Project Coordinator jobs at Siemens - 532 jobs

DOD SkillBridge Internship - Associate Project Manager
Siemens Corporation 4.7
Project coordinator job at Siemens
Job ID 488563 Posted since 11-Dec-2025 Organization Smart Infrastructure Field of work Internal Services Company Siemens Industry, Inc. Experience level Mid-level Professional Job type Full-time Work mode Office/Site only Employment type Permanent * Worthington - Ohio - United States of America Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That's why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you? Transform the everyday with us! Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn't just about improving buildings; it's about creating perfect places that improve people's lives. This opportunity is unique to active-duty US Military Service members with formal approval to participate as a SkillBridge Intern in collaboration with Vets2PM's authorized DOD SkillBridge program. You will gain hands-on experience during your internship and will have the opportunity to join (upon successful completion of the internship) one of the world's leading technology companies. Curious to see how Siemens recognizes the Military Community? CLICK HERE: Military Video Our Three Main Business Groups that you could be assigned to: * Building Automation: HVAC Controls, Lighting Controls, & Mechanical/Electrical Services * Fire/Life Safety: Fire Alarm, Mass/Emergency Communication, and Sprinkler/Suppression * Security: Integrated Surveillance and Access Controls Technical Project Management When supporting our Project Management teams, you will coordinate and deliver multiple, simultaneous Building Automation, Fire/Life Safety, or Integrated Security projects of various complexities in commercial buildings. You will also strategically manage fiscal responsibility for all project facets, including project billing, job cost reporting, and overall customer satisfaction. Responsibilities and learning opportunities include but are not limited to: * Review project contracts, specs, and drawings to establish intent * Develop and maintain project schedules, coordinate team needs, and identify time-sensitive installations * Manage supply requisitions and oversee materials procurement * Review plans, participate in cost reviews, and assist in subcontractor contracting * Conduct orientation for technicians, provide project documentation, and track resources * Document events impacting schedule, scope, and efficiency * Pursue change-order opportunities and coordinate billing * Schedule commissioning resources and provide documentation * Expedite mark-ups for as-built development * Complete project-specific close-out documentation Desired Military Experience, Backgrounds and/or Aptitude, but not limited to: * Civil Engineering (HVAC & Electrician)/ Gas Turbine Electricians * Mechanical/Electrical/Electronic Systems * Automation/Integration Technicians * Nuclear Engineering/Power/Energy & Nuclear Plant Operator * Satellite/Radar Systems * Comm Techs * Fire Control Navaids * Submarine Electronics/Computer Techs * Avionics Systems & more! You'll make an immediate impact by having the following qualifications: Basic Qualifications: * Only active military personnel will be considered for this internship and program acceptance requires military approval * Selected candidates will continue to be paid under their current wage/benefits provided by the US Military and will not be paid by Siemens directly throughout internship participation * High school diploma or state-recognized GED required * Demonstrated experience and/or applied knowledge/aptitude in the following: * Electro-mechanical aptitude * Technical experience supporting mechanical, electrical, thermodynamic, hydraulic, mechatronic, construction (MEP) or other related systems * Project management experience to include project scope, scheduling, documentation, resource allocation and fiscal responsibility * Experience using Microsoft Office applications * Demonstrated ability to communicate effectively (verbal & written) * Demonstrated ability to interface with customers and collaborate with team members * Ability to work on-site and travel within assigned local area as needed * Qualified applicants must be legally authorized for employment in the United States * Must be 18 years of age and possess a valid driver's license with limited violations Preferred Qualifications: * U.S. Military experience as an E5 or above (Navy, Air Force, Army, Marines, Coast Guard, Space Force, National Guard, Reserves) * DOD SkillBridge Internship participation date of January 2026 - June 2026 * Associate or bachelor's degree * Experience in demand-side energy services or Certified Energy Manager preferred * Familiarity or experience with engineering HVAC, Building Automation, Fire Alarm, or Security systems Ready to create your own journey? Join us today. About Siemens: We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers. Learn more about Siemens here. Our Commitment to Equity and Inclusion in our Diverse Global Workforce We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the everyday with us. #LI-CM1 #DoD #SkillBridge #Vets2PM #DoDSB Equal Employment Opportunity Statement Siemens is an Equal Opportunity Employer encouraging inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law. EEO is the Law Applicants and employees are protected from discrimination on the basis of race, color, religion, sex, national origin, or any characteristic protected by Federal or other applicable law. Reasonable Accommodations If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accommodation for disability form. If you're unable to complete the form, you can reach out to our AskHR team for support at **************. Please note our AskHR representatives do not have visibility of application or interview status. Pay Transparency Siemens follows Pay Transparency laws. California Privacy Notice California residents have the right to receive additional notices about their personal information. To learn more, click here. Criminal History Qualified applications with arrest or conviction records will be considered for employment in accordance with applicable local and state laws.
$37k-46k yearly est. 8d ago

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Operations Coordinator
NSC 4.8
San Diego, CA jobs
The Operations Coordinator plays a key part in the daily and weekly administrative functions for the Company process. Each Operations Coordinator will work with their assigned operational leaders, recruiters, sales representatives, and field associates. In this role the Operations Coordinator will ensure the smooth operation of the branch and daily recruiting and business operations. They are the liaison between the field (sales & recruiting) and the back office (finance & risk). Key Accountabilities Answer and direct inbound calls to the appropriate departments or personnel, ensuring timely and accurate handling of all inquiries. Timely, accurately, and compliantly send, review, approve and process new hire onboarding paperwork, including offer letters, Direct Deposit information, and completing the I-9 and e-verify. The Delivery Support Associate must demonstrate a high degree of service orientation, focused on actively working to onboard new employees in a manner that positively represents the company and makes the new employee feel important and welcome. Process necessary background checks and drug tests required for jobs. Collect save, and process weekly timecard entry and approval process, including expenses, per diem, and sick time as needed for payout every Friday. Work in close communication with operational leaders, Recruiters, HR, Payroll, and Billing departments in addition to field associates. Provide timecard and billing adjustment as needed to ensure proper payout and invoicing. First point of contact for trouble shooting any onboarding and payroll issues. Work with each recruiting team on ensuring job boards are up to date. Assist recruiters with tracking candidates in VMS exchanges as well as tracking employee certifications to ensure they are active. Assist with ordering, scheduling, and administering required employee remote and onsite training during the onboarding process. Contribute to front of the office duties as needed per office. Other duties as assigned. Minimum Experience Requirements High School Diploma: Possess a high school diploma or equivalent qualification; additional education may satisfy work experience qualifications. Prefer experience with human resources processes, employee onboarding, and/or payroll process experience. Previous experience with delivering exceptional customer service. Ability to work independently Exceptional verbal and written communication skills, enabling effective communication with clients, candidates, and internal team members. Ability to clearly articulate job, employment, and payroll information. Judgment and decision-making ability. Strong customer service/client relations skills. Organizational and multi-tasking skills. Communication skills (oral and written). Ability to handle stress successfully. Proficiency in using Bullhorn (Preferred), Microsoft applications, and other computer-based applications. Analytical Skills: Ability to evaluate complex situations, proactively identify issues that may adversely impact the company's delivery and payroll processes and implement timely and effective solutions to problems. Able to initiate and embrace change. Time management skills (ability to multi-task). Interpersonal skills.
