Shook, Hardy & Bacon Jobs

Shook has an immediate opening for an experienced Legal Administrative Assistant to join its Intellectual Property practice group. This position can be filled in our Kansas City, DC or Seattle office. The ideal candidate will, among other duties as assigned, prepare routine correspondence, read and route mail and electronic file maintenance; prepare applications, responses and other patent prosecution documents for filing with United States Patent and Trademark Office (USPTO) and report filings to clients; monitor, process and satisfy CSS and attorney's dockets; perform research and compile data as requested by attorneys, patent agents and client services specialists. Excellent communication, organizational skills, ability to work on several projects simultaneously, participation in on-going learning and development, and demonstration of initiative and mentoring teammates are essential in this role at Shook. Must be able to type 35 WPM and have a working knowledge of Microsoft Word, Excel, PowerPoint and Outlook. This position is fully remote. High school diploma or general education degree (GED) and one year related IP prosecution experience. An Associate's Degree is preferred. Ability to type 35 WPM. Working knowledge of legal time entry, Microsoft Word, Excel, PowerPoint and Outlook. Working knowledge of basic office functions.

in Nursing or a medical-related field from four-year college or university; and one to two years related experience and/or training; or Associate's Degree in Nursing and minimum of six years relevant experience; must have current state licensure to practice as a Registered Nurse.

Responsible for supporting all operational aspects of financial accounting systems and custom programs. This includes implementing new systems, upgrading existing systems, providing end user support and training, testing and troubleshooting. This position will collaborate with each functional area across the accounting department to ensure internal controls are implemented, systems are optimized and adherence to established accounting procedures are followed. Provide technical and application support for testing, and maintaining enterprise and web-based financial applications. Execute testing of new financial applications or upgrades/enhancements to existing applications. Work with users in support of financial database needs & requirements and process & software modifications. Assist with technical and business skills to recommend automated workflow solutions to improve business processes. Assist in the maintenance of templates supporting accounting operations to include cash disbursements, client invoices and billing proformas. Partners with Planning & Analysis team to assess and deliver on reporting needs by utilizing knowledge of database and application functionality. May research new technology options and solutions in order to meet department's goals and/or objectives. Serve as liaison between Financial Systems, Information Services and other business/technical leads to ensure required support is provided and to maximize the effectiveness and efficiency of department operations. Provide guidance and oversight into financial system setups, overrides and user settings to fully embrace technology. Extends training for new features or functionality available to accounting. Collaborate with senior financial accountants for appropriate masking in the core financial system to ensure proper coding of transaction to the firm's general ledger. Routinely audit users and systems for adherence to standard accounting operations. Participate in and provide support for the annual financial audit. Adept at embracing new opportunities and challenges; proven experience with new initiatives and associated change management. Commitment to teamwork and collaborative problem solving. Complete special projects as assigned. Bachelor's degree (B. A.) from four-year college or university in Accounting, Information Systems or related discipline; and three years' experience in accounting, management of applications; or equivalent combination of education and experience. Knowledge of standard accounting policies and procedures and law firm operations is a plus.

Manages suite of financial accounting systems that are secure, deliver proper accounting controls, are appropriately designed to address firm management/reporting needs, meet business and audit requirements, esures sound data governance and provides a road to efficiency and success to back office users. Serves as primary resource for analysis, development, management, and maintenance of the firm's core accounting system and all ancillary systems. Makes recommendations and works with Director of Financial Systems to ensure continuous improvement and enhanced performance of the applications. Manages upgrades for financial systems upgrades, including research, testing, documentation and implementation. Collaborates with Lead Systems Engineer to monitor database logs and diagnose issues. Develops, maintains and supports end user training for financial systems, applications and custom programs. Delivers onboarding orientation for accounting systems to new partners, attorneys and professional staff; partners with Learning and Development in creating and publishing curriculum for end user learning. Participates on project team and collaborates with Director of Financial Systems and CFO in the design, planning, development and implementation of new financial systems. Recommends, implements and supports process improvement initiatives to enhance existing financial systems and create efficiency. Ensures continuous operation and reliability of accounting systems and applications. Functions as a financial systems subject matter expert. Bachelors' degree in finance, accounting, information systems, or related field (accounting preferred); and minimum of 5 years of professional experience in an accounting role or related discipline; with 5+ years of IT systems experience a plus; or equivalent combination of education and experience.

