Service office manager job description
Updated March 14, 2024
9 min read
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Example service office manager requirements on a job description
Service office manager requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in service office manager job postings.
Sample service office manager requirements
- Minimum of 3 years of experience in office management
- Bachelor's degree in business administration or related field
- Demonstrated ability to manage a team of staff
- Proficiency in Microsoft Office Suite
- Excellent organizational and time management skills
Sample required service office manager soft skills
- Excellent communication and interpersonal skills
- Strong problem-solving and decision-making abilities
- Ability to work well under pressure and handle multiple tasks simultaneously
- Flexibility and adaptability to changing work environments
- Ability to build and maintain positive relationships with clients and stakeholders
Service office manager job description example 1
NVIDIA service office manager job description
NVIDIA has been transforming computer graphics, PC gaming, and accelerated computing for more than 25 years. It's a unique legacy of innovation that's fueled by great technology-and amazing people.
Today, we're tapping into the unlimited potential of AI to define the next era of computing. An era in which our GPU acts as the brains of computers, robots, and self-driving cars that can understand the world. Doing what's never been done before takes vision, innovation, and the world's best talent. As an NVIDIAN, you'll be immersed in a diverse, supportive environment where everyone is inspired to do their best work. Come join the team and see how you can make a lasting impact on the world.
Based in Durham, North Carolina, the Site Services Office Manager will lead all aspects of the day to day operations of the site, including all services, moves, adds and changes, janitorial services, events, amenities and reception services. The candidate that we are seeking is highly customer experience focused, values partnerships and is able to successful lead in a multi-functional environment. They are multi faceted and capable of handling several aspects of facilities services, operations and planning.
What you'll be doing:
Responsible for all site operations including Reception, Security, Business Continuity, Emergency Response Planning, Environmental Health and Safety programs, Ergonomics, Green Initiatives, Sustainability, Food Services, Supplies, Record Retention, Asset Management, Recycling, Employee Engagement Surveys, etc. Partner with site leadership and RESS leaders and build and sustain a positive Employee Experience by anticipating and responding to individuals, teams and site level needs and closely being responsible for the local work environment. Partner with manager to prepare, run and forecast site operational costs and budgets. Collaborate with RESS Regional leadership to pursue opportunities to optimize FM costs and improve services at the site Be responsible for contract administration, insurance & risk management of site services & vendors. Perform all duties in accordance with legal compliance requirements Handle and use RESS regional help for office moves/expansions/Facilities projects (HVAC, electrical, plumbing, etc.) Serve as primary liaison for property management services provided by the landlord Support Corporate Shipping, Receiving, and Global Trade functions Coordinate with HR and local IT team in support of new hires/interns, telecom, video-conferencing and lab/site requirements as needed
What we need to see:
Bachelor's degree or equivalent experience 10+ years in similar role and field Experience in facilities services management, vendor management, and holding others accountable! Do you have strong customer service, presentation skills, and excellent written and verbal kills?
Ways to stand out from the crowd:
You have shown experience in a similar role within a sophisticated multinational corporate environment. Experience within a dynamic and fast paced technology organization is strongly preferred. Understanding of building MEP systems, labs, data center, R&D labs and office spaces. General knowledge of building, fire, mechanical, electrical, and plumbing codes and OSHA and regulatory requirements.
Widely considered to be one of the technology world's most desirable employers, NVIDIA offers highly competitive salaries and a comprehensive benefits package. As you plan your future, see what we can offer to you and your family www.nvidiabenefits.com/
NVIDIA is committed to fostering a diverse work environment and proud to be an equal opportunity employer. As we highly value diversity in our current and future employees, we do not discriminate (including in our hiring and promotion practices) on the basis of race, religion, color, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status or any other characteristic protected by law.
Today, we're tapping into the unlimited potential of AI to define the next era of computing. An era in which our GPU acts as the brains of computers, robots, and self-driving cars that can understand the world. Doing what's never been done before takes vision, innovation, and the world's best talent. As an NVIDIAN, you'll be immersed in a diverse, supportive environment where everyone is inspired to do their best work. Come join the team and see how you can make a lasting impact on the world.