$36k-55k yearly est. 2d ago
Appraisal Coordinator
Union Savings Bank 3.5
Dublin, OH jobs
Since founded in 1904, Union Savings Bank has been serving the local community by promoting responsible home ownership through prudent lending. We are headquartered in Cincinnati, Ohio, where we began, and currently operate 40 full-service branches and lending offices in Ohio, Indiana, Kentucky, and Pennsylvania. Union Savings Bank is an Equal Opportunity Employer. Purpose of the role The Appraisal Coordinator is responsible for managing the appraisal process for residential mortgage loans from order to completion. This role ensures appraisals are ordered promptly, comply with regulatory and investor guidelines, and are delivered on time to support efficient loan processing and underwriting. Essential Duties and Responsibilities Order residential real estate appraisals through approved appraisal management companies (AMCs). Track appraisal orders to ensure timely completion and follow up with AMCs and appraisers as needed. Review appraisal reports for completeness, accuracy, and compliance with internal policies, regulatory requirements, and investor guidelines. Communicate appraisal status updates to loan officers, processors, underwriters, and management. Coordinate appraisal revisions or corrections when requested by underwriting. Ensure proper documentation and disclosure delivery in compliance with federal and state regulations (e.g., ECOA, TRID). Maintain accurate records and update loan origination systems and tracking logs. Manage appraisal invoices and assist with reconciliation and payment processing as needed. Adhere to Appraiser Independence Requirements (AIR) and company compliance standards. Provide excellent internal and external customer service throughout the appraisal process. Education and Experience High school diploma or equivalent required; associate or bachelor's degree preferred. Prior experience in mortgage lending, appraisal coordination, loan processing, or related field preferred. Knowledge of appraisal processes, AMCs, and mortgage loan workflow is a plus. Strong organizational skills and attention to detail. Ability to manage multiple appraisal orders simultaneously in a fast-paced environment. Excellent written and verbal communication skills. Proficiency in Microsoft Office and loan origination systems. Job competencies Time management and prioritization Problem-solving and follow-up Regulatory and compliance awareness Customer service Collaboration and teamwork Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required for this position. Duties, responsibilities and activities may change at any time; with or without notice. Union Savings Bank is an Equal Employment Opportunity and Affirmative Action Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
$30k-47k yearly est. 3d ago
Project Coordinator - 1125949
CTC 4.6
Arlington, VA jobs
Job Description Computer Technologies Consultants (CTC) is seeking a Project Coordinator to support the US Department of State in Arlington, VA. With offices in Washington DC and San Diego, CA, CTC is a leading technology company providing lifecycle IT, data analytics, cloud managed hosting services, agile software development, DevOps, Test Automation, Cyber Security, and infrastructure solutions. Additionally, we provide Professional Talent Acquisition Services as we proudly support the unique needs of U.S. Defense, Intelligence, and Federal Civilian agencies as well as Fortune 1000 companies. Got the Government Contractor Blues? Looking for a company that cares and goes beyond just filling another contract billet? Well look no further! Experience this family-oriented company who takes pride in you and will help you grow where your passions lie. Holding many Defense & Federal government contracts around the globe, with our client you have the opportunity to take on new and evolving challenges, aim beyond what you think you are capable of and work in collaborative, dynamic, and high-tempo environments. Our clients' employees are their most valued asset and they invest in their people because they are in it for the long term. They are committed to your success and well-being and offer competitive benefits packages, salaries, bonus/award programs, and a high potential for professional growth and job opportunities world-wide. Why Should You Be Interested? Remote position Direct hire full-time position Competitive base salary and comprehensive benefits Mid-size company with room for growth Position Title: Project Coordinator Position Location: Currently the position is remote. Candidates must be local to the DC Metro area. Daily Responsibilities: Collaborates with clients and internal teams to ensure that all projects are completed on time, within budget, and according to quality standards. Interacts with stakeholders to identify and define project requirements, scope, and objectives. Prepares comprehensive action plans for projects, including tasks, resources, and timeframes. Coordinates project schedules, tasks, resources, equipment, and information. Monitors project scope, schedule, and costs. Orchestrates collaboration and task execution among cross-functional team members (instructional designers, graphic artists, developers, and editors). Assesses project risks and provides mitigation strategies. Acts as the point of contact and communicates project status to all stakeholders. Chairs project meetings and distribute minutes as appropriate. Produces and monitors risk management plans, as necessary. Maintains project documentation. Ensures project quality standards are met. Conducts ad hoc analyses to investigate ongoing or operational issues. Other duties as assigned. Required Years of Experience (min): Minimum 3 years of demonstrated work experience as a Project Manager, Project Coordinator, or similar role. Required Experience: Minimum 3 years of demonstrated work experience as a Project Manager, Project Coordinator, or similar role. May be assigned to work with high-level officials to ensure that critical (or time-sensitive) training is delivered in an efficient and effective manner. Therefore, this position requires experience above the entry level. Demonstrated experience managing digital learning projects from conception to delivery. Demonstrated experience with Agile methodologies. Demonstrated experience with project management tools (including, but not limited to Microsoft Project, Microsoft Planner, and Trello). Demonstrated experience estimating the level of effort for technology-based learning projects. Demonstrated experience tracking project metrics, including but not limited to burn-down rates, earned value, and estimates to completion. Demonstrated ability to concurrently manage multiple projects under tight time requirements. Additional Experience: Project management certification (including, but not limited to PMP, Scrum Master, or PMI-ACP.) Knowledge of SCORM and learning management systems. Demonstrated understanding of Section 508 accessibility guidelines. Required Clearance: N/A Pay Information Full-Time Salary Range: $85k-$100k Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Benefits/Perks 401(k) matching Accident and Hospital Indemnity Insurance Dental Insurance Disability Insurance Employee Referral Bonus Program Employee Assistance Plan Flexible spending account Health insurance Life insurance (Term and Universal Life w/Long Term Care benefits) Paid time off (Vacation, Sick leave, and 11 Federal Holidays) Professional development assistance/Tuition reimbursement Program Profit Sharing Retirement Program Vision insurance Computer Technologies Consultants, Inc. is an Equal Opportunity Employer that provides employment opportunities for all qualified applicants without regard to race, color, religion, gender identity and/or expression, sexual orientation, age, mental or sensory differing abilities, protected veteran status, sex, national origin, or any other characteristic protected by applicable law. Computer Technologies Consultants, Inc. is devoted to diversity, equity, and inclusion.
