How to hire a site administrator

How to hire a site administrator, step by step

Here's a step-by-step site administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a site administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new site administrator
• Step 8: Go through the hiring process checklist

What does a site administrator do?

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1. Identify your hiring needs

   Before you start hiring a site administrator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A site administrator's background is also an important factor in determining whether they'll be a good fit for the position. For example, site administrators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of site administrators.

   Type of Site Administrator	Description	Hourly rate
   Site Administrator	Computer networks are critical parts of almost every organization. Network and computer systems administrators are responsible for the day-to-day operation of these networks.	$8-26
   Operations Administrator	An operations administrator primarily edits, plans, coordinates, or directs the administrative services of an organization. This job involves keeping track of the organization's inventory, managing maintenance issues, offering administrative support, and answering phone calls... Show more	$14-39
   Program Administrator	Program administrators are responsible for planning, directing, and coordinating their organization's program or service. Their duties and responsibilities may vary depending on the industry they work at, such as educational, community, and social services... Show more	$16-35

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Patients
   • Windows
   • Payroll
   • Data Entry
   • PowerPoint
   • Video Conferencing
   • Troubleshoot
   • SharePoint
   • Technical Support
   • OSHA
   • Human Resources
   • Professional Development
   • SCCM

   Check all skills

   Responsibilities:

   • Manage the billing and collection of patient accounts dealing with commercial insurance, worker's compensation, and self pay patients.
   • Manage the data migration from SharePoint 2007 to 2010 and ensure all documents files and customize code are present and functional.
   • Create and manage a repository of group presentations and documents.
   • Work through Microsoft excels spreadsheets, word, and PowerPoint.
   • Leverage industry knowledge to ensure full compliance with JCAHO, Texas Medicaid, and federal Medicare and Medicaid programs.
   • Process and maintain accurate payroll records.

   More site administrator duties

3. Make a budget

   Including a salary range in your site administrator job description helps attract top candidates to the position. A site administrator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a site administrator in South Carolina may be lower than in California, and an entry-level site administrator usually earns less than a senior-level site administrator. Additionally, a site administrator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average site administrator salary

   $15.25hourly

   $31,725 yearly

   ---

   Entry-level site administrator salary

   $17,000 yearly salary

   Updated January 23, 2026

   Average site administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$57,636	$28
   2	Pennsylvania	$38,954	$19
   3	New Jersey	$36,548	$18
   4	Washington	$36,316	$17
   5	Texas	$36,231	$17
   6	Massachusetts	$36,021	$17
   7	Maryland	$35,458	$17
   8	New York	$34,746	$17
   9	Delaware	$34,476	$17
   10	Florida	$34,406	$17
   11	Arizona	$34,199	$16
   12	West Virginia	$31,918	$15
   13	Ohio	$29,001	$14
   14	North Carolina	$28,237	$14
   15	Michigan	$27,820	$13
   16	Minnesota	$27,770	$13
   17	New Mexico	$27,734	$13
   18	Colorado	$27,565	$13
   19	Alabama	$25,935	$12
   20	Illinois	$25,623	$12

   Average site administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Morgan Stanley	$123,864	$59.55	11
   2	MDU Resources	$100,433	$48.29
   3	RSM US	$91,727	$44.10
   4	Tenaska	$89,746	$43.15	1
   5	Montefiore Mount Vernon Hospital	$89,037	$42.81	2
   6	Fluor Corporation	$88,027	$42.32	30
   7	John Deere	$83,720	$40.25
   8	SBA Communications	$79,425	$38.19
   9	Wanzek Construction	$77,878	$37.44	1
   10	Cenergy International Services	$69,001	$33.17
   11	New River Community College	$65,487	$31.48
   12	MLK Community Healthcare	$63,155	$30.36	3
   13	Atlas Copco Drilling Solutions LLC	$60,615	$29.14	1
   14	Amazon	$59,702	$28.70	178
   15	TKC Holdings	$50,538	$24.30
   16	3D Systems	$49,456	$23.78
   17	Thermo Fisher Scientific	$49,194	$23.65	15
   18	Blue Raven Solar	$43,244	$20.79
   19	Shutterfly	$42,371	$20.37
   20	Daifuku Webb Holding	$41,639	$20.02	3

4. Writing a site administrator job description

   A site administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a site administrator job description:

   Site administrator job description example

   Hybrid schedule 8 - 5
   
   Coordinates all facility related items for the Syracuse site as well as the multiple leased classroom sites in the US including internal and external break/fix emergencies and routine preventative maintenance tasks.
   Maintains strong working relationships with all vendors and landlords. Coordinates vendor dispatch.
   Accurately documents and tracks issues through to resolution.
   Ensures safety and security for NSC staff, instructors, students, and vendors. Reports safety hazards, incidents, and near misses quickly through the safety system.
   Executes safety inspections and drills.
   Completes all safety incident research as well as related documents / pictures.
   Supports the Syracuse site and leased classroom sites through local and remote maintenance of the computer desktop, printer and AV environment. Troubleshoots and resolves basic IT problems.
   Handles all headset deployments and issues. Assures wallboards are operational.
   Supports IT with staff onboarding and offboarding. Tasks include end user support, PC maintenance, equipment moves, repair vendor oversight.
   
   Assure safety team performs periodic first responder and emergency preparedness drills and completes write-ups to appropriate Council staff.
   
   Responsible for safety as outlined in the NSC Safety Manual. Ensure use of proper PPE by self and vendors at all times.
   
   Report safety hazards, incidents and near misses quickly and through documented safety system processes. Resolve independently, as appropriate, or work through proper channels to resolve.
   
   Assist Supervisor with all safety incident research as well as related documents / pictures.
   
   Requirements:
   
   Previous experience in Facilities Management workflow and/or knowledge of processes in carpentry, electrical, mechanical, plumbing, and other related building systems required.
   
   Previous experience with help desk delivering remote and desk side desktop support.
   
   Associates Degree preferred
   
   Service-oriented, self-driven, autonomous individual accustomed to being hands-on
   
   Good oral communication skills and ability to effectively interact with landlords, vendors, instructors, students, etc.
   
   Accustomed to providing after hours and weekend support (as needed).
   
   Highly detail oriented and possess good time management, organizational, decision-making, and interpersonal skills.
   
   Strong sense of urgency to identify, troubleshoot, and resolve issues and problems.
   
   Salary range: $50,000 to 60,000
   
   Excellent benefits

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right site administrator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   To find site administrator candidates, you can consider the following options:

   • Post your job opening on Zippia or other job search websites.
   • Use niche websites that focus on engineering and technology jobs, such as dice, engineering.com, stack overflow, it job pro.
   • Post your job on free job posting websites.

6. Interview candidates

   Recruiting site administrators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   Sometimes, it's not enough to interview site administrator candidates, so you can ask them to do a test project. If you are not a technical person and don't know what a test project should be, you can use these websites:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new site administrator

   Once you have selected a candidate for the site administrator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new site administrator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a site administrator?