Responsible for analyzing and completing new business intake forms for the core financial accounting system. Responsible for understanding all facets of a law firm, i.e. billing, e-billing, conflicts, collections, matter budgeting, and A/P in order to effectively set up clients/matters and ensure compliancy. Accountable for reviewing all required information to complete new client and new matter requests for accounting. Responsible for maintaining the integrity of Master File data in the core accounting system. This includes client/matter descriptions, billing addresses, fee arrangements, billing rates, matter budgets, area of law, eBilling setups and personnel file updates. Monitor and complete all Client and Matter intake, maintenance and closing requests from Intapp Open new business intake workflow and personnel file workflows. Update data elements in core accounting system that isn't fully addressed with workflow integration. Collaborate and communicate with the Conflicts/New Business Intake team to ensure clients and matters are accurately and efficiently opened in the accounting system. Collaborate and communication with the Payroll and HRIS teams to ensure personnel are accurately and efficiently established and maintained in the accounting system. Review engagement agreements, outside counsel guidelines, billing guidelines, and other legal documents to ensure accurate date is entered into the core accounting system and related ancillary applications. Communicate with Client Accounting and Pricing/Planning teams to ensure agreed upon fee arrangements, matter budgets, and other pricing details are correctly represented in core accounting system. Support Billing and Collections team through client and matter life cycle maintenance by answering questions and providing guidance. Monitor Master File update requests for reasonableness and adherence with accounting protocol; analyze existing client and matter setups to ensure data is accurately held for all downstream accounting processes. Coordinate with Financial Systems team on all new hires, status changes and terminations to ensure Timekeeper, FTE and Work Calendar data in core accounting system is accurate. Responsible for knowing when to escalate issues or concerns to Accounting management team. Participate in projects to upgrade or extend use of financial accounting systems and workflow functionality for risk avoidance and data collection. Accountable for clear communication, prompt response, and excellent service toward attorneys and professional staff. Collaborate and communicate between department team members, accounting & finance group departments, and other corporate / firm departments. Bachelor's degree (B. A.) or equivalent from four-year college or university preferred; and minimum five years' work experience within the accounting or conflicts function of a service sector organization, including at least two years of law firm accounting experience preferred; or equivalent combination of education and experience. Proficient in excel, knowledge of Elite or other law firm Accounting systems (preferred). Analysis and reporting skills preferred. Demonstrated familiarity with Elite, Intapp Open or other new business intake software a plus. Pay close attention to detail and accuracy, and open to constant change. Demonstrated ability to organize and prioritize numerous tasks, address tasks in a logical sequence and minimize errors while maintaining quick turnaround times. Demonstrated ability to communicate with and to provide good customer service to all levels of an organization. Demonstrated familiarity with elements of new business intake in a law firm, such as engagement letters, allocation of credit and types of billing arrangements and methods.

We are seeking a Paralegal with experience in all phases of litigation including experience with large document production, discovery, drafting pleadings and subpoenaing records to become a member of this winning practice group and join one of the fastest moving areas of the law. Bachelor's degree or Paralegal Certificate and two plus years of litigation experience or no degree/certificate and six plus years of experience.

Shook has an immediate opening for an experienced Legal Administrative Assistant to join its Intellectual Property practice group.

Demonstrates an in depth understanding of the functionality of various databases and/or system(s) used to perform daily tasks. Analyzes, enters and maintains client/matter and subject/case matter information into databases according to legal team, practice group or department procedures. Reviews, maintains, and performs database and other system searches to locate and retrieve documents and information. Assists with compiling, reviewing, summarizing, and coding pertinent documents for litigation and discovery projects. Sets-up client files for complex projects throughout the practice group, including documents to be used for litigation activities such as depositions, productions, and/or trial exhibits. May participate in preparation of physical set up of trial materials, exhibit sets and supplies to be used during trial; may also provide onsite trial support in the form of preparation of materials needed in court, retrieval of documents and files from internal/external systems. Assists with daily docketing activities such as calendaring dates, de-docketing dates, creating new database records, and preparing docket reports, as instructed by legal teams. Provides information necessary to meet client-billing requirements to billing & collections team members (client matter numbers, contact info, budget information, etc.) Processes vendor invoices (local counsel, expert witness, third-party vendors). Prepares routine/template documents utilizing document assembly software (e.g., HotDocs) and data from case management systems and other resources. Modifies electronic data files to create files for specific database applications. Links images and other digital files to database records. May assist on paper and/or electronic data collection projects. May upload data and documents to client-owned databases. May communicate with clients, other counsel or outside parties to request or provide information under the direction of attorney, other timekeeper and/or supervisor. High school diploma or general education degree (GED); and minimum two years related experience and/or training; or equivalent combination of education and experience. Ability to type 35 WPM. Proficient with Microsoft Office Suite and database usage.