$85k-100k yearly 13d ago
Project Coordinator (KY)- Feldkamp Mechanical
Kelso Industries 4.3
Lexington, KY jobs
Job Description Together We Build - Partnership, Innovation, Excellence, and Safety At Kelso Industries, 3,500+ employees across 30 companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first. Recruiter Notice: We respectfully ask external recruiters and staffing agencies not to submit candidates. We only accept direct applications. About This Role We are seeking a Project Coordinator to support and drive project activities across our mechanical and automation control initiatives. As a key member of the project management team, this position will be responsible for organizing, monitoring, and coordinating all aspects of project execution to ensure successful and efficient outcomes. What You'll Do Project Coordination: Oversee day-to-day project operations, ensuring timelines, deliverables, and milestones are met. Facilitate collaboration between cross-functional teams and monitor project schedules and tasks. Budget and Scope Alignment: Work with project managers and the estimating team to track budgets, validate scopes, and maintain alignment with project objectives and client expectations. Client Communication: Serve as a secondary point of contact for clients, providing updates, addressing concerns, and ensuring satisfaction throughout the project lifecycle. Team Collaboration: Coordinate with internal departments, subcontractors, and vendors to support seamless project execution and maintain effective communication across all stakeholders. Documentation Management: Prepare, organize, and maintain key project documentation including RFIs, submittals, contracts, change orders, and progress reports. Regulatory Compliance: Assist in ensuring all projects adhere to building codes, safety standards, and industry regulations. Proactively support compliance tracking and issue resolution. What You'll Bring 2+ years of relevant experience in project coordination/engineer or support roles High school diploma or GED equivalent; associate or bachelor's degree preferred Familiarity with HVAC and/or building automation controls is a plus Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.) Strong organizational, problem-solving, and analytical skills Excellent communication and interpersonal abilities Ability to manage multiple tasks and timelines in a fast-paced environment What You'll Get Competitive wages Health, dental, and vision insurance 401(k) Paid time off Opportunities for professional development and career growth Why Join Kelso Industries? Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors. Here you will experience: Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways. Company Culture: You'll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable. Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day. Competitive Compensation & Benefits: You'll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being. Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business
$73k-99k yearly est. 14d ago
Project Coordinator, Water Safety & Activities Team (Part-time)
Family Office 4.6
Redwood City, CA jobs
We are looking for talented professionals to be a part of a dynamic team. We place a focus on professionalism, kindness, integrity, and a high level of confidentiality, with the goal to deliver best in class service while providing a positive working experience for its staff. We are seeking a highly organized, systems-driven Project Coordinator responsible for ensuring operational details are documented, tracked, and closed out to completion. This role transforms field input into clear, accurate, and professionally formatted deliverables, builds and maintains tracking systems, and ensures accountability across projects and operations. The ideal candidate is highly computer-proficient, an exceptional written communicator, and proactive by nature. Success in this role means nothing falls through the cracks, ensuring information is captured, documented, tracked, and finalized to a high standard. Key Responsibilities Develop, manage, and maintain operational systems, tracking tools, and standardized document templates that support efficiency, consistency, and accountability. Oversee schedule coordination and travel logistics, ensuring plans are aligned, documented, and confirmed. Collect, synthesize, and translate information from field teams and stakeholders into clear, accurate, and professionally formatted deliverables, including After Action Reports (AARs), SOPs, EAPs, agendas, and daily operational logs. Track action items, decisions, and deliverables across projects and ensure timely follow-through to final completion and submission. Design and oversee equipment inventory, maintenance, safety, and registration tracking systems; coordinate with field teams to gather inspection data and confirm close-out of required actions. Compile and analyze operational data to produce reports that identify trends, risks, gaps, and performance insights. Support project planning and cross-department alignment by documenting plans, monitoring progress, and identifying opportunities to improve workflows and communication. Maintain organized digital and physical filing systems with clear naming conventions, version control, and easy accessibility. Provide administrative and financial support related to documentation, budget tracking, invoicing, and expense reconciliation. Ensure accuracy, consistency, and a high standard of written communication across all documents and reports. Required Qualifications Proficiency in Microsoft Office (Excel, Word, PowerPoint) Strong Excel skills, including data entry, basic data analysis, formulas, and pivot tables. Advanced document formatting, editing, and presentation design skills. Familiarity with AI-powered productivity tools (e.g., Microsoft Copilot, Gemini). Excellent organizational, written, and verbal communication skills. Ability to manage multiple priorities, track work across teams, and follow through to completion. Preferred Qualifications Experience in project coordination, operations, or administrative roles. Familiarity with tracking systems, document control, or operational reporting. Experience supporting field-based or fast-paced operational teams. Comfort working with schedules, logistics, and cross-department workflows. Microsoft Office Specialist (MOS) certification in Excel, Word, or PowerPoint. Experience with Excel macros or advanced reporting tools. Familiarity with collaboration features in Microsoft 365. Certification or coursework in AI tools (e.g., Microsoft Copilot, Google AI Essentials, ChatGPT for productivity). Experience using AI tools for meeting summaries, content drafting, reporting, or task automation. Salary Range$36-$51 USD We are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to equal employment opportunities for all employees as well as providing them with a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, or any other status protected by the laws or regulations in the various locations where we operate. We encourage applicants from all ages and backgrounds.
$36-51 hourly Auto-Apply 5d ago
Project Coordinator, Water Safety & Activities Team (Part-time)
Family Office 4.6
Redwood City, CA jobs
Job Description We are looking for talented professionals to be a part of a dynamic team. We place a focus on professionalism, kindness, integrity, and a high level of confidentiality, with the goal to deliver best in class service while providing a positive working experience for its staff. We are seeking a highly organized, systems-driven Project Coordinator responsible for ensuring operational details are documented, tracked, and closed out to completion. This role transforms field input into clear, accurate, and professionally formatted deliverables, builds and maintains tracking systems, and ensures accountability across projects and operations. The ideal candidate is highly computer-proficient, an exceptional written communicator, and proactive by nature. Success in this role means nothing falls through the cracks, ensuring information is captured, documented, tracked, and finalized to a high standard. Key Responsibilities Develop, manage, and maintain operational systems, tracking tools, and standardized document templates that support efficiency, consistency, and accountability. Oversee schedule coordination and travel logistics, ensuring plans are aligned, documented, and confirmed. Collect, synthesize, and translate information from field teams and stakeholders into clear, accurate, and professionally formatted deliverables, including After Action Reports (AARs), SOPs, EAPs, agendas, and daily operational logs. Track action items, decisions, and deliverables across projects and ensure timely follow-through to final completion and submission. Design and oversee equipment inventory, maintenance, safety, and registration tracking systems; coordinate with field teams to gather inspection data and confirm close-out of required actions. Compile and analyze operational data to produce reports that identify trends, risks, gaps, and performance insights. Support project planning and cross-department alignment by documenting plans, monitoring progress, and identifying opportunities to improve workflows and communication. Maintain organized digital and physical filing systems with clear naming conventions, version control, and easy accessibility. Provide administrative and financial support related to documentation, budget tracking, invoicing, and expense reconciliation. Ensure accuracy, consistency, and a high standard of written communication across all documents and reports. Required Qualifications Proficiency in Microsoft Office (Excel, Word, PowerPoint) Strong Excel skills, including data entry, basic data analysis, formulas, and pivot tables. Advanced document formatting, editing, and presentation design skills. Familiarity with AI-powered productivity tools (e.g., Microsoft Copilot, Gemini). Excellent organizational, written, and verbal communication skills. Ability to manage multiple priorities, track work across teams, and follow through to completion. Preferred Qualifications Experience in project coordination, operations, or administrative roles. Familiarity with tracking systems, document control, or operational reporting. Experience supporting field-based or fast-paced operational teams. Comfort working with schedules, logistics, and cross-department workflows. Microsoft Office Specialist (MOS) certification in Excel, Word, or PowerPoint. Experience with Excel macros or advanced reporting tools. Familiarity with collaboration features in Microsoft 365. Certification or coursework in AI tools (e.g., Microsoft Copilot, Google AI Essentials, ChatGPT for productivity). Experience using AI tools for meeting summaries, content drafting, reporting, or task automation. Salary Range$36-$51 USD We are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to equal employment opportunities for all employees as well as providing them with a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, or any other status protected by the laws or regulations in the various locations where we operate. We encourage applicants from all ages and backgrounds.
