarding seminars, and company events. Manage setup and breakdown for office lunches and meetings, ensuring smooth execution. Send invitations and coordinate logistics for office events via Slack and Outlook Calendar. Provide on-site support for meetings and events as needed. Facilities & IT Coordination Serve as the primary liaison for office IT and networking issues, coordinating with internal teams or external providers as necessary. Interface with Cannon Building Management to ensure the office is properly maintained and any necessary repairs are addressed promptly. Schedule porter services in advance of planned leave. Manage conference room booking requests within the office and the Cannon Building. Financial & Expense Management Submit monthly office budget reports by the 1st of each month. Ensure all expense reports for office-related purchases are submitted by the 5th of each month. Track and manage office-related expenses to align with budget constraints. Miscellaneous Responsibilities Run occasional office-related errands. Assist the CEO by ensuring personal office supplies are stocked and maintained, lunch pick-ups. Maintain discretion and handle confidential information with professionalism. Ensure company laptop is securely stored in the office at all times (including lunch breaks, holidays, and weekends). Track time accurately Submit bi-weekly or monthly invoices to Accounts Payable to ensure timely payment Frequently lift and move boxes (up to 25 lbs) as needed for office organization and supply restocking. Who You Are: Highly organized and detail-oriented, with the ability to multitask effectively in a fast-paced environment Excellent communication and interpersonal skills Strong organizational and leadership skills Attention to detail Proficient in technology and practical experience with office equipment A proactive problem-solver who adapts quickly to new tasks and challenges A strong communicator with excellent interpersonal skills and a professional demeanor Self-motivated and able to work independently while managing multiple priorities Comfortable with hands-on tasks, including standing for extended periods and handling physical office setup What You've Done: 2+ years of experience in an administrative, office coordinator, or facilities support role. Developed strong organizational and multitasking abilities with a keen attention to detail. Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) and collaboration tools like Slack. Managed competing priorities effectively while responding quickly to requests. Provided support for office operations, ensuring seamless functionality and efficiency. Physical Demands & Working Conditions: Ability to work Onsite in office (Memorial City) Monday-Friday 8am-5pm Ability to work occasional before/after hours as needed for Meetings/Events Currently, Cart.com does not intend to hire candidates who will need, now or in the future, Cart.com sponsorship through any non-immigrant visa category such as the H-1B, H-1B1, E-3, O-1, or TN. All hiring is contingent on eligibility to work in the United States. We are unable to sponsor or transfer visas for applicants. Cart.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Who We Are: We're Cart.com, one of the fastest growing commerce enablement companies in the world. We provide the digital and physical infrastructure that empowers thousands of leading B2C, B2B and public sector organizations to unify commerce operations from product discovery to product delivery. We're building toward a world where commerce has no bounds. Our enterprise-grade software, services and logistics infrastructure, including our own network of omnichannel fulfillment and distribution centers, enable merchants to navigate an increasingly complex operating landscape and drive efficient growth. Our goal is to be the global backbone of commerce. To achieve it, we're looking for entrepreneurial, innovative and determined teammates who are eager to help our growing base of customers simplify their commerce operations and seamlessly reach their own customers, wherever they are. Sound like you? We'd love to hear from you. Cart.com Fast Facts: 6,000+ customers worldwide 1,600+ employees globally 17 warehouses nationwide, totaling over 10 million square feet of space Headquartered in Houston, TX with international offices in Mexico and Poland Our values: Cart.com is building a company that is committed to living out these 6 core values: Be brand obsessed: Our lives are shaped by the brands we interact with daily. We obsess over the brands we serve, and about the things they care about. Think beyond the box: “We've always done it that way” is not a phrase uttered often at our office. We create creative solutions to complex problems. Don't give up: We learn from our challenges and see them for what they are; great building blocks to an amazing brand story. Speak up: We communicate clearly and directly because we care deeply. Communication is the bedrock of our community. Work together: We've built a team that prides itself on diversity of thought and background. Collaboration is better with contrast. Remember to be human: We work hard, but we leave room for the people, places and things that we love. This role is an Onsite role in our Houston Office and a Temporary to Full Time Opportunity after 89 days based on performance. Office Location: Memorial City The Role: Cart.com is