Routine Correspondence jobs near me - 28 jobs

Job Description We are seeking a dedicated Personal Lines Customer Service Representative to join our team. The successful candidate will possess: - Strong negotiation skills - In-depth knowledge of personal lines insurance products - Excellent client management skills - Exceptional communication and interpersonal abilities - A proactive approach to problem-solving and client service - The ability to work collaboratively in a team-oriented environment - P&C Insurance License is preferred but not necessary We offer a competitive wage based on experience and a range of benefits designed to support your professional growth and well-being, including: - Simple IRA retirement plan - Group disability insurance - Paid time off - Opportunities for professional development and career advancement. - A collaborative and supportive work culture Benefits Annual Base Salary + Bonus Opportunities Paid Time Off (PTO) Disability Insurance Hands on Training Mon-Fri Schedule Retirement Plan Evenings Off Responsibilities The ideal candidate will be responsible for: - Establishing working relationships with clients, potential clients, and the companies we represent through phone, email, and written correspondence - Supporting teammates with follow-up for clients and prospects - Researching and resolving coverage questions - Promptly responding to client needs either on the phone or electronically - Maintaining client files and processing routine correspondence between our agency and the client or company, both in paper records and across our various software programs - Cultivating new opportunities and offering additional lines of insurance through consultative selling - Assisting with other office duties as they arise and are needed Requirements If you are a motivated and skilled Personal Lines CSR looking to join a dynamic team, we encourage you to apply. P&C Insurance License preferred Please submit your resume and cover letter to ****************** or visit our website at kesnerins.com to learn more about this exciting opportunity. We look forward to welcoming you to our team!

SAFETY The Dispatcher (Safety and Security) will be responsible for maintaining operational control of communications for the Atlanta Public Schools Telecommunications Call Center. Responsible for operating various sophisticated technological equipment, monitoring life safety systems, processing and dispatching emergency & non-emergency calls, among other duties as assigned by management. Serves as a major artery to the APS body, as the alarm monitoring center is from where information is collected and disseminated District-wide. The call center is a manifold operation, serving as an emergency operations center, a technical support center, a monitoring center, and a customer service call center. The dispatcher is required to perform in each of those capacities while demonstrating optimal customer service skills. The call center 24/7, 365 days of the year; therefore, the dispatcher must be able to perform shift work, including holidays, weekends, mandatory overtime, and serve in an on-call rotations capacity. MINIMUM REQUIREMENTS EDUCATION: • High School Diploma or GED required. • Associate's degree preferred. CERTIFICATION/LICENSE: • Georgia Peace Officer Standards and Training (POST) certification required within the first 6 months of employment. • Must be able to maintain certifications required by standard operating procedures and state law. WORK EXPERIENCE: • 3 years of call center work experience in law enforcement, security environment or customer service required. KNOWLEDGE, SKILLS & ABILITIES • Knowledge of the Public Safety Board of Education Radio System. • Considerable knowledge of operations of governmental departments and procedures. • Governmental and departmental policies, and applicable state and local rules and regulations. • Strong understanding of factors relating to crisis intervention and calming techniques. • Proficiency in working within deadlines and report preparation. • Requires proficiency in Microsoft Office, Microsoft Outlook, utilization of internet search tools and Intranet, and other office equipment such as incident reporting software, fax, copiers, and scanners. • Use a computer to analyze crime information; enter, compile, and maintain statistics; prepare a variety of reports; compose routine correspondence. • Requires extensive communications (verbal and written) with internal stakeholders. • Ability to effectively operate, by sight and sound. Must be able to work independently and be comfortable problem solving using sound judgment while not compromising the policies and procedures of the organization; actions will impact others directly and indirectly. • Must be able to work flexible hours, evenings and staggered shifts, holidays and weekends and/or in emergency situations; required to work overtime including evenings and weekends as assigned by the Chief/supervisor to provide maximum security coverage. • Ability to apply critical thinking skills in rendering solutions to various issues. • Ability to communicate and interact well with school personnel, other law enforcement, emergency agencies and general public. ESSENTIAL DUTIES • Dispatches to Atlanta Public Schools' officers and other part-time law enforcement officers, contracted security and other civilians using an 800 MHz Public Safety Communications System. • Dispatches emergency personnel to calls for service according to standard operating procedures. • Interviews callers and process requests for service