$36-51 hourly 7d ago
Project Coordinator
Blackrock Resources 4.4
Jacksonville, FL jobs
IMMEDIATE NEED - PROJECT COORDINATOR Jacksonville, FL up to 12 months Pay $24 dollar and hour and up for experience Hybrid Work Schedule What we Offer * Paid Time Off * Benefits * 401k match * Paid Holidays and more What you will be Doing * Maintain and monitor Project trackers and provide updates. * Document and follow up on necessary actions and decisions from meetings and projects including work order processing and more * Be able to communicate effectively and efficiently both internally and externally. * Provide administrative support as needed; including undertaking projects tasks Required Experience * 2 or 3 plus year of prior Account Services/Project coordination * Good verbal, written and presentation skills * Knowledge of any type of electrical/contractor work would be a plus * Strong organizational skills and learning skills * Ability to work independently with minimal supervision to handle surprises, last-minute requests, and work in a fast-paced environment * Good Excel hands on working knowledge If you are qualified and interested please send your resume quickly to Kristie at kharnish@blackrockres.com #LI-KH1
$59k-82k yearly est. 2d ago
Project Coordinator - Integrated Grid Planning
Entrust Solutions Group 4.0
Oakland, CA jobs
**What You'll Do:** + **Data Intake & Management** + Create and maintain structured folder systems for client and internal data. + Collect, validate, and package client-provided data for internal team review. + Validate and generate KMZ files from client data. + Access and retrieve required/requested data from client platforms. **Project Execution Support** + Update and manage project schedules using Primavera P6 and/or Microsoft Project. + Maintain project trackers and provide regular status updates on deliverables. + Draft weekly progress reports and updates for client submission (via PM review). + Coordinate billing activities with the billing team to ensure accuracy and timeliness. + Act as liaison with the Project Controls team to ensure project plans and VantagePoint are current and accurate. **Required Qualifications:** + Bachelor's degree in: Engineering, Business, Project Management, or a related field + 3-7+ years of experience in electric utilities, construction, energy, engineering, consulting or related industries. + Demonstratable proficiency with MS365 Apps, Power BI, SharePoint, Google Earth, SAP, Microsoft Project **Preferred Qualifications:** + Strong analytical and problem-solving skills. + Excellent communication and collaboration abilities. + Experience in data analytics and reporting. + Familiarity with Copperleaf, EGIS, Fulcrum, Visio, Bluebeam, Primavera P6, and ERP systems **Key Competencies:** + Ability to manage large datasets and ensure data integrity. + Skilled in coordinating across multiple teams and stakeholders. + Familiarity working with AI-driven tools and advanced analytics platforms. **_This is a hybrid remote & on-site role in Dublin and/or Oakland, CA._** **Not quite right for you? For a full listing of all our openings, please visit us at:** ******************************* **Who We Are:** ENTRUST Solutions Group, an ENR Top 100 company, is a community of people, 3,000+ strong, who are committed to our clients and each other. We provide comprehensive and dependable engineering, consulting, and automation services to gas and electric utilities, telecommunication service providers, pipeline operators, and industrial companies. **In return for top talent, ENTRUST Solutions Group offers:** + Generous paid time off and benefits + 401(k) retirement program with a company match + Career development programs + Tuition reimbursement + Flexible work schedule **To learn more about ENTRUST Benefits and Culture, please visit our company LinkedIn page and follow us at:** ****************************************************** **Benefits & Salary:** + This position pays between $84,756.15 and $91,536.640 annually and is an exempt position. + Benefits offered include company sponsored medical, dental, vision, and 401(k) plan with company match. Also offered are tuition reimbursement, voluntary life, disability, critical illness, accident and hospitalization plans. HSA or FSA medical accounts and FSA dependent care and transportation/parking accounts are also available. These benefits are subject to employee contribution amounts generally set annually. + Full time employees are eligible to earn PTO hours. + May be eligible for discretionary bonus as determined by the company. **_ENTRUST Solutions Group is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law._** **_Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. ENTRUST Solutions Group does not accept unsolicited headhunter or agency resumes and will not pay fees to any third-party agency or company that does not have a signed agreement with ENTRUST Solutions Group._** \#LI-LL1 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.
$84.8k-91.5k yearly 15d ago
Project Coordinator
Westamerica Ban 3.6
Fresno, CA jobs
Westamerica is among the largest commercial banks headquartered in California. We are looking for outstanding people to join our winning team. We reached our current strength because our employees, customers, and shareholders believe in the same fundamental goals: Delivering a wide variety of financial services with a superior customer service guarantee Weekly Working Hours: 40 JOB SUMMARY: (2-3) sentences describing purpose of job - begin with level of supervision provided to the incumbent) Under general managerial supervision, provides specialized administrative and analytical support to all staff in Real Property Management. Acts as primary contact for Real Property Management for both internal and external inquiries. ESSENTIAL FUNCTIONS: Fundamental Duties 1. Responsible for scheduling repairs and maintenance at all facilities. - Complete repair requests, maintain follow-up Log, assess the severity of the problem and resolve the problem. - Schedule work with vendor. - Follow up with branch/department and vendor to ensure problem is resolved. 2. Manage branch/building key systems. - Work in conjunction with Branch Review Department to ensure accuracy of Key Log. - Physically certify DOM key system annually. 3. Audit invoices and payment requests prior to submission for payment. Verify invoices to corresponding repair request to determine payment validity. 4. Create, monitor and maintain contracts for all vendors. Ensure vendor has current certificate of insurance on file. - Annually certify with the State of California that vendor is bonded. 5. Collect, post and monitor all sublease income. Create and maintain Financial Management System (FMS) tables for internal use (i.e., buildings with multiple tenants, operations and Systems cost allocation). Prepare related general ledger entries for month-end processing. 6. Monitor, analyze and process all PG&E statements on a monthly basis. 7. Complete monthly allocation of all building expenses. 8. Complete the Unclaimed Property filing with the State of California annually to include Westamerica Bancorporation and all organizations acquired. 9. Coordinate with Property Services Rep on assigned projects. § Prepare bid packages including contacting bidders, organizing list of bidders and typing bid documents and specifications. § Read contracts/agreements for accuracy. Follows up on outstanding bids. Maintain bid status reports. Schedules approved projects. 10. Provide secretarial support to department members. § Open and distribute all incoming mail. § Monitor phone mail for department members when they are away from the office. § File all paperwork in the respective files. 11. Other job duties as assigned. Requirements Minimum Knowledge, Prior Work Experience, and Skills Needed to Perform Job Functions: Progressively more responsible administrative support experience in a real property/facilities environment where incumbent has gained a broad working knowledge of assigned activities. General office machines skills and personal computer proficiency required. Excellent communications skills, verbal and written. Physical Demands: Sits for extended periods of time utilizing keyboard to input and retrieve data. Mental Demands: § Mathematical skills for budget and analysis of various invoices and bills. § Analytical abilities for tasks including competitive analysis and contract reviews. § Ability to handle multiple tasks simultaneously and prioritize urgent versus routine requests. § Ability to meet deadlines and work under pressure. Equipment Used to Perform Functions: Personal computer, photocopier, facsimile, telephone, calculator Decision Making: (Give examples of decisions and recommendations made by incumbent) § Ability to prioritize tasks when projects are required from various vendors. § Allocation of expenses to ensure costs are charged to correct accounts and budgets are balanced. EOE Westamerica Bank's Privacy Policy may be found at: ********************************* Salary Description $22.00 - $25.00
