Business Development Coordinator

Simpson Thacher & Bartlett LLP
New York, NY
*Description/Job Summary* The Business Development Coordinator is responsible for supporting the Business Development team by implementing specific marketing and business development strategies through research and analysis, reporting, marketing communications, content administration, events and presentations. This role provides research and analysis about clients, competitors, markets and industries, and supports the Firm's client development and branding initiatives, ensuring the Firm's high standard of excellence is met. *Responsibilities/Duties* * Distribute Firm memoranda; maintain and communicate professional and community services and related client alerts * Maintain website content, Partner biographies and other Business Development and communications materials across multiple channels * Maintain deal and case experience and help manage engagement database and related databases * Assist with the preparation of directory submissions and survey responses for various legal and business directories and publications * Support the Business Development team with development and maintenance of promotional marketing materials in support of the Firms business development initiatives * Prepare and maintain promotional materials, such as brochures, practice area descriptions, rankings and quotes, varied advertising, posters, flyers and other promotional materials, in conjunction with the Graphic Designer and outside vendors where appropriate * Assist with distribution of varied marketing materials and Firm communications, such as event invitations, ranking submissions, presentation notifications, press releases, summaries and web-related content * Manage data for the Firm's contact database * Provide competitive intelligence reports and analysis; conduct additional research through database searches, industry resources, and networking as directed * Assist with Firm-sponsored events and presentations * Collaborate with team on draft pitches, proposal materials and presentations when required * Work with stakeholders in other departments and in other offices as needed * Support Business Development projects and other Firm initiatives as needed * Perform additional duties as needed *Required Skills* * 2 years of business experience * Must be able to work independently and collaboratively in a highly competitive and demanding environment * Strong attention to detail and self-motivated to produce accurate, timely and complete work product * Strong written and verbal communication skills and excellent research and analytical skills * Strong project management skills, initiative and the ability to manage multiple projects concurrently * Ability to begin to leverage institutional knowledge in own work * Demonstrated introductory knowledge of full range of Business Development skill set * Proficiency in MS Office programs such as Outlook, Word, and Excel * Must be flexible and willing to work overtime as needed *Preferred Skills* * A minimum of 2 to 4 years previous experience in a law firm, marketing or professional services field preferred * Some familiarity with Content Pilot's suite of products or other experience database preferred * Experience updating/maintaining a website preferred * Demonstrated experience using a Client Relationship Management (CRM) system preferred *Required Qualifications* * Bachelor's degree required *Preferred Qualifications* * Major in Advertising, Marketing, Communications, Public relations or related field preferred

Pro Bono Attorney, Corporate

Simpson Thacher & Bartlett LLP
New York, NY
*Description/Job Summary* The Pro Bono Attorney supports the Pro Bono Counsel and other Simpson Thacher attorneys with respect to representation of a wide variety of pro bono clients and provides oversight of individual matters. This role also includes the development and implementation of specific pro bono initiatives, including but not limited to corporate and transactional matters, and substantive legal supervision of individual small business matters. *Responsibilities/Duties* * Support Pro Bono Counsel with Pro Bono Program initiatives; and serve as a supervisor for attorneys handling pro bono corporate and transactional matters in all of the Firm's offices * Develop and implement specific pro bono initiatives, primarily, but not limited to, corporate and transactional matters, and matters that can be done by Simpson Thacher corporate and transactional lawyers * Develop and maintain relationships with legal services organizations and clearinghouses, in the Firm's U.S., London and Asia Offices, to create referrals for the Firm's lawyers * Provide substantive legal supervision of individual pro bono matters * Assist the Program Manager with oversight of pro bono clinics as necessary * Assist the Pro Bono Counsel and Program Manager to plan and execute pro bono events and legal training programs * Work with public relations and marketing departments to increase the reputation and visibility of the firm's corporate and transactional pro bono work * Represent Simpson Thacher at outside programs, events, meetings and conferences related to pro bono corporate and transactional work * Provide input during the staff performance process * Attend meetings/clinics/events based on business needs * Perform other duties as assigned *Required Skills* * At least 3 years of relevant experience * Demonstrated interest in public service and serving low-income communities * Familiarity with law firms * Fluency in oral and written English * Strong interpersonal and communication skills with the ability to interact effectively with a variety of people including senior professionals and low-income clients * Excellent organizational skills and a strong aptitude for detail * Ability to coordinate and work on multiple projects simultaneously while meeting deadlines * Proficiency in Microsoft Word and PowerPoint * Ability to be flexible and to work independently, at times with minimal supervision, as well as in a fast-paced environment with a small staff * Excellent judgment, including sensitivity to confidential information *Preferred Skills* * New York Bar Admission *Required Education* * Juris Doctor Degree required

