How to hire a shipping and receiving coordinator

How to hire a shipping and receiving coordinator, step by step

Here's a step-by-step shipping and receiving coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a shipping and receiving coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new shipping and receiving coordinator
• Step 8: Go through the hiring process checklist

What does a shipping and receiving coordinator do?

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1. Identify your hiring needs

   The shipping and receiving coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect shipping and receiving coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents shipping and receiving coordinator salaries for various positions.

   Type of Shipping And Receiving Coordinator	Description	Hourly rate
   Shipping And Receiving Coordinator	Material recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.	$12-18
   Shipping	When it comes to shipping, a worker is primarily in charge of processing deliveries while ensuring accuracy and timeliness. One of their responsibilities revolves around processing information, maintaining an accurate record of all transactions, inspecting goods, and organizing an efficient transport of goods... Show more	$12-18
   Warehouse Receiving	The duties of a warehouse receiving worker include interacting with delivery couriers, such as DHL and FedEx/UPS, while generally simplifying the customer service delivery process. They are expected to closely inspect all goods and products for damages, verify the quantities of products ordered, and enter these into inventory using RF or WMS system... Show more	$12-18

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Shipping Receiving
   • Pallets
   • Load Trucks
   • Part Numbers
   • Electric Pallet Jack
   • Logistics
   • Purchase Orders
   • Inventory Control
   • Delivery Truck
   • Customer Orders
   • Computer System
   • Outbound Shipments
   • Hand Trucks
   • RF Scanner

   Check all skills

   Responsibilities:

   • Prepare orders and load trucks, with multiple products, in accordance to prepare invoices and BOL's.
   • Print shipping labels for local and worldwide distribution with FedEx and USPS
   • Ensure accurate patient information for packaging and shipment of patient prescriptions using FedEx Online.
   • Obtain freight quotes from various TL & LTL carriers and negotiate rates for larger ongoing jobs.
   • Pull finish product to fill orders and ship using common carrier, pallet, LTL truck, or international container.
   • Order puller for all internet orders, scan all packages, keep accurate inventory, print labels for shipping through ups.

   More shipping and receiving coordinator duties

3. Make a budget

   Including a salary range in the shipping and receiving coordinator job description is a good way to get more applicants. A shipping and receiving coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a shipping and receiving coordinator in Arkansas may be lower than in North Dakota, and an entry-level engineer typically earns less than a senior-level shipping and receiving coordinator. Additionally, a shipping and receiving coordinator with lots of experience in the field may command a higher salary as a result.

   Average shipping and receiving coordinator salary

   $15.57hourly

   $32,382 yearly

   ---

   Entry-level shipping and receiving coordinator salary

   $26,000 yearly salary

   Updated December 20, 2025

   Average shipping and receiving coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Washington	$39,370	$19
   2	Minnesota	$38,805	$19
   3	Wisconsin	$37,656	$18
   4	Colorado	$36,820	$18
   5	Oregon	$35,800	$17
   6	New York	$35,423	$17
   7	California	$34,507	$17
   8	Illinois	$33,235	$16
   9	Ohio	$32,764	$16
   10	Texas	$32,497	$16
   11	Pennsylvania	$32,390	$16
   12	Michigan	$32,241	$16
   13	Arizona	$32,215	$15
   14	Indiana	$31,228	$15
   15	Utah	$30,718	$15
   16	Missouri	$29,170	$14
   17	North Carolina	$27,344	$13
   18	Tennessee	$27,090	$13
   19	Kansas	$26,845	$13
   20	Florida	$26,021	$13

   Average shipping and receiving coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	University of California	$40,699	$19.57	2
   2	Nestlé	$39,774	$19.12	34
   3	Wells Enterprises	$39,639	$19.06	1
   4	General Electric	$38,758	$18.63	13
   5	Northrop Grumman	$38,176	$18.35	1
   6	Ferro	$37,767	$18.16
   7	Greif	$37,652	$18.10	14
   8	Johnson Controls	$37,652	$18.10	9
   9	Alere	$37,633	$18.09
   10	Abbott	$37,569	$18.06	19
   11	Sarepta Therapeutics	$37,540	$18.05
   12	McLane	$37,523	$18.04	76
   13	AeroVironment	$37,233	$17.90
   14	Syngenta	$37,068	$17.82
   15	CPI Card Group	$37,061	$17.82
   16	NETSCOUT	$36,961	$17.77
   17	Knoll	$36,911	$17.75
   18	Belcan	$36,759	$17.67	11
   19	Kroger	$36,569	$17.58	63
   20	WestRock	$36,553	$17.57	32

4. Writing a shipping and receiving coordinator job description

   A shipping and receiving coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a shipping and receiving coordinator job description:

   Shipping and receiving coordinator job description example

   Volt is immediately hiring Shipping and Receiving Associates for a local leading organization in La Vergne, TN
   Starting Pay Rate: $16.66/hr
   Night Shift Differential: +$0.50 ($17.16/hr)
   Weekend Shift Differential: +$0.75 ($17.41/hr)
   Multiple Shifts Available!
   
   As a Shipping/Receiving Associate you will: Create and print labels Ensure that products are picked accurately and are placed with the correct/matching labels Address inbound package receipts and any inventory discrepancies Resolve any tote issues, overages/shortages and damages Process any necessary paperwork
   Inventory Control candidates must meet the following requirements for consideration: Must be able to read and write in English; bilingual is a plus Computer proficiency in Outlook, Excel and Word Excellent detail orientation and organization Able to count and recognize product Able to work in a team environment Able to follow instructions and be a quick learner No heavy lifting involved; Max handling 25 pounds. Candidates selected must meet all pre-screening eligibility requirements
   
   Required Education/Experience: High School Diploma or GED Minimum of one-year general warehouse experience
   
   As a Volt field employee, you can take full advantage of our Better U Academy. Enroll in free online accredited courses built to advance your job skills. Volt’s investment in you is real. We want you to grow in work and life – let us help you reach for more!
   Volt offers on demand pay through Daily Pay, which allows Volt field employees to see how much they’ve made each day and access this money at any time before payday. **Eligibility is based on the client you are working at. You cannot use Daily Pay if you are paid via paper check.
   Standard benefits offerings available are health, dental, vision, term life, short term disability, AD&D and EAP.
   
   ***Volt is hiring immediately***
   ***APPLY NOW***
   Volt is an Equal Opportunity Employer

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right shipping and receiving coordinator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your shipping and receiving coordinator job on Zippia to find and recruit shipping and receiving coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with shipping and receiving coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new shipping and receiving coordinator

   Once you have selected a candidate for the shipping and receiving coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a shipping and receiving coordinator?