seeking a highly organized and detail-oriented Office Coordinator to join our Houston team in a temporary 89-day capacity, with the potential for a full-time role based on performance. The ideal candidate is a proactive, resourceful, and service-oriented professional who thrives in fast-paced environments and enjoys supporting teams with administrative and operational needs. This role requires wearing multiple hats, from managing office supplies and coordinating meetings to ensuring a welcoming and organized office environment. The Office Coordinator plays a key role in fostering a positive workplace experience and ensuring seamless office operations. As Cart.com continues to grow, this position may evolve to accommodate additional responsibilities and opportunities. You know you will be successful in this role if you find joy in helping others feel at home. You see the potential of a community and a space, and you get excited about helping them both exceed their potential. Whether it is ordering lunch for the team or getting an employee set up on their first day, you aim to please. You are a natural multitasker who is quick to respond to-and prioritize-requests. What You'll Do: Office Operations & Administrative Support Provide professional and friendly front desk coverage, greeting guests and ensuring they have a welcoming experience. Maintain cleanliness and organization of all office common areas, including the kitchen, coffee bar, conference rooms, reception area, lounge spaces, and workstations. Restock office and kitchen supplies daily while staying within budgetary guidelines. Ensure workstations are equipped with necessary tools and supplies for employees. Handle print jobs, prepare coffee, and assist with general office tasks as needed. Process incoming and outgoing mail, scanning and distributing as necessary. Maintain inventory and oversee the purchasing of all kitchen and office supplies. Decorate the office seasonally and ensure decorations are removed and stored appropriately in a timely manner. Ensure all office plants (indoor and outdoor) are properly maintained. Event & Meeting Coordination Coordinate and facilitate office functions, including large meetings, onboarding seminars, and company events. Manage setup and breakdown for office lunches and meetings, ensuring smooth execution. Send invitations and coordinate logistics for office events via Slack and Outlook Calendar. Provide on-site support for meetings and events as needed. Facilities & IT Coordination Serve as the primary liaison for office IT and networking issues, coordinating with internal teams or external providers as necessary. Interface with Cannon Building Management to ensure the office is properly maintained and any necessary repairs are addressed promptly. Schedule porter services in advance of planned leave. Manage conference room booking requests within the office and the Cannon Building. Financial & Expense Management Submit monthly office budget reports by the 1st of each month. Ensure all expense reports for office-related purchases are submitted by the 5th of each month. Track and manage office-related expenses to align with budget constraints. Miscellaneous Responsibilities Run occasional office-related errands. Assist the CEO by ensuring personal office supplies are stocked and maintained, lunch pick-ups. Maintain discretion and handle confidential information with professionalism. Ensure company laptop is securely stored in the office at all times (including lunch breaks, holidays, and weekends). Track time accurately Submit bi-weekly or monthly invoices to Accounts Payable to ensure timely payment Frequently lift and move boxes (up to 25 lbs) as needed for office organization and supply restocking. Who You Are: Highly organized and detail-oriented, with the ability to multitask effectively in a fast-paced environment Excellent communication and interpersonal skills Strong organizational and leadership skills Attention to detail Proficient in technology and practical experience with office equipment A proactive problem-solver who adapts quickly to new tasks and challenges A strong communicator with excellent interpersonal skills and a professional demeanor Self-motivated and able to work independently while managing multiple priorities Comfortable with hands-on tasks, including standing for extended periods and handling physical office setup What You've Done: 2+ years of experience in an administrative, office coordinator, or facilities support role. Developed strong organizational and multitasking abilities with a keen attention to detail. Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) and collaboration tools like Slack. Managed competing priorities effectively while responding quickly to requests. Provided support for office operations, ensuring seamless functionality and efficiency. Physical Demands & Working Conditions: Ability to work Onsite in office (Memorial City) Monday-Friday 8am-5pm Ability to work occasional before/after hours as needed for Meetings/Events Currently, Cart.com does not intend to hire candidates who will need, now or in the future, Cart.com sponsorship through any non-immigrant visa category such as the H-1B, H-1B1, E-3, O-1, or TN. All hiring is contingent on eligibility to work in the United States. We are unable to sponsor or transfer visas for applicants. Cart.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.