Based in Durham, North Carolina, the Site Services Office Manager will lead all aspects of the day to day operations of the site, including all services, moves, adds and changes, janitorial services, events, amenities and reception services. The candidate that we are seeking is highly customer experience focused, values partnerships and is able to successful lead in a multi-functional environment. They are multi faceted and capable of handling several aspects of facilities services, operations and planning.
What you'll be doing:
Responsible for all site operations including Reception, Security, Business Continuity, Emergency Response Planning, Environmental Health and Safety programs, Ergonomics, Green Initiatives, Sustainability, Food Services, Supplies, Record Retention, Asset Management, Recycling, Employee Engagement Surveys, etc. Partner with site leadership and RESS leaders and build and sustain a positive Employee Experience by anticipating and responding to individuals, teams and site level needs and closely being responsible for the local work environment. Partner with manager to prepare, run and forecast site operational costs and budgets. Collaborate with RESS Regional leadership to pursue opportunities to optimize FM costs and improve services at the site Be responsible for contract administration, insurance & risk management of site services & vendors. Perform all duties in accordance with legal compliance requirements Handle and use RESS regional help for office moves/expansions/Facilities projects (HVAC, electrical, plumbing, etc.) Serve as primary liaison for property management services provided by the landlord Support Corporate Shipping, Receiving, and Global Trade functions Coordinate with HR and local IT team in support of new hires/interns, telecom, video-conferencing and lab/site requirements as needed
What we need to see:
Bachelor's degree or equivalent experience 10+ years in similar role and field Experience in facilities services management, vendor management, and holding others accountable! Do you have strong customer service, presentation skills, and excellent written and verbal kills?
Ways to stand out from the crowd:
You have shown experience in a similar role within a sophisticated multinational corporate environment. Experience within a dynamic and fast paced technology organization is strongly preferred. Understanding of building MEP systems, labs, data center, R&D labs and office spaces. General knowledge of building, fire, mechanical, electrical, and plumbing codes and OSHA and regulatory requirements.
Widely considered to be one of the technology world's most desirable employers, NVIDIA offers highly competitive salaries and a comprehensive benefits package. As you plan your future, see what we can offer to you and your family www.nvidiabenefits.com/
NVIDIA is committed to fostering a diverse work environment and proud to be an equal opportunity employer. As we highly value diversity in our current and future employees, we do not discriminate (including in our hiring and promotion practices) on the basis of race, religion, color, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status or any other characteristic protected by law.
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Service office manager job description example 2
Ernst & Young service office manager job description
Frontend Engineer, Technology Consulting - Financial Services Office (Manager) (Multiple Positions) (1317761), Ernst & Young U.S. LLP, Dallas, TX.
Work on a software development engineering team responsible for analyzing, designing, developing, integrating, testing, implementing, and deploying new and existing software application programs. Create experiences that come to life on digital devices. Utilize user-centered design methodologies. Build and test user interfaces to our clients' specifications. Optimize web applications to maximize speed and scale for enterprise clients. Analyze users' needs and then design, test, and develop software to meet those needs. Recommend software upgrades for customers' existing programs and systems. Document every aspect of an application or system as a reference for future maintenance and upgrades. Collaborate with other computer specialists to create optimum software.
Manage and motivate teams of professionals with diverse skills and backgrounds. Consistently deliver quality client services by monitoring progress. Demonstrate in-depth technical capabilities and professional knowledge. Maintain long-term client relationships and networks. Cultivate business development opportunities.
Full time employment, Monday - Friday, 40-45 hours per week, 8:30 am - 5:30 pm.
MINIMUM REQUIREMENTS:
Bachelor's degree in Computer Science, Engineering, Electronics Communications & Engineering or a related field and 5 years of progressive, post-baccalaureate work experience. Alternatively, will accept a Master's degree in Computer Science, Engineering, Electronics Communications & Engineering or a related field and 4 years of work experience.