$44k-56k yearly est. 15d ago
Project Coordinator
Westamerica Ban 3.6
Fairfield, CA jobs
Westamerica is among the largest commercial banks headquartered in California. We are looking for outstanding people to join our winning team. We reached our current strength because our employees, customers, and shareholders believe in the same fundamental goals: Delivering a wide variety of financial services with a superior customer service guarantee Weekly Working Hours: 40 JOB SUMMARY: (2-3) sentences describing purpose of job - begin with level of supervision provided to the incumbent) Under general managerial supervision, provides specialized administrative and analytical support to all staff in Real Property Management. Acts as primary contact for Real Property Management for both internal and external inquiries. ESSENTIAL FUNCTIONS: Fundamental Duties 1. Responsible for scheduling repairs and maintenance at all facilities. - Complete repair requests, maintain follow-up Log, assess the severity of the problem and resolve the problem. - Schedule work with vendor. - Follow up with branch/department and vendor to ensure problem is resolved. 2. Manage branch/building key systems. - Work in conjunction with Branch Review Department to ensure accuracy of Key Log. - Physically certify DOM key system annually. 3. Audit invoices and payment requests prior to submission for payment. Verify invoices to corresponding repair request to determine payment validity. 4. Create, monitor and maintain contracts for all vendors. Ensure vendor has current certificate of insurance on file. - Annually certify with the State of California that vendor is bonded. 5. Collect, post and monitor all sublease income. Create and maintain Financial Management System (FMS) tables for internal use (i.e., buildings with multiple tenants, operations and Systems cost allocation). Prepare related general ledger entries for month-end processing. 6. Monitor, analyze and process all PG&E statements on a monthly basis. 7. Complete monthly allocation of all building expenses. 8. Complete the Unclaimed Property filing with the State of California annually to include Westamerica Bancorporation and all organizations acquired. 9. Coordinate with Property Services Rep on assigned projects. § Prepare bid packages including contacting bidders, organizing list of bidders and typing bid documents and specifications. § Read contracts/agreements for accuracy. Follows up on outstanding bids. Maintain bid status reports. Schedules approved projects. 10. Provide secretarial support to department members. § Open and distribute all incoming mail. § Monitor phone mail for department members when they are away from the office. § File all paperwork in the respective files. 11. Other job duties as assigned. Requirements Minimum Knowledge, Prior Work Experience, and Skills Needed to Perform Job Functions: Progressively more responsible administrative support experience in a real property/facilities environment where incumbent has gained a broad working knowledge of assigned activities. General office machines skills and personal computer proficiency required. Excellent communications skills, verbal and written. Physical Demands: Sits for extended periods of time utilizing keyboard to input and retrieve data. Mental Demands: § Mathematical skills for budget and analysis of various invoices and bills. § Analytical abilities for tasks including competitive analysis and contract reviews. § Ability to handle multiple tasks simultaneously and prioritize urgent versus routine requests. § Ability to meet deadlines and work under pressure. Equipment Used to Perform Functions: Personal computer, photocopier, facsimile, telephone, calculator Decision Making: (Give examples of decisions and recommendations made by incumbent) § Ability to prioritize tasks when projects are required from various vendors. § Allocation of expenses to ensure costs are charged to correct accounts and budgets are balanced. EOE Westamerica Bank's Privacy Policy may be found at: ********************************* Salary Description $22.00 - $25.00
$43k-55k yearly est. 15d ago
Project Coordinator
Westamerica Bancorporation 3.6
Fairfield, CA jobs
Westamerica is among the largest commercial banks headquartered in California. We are looking for outstanding people to join our winning team. We reached our current strength because our employees, customers, and shareholders believe in the same fundamental goals: Delivering a wide variety of financial services with a superior customer service guarantee Weekly Working Hours: 40 JOB SUMMARY: (2-3) sentences describing purpose of job - begin with level of supervision provided to the incumbent) Under general managerial supervision, provides specialized administrative and analytical support to all staff in Real Property Management. Acts as primary contact for Real Property Management for both internal and external inquiries. ESSENTIAL FUNCTIONS: Fundamental Duties 1. Responsible for scheduling repairs and maintenance at all facilities. * Complete repair requests, maintain follow-up Log, assess the severity of the problem and resolve the problem. * Schedule work with vendor. * Follow up with branch/department and vendor to ensure problem is resolved. 2. Manage branch/building key systems. * Work in conjunction with Branch Review Department to ensure accuracy of Key Log. * Physically certify DOM key system annually. 3. Audit invoices and payment requests prior to submission for payment. Verify invoices to corresponding repair request to determine payment validity. 4. Create, monitor and maintain contracts for all vendors. Ensure vendor has current certificate of insurance on file. * Annually certify with the State of California that vendor is bonded. 5. Collect, post and monitor all sublease income. Create and maintain Financial Management System (FMS) tables for internal use (i.e., buildings with multiple tenants, operations and Systems cost allocation). Prepare related general ledger entries for month-end processing. 6. Monitor, analyze and process all PG&E statements on a monthly basis. 7. Complete monthly allocation of all building expenses. 8. Complete the Unclaimed Property filing with the State of California annually to include Westamerica Bancorporation and all organizations acquired. 9. Coordinate with Property Services Rep on assigned projects. § Prepare bid packages including contacting bidders, organizing list of bidders and typing bid documents and specifications. § Read contracts/agreements for accuracy. Follows up on outstanding bids. Maintain bid status reports. Schedules approved projects. 10. Provide secretarial support to department members. § Open and distribute all incoming mail. § Monitor phone mail for department members when they are away from the office. § File all paperwork in the respective files. 11. Other job duties as assigned. Requirements Minimum Knowledge, Prior Work Experience, and Skills Needed to Perform Job Functions: Progressively more responsible administrative support experience in a real property/facilities environment where incumbent has gained a broad working knowledge of assigned activities. General office machines skills and personal computer proficiency required. Excellent communications skills, verbal and written. Physical Demands: Sits for extended periods of time utilizing keyboard to input and retrieve data. Mental Demands: § Mathematical skills for budget and analysis of various invoices and bills. § Analytical abilities for tasks including competitive analysis and contract reviews. § Ability to handle multiple tasks simultaneously and prioritize urgent versus routine requests. § Ability to meet deadlines and work under pressure. Equipment Used to Perform Functions: Personal computer, photocopier, facsimile, telephone, calculator Decision Making: (Give examples of decisions and recommendations made by incumbent) § Ability to prioritize tasks when projects are required from various vendors. § Allocation of expenses to ensure costs are charged to correct accounts and budgets are balanced. EOE Westamerica Bank's Privacy Policy may be found at: ********************************* Salary Description $22.00 - $25.00