to include recording information with accuracy and completeness using the proper reporting system. • Receives, assesses, and prioritizes incoming calls to include emergency calls to determine how best to meet the needs of the customers. • Processes, enters, retrieves, and transmits accurately Georgia Crime Information Center (GCIC) and National Crime Information Center (NCIC) entries and inquiries, abiding by policies and procedures mandated by NCIC and GCIC. • Demonstrates proficiency in working within deadlines and report preparation. • Types and files reports as required. • Continuously monitors life safety systems (fire and burglar alarms), and operates surveillance systems and security access control systems with proficiency. • Assists with identifying and maintaining most current information in databases as required by the department. • Reports inaccuracies identified or malfunctioning equipment in a timely manner. • Creates trouble tickets for customers when needed. • Maintains constant awareness of assigned units, locations, and status; conducts status checks to ensure safety of officers as often as ordered in the standard operating procedures manual. • Maintains familiarity with all emergency procedures and notification processes; anticipate and prepare for activation of contingency plans due to unforeseen occurrences. • Ensures that the supervisors and applicable resource officers and other District personnel are informed of all violations. • Maintains a strong relationship with Atlanta Police Communications 9-1-1 Center other public safety personnel as needed. • Assists in providing information to other law enforcement agencies with incidents involving local criminal activity that may impact the safety of students, employees or citizens. • Maintains and submits log-sheets to supervisor related to activities that may include police reports, activity logs and time sheets and maintains all training hours. • Contacts Principals, facilities services and other supervisors to report problems with buildings or communicate critical information as it relates to emergencies. • Required to have prompt, regular attendance in-person and be available to work on-site, in-person during regular business hours and as needed. • Performs other duties as assigned by an appropriate administrator or their representative. COMPENSATION Hourly: $19.60 PHYSICAL ABILITIES AND WORKING CONDITIONS The physical abilities, working conditions and other conditions of employment listed in this document are representative of, but are not intended to provide an exhaustive list of the requirements for positions in this classification. In the event of an emergency or situation requiring guidance from Federal, State, or local or school district authorities, the requirements of this position may change temporarily or for the school year to best serve the needs of our students. Vision: See Additional Work Conditions & Physical Abilities Section. Hearing: Speech: Upper Body Mobility: Strength: Environmental Requirements: Mental Requirements: Remote Work Requirements: Additional Work Conditions & Physical Abilities: Must pass criminal history and background investigation and psychological test. Must not have any open administrative investigations. The Atlanta Public School System does not discriminate on the basis of race, color, religion, sex,citizenship, ethnic or national origin, age, disability, medical status, military status, veteran status, marital status, sexual orientation, gender identity or expression, genetic information, ancestry, or any legally protected status in any of its employment practices, educational programs, services or activities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties. This job description is intended to accurately reflect the duties, responsibilities and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position. Management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary.

Job Description Toland Law is a thriving law firm with an estate planning, probate, and elder law practice in Hamden, Connecticut. We are seeking an experienced paralegal who combines attention to detail and technical proficiency with empathy and good communication skills. This is a part-time in-office position for 15-20 hours per week with some flexibility to work remotely. A cover letter is required. Please follow the email instructions. Answer questions in your authentic voice. Compensation: $24 - $30 hourly Responsibilities: Prepare draft probate forms. Draft routine correspondence in accordance with templates. E-file documents with probate courts or government agencies. Monitor probate court notices and filings. Prepare initial draft of estate planning documents for attorney review. Ensure a high level of client satisfaction by responding in a timely manner to client calls and inquiries. Gather information from clients and follow up for documentation or pertinent information needed. Qualifications: High degree of accuracy with strong attention to detail. Organizational skills with the ability to meet deadlines and deliver timely work. Excellent verbal and written communication skills. Team-oriented with the ability to work independently, too. Prior experience working in estate planning or elder law is strongly preferred. Strong work ethic, sense of accountability, and ability to take ownership of work. About Company Toland Law is an estate planning and elder law firm based in Hamden, CT. The firm's mission is to help clients hold on to what they have, care for the ones they love, and create a meaningful legacy.

