What does a site coordinator do?
A site coordinator is responsible for organizing special events and programs based on a client's specifications or a business's needs. Site coordinators ensure that the plan will go well by monitoring their resources, coordinating with third-party services, researching the best settings, finalizing the list of attendees, and managing the budget goals. A site coordinator usually works with the marketing department of an organization for promotional strategies and addresses any concerns that an attendee might have.
Site coordinator responsibilities
Here are examples of responsibilities from real site coordinator resumes:
- Manage and write marketing and promotional contents on multiple Facebook and Instagram accounts.
- Manage AmeriCorps members when immediate supervisor are absent.
- Manage ALC interactive exhibition operations including ALC staff and guest services, gallery prep/maintenance and inventory of art materials.
- Conduct first aid and or CPR to students if need
- Administer first aid, CPR, and medications when necessary.
- Plan, implement, and facilitate k-12 outreach programs using research base materials.
- Audit and review policies and procedures to ensure protection of patient privacy through adherence to HIPAA requirements.
- Follow HIPAA regulations along with company policy to ensure and safeguard the patient's right to privacy.
- Coordinate the recruitment and scheduling of all volunteers in the nursery, toddler, and preschool departments.
- Develop techniques for mathematics remediation at the high school and middle school level with a team of teachers and administrators.
- Develop strategies to expand both USDA and non-USDA programs in this region, and assist with identifying new opportunities for expansion.
- Refine existing evening teen program activities.
- Generate daily payroll spreadsheets for submission to office manager.
- Coordinate audio/visual needs of presenters via PowerPoint presentations and videos.
- Provide classroom and individual instruction of PowerPoint and other software.
Site coordinator skills and personality traits
We calculated that 16% of Site Coordinators are proficient in Customer Service, Data Entry, and CPR. They’re also known for soft skills such as Negotiation skills, Decision-making skills, and Leadership skills.
We break down the percentage of Site Coordinators that have these skills listed on their resume here:
- Customer Service, 16%
Provided daily customer service functions and interfaced with the customer relative to inventory management and forecasting, etc.
- Data Entry, 8%
Managed data entry for all participants, including entering registration and attendance, creating attendance rosters and updating participant information.
- CPR, 8%
Attended at least 20 hours of annual training as required by OCCS and kept current CPR and First Aid certifications.
- Direct Supervision, 7%
Provided direct supervision to 6 employees and provided ongoing professional development.
- Team Work, 6%
Team work, leadership, responsibility and self confidence are some characteristics I strive for when coaching.
- Payroll, 5%
Administered the Workers' Compensation Supplemental Benefits program and payroll to ensure proper supplemental pay and deductions.
Common skills that a site coordinator uses to do their job include "customer service," "data entry," and "cpr." You can find details on the most important site coordinator responsibilities below.
Negotiation skills. To carry out their duties, the most important skill for a site coordinator to have is negotiation skills. Their role and responsibilities require that "meeting, convention, and event planners must be able to secure quality products and services at reasonable prices for their clients." Site coordinators often use negotiation skills in their day-to-day job, as shown by this real resume: "managed program operations including budgeting, reconciliation, vendor management, contract negotiations, and hiring. "
Interpersonal skills. For certain site coordinator responsibilities to be completed, the job requires competence in "interpersonal skills." The day-to-day duties of a site coordinator rely on this skill, as "meeting, convention, and event planners must establish and maintain positive relationships with clients and suppliers." For example, this snippet was taken directly from a resume about how this skill applies to what site coordinators do: "tutor students in english, mathematics, and writing and foster academic and interpersonal development. "
Organizational skills. Another crucial skill for a site coordinator to carry out their responsibilities is "organizational skills." A big part of what site coordinators relies on this skill, since "meeting, convention, and event planners must multitask, pay attention to details, and meet tight deadlines." How this skill relates to site coordinator duties can be seen in an example from a site coordinator resume snippet: "assisted in various organizational tasks including data entry. "
Problem-solving skills. Lastly, "problem-solving skills" is an important element of what a site coordinator does. Site coordinator responsibilities require this skill because "meeting, convention, and event planners must be able to anticipate potential issues and prepare creative solutions that satisfy clients." This resume example highlights how site coordinator duties rely on this skill: "resolved problems and issues within the training facility, including pearson vue incident reports. "
The three companies that hire the most site coordinators are:
- Laboratory Corporation of America Holdings28 site coordinators jobs
- Think Together
28 site coordinators jobs
- Boston Public Schools20 site coordinators jobs
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Compare different site coordinators
Site coordinator vs. Planning committee member
The role of planning committee members is to assist with designing and implementing an educational activity. They need to ensure that the leadership gives the continuing education (CE) developer enough time to complete the CE process. They are responsible for establishing a planning committee and maintaining access to all confirmed presenters and planners. Planning committee members are also responsible for meeting deadlines for submitting CE documents and clarifying any issues with the proposed CE documents.