Assistant Manager, Business Development

Simpson Thacher & Bartlett LLP
New York, NY
*Description/Job Summary* The Assistant Manager, Business Development works with the Business Development team, Firm Partners and Associates, preparing information about Firm's practice areas and lawyers, including biographies, deal and experience lists, rankings and awards, practice descriptions, client contacts and other related information. This role provides research and analysis about clients, competitors, markets and industries, related internal business, client communications and related work product maintaining the Firm's high standard of excellence. *Responsibilities/Duties* * Perform various business, administrative and operational support functions as related to Business Development strategies, marketing, communications, policies, procedures and initiatives * Respond to inquiries and troubleshoot issues in connection with Firm memoranda and other client alert distribution. * Maintain deal and case experience; help manage the Firm's engagement database and across related channels * Provide competitive intelligence reports and analysis * Draft pitch and proposal materials * Prepare and manage directory submissions and survey responses for various legal and business directories/publications * Maintain website content, Partner biographies and various Business Development communications materials across multiple channels * Manage creation of advertising, posters, flyers and other promotional materials, working with the Graphic Designer and outside vendors where appropriate * Prepare and maintain promotional materials, including brochures, practice area descriptions, rankings and quotes * Assist with managing Firm-sponsored events and presentations * Foster and maintain strong relations with key stakeholders; ensure stakeholders' engagement is supported in varied departments and offices * Support Business Development projects and other Firm initiatives as needed * Perform other duties and projects as assigned *Required Experience* * Minimum 4 years of relevant experience * Must be flexible and willing to work additional hours as needed * Ability to work independently and collaboratively in a highly competitive and demanding environment * Ability to exercise initiative and independent judgment * Strong attention to detail * Proficiency in MS Office Suite and web-based research * Ability to interact well and build professional relationships while maintaining a high level of customer service, diplomacy and discretion * Exceptional written and verbal communication skills * Excellent research and analytical abilities * Ability to assess needs, assign priorities, develop strategies and make recommendations when presented with ambiguous or incomplete information * Strong problem solving and analytical skills to make sound decisions, escalating as appropriate * Strong project management and organizational skills, demonstrated ability to prioritize and balance competing demands and manage multiple projects concurrently, meeting deadlines in a fast-paced professional environment * Ability to effectively share knowledge and resources with appropriate parties, both internally and externally * Ability to anticipates business challenges of Partners and senior team members and proactively address needs with self-assuredness and business acumen *Preferred Experience* * Prior experience in marketing and business development field at a law firm preferred * Some familiarity with Content Pilot's suite of products or other experience database preferred Experience with website maintenance and or Client Relationship Management (CRM) system experience *Required Education* * Bachelor's degree required *Preferred Education* * Major in Marketing, English, Communications, Advertising or related field preferred * J.D. preferred

Private Funds Specialist

Simpson Thacher & Bartlett LLP
Madison, NY
Opens new tabopen new tab
The Private Funds Specialist will support our preeminent Private Funds Practice in connection with the organization of the industry's largest and most prestigious funds across a wide range of funds including private equity, real estate, credit, infrastructure, secondary, and tactical opportunity.
Responsibilities/Duties

Assisting attorneys in all stages of private funds, from formation to closings
Maintain/organize/index information and documents
Proactively communicate with attorneys to understand scope and timelines
Create and monitor tracking documents
Provide status updates to clients and attorneys
Track investor subscription documents and monitor overall status of the sub doc process
Organize Side Letters, Master Side Letter, MFN election Forms
Coordinate with appropriate parties regarding AML and Tax Review
Prepare, organize and control documents in preparation for and during closings
Facilitate fund closings, including by maintaining closing checklists and drafting closing notices to investors
Prepare original closing sets, including electronic upload to DMS
Communicating with clients, attorneys, corporate service companies and government agencies on a regular basis
Develop a strong practice area knowledge
Develop professional relationships with clients