Officer Manager Job Description Under the general supervision of the department Director, the Office Manager is responsible for managing the department's administrative office. Employees may function as a supervisor for a small group of personnel. These employees have a high degree of individual responsibility for planning and carrying out the details and procedures of their own work. PRINCIPAL DUTIES AND RESPONSIBILITIES: Performs highly difficult, complex, and responsible office work, under general supervision. Plans, assigns and reviews the work of subordinate employees. Prepares, maintains, and compiles highly difficult and complex departmental reports and records. Completes basic onboarding training for all new department staff. Including but not limited to initial crisis orientation, monitoring of online module training, assignment of additional in person trainings (i.e. CPR), and scheduling of shadow shifts. Maintains employee training/certification files for department staff. Monitors department staff training expiration dates and notifies staff and managers of forthcoming expirations. Takes and transcribes meeting minutes. Performs specialized office work requiring knowledge of departmental policies and procedures. Acts in a supervisory capacity, including coordination of daily activities, prioritizing, delegating and supervision of work to completion. Including in person supervision on all units, front desk and other guest areas. Develops policies and procedures pertaining to administrative and operational functions. Works with Network management divisions in resolving problems related to operations and administration. Answers routine correspondence and conducts business with the public and other departments, answers difficult and unusual questions requiring considerable judgement, knowledge and interpretation of the activity performed. Coordinates the purchase of department supplies and small administrative devices for the department. Approves documents for submission to other internal departments and external agencies. Supervises the development, maintenance and dissemination of confidential information/files. Develops and implements special projects as directed. Contacts vendors for supplies and DWIHN inventory. Reviews and manages vendor contracts including coordinating with other internal departments to successfully execute new or updated vendor contracts as needed. Participates and leads RFP/RFQ process for external vendor contracts. Maintains communication with vendors regarding services and supplies for the department. Processes vendor and other payments. Orders medical and office supplies and maintains inventories for DWIHN units. Ensures all vendor-supplied items are appropriately stocked. Handles petty cash as applicable. Records or enters data related to payroll, accounts payable, accounts receivable and time sheets. Assists with scheduling staff of 24/7 programs and other operations. Works with HR to ensure compliance with OSHA rules. Performs monthly environmental audits througho the building. If deficiencies are found, work with department leadership to develop action plan. Leads completion of action plan. Oversees all facility safety drills and reviews for compliance. Oversees contract deliverables. Ensures reception duties, such as answering phones, keeping area neat and organized, maintaining inventory, are being performed in a timely manner. Performs related duties as assigned. Knowledge, Skills and Abilities (KSA's): Knowledge of DWIHN rules, practices, policies and procedures. Knowledge of the DWIHN provider network. Knowledge of general behavioral health theory and practice. Knowledge of departmental rules, practices, policies and procedures. Knowledge of vendor and contract management. Knowledge of inventory, accounts receivables and accounts payables. Knowledge of basic HR functions. Computer skills Clerical skills Filing skills Typing skills Time management skills Organizational skills Customer Service skills Teamwork