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Become A Site Coordinator

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Working As A Site Coordinator

  • Communicating with Supervisors, Peers, or Subordinates
  • Communicating with Persons Outside Organization
  • Establishing and Maintaining Interpersonal Relationships
  • Getting Information
  • Interacting With Computers
  • Deal with People

  • Mostly Sitting

  • Stressful

  • $46,000

    Average Salary

What Does A Site Coordinator Do

Meeting, convention, and event planners coordinate all aspects of events and professional meetings. They arrange meeting locations, transportation, and other details.

Duties

Meeting, convention, and event planners typically do the following:

  • Meet with clients to understand the purpose of the meeting or event
  • Plan the scope of the event, including time, location, and cost
  • Solicit bids from venues and service providers
  • Inspect venues to ensure that they meet the client's requirements
  • Coordinate event services such as rooms, transportation, and food service
  • Monitor event activities to ensure the client and event attendees are satisfied
  • Review event bills and approve payments

There are millions of meetings and events held each year. Meeting, convention, and event planners organize a variety of these events including weddings, educational conferences, and business conventions. They coordinate every detail of these events, including finances. Before a meeting event, for example, planners will meet with clients to estimate attendance and determine the meeting’s purpose. During the event, they handle logistics, such as registering guests and organizing audio/visual equipment. After the meeting, they make sure all vendors are paid and may survey attendees to obtain feedback on the event.

Meeting, convention, and event planners search for potential meeting sites, such as hotels and convention centers. They consider the lodging and services that the facility can provide, how easy it will be for people to get there, and the attractions that the surrounding area has to offer. Planners may also consider whether an online meeting can achieve the same objectives as one that requires attendees to meet in a physical location.

Once a location is selected, planners arrange the meeting space and support services, such as catering and interpreters. They negotiate contracts with suppliers and coordinate plans with the venue’s staff, and they may also organize speakers, entertainment, and activities.

The following are examples of types of meeting, convention, and event planners:

Association planners organize annual conferences and trade shows for professional associations. Because member attendance is usually voluntary, it is important for associations to emphasize the meeting’s value and location; for some association planners, marketing is an important aspect of their work.

Convention service managers work for hotels and convention centers. They act as liaisons between the meeting facility and the planners who work for associations, businesses, and governments. They present food service options to outside planners, coordinate special requests, and suggest hotel services that work within a planner’s budget.

Corporate planners organize internal business meetings and meetings between businesses. These events may be in person or online, held either within corporate facilities or offsite to include more people.

Event planners arrange the details of a variety of events. Wedding planners are the most well-known, but event planners also coordinate celebrations such as anniversaries, reunions, and other large social events, as well as corporate events including product launches, galas, and award ceremonies.

Government meeting planners organize meetings for government officials and agencies. Familiarity with government regulations, such as procedures for buying materials and booking hotels, is essential to their work.

Healthcare meeting planners specialize in organizing meetings and conferences for allied healthcare professionals. Healthcare meetings have to meet strict standards in order for the meeting to count as continuing education and to comply with government regulations.

Nonprofit event planners plan large events with the goal of raising donations for a charity or advocacy organization. Events may include banquets, charity races, and food drives.

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How To Become A Site Coordinator

Applicants usually need a bachelor's degree and some experience related to event planning. 

Education

Many employers prefer applicants who have a bachelor's degree and some work experience in hotels or planning. The proportion of planners with a bachelor's degree is increasing because work responsibilities have become more complex. Although some colleges offer degree programs in meeting and event management, other common fields of study include hospitality and tourism management. If an applicant’s degree is not related to these fields, employers are likely to require at least 1 to 2 years of related hospitality or planning experience.

Planners who have studied meeting and event management or hospitality management may start out with greater responsibilities than those from other academic disciplines. Some colleges offer continuing education courses in meeting and event planning.

Licenses, Certifications, and Registrations

The Convention Industry Council offers the Certified Meeting Professional (CMP) credential, a voluntary certification for meeting and convention planners. Although the CMP is not required, it is widely recognized in the industry and may help in career advancement. To qualify, candidates must have a minimum of 36 months of meeting management experience, recent employment in a meeting management job, and proof of continuing education credits. Those who qualify must then pass an exam that covers topics such as strategic planning, financial and risk management, facility operations and services, and logistics.

In 2014, the Convention Industry Council created the Certified Meeting Professional-Healthcare (CMP-HC) certification, a CMP specialization related to healthcare industry meeting planners. Planners who want to earn CMP-HC certification must first hold CMP certification and also meet the work and planning requirements specifically in healthcare industry meeting planning.