Required Experience

5+ years of law firm experience, ideally with fund formation matters
Ability to function well in a high-paced and challenging environment while managing a varied workload
Strong interpersonal skills and communicates effectively
Team player with a client-focused mindset who is committed to excellence
Proactive problem solver who offers solutions to identified issues
Energetic and enthusiastic about advancements in modernizing the fund formation process
Ability to take ownership of professional responsibilities and meet deadlines with minimal oversight and direction
Proficiency with Microsoft Office applications

Required Education

Bachelor's degree required
Opens new tabopen new tab

Private Funds Specialist

Simpson Thacher & Bartlett LLP
Waterville, NY
Opens new tabopen new tab
The Private Funds Specialist will support our preeminent Private Funds Practice in connection with the organization of the industry's largest and most prestigious funds across a wide range of funds including private equity, real estate, credit, infrastructure, secondary, and tactical opportunity.
Responsibilities/Duties

Assisting attorneys in all stages of private funds, from formation to closings
Maintain/organize/index information and documents
Proactively communicate with attorneys to understand scope and timelines
Create and monitor tracking documents
Provide status updates to clients and attorneys
Track investor subscription documents and monitor overall status of the sub doc process
Organize Side Letters, Master Side Letter, MFN election Forms
Coordinate with appropriate parties regarding AML and Tax Review
Prepare, organize and control documents in preparation for and during closings
Facilitate fund closings, including by maintaining closing checklists and drafting closing notices to investors
Prepare original closing sets, including electronic upload to DMS
Communicating with clients, attorneys, corporate service companies and government agencies on a regular basis
Develop a strong practice area knowledge
Develop professional relationships with clients

Required Experience

5+ years of law firm experience, ideally with fund formation matters
Ability to function well in a high-paced and challenging environment while managing a varied workload
Strong interpersonal skills and communicates effectively
Team player with a client-focused mindset who is committed to excellence
Proactive problem solver who offers solutions to identified issues
Energetic and enthusiastic about advancements in modernizing the fund formation process
Ability to take ownership of professional responsibilities and meet deadlines with minimal oversight and direction
Proficiency with Microsoft Office applications

Required Education

Bachelor's degree required
Opens new tabopen new tab

Private Funds Specialist

Simpson Thacher & Bartlett LLP
Sherrill, NY
Opens new tabopen new tab
The Private Funds Specialist will support our preeminent Private Funds Practice in connection with the organization of the industry's largest and most prestigious funds across a wide range of funds including private equity, real estate, credit, infrastructure, secondary, and tactical opportunity.
Responsibilities/Duties

Assisting attorneys in all stages of private funds, from formation to closings
Maintain/organize/index information and documents
Proactively communicate with attorneys to understand scope and timelines
Create and monitor tracking documents
Provide status updates to clients and attorneys
Track investor subscription documents and monitor overall status of the sub doc process
Organize Side Letters, Master Side Letter, MFN election Forms
Coordinate with appropriate parties regarding AML and Tax Review
Prepare, organize and control documents in preparation for and during closings
Facilitate fund closings, including by maintaining closing checklists and drafting closing notices to investors
Prepare original closing sets, including electronic upload to DMS
Communicating with clients, attorneys, corporate service companies and government agencies on a regular basis
Develop a strong practice area knowledge
Develop professional relationships with clients

Required Experience

5+ years of law firm experience, ideally with fund formation matters
Ability to function well in a high-paced and challenging environment while managing a varied workload
Strong interpersonal skills and communicates effectively
Team player with a client-focused mindset who is committed to excellence
Proactive problem solver who offers solutions to identified issues
Energetic and enthusiastic about advancements in modernizing the fund formation process
Ability to take ownership of professional responsibilities and meet deadlines with minimal oversight and direction
Proficiency with Microsoft Office applications

Required Education

Bachelor's degree required
Opens new tabopen new tab

Conference Services Assistant

Simpson Thacher & Bartlett LLP
Waterville, NY
Opens new tabopen new tab
The Conference Services Assistant is responsible for communicating service details and coordinating daily scheduled meetings and events.
Responsibilities/Duties

