Assist Human Resources jobs near me - 10 jobs

This full-time position is responsible for managing finances, record-keeping, and operations. Works closely with the Executive Director and senior leadership to define and implement strategies and innovations to increase internal efficiency, control expenses, and generate revenue for the organization. Ensures that internal infrastructures and resources are sufficient to support programs and strategies through adequate procedures, materials, and supplies. Executes sound business practices within organizational operations and establishes performance benchmarks to ensure economy and efficiency. Fosters productive relationships among the organization's professional staff, its members, and its suppliers through effective customer relations management. This position may be filled at either the Director or Senior Director level, depending on the finalist's experience, training, and demonstrated leadership capacity. Schedule, Status, and Supervision 8:30 AM- 5 PM Monday through Friday, 40 hours/week - schedule flexible in consultation with supervisor. Weekend and evening hours as needed. Hybrid in-office/at-home work. Reports to the Executive Director. This position is exempt. Financial Management * Oversees financial record keeping and reporting of the organization's budgetary performance, comparative statement of activities, and financial position. Provides monthly reports to the Board and staff leadership * Manages monthly close, reconciliations, and cost allocations in conjunction with the organization's time tracking system * Ensures grants and awards are recorded, tracked, and reported in compliance with GAAP and funder requirements * Monitor cash flow, banking relationships, and investment resources in accordance with the organization's monetary policy. Alert the Executive Director to any concerns or recommendations * Develops and implements reliable forecasting methods to support fiscal stability and long-term growth * Prepares annual audit and IRS Form 990; serves as the liaison for the external auditor * Prepares all funder financial reports, including government entities, private foundations, and other funding sources * Ensures that general ledgers, receivables/payables, accruals, revenue distribution, depreciation, property and inventory, and operating expenses are consistent with not-for-profit, 501(c)(3) practices * Ensures compliance with federal, state, and local laws, GAAP, and internal policies * Evaluate and refine processes related to financial management and reporting * Manages relationships with vendors that support the organization's financial management functions * Leads budget development, appropriation, and monitoring processes consistent with industry standards and best practices * Establishes processes, systems, classifications, formats, and reporting systems related to budget development, adoption, monitoring, and, when needed, adjustment * Prepares grant budgets in partnership with organization staff * Establishes governance and review of financial data, including formats for vendors, customers, the chart of accounts, classifications, products & services * In conjunction with the Executive Director, ensures that the organization consistently generates net positive income through appropriate expenditure controls and income expectations adopted by the Finance/Audit Committee Payroll Management * Responsible for the bimonthly payroll for employees and contract workers with the third-party processor * Processes payroll-related invoices, payments, and journal entries * Ensures proper onboarding documentation for payroll and benefits; provides payroll and benefit orientation * Maintains electronic employee human resource records for payroll-related changes * Coordinates with the benefits provider for enrollments, life event benefit changes, and terminations * Reconciles payroll records and withholdings to benefit invoices and documentation used in cost allocation; resolves discrepancies * Partners with the admin team for open enrollment, benefit changes, and withholding impacts * Manages bimonthly retirement schedules and uploads by the retirement provider due dates * Facilitates retirement plan enrollment, questions, or changes between employees and the provider * Ensures timely completion of the required Bureau of Labor Statistics, Bureau of Workers Compensation, W-2s, and other payroll or benefit-related filings * Manages employee expense reimbursement process for payroll, accounting, and grant reporting Operations Support and Management * Supervises and develops agency administrative (office and operations) staff * Advises leadership on grants management and financial deliverables * Directs administrative goals, policies, and practices, including purchasing, inventory, printing, shipping, records, and equipment * Strengthens systems, processes, and policies to support reporting, information flow, cost control, and operational improvements * Develops and streamlines internal resources (forms, templates) to support consistent administrative practices * Assists with contracts: terms, conditions, expectations, and performance standards * Implements record-retention and protection processes; manages contract files and tracks renewal timelines Other Responsibilities * Collaborate with program and agency leadership to address challenges, assess personnel needs, and develop strategies for success and growth * Actively participate in agency events, programs, and strategic planning efforts * Maintain current knowledge of nonprofit accounting guidance * Additional responsibilities may be assigned within the scope of the position in consultation with the employee and supervisor Qualifications * Required: Bachelor's degree in Finance, Accounting, or related field * At least five years of progressively responsible senior-level experience in financial management or related positions with direct responsibility for developing and managing budgets in excess of $1 million * Advanced skills in Microsoft Excel and QuickBooks. Experience using Microsoft Office Suite * Knowledge or experience with not-for-profit finance and accounting * Ability to work well independently and within a multi-disciplinary team environment, managing multiple and complex projects and priorities in a fast-paced environment with efficiency and organization, and working cooperatively to meet internal and external goals and requests * Ability to work effectively with diverse people and communities, contribute to a collaborative team, and be people-centric * Outstanding decision-making skills and judgment, including the management of confidential information * Ability to communicate well verbally and in writing. * Preferred: CPA credential. Understanding of the allocation of indirect expenses. Passion for mental health Salary: $70,000-$90,000 per year. Final salary within this range will correspond to the position level (Director or Senior Director) and is commensurate with experience and qualifications. Benefits * 80% employer-covered medical, dental, and vision insurance policies starting 30 days after hire * 100% employer-paid life insurance policy starting 6 months after start date * Access to a 403B plan * Mileage and phone reimbursement (where applicable) * Agency-paid professional development (up to a certain amount) * 12 days of accrued, paid vacation time and 12 days of accrued, paid sick leave * 11 paid holidays; 2 paid personal days; 5 paid mental health days * Additional PTO for bereavement (5 days) and parental leave (9 weeks) To apply for this position, please email both your resume and cover letter to ******************. Resumes without cover letters will not be considered. The mission of MHAOhio is to transform how people think about mental illness, make it easier to get help, and give people the support they need to get better and stay better. Our guiding principles include responsibility, respect, caring, expertise, trust, communication, and emotional health. To learn more about who we are and what we do, visit: ******************* MHAOhio is an equal opportunity employer. We celebrate diversity and are committed to fostering an inclusive environment for all employees.