How to hire a set-up crew

How to hire a set-up crew, step by step

Here's a step-by-step set-up crew hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a set-up crew job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new set-up crew
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your set-up crew job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a set-up crew for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A set-up crew's background is also an important factor in determining whether they'll be a good fit for the position. For example, set-up crews from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of set-up crews and their corresponding salaries.

   Type of Set-Up Crew	Description	Hourly rate
   Set-Up Crew	Food and beverage serving and related workers perform a variety of customer service, food preparation, and cleaning duties in restaurants, cafeterias, and other eating and drinking establishments.	$11-20
   Food Runner	Food Runners are responsible for assisting waitstaff on serving customers at a restaurant or similar establishment. Among their duties include maintaining cleanliness in particular areas, setting tables, refilling drinks, assisting customers with everything that they need, and coordinating with the workforce in and out of the kitchen... Show more	$8-16
   Food Runner/Busser	A food runner or busser is an employee who works at a restaurant to provide quality food services to customers and patrons. Food runners or bussers perform food preparation and ensure that foods are delivered promptly to the appropriate customers' tables... Show more	$10-17

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Meeting Rooms
   • Customer Service
   • Wedding Receptions
   • RAN
   • Event Set-Up
   • Dance Floors
   • Pallet Jack
   • Sales Floor
   • Unload Trucks
   • Trade Shows
   • Audio-Visual Equipment
   • Basketball Games
   • Hockey Games
   • Leadership

   Check all skills

   Responsibilities:

   • Train staff to ensure that all work are conducted under GMP conditions.
   • Delegate and supervise assignments to new associates using effective communication and leadership skills.
   • Repair broken props; mend costumes; and execute quick scene changes.
   • Train new crew members of McDonalds and show them the correct way to do their assign position.

3. Make a budget

   Including a salary range in your set-up crew job description is one of the best ways to attract top talent. A set-up crew can vary based on:

   • Location. For example, set-up crews' average salary in utah is 39% less than in new hampshire.
   • Seniority. Entry-level set-up crews 43% less than senior-level set-up crews.
   • Certifications. A set-up crew with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a set-up crew's salary.

   Average set-up crew salary

   $15.32hourly

   $31,875 yearly

   ---

   Entry-level set-up crew salary

   $24,000 yearly salary

   Updated December 23, 2025

4. Writing a set-up crew job description

   A good set-up crew job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a set-up crew job description:

   Set-up crew job description example

   High school diploma or general education degree (GED); or minimum of 1-3 months of related experience and/or training; or equivalent combination of education and experience

   Language Skills

   Ability to read, analyzes, and interprets general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

   Mathematical Skills

   Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

   Reasoning Ability

   Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables

   Certificates, Licenses, Registrations

   This job does not require any specific certificates, licenses, or registrations.

   PHYSICAL DEMANDS

   The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

   While performing the duties of this job, the employee is regularly required to walk. The employee frequently is required to talk or hear. The employee is occasionally required to stand; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

   WORK ENVIRONMENT

   The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

   While performing the duties of this job, the employee is regularly exposed to moving mechanical parts and fumes or airborne particles. The employee is frequently exposed to risk of electrical shock. The employee is occasionally exposed to wet and/or humid conditions; high, precarious places; toxic or caustic chemicals; outside weather conditions; extreme cold; extreme heat; explosives; and vibration. The noise level in the work environment is
   usually loud.

   
   
   Job Posted by ApplicantPro
   

   Copy this example

   

5. Post your job

   To find the right set-up crew for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with set-up crews they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit set-up crews who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your set-up crew job on Zippia to find and recruit set-up crew candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit set-up crews, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new set-up crew

   Once you've selected the best set-up crew candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new set-up crew first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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