Submit daily reports for arrivals to lobby security
Assist with early guest arrivals
Work with Firm departments to ensure all rooms are ready for business each day
Verify conference room documents and materials
Prepare daily catering report and verify services with the F+B Manager
Oversee standard conference room materials and supply rooms on conference floors
Respond to conference requests and create/update/cancel reservations via scheduling software
Identify time-sensitive conference needs and communicate requests to the appropriate departments
Provide interdepartmental information and support for conference calls, video conference, webcast set ups, staffing and maintenance
Anticipate long term reservation end times and clean up to insure meeting-ready rooms
Monitor conference rooms for overall appearance, cleanliness and correct configurations
Guide and support level-one reservations
Generate weekly video reports and collaborate with branch offices to ensure proper scheduling
Reconcile monthly reservation data for accuracy and finance totals
Prepare various sales and occupancy reports as directed
Provide research on vendors, venues and special service requests as needed
Assist with coordinating in-house and off-site special events as requested
Organize off-premise catering services as requested
Perform other duties as assigned

Required Skills

2 to 4 years of office administrative experience required
Working knowledge of established conference services practices and general food and beverage knowledge
Experience with Zoom or other cloud based video conferencing software
Proficiency in MS Word, PowerPoint and Excel preferred
Ability to effectively present information verbally and in writing
Excellent listening, interpersonal and customer service skills; polite and professional communications with vendors, departments, co-workers, clients, attorneys, etc.
Knowledge of audio visual basics
Can organize, prioritize, plan and multi-task work activities in a high pressure environment
Punctual, detail-oriented, dependable and dedicated to achieving excellence
Flexibility to work extended hours if needed

Preferred Experience

Experience in a law firm or professional services firm
Basic graphic design capabilities and familiarity with available tools in the marketplace (e.g., Canva, Adobe InDesign, etc.)
Experience with Google Workspace
Knowledge of finance and budget basics
Experience with EMS (event management systems)
Knowledge of wine, spirits and/or international culinary
Some catering skills preferred

Required Qualifications

High School Diploma or GED equivalent required

Preferred Qualifications

N/A
Opens new tabopen new tab

Private Funds Specialist

Simpson Thacher & Bartlett LLP
Oriskany Falls, NY
Opens new tabopen new tab
The Private Funds Specialist will support our preeminent Private Funds Practice in connection with the organization of the industry's largest and most prestigious funds across a wide range of funds including private equity, real estate, credit, infrastructure, secondary, and tactical opportunity.
Responsibilities/Duties

Assisting attorneys in all stages of private funds, from formation to closings
Maintain/organize/index information and documents
Proactively communicate with attorneys to understand scope and timelines
Create and monitor tracking documents
Provide status updates to clients and attorneys
Track investor subscription documents and monitor overall status of the sub doc process
Organize Side Letters, Master Side Letter, MFN election Forms
Coordinate with appropriate parties regarding AML and Tax Review
Prepare, organize and control documents in preparation for and during closings
Facilitate fund closings, including by maintaining closing checklists and drafting closing notices to investors
Prepare original closing sets, including electronic upload to DMS
Communicating with clients, attorneys, corporate service companies and government agencies on a regular basis
Develop a strong practice area knowledge
Develop professional relationships with clients

Required Experience

5+ years of law firm experience, ideally with fund formation matters
Ability to function well in a high-paced and challenging environment while managing a varied workload
Strong interpersonal skills and communicates effectively
Team player with a client-focused mindset who is committed to excellence
Proactive problem solver who offers solutions to identified issues
Energetic and enthusiastic about advancements in modernizing the fund formation process
Ability to take ownership of professional responsibilities and meet deadlines with minimal oversight and direction
Proficiency with Microsoft Office applications

Required Education

Bachelor's degree required
Opens new tabopen new tab

Financial Application Specialist

Simpson Thacher & Bartlett LLP
New York, NY
Opens new tabopen new tab
The Financial Application Specialist will work closely with IT and Finance Leaders in the support and development of the Firm's Billing and Data Integrations systems. Reporting to the Associate Director of Applications, the candidate will manage and support all aspects of the Firm's time entry, terms of business, and data integrations systems that support the Firm's Elite 3E billing system.
Responsibilities/Duties

Manage, maintain, and support the Firm's investment in Intapp application technologies including Time and Capture, Terms, Flow, and Integration Builder.
Serve as technical lead and resource for the Firm's support team for the time, terms and workflow products.
Work with IT Systems and Network engineers on maintenance tasks pertaining to the Financial systems.
Work closely with the Financial Systems team with supporting and maintaining the Firm's Elite billing system database and data extracts.
Plan, execute, and manage the implementation of upgrades and enhancements to all finance related systems.
Work closely with the IT Security team to ensure all protective measures are maintained.
Work with our HR and Knowledge team in support of their goals related to financial applications.