While similarities exist, there are also some differences between site coordinators and planning committee member. For instance, site coordinator responsibilities require skills such as "customer service," "data entry," "cpr," and "direct supervision." Whereas a planning committee member is skilled in "safety committee," "community outreach," "financial statements," and "alumni." This is part of what separates the two careers.
On average, planning committee members reach similar levels of education than site coordinators. Planning committee members are 2.1% more likely to earn a Master's Degree and 3.8% more likely to graduate with a Doctoral Degree.Site coordinator vs. Event manager
An event manager is an individual who is in charge of planning an organization's event and coordinating meetings with clients to determine details about the event. Event managers must look and compare different vendors such as food caterers, decorators, or musicians while working within the planned budget. They interview and hire personnel to assist them during the event and evaluate their performance after the event. Event managers must also distribute post-event surveys so that customers can provide feedback on the event.
In addition to the difference in salary, there are some other key differences worth noting. For example, site coordinator responsibilities are more likely to require skills like "data entry," "cpr," "direct supervision," and "team work." Meanwhile, an event manager has duties that require skills in areas such as "event logistics," "event planning," "audio visual," and "onsite." These differences highlight just how different the day-to-day in each role looks.
Event managers earn a higher average salary than site coordinators. But event managers earn the highest pay in the technology industry, with an average salary of $60,803. Additionally, site coordinators earn the highest salaries in the manufacturing with average pay of $41,125 annually.event managers earn lower levels of education than site coordinators in general. They're 5.5% less likely to graduate with a Master's Degree and 3.8% less likely to earn a Doctoral Degree.What technology do you think will become more important and prevalent for site coordinators in the next 3-5 years?
Dr. Sheying Chen Ph.D.
Professor of Public Administration/Social Policy, Pace University
Site coordinator vs. After school program coordinator
An after school program coordinator is primarily in charge of coordinating after-school learning and recreational activities designed for children to enhance their potentials and skills. Their job entails performing research and assessments, collaborating with fellow educators and experts, developing and implementing curricula, and monitoring the students' progress, communicating with parents as necessary. Additionally, as an after-school program coordinator, it is essential to empower the students and create strategies to keep a productive and healthy environment for them.
Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from site coordinator resumes include skills like "customer service," "data entry," "direct supervision," and "team work," whereas an after school program coordinator is more likely to list skills in "child care," "kids," "math," and "curriculum development. "
After school program coordinators earn the highest salary when working in the education industry, where they receive an average salary of $34,800. Comparatively, site coordinators have the highest earning potential in the manufacturing industry, with an average salary of $41,125.When it comes to education, after school program coordinators tend to earn similar degree levels compared to site coordinators. In fact, they're 2.4% more likely to earn a Master's Degree, and 0.2% more likely to graduate with a Doctoral Degree.Site coordinator vs. Assistant program coordinator
An assistant program coordinator performs administrative support tasks and assists in organizing programs and activities under a program coordinator's supervision. Their responsibilities typically include monitoring the expenditures and schedules, preparing and processing documents, handling calls and correspondence, creating requests and proposals, communicating with vendors and suppliers, and updating records. They must also assist staff in various tasks and resolve issues promptly and efficiently. When it comes to employment opportunities, an assistant program coordinator may work at learning institutions, government agencies, and private companies.
Types of site coordinator
Updated January 8, 2025