skills Problem Solving skills Critical Thinking skills Decision-making skills Supervisory skills Leadership skills Ability to communicate orally. Ability to communicate in writing. Ability to work effectively with others. Ability to work with an ethnically, linguistically, culturally, economically and socially diverse population. Judgement/Reasoning ability. REQUIRED EDUCATION: An Associate's Degree from a recognized college or university or its equivalent. REQUIRED EXPERIENCE: Five (5) years of professional experience performing clerical duties and responsibilities. NOTE: Education completed at a recognized college, university or trade school may be substituted for required experience on a year for year basis. REQUIRED LICENSE(S). A valid State of Michigan Driver's License with a safe and acceptable driving record. WORKING CONDITIONS: Work is usually performed in an office setting but requires the employee to drive to different sites throughout Wayne County and the State of Michigan. This position can work remotely with supervisory approval. This description is not intended to be a complete statement of job content, rather to act as a general description of the essential functions performed. Management retains the discretion to add or change the position at any time. Please Note: DWIHN requires proof of being fully vaccinated for COVID-19 as a condition of employment. Medical or religious accommodations or other exemptions that may be required by law, will be approved when properly supported. Further information will be provided during the recruitment process. The Detroit Wayne Integrated Health Network is an Equal Opportunity Employer

Performs a variety of moderately complex support tasks which may include: inputting, processing and distributing a variety of documents and records; collecting, compiling, filing and maintaining data; reconciling data, funds or inventory; and interacting with the public to provide excellent customer service. Works within a well-defined framework of policies and procedures, under moderate supervision. Education, Experience and Training: Graduation from an accredited high school/GED program. Two (2) years job related experience or 30 hours of college or a combination of the two. Experience in a customer service environment a plus. Special Requirements/Knowledge, Skills & Abilities: Ability to type 30 wpm or 60 kspm, with knowledge of computer applications and standard word processing software. Candidates for all clerical, administrative and/or secretarial positions will be required to take and pass at least one skill(s) test(s) which will be determined by the Elected Official or Department Head based on the position and the operational needs of the department. Testing may include one or more of the following: 10-key, Coding, Data entry, Filing, Grammar, Math, MS Excel, MS Word, Proof Reading, Spelling, Sorting, Timed Typing (3 minute). Ability to understand and follow written and verbal instructions, organize and process work and establish and maintain effective working relationships with other County employees and the general public. Juvenile Department: “Position requires working with juveniles who may have committed dangerous/aggressive acts; should possess a high tolerance for working in an emotionally demanding/stressful work environment.” Physical/Environmental Requirements: May require prolonged sitting, standing, walking and ability to lift and carry up to 25 lbs. unassisted. 1. Receives, prepares, verifies and processes a variety of documents, instruments, records, bills, payments and receipts. 2. Inputs data to complete routine correspondence, forms, reports and documents. 3. Researches, locates, pulls and prepares a variety of documents, records and other assigned data. 4. Effectively answers routine inquiries and resolves basic customer service issues. 5. Collects, inputs, updates and reconciles data, funds or inventory and maintains filing/storage of documents and supplies. 6. Performs other duties as assigned.