$43k-55k yearly est. 15d ago
Project Coordinator
Westamerica Bank 3.6
Suisun City, CA jobs
Job DescriptionDescription: Westamerica is among the largest commercial banks headquartered in California. We are looking for outstanding people to join our winning team. We reached our current strength because our employees, customers, and shareholders believe in the same fundamental goals: Delivering a wide variety of financial services with a superior customer service guarantee Weekly Working Hours: 40 JOB SUMMARY: (2-3) sentences describing purpose of job - begin with level of supervision provided to the incumbent) Under general managerial supervision, provides specialized administrative and analytical support to all staff in Real Property Management. Acts as primary contact for Real Property Management for both internal and external inquiries. ESSENTIAL FUNCTIONS: Fundamental Duties 1. Responsible for scheduling repairs and maintenance at all facilities. - Complete repair requests, maintain follow-up Log, assess the severity of the problem and resolve the problem. - Schedule work with vendor. - Follow up with branch/department and vendor to ensure problem is resolved. 2. Manage branch/building key systems. - Work in conjunction with Branch Review Department to ensure accuracy of Key Log. - Physically certify DOM key system annually. 3. Audit invoices and payment requests prior to submission for payment. Verify invoices to corresponding repair request to determine payment validity. 4. Create, monitor and maintain contracts for all vendors. Ensure vendor has current certificate of insurance on file. - Annually certify with the State of California that vendor is bonded. 5. Collect, post and monitor all sublease income. Create and maintain Financial Management System (FMS) tables for internal use (i.e., buildings with multiple tenants, operations and Systems cost allocation). Prepare related general ledger entries for month-end processing. 6. Monitor, analyze and process all PG&E statements on a monthly basis. 7. Complete monthly allocation of all building expenses. 8. Complete the Unclaimed Property filing with the State of California annually to include Westamerica Bancorporation and all organizations acquired. 9. Coordinate with Property Services Rep on assigned projects. § Prepare bid packages including contacting bidders, organizing list of bidders and typing bid documents and specifications. § Read contracts/agreements for accuracy. Follows up on outstanding bids. Maintain bid status reports. Schedules approved projects. 10. Provide secretarial support to department members. § Open and distribute all incoming mail. § Monitor phone mail for department members when they are away from the office. § File all paperwork in the respective files. 11. Other job duties as assigned. Requirements: Minimum Knowledge, Prior Work Experience, and Skills Needed to Perform Job Functions: Progressively more responsible administrative support experience in a real property/facilities environment where incumbent has gained a broad working knowledge of assigned activities. General office machines skills and personal computer proficiency required. Excellent communications skills, verbal and written. Physical Demands: Sits for extended periods of time utilizing keyboard to input and retrieve data. Mental Demands: § Mathematical skills for budget and analysis of various invoices and bills. § Analytical abilities for tasks including competitive analysis and contract reviews. § Ability to handle multiple tasks simultaneously and prioritize urgent versus routine requests. § Ability to meet deadlines and work under pressure. Equipment Used to Perform Functions: Personal computer, photocopier, facsimile, telephone, calculator Decision Making: (Give examples of decisions and recommendations made by incumbent) § Ability to prioritize tasks when projects are required from various vendors. § Allocation of expenses to ensure costs are charged to correct accounts and budgets are balanced. EOE Westamerica Bank's Privacy Policy may be found at: *********************************
$43k-55k yearly est. 13d ago
Project Coordinator
Drexel 4.0
Philadelphia, PA jobs
The Department of Physical Therapy and Rehabilitation Science at Drexel University is seeking to appoint a part time research project coordinator. The successful candidate will work on a research project titled “Tele-Exercise to Promote Empowered Movement with Spinal Cord Injury, TEEMS”. The project coordinator will report to and work for Margaret Finley, PT, PhD, and coordinate with Laura Baehr, PT, DPT, PhD. We are seeking a highly organized and proactive Project Coordinator to support a multi-year randomized controlled trial. This study will evaluate the effectiveness of TEEMS (Tele Exercise to promote Empowered Movement with Spinal Cord Injury)-designed to enhance personal and social factors to facilitate physical activity behavior through expert-led instruction, peer mentoring, and group engagement. Essential Functions To assist in all project activities including data management, recruitment, scheduling, interview facilitation, analysis, and dissemination. The Project Coordinator will continue in their role with participant recruitment, screening participant eligibility determination, consenting, scheduling participant data collection sessions, and focus group sessions, data entry, participant payments, and ordering material and supplies, and general study management of the proposed trial. For this study the Project Coordinator will also facilitate asynchronous exercise group weekly communication. They will work with the graduate research assistant on maintaining institutional review board approvals and clinical trials registration. As project coordinator they will attend all quarterly and annual meetings. The project coordinator will contribute 30 hours/week through all four years. This position offers the opportunity to contribute to a significant and innovative health intervention that addresses accessibility, inclusion, and long-term health behavior change in the SCI community. Required Qualifications Minimum of a Bachelor's Degree in Health Sciences or related field or the equivalent combination of education and work experience. ( Please review the Equivalency Chart for additional information.) Minimum of 0-2 years of experience. Undergraduate degree from an accredited institution, preferably in health sciences or a closely related field. Available for in-person meetings and data management responsibilities. Proficient in scientific writing and spoken (in English) skills. Good interpersonal communication skills. Ability to work both independently and as part of a team, take initiative and meet deadlines. Flexible, committed and problem-solving attitude. Effective planning and organizational skills with the ability to manage multiple complex tasks. Preferred Qualifications Prior experience coordinating or managing human subjects research studies. Coursework or training in research methods, statistics, or behavioral science. Physical Demands Typically sitting at a desk/table Location University City - Philadelphia, PA Additional Information This position is classified as Non-Exempt, grade I. Compensation for this grade ranges from $19.69to $29.54 per hour. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate's qualifications and experience, department budget, and an internal equity review. Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexel's compensation framework. For information about benefits, please review Drexel's Benefits Brochure. Special Instructions to the Applicant Please make sure you upload your CV/resume and cover letter when submitting your application. Applicants should submit a Personal Statement (1 page double spaced that includes motivation for the position and relevant experience) Curriculum Vitae or Resume Two letters of references A review of applicants will begin once a suitable candidate pool is identified.