Stays abreast of industry best practices to proactively recommend, develop, implement, communicate and update internal client-specific processes, procedures, guidelines and practices to increase efficiencies and enhance client service. Actively stays up-to-date on all USPTO procedures, practices, and developments to communicate and institutionalize such throughout the firm's processes and procedures. Communicates with USPTO, clients, attorneys, professional staff, foreign associates and other third parties to obtain filing instructions and manage domestic and foreign patent filings, communications, deadlines, and client procedures. Generates and monitors daily docket of deadlines to ensure deadlines are met and system is properly updated; works with docketing team to prepare status and docket reports for clients; corresponds with foreign associates and clients regarding foreign filing dates. Assists in quality assurance review for patent filings by noting, investigating and referring any errors or omissions to attorneys. Develops and implements client-specific quality management plans, including documentation and training to ensure all objectives of the firm and client are met; policies and processes are followed; and client requirements are satisfied. Takes an active, assertive role in projects to provide key support in the training, work assignment, and quality control monitoring of intellectual property professional staff. Facilitates preparation and consistency of inventor formal documents and process for obtaining inventor signatures for internal/USPTO documents. Performs proofreading and tracking duties to ensure daily tasks (such as filings with the USPTO or meeting client requirements) are carried out timely and with a high level of accuracy. Provides billing support to billing attorneys and billing & collection team members to meet firm and client-billing requirements (e.g., pro-forma review). Works independently on special projects, as needed. Associate's degree (A.A.) or equivalent from two year college or technical school and at least two years of patent and trademark prosecution experience; or equivalent combination of education and experience. Other Skills: Comprehensive understanding of the US and Foreign patent & trademark lifecycles, including deadlines, patent prosecution rules, and post-grant procedures. Ability to respond quickly and positively to shifting demands and priorities, work under tight deadlines, and handle multiple, detailed tasks. Ability to follow complex instructions and relay accurately and concisely to team members. Comprehensive knowledge of specific intellectual property prosecution and client guidelines, practices and procedures. Meticulous attention to detail and ability to be a proactive, self-starter who understands the details within a much larger context. Superior analytical and problem solving skills with strong focus on developing and re-engineering processes. Excellent organizational skills including record keeping, data collection, and information tracking. Extensive technical knowledge with demonstrated ability to leverage technology to facilitate work. Ability to collaborate and communicate in an effective matter with attorneys, clients and co-workers.

As a Patent Agent you will interact with high profile clients and draft applications for patents or other intellectual property matters; you will conduct research to support or defend claims; you will evaluate claims that are subject to intellectual property litigation; you will locate and prepare expert witnesses for trial; you will prepare written discovery and responses to discovery. As a Patent Agent you too could become a part of this winning Intellectual Property Law Practice Group, which is staffed to meet the challenges of one of the fastest-moving areas of the law.

Guides the Information Technology staff in implementation and maintenance of all firm technical systems to ensure quality Information Technology support in delivering legal services to clients. Makes presentations to, and coordinates Information Technology systems with, clients and potential clients to assist attorneys in providing solutions to clients' needs.

The Business Development Content Specialist is responsible for the writing, coordination and execution of various business development tasks and projects including the creation and organization of experience for requests for proposal (RFP, RFI, RFQ, and RFx), client pitch materials, presentations, and industry rankings and submissions. The Business Development Content Specialist will also be responsible for maintaining an attorney experience and content management database.

Shook has an immediate opening for an experienced Legal Administrative Assistant to join its legal team.

Assists Legal Support Assistant Trainees by providing training, mentoring, and quality assurance.