Everstaff is seeking a motivated, team-oriented, and responsible Legal Assistant to support a dynamic practice group in a busy office environment in Cincinnati, OH. This role is an excellent opportunity for an organized and detail-focused individual eager to contribute to a high-volume legal team. Direct Hire Opportunity!Salary: $50,000-$60,000, possibly more based on experience Benefits Offered.Full-time, onsite position. Key Responsibilities: Document Management: Organizing, maintaining, scanning, and filing large volumes of physical and electronic case documents and client records. Communication Support: Serving as a primary point of contact by answering calls professionally, screening and directing inquiries, and managing routine correspondence with clients, debtors, and court personnel. Scheduling & Coordination: Managing calendars, scheduling appointments, meetings, and court dates, and ensuring all parties remain informed of deadlines. Document Preparation: Proofreading and formatting legal documents, letters, and pleadings to ensure accuracy and compliance with applicable procedures. General Administrative Support: Assisting with daily office tasks, managing billing entries, tracking case-related costs, and supporting smooth day-to-day operations. Qualifications: The ideal candidate demonstrates strong organizational and communication skills and thrives in a fast-paced environment. Excellent organizational skills with the ability to multitask, prioritize, and meet deadlines Professional written and verbal communication This is an entry-level role suited for someone eager to learn and grow within a collaborative team. If you feel you have the above qualifications, please apply! All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other protected status under the law. EverStaff is an equal opportunity employer (M/F/D/V/SO/GI)

Pay Range: $20.60 - $28.83Deliver client service for daily record-keeping, administration and servicing of assigned his/her book of business to promote revenue growth, productivity and exceptional levels of customer satisfaction. Education and Experience: Associate's degree and two (2) years' customer service related experience, or equivalent combination of education and experience ASPAA Qualified 401(k) Administrator (QKA) preferred Skills and Abilities: Ability to read and interpret documents such as procedure manuals and technical procedures. Ability to write routine correspondence. Ability to speak effectively with both internal and external contacts. Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Must have knowledge of Microsoft Office applications, and the ability to develop software skills provided by internal training within a reasonable time as determined by the Manager. Tasks Performed: 45% Proactively ensure plans are administered in compliance with plan provisions and current pension laws and regulations. Discuss the compliance testing process/results and all required government filings. Ensure that all services are delivered within EPIC RPS' documented service standards through timely communication with clients, plan sponsors, advisors and day to day contacts. 30% Daily report monitoring and management, document pertinent client communication and provide internal and external project management support. 20% Effectively communicate with all operational teams to ensure that record-keeping items are maintained for all assigned plans. 5% Perform other duties as assigned. Physical Requirements: Communicate effectively with internal and/or external customers Stationary 75% of time or greater Move Objects to Maximum 10 lbs Why Work at NBT At NBT we empower people to grow, innovate, and thrive through meaningful work, a supportive culture and opportunities to make a real impact in your community - because your success drives our success. Wellbeing At NBT, we value and support your wellbeing by offering generous time-off policies, wellness initiatives and flexible work arrangements, so you can thrive both personally and professionally. Community Involvement NBT believes community involvement fosters our success and the success of those around us. Through volunteer service and charitable partnerships, we empower our employees to make a positive impact beyond the workplace. Culture NBT believes in creating a workplace where every voice matters and every team member feels empowered to contribute. With supportive leadership, we foster an environment where employees are connected, inspired, and valued. Career Development Whether you're just starting your career or serve in a senior leadership role, your growth and development are our priority. NBT provides a wide variety of development programs and tools for you to reach your full potential. Total Rewards NBT recognizes and rewards your contributions with competitive compensation, comprehensive benefits and performance-based incentives - ensuring you feel valued every step of the way. Business Stability NBT has built a reputation as a stable financial institution by growing our people and our business, evolving our processes and managing risk. We've weathered the market's ups and downs for over 165 years, all while charting a well-defined growth plan. Benefits for Full-Time Employees: Generous Paid Time Off: At least 22 days annually, prorated in the year of hire. Parental Leave: Six weeks of paid leave at 100% of your salary. Comprehensive Medical Coverage: Includes employer contributions to HSA for High Deductible Health Plan participants. Dental and Vision Coverage: Ensuring your overall health and well-being. Flexible Spending Accounts: For healthcare and dependent care expenses. Employer-Paid Disability Coverage: Both short-term and long-term, with an option to purchase additional long-term coverage. Life Insurance: Employer-paid basic life insurance, with an option to purchase supplemental coverage. Voluntary Benefits: Including hospital, accident, and critical illness coverage. Retirement Plans: Benefit from a 401(k) plan with employer matching, an optional Roth 401(k), and a pension plan to help secure your future. Adoption Assistance: Supporting your growing family. Tuition Reimbursement: Invest in your education and career growth. Employee Assistance Program (EAP): Access to support and resources. Financial and Banking Services: Various benefits and financial planning assistance. Benefits for Part-Time Employees Working 20+ Hours/Week: Medical Coverage: Includes employer contributions to HSA for High Deductible Health Plan participants. Generous Parental Leave: Six weeks of paid leave at 100% of your salary. Benefits for All Part-Time Employees: Retirement Plans: Benefit from a 401(k) plan with employer matching, an optional Roth 401(k), and a pension plan for employees who work at least 1,000 hours in a calendar year, all designed to help secure your future Paid Sick and Safe Leave: For your health and safety. Employee Assistance Program (EAP): Access to support and resources. Financial and Banking Services: Various benefits and financial planning assistance. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or assume sponsorship of an employment Visa at this time.