$29.5 hourly 60d+ ago
Project Coordinator
Pennymac 4.7
Carrollton, TX jobs
PENNYMAC Pennymac (NYSE: PFSI) is a specialty financial services firm with a comprehensive mortgage platform and integrated business focused on the production and servicing of U. S. mortgage loans and the management of investments related to the U. S. mortgage market. At Pennymac, our people are the foundation of our success and at the heart of our dynamic work culture. Together, we work towards a unified goal of helping millions of Americans achieve aspirations of homeownership through the complete mortgage journey. A Typical Day The Project Coordinator is responsible for ensuring department level operations run smoothly, especially as it relates to people, events and special projects. As the Coordinator, you will confirm that deliverables are well coordinated and fulfilled in accordance with management expectations and quality standards. The Project Coordinator will: Manage the department's yearly strategic planning process and report monthly metrics to the Strategic Planning committee Source, coordinate and manage all of the divisions off-site and special events Coordinator for numerous one-off internal business projects with management, which includes logistical, operational, and budget implications Provide administrative support for executive leaders including meeting management, expense reports, travel and mailing needs Track invoices and ensure they are processed and paid in a timely manner by accounts payable Perform other related duties as required and assigned Demonstrate behaviors which are aligned with the organization's desired culture and values What You'll Bring Bachelor's Degree in Communications, Business Administration or related field required 3+ years of relevant work experience Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Visio) Proven project management skills Financial Services and, if possible, mortgage industry experience preferred Why You Should Join As one of the top mortgage lenders in the country, Pennymac has helped over 4 million lifetime homeowners achieve and sustain their aspirations of home. Our vision is to be the most trusted partner for home. Together, 4,000 Pennymac team members across the country are guided by our core values: to be Accountable, Reliable and Ethical in all that we do. Pennymac is committed to conducting a business that makes positive contributions and promotes long-term sustainable growth and to fostering an equitable and inclusive environment, where all employees and customers feel valued, respected and supported. Benefits That Bring It Home: Whether you're looking for flexible benefits for today, setting up short-term goals for tomorrow, or planning for long-term success and retirement, Pennymac's benefits have you covered. Some key benefits include: Comprehensive Medical, Dental, and Vision Paid Time Off Programs including vacation, holidays, illness, and parental leave Wellness Programs, Employee Recognition Programs, and onsite gyms and cafe style dining (select locations) Retirement benefits, life insurance, 401k match, and tuition reimbursement Philanthropy Programs including matching gifts, volunteer grants, charitable grants and corporate sponsorships To learn more about our benefits visit: ********************* page. link/benefits For residents with state required benefit information, additional information can be found at: ************ pennymac. com/additional-benefits-information Compensation: Individual salary may vary based on multiple factors including specific role, geographic location / market data, and skills and experience as defined below: Lower in range - Building skills and experience in the role Mid-range - Experience and skills align with proficiency in the role Higher in range - Experience and skills add value above typical requirements of the role Some roles may be eligible for performance-based compensation and/or stock-based incentives awarded to employees based on company and individual performance. #TPO Salary $50,000 - $75,000 Work Model OFFICE
$50k-75k yearly Auto-Apply 43d ago
Project Coordinator (KSEF)
Kentucky Science & Technology Corporation 4.0
Lexington, KY jobs
Job Title: Project Coordinator (KSEF) Company: Kentucky Science and Technology Corporation (KSTC) Reports To: Executive Director, Kentucky Science and Engineering Foundation (KSEF) About KSTC: Since its founding in 1987, the Kentucky Science & Technology Corporation (KSTC) has been a pioneering force in driving science, technology, and innovative economic development throughout Kentucky. Vision and Mission: We envision a future where KSTC and Kentucky are recognized as national leaders enabling high-performing innovation ecosystems, where Kentucky ranks in the top half of states for innovation-driven economic development, and KSTC is recognized among peers as setting the benchmark for others to follow. With this vision in mind, our mission is clear: We champion innovation in knowledge, talent, and investment to accelerate the state's economic growth and competitiveness, securing a better future for all Kentuckians. About KSEF: The Kentucky Science and Engineering Foundation (KSEF) is an initiative of KSTC and it invests in people and their ideas, promoting innovation, new product development, and commercialization, to advance scientific and economic growth in Kentucky. Our team is responsible for supporting the local deep-technology entrepreneur ecosystem. Our work focuses on lowering the barriers to accessing competitive federal funding for research and tech commercialization. In contrast to equity-holding programs, we focus on accessing non-dilutive capital for the development of high-risk/high-reward innovations. The KSEF Executive Director is based in our Lexington, KY headquarters. The team has a hybrid work policy. Position Summary: The Project Coordinator will coordinate the implementation of new and existing initiatives, managing the project lifecycle and client communications. We are seeking a creative, passionate individual with an interest in doing good and helping others do good through tech innovations. Our team needs a person that is capable of serving independently as lead project coordinator, who is highly organized with strong people skills including diplomacy and tactfulness in handling sensitive client interactions. They should have an educational background and/or related industrial, government, or non-profit experience in the areas of science, engineering, economic development, project management, and/or consulting. As a team, we recognize that the above description may not be all-inclusive and capture all potential ideal candidates. If you are a highly organized, skilled, and passionate professional looking to make an impact in our community, we invite you to apply. Key Responsibilities: Project Coordination: Manage program schedules, contracts, and compliance documentation. Track milestones, deadlines, and deliverables. Coordinate logistics for events, webinars, and meetings. Maintain consistency with KSEF's strategic program plans. Reporting: Draft internal communications, prepare reports, and support leadership. Support the maintenance of accurate and up-to-date project records to support decision-making. Track and process reports on program performance. Assist in data collection and analysis. Administration: Process invoices, reimbursements, and record-keeping. Required Qualifications: Experience in project coordination or management. Communication Skills: Excellent verbal and written communication to effectively engage with clients and internal teams. Project Coordination: Strong time management and organizational skills with the ability to prioritize multiple projects simultaneously. Technical Proficiency: Proficiency in Microsoft Office (Excel, Word, PowerPoint) and the ability to use scheduling and task control tools. Team Collaboration: Ability to work both independently and collaboratively with multi-discipline teams. Data Management: Proven ability to maintain accurate records and assist with report preparation to support decision-making. Preferred Qualifications: 3 years of experience in project coordination or management. CRM Software Experience: Familiarity with managing databases and CRM software for tracking client interactions and metrics. Problem Solving: Strong attention to detail and the ability to proactively identify and resolve project-related issues. Experience in using data analysis tools. Experience in writing reports. Additional Information: The above statements describe the general nature and level of work performed by individuals assigned to this job. It is not an exhaustive list of all duties and responsibilities required. Other duties may be assigned as determined by management. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties and responsibilities. KSTC is an equal opportunity employer and offers a competitive salary and benefits package. Applications are now being accepted and will be processed as they are received, with screening for interviews beginning immediately .