Must have 3 years of experience in taking UX design mock-ups and translating them to prototypes and working products
Must have 3 years of experience in building libraries and frameworks that support large, complex web applications with any of the following:
* JavaScript,
* CSS
* HTML
* AngularJS
* ReactJS
* Mobile framework
Must have 4 years of experience as a Front-End developer.
Must have 4 years of experience in JavaScript, HTML, or CSS.
Must have 3 years of experience with at least one major framework including:
* Bootstrap
* Angular
* Javascript
Must have 4 years of experience in developing, testing and deploying responsive web applications.
Must have 4 years of experience in consuming RESTful APIs and JSON data.
Must have 3 years of experience in Web security
Must have 3 years of experience with at least one or a combination of the modern collaborative development tools listed below:
* Git (BitBucker, GitHub)
* CI/CD pipelines (Jenkins, TeamCity)
Must have 4 years of experience working in an Agile and TDD environment.
Requires travel up to 80%, of which 10% may be international, to serve client needs.
Employer will accept any suitable combination of education, training or experience.
Work on a software development engineering team responsible for analyzing, designing, developing, integrating, testing, implementing, and deploying new and existing software application programs. Create experiences that come to life on digital devices. Utilize user-centered design methodologies. Build and test user interfaces to our clients' specifications. Optimize web applications to maximize speed and scale for enterprise clients. Analyze users' needs and then design, test, and develop software to meet those needs. Recommend software upgrades for customers' existing programs and systems. Document every aspect of an application or system as a reference for future maintenance and upgrades. Collaborate with other computer specialists to create optimum software.
Manage and motivate teams of professionals with diverse skills and backgrounds. Consistently deliver quality client services by monitoring progress. Demonstrate in-depth technical capabilities and professional knowledge. Maintain long-term client relationships and networks. Cultivate business development opportunities.
Full time employment, Monday - Friday, 40-45 hours per week, 8:30 am - 5:30 pm.
MINIMUM REQUIREMENTS:
Bachelor's degree in Computer Science, Engineering, Electronics Communications & Engineering or a related field and 5 years of progressive, post-baccalaureate work experience. Alternatively, will accept a Master's degree in Computer Science, Engineering, Electronics Communications & Engineering or a related field and 4 years of work experience.
Must have 3 years of experience in taking UX design mock-ups and translating them to prototypes and working products
Must have 3 years of experience in building libraries and frameworks that support large, complex web applications with any of the following:
* JavaScript,
* CSS
* HTML
* AngularJS
* ReactJS
* Mobile framework
Must have 4 years of experience as a Front-End developer.
Must have 4 years of experience in JavaScript, HTML, or CSS.
Must have 3 years of experience with at least one major framework including:
* Bootstrap
* Angular
* Javascript
Must have 4 years of experience in developing, testing and deploying responsive web applications.
Must have 4 years of experience in consuming RESTful APIs and JSON data.
Must have 3 years of experience in Web security
Must have 3 years of experience with at least one or a combination of the modern collaborative development tools listed below:
* Git (BitBucker, GitHub)
* CI/CD pipelines (Jenkins, TeamCity)
Must have 4 years of experience working in an Agile and TDD environment.
Requires travel up to 80%, of which 10% may be international, to serve client needs.
Employer will accept any suitable combination of education, training or experience.
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Service office manager job description example 3
Fluor service office manager job description
*Remote working arrangement with periodic travel*
Typically provides administrative, accounting, human resource, and other support to the project for all departments and personnel. This position is usually assigned to a medium-sized project or assists on larger projects or multiple projects within an account.
•Manage the administrative functions of a project including office space, office services, minor field accounting, timekeeping, payroll, and human resources functions
•Educate all employees on personnel policies (e.g. harassment, Equal Employment Opportunity (EEO), substance abuse, open door policy, etc.)
•Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, set priorities, and meet deadlines
•May need to travel to attend to business related matters
•Meet expectations on attendance and punctuality
•Other duties as assigned
Basic Job Requirements
•Accredited four (4) year degree or global equivalent in applicable field of study and six (6) years of work-related experience or a combination of education and directly related experience equal to ten (10) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
•Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
•Job related technical knowledge necessary to complete the job
•Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
•Ability to attend to detail and work in a time-conscious and time-effective manner
Other Job Requirements
•Obtain billing requirements from home office and work with the project business manager and/or service manager to determine billing requirements with the client
•Identify supporting documents that are subject to client audit and or are considered to be Fluor confidential
•Arrange for the installation and training of payroll, timekeeping and/or badge readers
•Develop the administration, accounting, payroll, and timekeeping sections of the applicable project procedures and manuals; ensure that any special agreements or deviations from standard Fluor accounting practices are thoroughly understood and documented with project management, including exception approvals
•Work with project management and the field finance department to staff the accounting and payroll functions for the job site as applicable
•Establish and maintain an effective and efficient communication system among project and home office functions to ensure an accurate and timely flow of information in accordance with the project requirements
•Advise project management regarding developments that may affect personnel resources, inter- departmental procedural matters, and audits of financial and administrative records
•Establish requirements for space, furniture, and office equipment
•Coordinate craft payroll when appropriate and maintain all associated records
•Establish and coordinate requirements for office services including secretarial and clerical, reprographic, mail and message center facilities
•Coordinate the demobilization of all office furniture, equipment, supplies, service agreements, bank accounts, post office box, record retention, etc. in support of project closeout
Notice to Candidates:
Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependant) education, professional registration, employment, references, passport verifications and Global Watchlist screening.
Benefits
Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, and training and development courses.
Typically provides administrative, accounting, human resource, and other support to the project for all departments and personnel. This position is usually assigned to a medium-sized project or assists on larger projects or multiple projects within an account.
•Manage the administrative functions of a project including office space, office services, minor field accounting, timekeeping, payroll, and human resources functions
•Educate all employees on personnel policies (e.g. harassment, Equal Employment Opportunity (EEO), substance abuse, open door policy, etc.)
•Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, set priorities, and meet deadlines
•May need to travel to attend to business related matters
•Meet expectations on attendance and punctuality
•Other duties as assigned
Basic Job Requirements
•Accredited four (4) year degree or global equivalent in applicable field of study and six (6) years of work-related experience or a combination of education and directly related experience equal to ten (10) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
•Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
•Job related technical knowledge necessary to complete the job
•Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
•Ability to attend to detail and work in a time-conscious and time-effective manner
Other Job Requirements
•Obtain billing requirements from home office and work with the project business manager and/or service manager to determine billing requirements with the client
•Identify supporting documents that are subject to client audit and or are considered to be Fluor confidential
•Arrange for the installation and training of payroll, timekeeping and/or badge readers
•Develop the administration, accounting, payroll, and timekeeping sections of the applicable project procedures and manuals; ensure that any special agreements or deviations from standard Fluor accounting practices are thoroughly understood and documented with project management, including exception approvals
•Work with project management and the field finance department to staff the accounting and payroll functions for the job site as applicable
•Establish and maintain an effective and efficient communication system among project and home office functions to ensure an accurate and timely flow of information in accordance with the project requirements
•Advise project management regarding developments that may affect personnel resources, inter- departmental procedural matters, and audits of financial and administrative records
•Establish requirements for space, furniture, and office equipment
•Coordinate craft payroll when appropriate and maintain all associated records
•Establish and coordinate requirements for office services including secretarial and clerical, reprographic, mail and message center facilities
•Coordinate the demobilization of all office furniture, equipment, supplies, service agreements, bank accounts, post office box, record retention, etc. in support of project closeout
Notice to Candidates:
Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependant) education, professional registration, employment, references, passport verifications and Global Watchlist screening.
Benefits
Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, and training and development courses.
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Updated March 14, 2024
Updated March 14, 2024