The Society of Government Meeting Professionals (SGMP) offers the Certified Government Meeting Professional (CGMP) designation for meeting planners who work for, or contract with, federal, state, or local government. This certification is not required to work as a government meeting planner; however, it may be helpful for those who want to show that they know government purchasing policies and travel regulations. To qualify, candidates must have worked as a meeting planner for at least 1 year and have been a member of SGMP for 6 months. To become a certified planner, members must take a 3-day course and pass an exam.

Some organizations offer voluntary certifications in wedding planning, including the American Association of Certified Wedding Planners and the Association of Certified Professional Wedding Consultants. Although not required, the certifications can be helpful in attracting clients and proving knowledge.

Other Experience

It is beneficial for new meeting, convention, and event planners to have experience in hospitality industry jobs. Working in a variety of positions at hotels, convention centers, and convention bureaus provides knowledge of how the hospitality industry operates. Other beneficial work experiences include coordinating university or volunteer events and shadowing professionals.

Important Qualities

Communication skills. Meeting, convention, and event planners communicate with clients, suppliers, and event staff. They must have excellent written and oral communication skills to convey the needs of their clients effectively.

Composure. Meeting, convention, and event planners often work in a fast-paced environment and must be able to make quick decisions while remaining calm under pressure. When necessary materials do not arrive on schedule, they make alternative arrangements calmly and swiftly.

Interpersonal skills. Meeting, convention, and event planners must establish and maintain positive relationships with clients and suppliers. There are often a limited number of vendors in an area which can be used, and they will likely need them for future events.

Negotiation skills. Meeting, convention, and event planners must be able to negotiate service contracts events. They need to secure quality products and services at reasonable prices for their clients.

Organizational skills. Meeting, convention, and event planners must multitask, pay attention to details, and meet tight deadlines in order to provide high-quality meetings. Many meetings are planned more than a year in advance, so long-term thinking is vital. 

Problem-solving skills. Meeting, convention, and event planners must be able to develop creative solutions that satisfy clients. They must be able to recognize potential problems and identify solutions in advance.

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Site Coordinator Career Paths

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Do you work as a Site Coordinator?

Average Yearly Salary
$46,000
View Detailed Salary Report
$29,000
Min 10%
$46,000
Median 50%
$46,000
Median 50%
$46,000
Median 50%
$46,000
Median 50%
$46,000
Median 50%
$46,000
Median 50%
$46,000
Median 50%
$72,000
Max 90%
Highest Paying City
San Jose, CA
Highest Paying State
Washington
Avg Experience Level
2.3 years
How much does a Site Coordinator make at top companies?
The national average salary for a Site Coordinator in the United States is $46,494 per year or $22 per hour. Those in the bottom 10 percent make under $29,000 a year, and the top 10 percent make over $72,000.

Real Site Coordinator Salaries

Job Title Company Location Start Date Salary
On-Site Coordinator Bleum USA Inc. Austin, TX Oct 03, 2016 $98,336
Research Site Coordinator (Eastern Europe Region) Ilsbio, LLC Chestertown, MD Jan 15, 2016 $85,600
On Site Coordinator Ciber, Inc. Sidney, NE Mar 25, 2013 $84,000
On Site Coordinator Ciber, Inc. Sidney, NE Mar 26, 2013 $84,000
Calving Site Coordinator Riverview LLP Murdock, MN Mar 18, 2016 $79,040
Application Development On-Site Coordinator IBM India Private Limited Waukegan, IL Oct 12, 2011 $74,795
ON-Site Coordinator Accenture LLP Deerfield, IL Sep 04, 2015 $72,700
APO SNP On Site Coordinator IBM India Private Limited Boise, ID Jul 30, 2013 $70,500
On Site Coordinator IBM India Private Limited Chicago, IL Jul 17, 2013 $69,098 -
$70,494
Site Coordinator MR Dc Dba Clare and Don`S Beach Shack Falls Church, VA Oct 14, 2016 $67,434
On-Site Coordinator IBM India Private Limited Waukegan, IL Sep 20, 2012 $67,350 -
$74,795
Developer & On Site Coordinator Tata Consultancy Services Limited Hoffman Estates, IL Feb 03, 2013 $67,000
On-Site Coordinator Tata Consultancy Services Limited Schenectady, NY Nov 19, 2011 $66,300
On-Site Coordinator IBM India Private Limited Mounds View, MN May 05, 2014 $65,666
On-Site Coordinator IBM India Pvt. Ltd. Saint Paul, MN Aug 17, 2015 $65,416
On-Site Coordinator IBM India Private Limited Mounds View, MN Sep 12, 2015 $65,416
Research Site Coordinator Ilsbio, LLC Chestertown, MD May 28, 2013 $65,395
On Site Coordinator IBM India Private Limited Milwaukee, WI Nov 14, 2011 $61,050
Site Coordinator Full Power Properties LLC San Jose, CA Jan 09, 2016 $60,000
On-Site Coordinator IBM India Private Limited Mounds View, MN Jul 23, 2013 $58,926
Accounting Financial Site Coordinator Lamour By Design, Inc. Randolph, MA Sep 08, 2015 $58,436
On-Site Coordinator IBM India Pvt. Ltd. Milwaukee, WI Jan 10, 2011 $56,850
MSW Field Site Coordinator Washington University In St. Louis Saint Louis, MO Jan 05, 2014 $53,063
Research Site Coordinator Ilsbio, LLC Chestertown, MD May 29, 2012 $52,228
MSW Field Site Coordinator Washington University In St. Louis Saint Louis, MO Jan 05, 2011 $51,002
Accounting Financial Site Coordinator Lamour By Design, Inc. Randolph, MA Sep 15, 2015 $50,965