Required Experience

5+ years of hands-on experience in implementing and maintaining Intapp Finance, Compliance, and Integration solutions
5+ years of experience with MS SQL Server and Transact SQL
Web Service APIs (SOAP, REST)
Experience developing Microsoft SSRS and PowerBI reports a plus
Experience with Elite 3E preferred, experience with Workday integrations a plus
Hands on experience with requirements gathering and solution design. Past experience in configurations, testing, post-production support and documentation is a must
Excellent verbal & written communication skills and the ability to interact professionally with a diverse group, executives, managers, and subject matter experts
Must be business & technology savvy
Law firm experience desirable
Excellent project management and organizational skills

Strong understanding of business processes and the ability to define solutions to support and improve those processes

Required Education

Bachelor's degree in Computer Science, Information Technology, or equivalen

Preferred Education

PMP, Agile or Scrum certification a plus
Opens new tabopen new tab

Electronic Operations Assistant

Simpson Thacher & Bartlett LLP
New York, NY
Opens new tabopen new tab
The Operations Assistant is primarily responsible for processing all incoming mail, including cataloging print and electronic materials, and processing invoices for approval.

Additionally, the incumbent will create and maintain firm-wide passwords for electronic resources and serve as back-up for the Electronic Resources Specialist.
Responsibilities/Duties

Process and route all incoming mail, books, and materials via SirsiDynix
File loose-leaf updates, pocket parts and prepare weekly looseleaf updates for the contract filer
Communicate with vendors to coordinate orders, shipments, claims, and invoices
Manage all aspects of the Serials Module for electronic journals utilizing the integrated library system which includes: creating and updating serial control records, performing check-ins, distributing and archiving electronic journals, and claiming missing issues
Create and maintain all routing and distribution lists for both print and electronic resources
Catalog print and electronic resources using current standards and tools such as RDA, LCSH, MARC, BIBFRAME, MarcEdit and Library of Congress Classification
Maintain accurate desk / office copies list
Ordering, receiving, and processing print and electronic material purchase requests and verifying receipts for timely processing of vendor invoices
Assist with collection maintenance, including weeding, updating and catalog editing in SirsiDynix
Accurately copy, PDF and email print materials as requested
Assist with the maintenance and updating of department intranet pages
Support the Electronic Resources Specialist with troubleshooting technical issues, as needed
Serve as a back-up for Electronic Resources Specialist
Perform other duties as assigned

Required Skills

Two (2) years of relevant library experience
Familiarity with standard library operations
Ability to identify potential problems, make determinations and propose effective solutions
Ability to effectively present information verbally and in writing
Proficiency in Microsoft Suite products, particularly Excel
Superior organizational skills, unflagging attention to detail, and demonstrated commitment to the accuracy and completeness of information
Ability to adapt to changing conditions and work effectively, with little supervision

Preferred Skills

Knowledge of library systems, particularly SirsiDynix and OCLC
Copy cataloging skills
Knowledge and experience using SharePoint

Required Education

Bachelor's Degree
Opens new tabopen new tab

Conference Services Assistant

Simpson Thacher & Bartlett LLP
Oriskany Falls, NY
Opens new tabopen new tab
Opens new tabopen new tab

Conference Services Assistant

Simpson Thacher & Bartlett LLP
Munnsville, NY
Opens new tabopen new tab
Opens new tabopen new tab

Private Funds Specialist

Simpson Thacher & Bartlett LLP
Augusta, NY
Opens new tabopen new tab
Opens new tabopen new tab

Manager, Secretarial Services

Simpson Thacher & Bartlett LLP
Vernon, NY
Opens new tabopen new tab
Opens new tabopen new tab

Private Funds Specialist

Simpson Thacher & Bartlett LLP
Munnsville, NY
Opens new tabopen new tab
Opens new tabopen new tab

Financial Application Specialist

Simpson Thacher & Bartlett LLP
Clinton, NY
Opens new tabopen new tab
Opens new tabopen new tab

Jobs From Similar Companies

Jobs from similar companies you might want to view.