$38k-54k yearly est. 43d ago
Project Coordinator
Nusource Financial 3.9
Eden Prairie, MN jobs
NuSource implements cutting edge Branch Transformation, Security and Service solutions for the financial institution vertical supported by a world class service team. Our mission is to consistently deliver value-added consultative solutions and quality service experiences based on our core values of Integrity, Professionalism, and Teamwork. Our Net Promoter Score is consistently in the mid-80's, which far exceeds anyone in our industry. NuSource is employee-owned and everyone who works for us has the opportunity to become an owner. Primary Function/Summary The Project Coordinator works closely with the Project Management team, Regional Managers, implementation and services partners, Salespeople, Customers and our Technicians to schedule implementation resources required to meet customer expectations. The Project Coordinator is also responsible for coordination of equipment getting staged, wrapped (if applicable) and shipped to the appropriate location in time to meet the “go live” schedule. The Project Coordinator communicates important information to the project resources through company project tools and processes. Responsibilities Provide world-class customer experiences! Monitors project inbox and creates new projects (both security and ATM) in Monday.com and assigns to appropriate Project Manager Update E Automate Sales Order with assigned Project Manager Receives project resource requests and schedules from Project Managers Works with Regional Managers to secure technician resources for install date(s) based on location and final equipment assignments Requests bid/availability from third-party installers based on install schedule and location Issues Purchase Orders to third-party installers to reserve them based on installation schedule Creates calls (requests for work to be done) in E Automate for Staging of equipment and installation of equipment (Technician Assignments) Communicates staging dates, machine wrap dates (with Graphics Guys) and ship dates with staging and shipping teams Creates weekly shipping schedule Continually updates tools and schedules with most up to date information Handles ATM moves and removals, security gate installs and coordination of site surveys Creates sales quotes for and sales orders, ATM moves and removals and others requested by Project Management Manages ATM, Security, and Rigger calendars in outlook Manages share file access levels for PM's Receives Purchase Orders for Rigging companies and Graphics Guys Allocates new machines to customers as they are received in our warehouse Creates new service calls and calendar requests for Project Managers Skills and Qualifications Strong communication skills both written and verbal Friendly, positive attitude with customer service focus Ability to make decisions and adjustments to overcome roadblocks Detail oriented, very organized person with ability to multi-task and work in fast paced environment Decisiveness Interpersonal Skills Resourcefulness Excellent analytical and problem-solving skills Ability to work independently or with a team Ability to work with tight deadlines Ability to manage change and adapt to change quickly Ability to perform all duties while maintaining our core values of Professionalism, Integrity, and Teamwork Ability to Collaborate to accomplish team and company requirements Education, Training, and Experience At least 2 years of experience in Professional Office Environment Working knowledge of Microsoft tools including Excel, Word, Teams, and Outlook Previous experience with ERP systems or ability to learn them quickly Experience using computers for a variety of tasks Knowledge of project management best practices and tools a plus Experience dealing with people in many different roles within an organization and with vendor partners a plus Working conditions and physical demands Ability to communicate effectively with all different levels and departments within an organization. Ability to work independently OR collaboratively. Ability to work in office and warehouse environments with varying noise levels Proficient typing skills Travel < 10% NuSource Financial participates in the federal government's E-Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
$38k-54k yearly est. 60d+ ago
Project Coordinator
Baker Group 3.9
Ankeny, IA jobs
PURPOSE The Project Coordinator works in alignment with the Project Manager as an administrative resource performing project related work as required to ensure the project remains organized, on schedule and within established budgets. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES The following duties are typical for this job. These are not to be constructed as exclusive or all inclusive. Other duties may be required and assigned. Provide administrative support to Business Units Leaders and Project Managers, including, but not limited to creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and documents Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes Prefill start up manuals Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately Schedule owner training and reviews upon job completion Ensure valid permits are maintained on jobs Cross train with Project Coordinators in other Business Units MINIMUM EDUCATION & EXPERIENCE REQUIRED TO PERFORM ESSENTIAL FUNCTIONS Minimum of two (2) years of experience in a Project Coordinator or Administrative Support role Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader) ENVIRONMENTAL ADAPTABILITY Prolonged periods of sitting at a desk and working on a computer Must be able to lift 10 pounds occasionally May have occasional visits to a job site which would require periods of standing, walking and/or climbing stairs MENTAL AND PHYSICAL COMPETENCIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS Excellent verbal and written communication skills Excellent organizational skills with the ability to prioritize tasks and adapt to changing need High level of attention to detail EQUIPMENT/TOOLS Laptop computer Baker Group is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Baker Group will consider reasonable accommodations for qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the Employer.
$37k-50k yearly est. Auto-Apply 12d ago
Project Coordinator
Baker Group 3.9
Ankeny, IA jobs
PURPOSE The Project Coordinator works in alignment with the Project Manager as an administrative resource performing project related work as required to ensure the project remains organized, on schedule and within established budgets. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES The following duties are typical for this job. These are not to be constructed as exclusive or all inclusive. Other duties may be required and assigned. Provide administrative support to Business Units Leaders and Project Managers, including, but not limited to creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and documents Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes Prefill start up manuals Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately Schedule owner training and reviews upon job completion Ensure valid permits are maintained on jobs Cross train with Project Coordinators in other Business Units MINIMUM EDUCATION & EXPERIENCE REQUIRED TO PERFORM ESSENTIAL FUNCTIONS Minimum of two (2) years of experience in a Project Coordinator or Administrative Support role Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader) ENVIRONMENTAL ADAPTABILITY Prolonged periods of sitting at a desk and working on a computer Must be able to lift 10 pounds occasionally May have occasional visits to a job site which would require periods of standing, walking and/or climbing stairs MENTAL AND PHYSICAL COMPETENCIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS Excellent verbal and written communication skills Excellent organizational skills with the ability to prioritize tasks and adapt to changing need High level of attention to detail EQUIPMENT/TOOLS Laptop computer Baker Group is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Baker Group will consider reasonable accommodations for qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the Employer.
$37k-50k yearly est. Auto-Apply 16d ago
Project Coordinator
Alabama Credit Union 4.1
Tuscaloosa, AL jobs
At Alabama Credit Union, we have been earning your smile since 1956. Voted Alabama's Best Credit Union, we want you to feel good about your career. As a Project Coordinator, you will spearhead the implementation of Project Management methodologies and practices to drive organizational initiatives, strategies, and processes. Your primary responsibilities will include coordinating with cross-functional teams, collaborating with stakeholders, and managing vendor partnerships to ensure the successful delivery of projects aligning with the business unit's objectives and member service needs. The Project Coordinator will create and regularly update project plans, track project progress and budget, maintain and communicate detailed risk logs, and create and present management reports on project outcome and status. Responsibilities: Lead organizational projects throughout their lifecycle, ensuring project management standards and best practices are achieved. Develop detailed project plans, scope, schedule, budget and to effectively monitor progress Resolve high-level conflicts and provide guidance to project teams to ensure appropriate resource allocation and subject matter expertise. Communicate project status updates and feedback to team members, stakeholders, and senior management through effective written and verbal communication. Establish and direct project scope and objectives, involving all relevant partners and ensuring technical feasibility Ensure that all projects are delivered on-time, within scope and within budget Own the project risk identification and mitigation process Develop templates and documentation to support consistency in EPMO protocols Ensure that budgets are adhered to and deadlines are met Act as an internal consultant, advocate, mentor and change agent Demonstrate a service-oriented mindset, prioritizing member service and experience. Participate in change management process Support performance management by developing, training, and coaching team members in project responsibilities and project management discipline. Performs other duties as needed upon request by immediate supervisor Candidate Requirements: Minimum of three to five years of progressive experience in project management, business analysis, or continual service improvement. Financial institution experience preferred. Understanding of API and cloud-based system integrations, experience with cloud, desktop, and business process flows, including system experience with Power Automate or similar system. Experience with software implementations and support; system conversions experience is advantageous. Proficiency in problem analysis and resolution at both strategic and functional levels. Banking, Lending and Operations experience preferred. Project Management Professional (PMP) certification required or ability to obtain within 12 months. Bachelor's degree in project management, business, or a related field, or equivalent work experience. To apply for the Project Coordinator position: Interested candidates may apply online no later than June 28, 2024 at the Alabama Credit Union Careers page: **************************
$35k-43k yearly est. 60d+ ago