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Top Skills for A Site Coordinator

  1. Direct Supervision
  2. Safe Environment
  3. Lesson Plans
You can check out examples of real life uses of top skills on resumes here:
  • Make recommendations for positive and negative personnel actions for those under his/her direct supervision.
  • Provide leadership in creating an inviting and safe environment for extra-curricular and academic opportunities for students.
  • Created monthly newsletters, wrote weekly lesson plans, and enhanced curriculum by inviting monthly guest motivational speakers.
  • Provided leadership in securing community resources beneficial in meeting students' physical and academic needs.
  • Directed activities of professional and technical staff members.

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Top 10 Best States for Site Coordinators

  1. Alaska
  2. District of Columbia
  3. Connecticut
  4. Oregon
  5. Washington
  6. California
  7. Nevada
  8. Texas
  9. Pennsylvania
  10. Rhode Island
  • (38 jobs)
  • (189 jobs)
  • (178 jobs)
  • (164 jobs)
  • (360 jobs)
  • (1,645 jobs)
  • (78 jobs)
  • (926 jobs)
  • (599 jobs)
  • (52 jobs)

Site Coordinator Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applier with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate. At Zippia, we went through over 16,796 Site Coordinator resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

Learn How To Create A Top Notch Site Coordinator Resume

View Resume Examples

Site Coordinator Demographics

Gender

Female

57.3%

Male

30.4%

Unknown

12.3%
Ethnicity

White

59.1%

Hispanic or Latino

18.6%

Black or African American

11.7%

Asian

6.9%

Unknown

3.6%
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Foreign Languages Spoken

Spanish

71.0%

French

7.1%

Portuguese

3.2%

Arabic

2.1%

German

2.0%

Italian

1.7%

Chinese

1.7%

Korean

1.6%

Japanese

1.3%

Mandarin

1.2%

Russian

1.2%

Vietnamese

1.1%

Urdu

0.9%

Cantonese

0.9%

Tagalog

0.7%

Hmong

0.5%

Carrier

0.5%

Hindi

0.4%

Somali

0.4%

Hebrew

0.4%
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Site Coordinator Education

Schools

University of Phoenix

23.0%

Liberty University

6.2%

Grand Canyon University

5.8%

Walden University

5.6%

Capella University

5.4%

Ashford University

4.9%

University of North Carolina at Greensboro

4.9%

University of Houston

4.2%

Michigan State University

3.8%

New York University

3.8%

Kaplan University

3.6%

Virginia Commonwealth University

3.4%

California State University - Los Angeles

3.4%

Temple University

3.3%

Southern New Hampshire University

3.3%

Texas State University

3.3%

California State University - Northridge

3.1%

Howard University

3.1%

Eastern Michigan University

3.1%

Strayer University

2.9%
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Majors

Business

19.1%

Psychology

9.9%

Social Work

6.7%

Education

6.4%

Elementary Education

5.5%

Criminal Justice

5.2%

Sociology

4.5%

Communication

3.9%

Accounting

3.8%

Educational Leadership

3.7%

Health Care Administration

3.7%

Management

3.5%

Liberal Arts

3.3%

Nursing

3.3%

Kinesiology

3.1%

English

3.0%

Human Development

3.0%

Human Services

2.9%

Early Childhood Education

2.8%

Human Resources Management

2.7%
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Degrees

Bachelors

41.9%

Masters

23.6%

Other

18.4%

Associate

8.8%

Certificate

3.7%

Doctorate

2.3%

Diploma

1.1%

License

0.3%
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What is it like to work as a Site Coordinator

4.0

After school site coordinator

September 3, 2019 on Zippia

What was your job title?

Site Coordinator.. Show More

What do you like the most about working as Site Coordinator?

There are multiple things to do. I'm not just sitting behind a desk for more than 3 hours, I'm interacting with the kids, researching programs that can be implemented within the schools and seeing that program flourish... Show More

What do you NOT like?

Most site coordinator jobs are part time so it may be less than 30hrs... Show More

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