Salary Grade Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $19.32 per hour, depending on qualifications, experience, department budgets, and industry data. Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess. Job Description POSITION OBJECTIVE Working under general direction, provide high-quality administrative support to the Academic Affairs department, whose mission includes advancing the academic success of students, supporting faculty in delivering high-quality legal education, and ensuring compliance with accreditation standards. This role provides support for three associate deans, two directors, and adjunct faculty and advances the smooth operation of academic programming, faculty assistance, and student engagement initiatives, with a focus on efficient coordination, communication, and clerical execution. Assignments may be long term and require the individual to rely on own resources in task accomplishment. ESSENTIAL FUNCTIONS * Perform varied duties of an administrative/ clerical nature requiring accuracy. Provide comprehensive clerical and administrative support to the Associate Dean for Academic Affairs, Director of Bar Support, and Director of Academic Support. Responsibilities include managing scheduling, preparing meetings, and assisting with communications related to student programming and events. Perform data entry and analysis. Provide clerical and scheduling support to the Associate Dean of Student Services and the Associate Dean of Enrichment and Engagement. Duties include calendar coordination, meeting preparation, handling routine correspondence, and assisting with communications related to student events, community partnerships, and outreach programming. Process department expenditures and reimbursements and maintain accurate financial records. Coordinate workflow between Student Services, Enrichment and Engagement, and Academic Affairs departments as needed. (20%) * Oversee the efficient operation and coordination of the Academic Affairs department. Responsible for maintaining the Academic Affairs section of the Student Advising Portal. Serve as the first point of contact for the Academic Affairs office, including calendar management, data entry, file organization, travel arrangement and reimbursements, and drafting correspondence for the Academic Affairs office. Assist with organizing Academic Affairs departmental meetings and faculty meetings and academic programming; compile agendas and materials for meetings. Serve as exam administrator; proctor and independently troubleshoot during examination periods as necessary. Authorize routine department expenditures and maintain accurate financial recording. Monitor and replenish office supplies and prepare general maintenance requests. (20%) * Facilitate dealing with others in the university relative to department work. Serve as primary liaison between the Law School and adjunct faculty. Oversee hiring processes and appointment letters, maintain accurate teaching assignment records, coordinate classroom and technology needs, and support orientation and communications for adjuncts. Draft and follow up on routine communications regarding the hiring, onboarding, and payment of adjunct faculty. (20%) * Maintain confidential records. Maintain accurate records of student participation and outcomes in academic and bar support initiatives, including tracking of bar passage rates and other performance metrics required for accreditation reporting. Process and maintain confidential employment-related information associated with adjunct faculty hiring, appointment, and evaluation. Process complex and highly confidential information, including student records. (13%) * Maintain accounting bookkeeping records for the department. Perform data analysis for the Law School's bar stipend program and oversee its administration, including processing and distributing checks to students. Maintain budget for faculty meetings and academic workshops. Vet vendors and coordinate contracts, payments, and logistics for major events such as orientation and commencement. (12%) * Perform complex tasks relating to accreditation compliance. Develop reports to inform strategic planning and compliance obligations. Prepare materials and reports required for institutional and accreditation reviews. (10%) NONESSENTIAL FUNCTIONS * Assist in the preparation for academic ceremonies, events, and orientation as needed. (2%) * Provide additional support for one-time projects initiated by the Academic Affairs department or the Associate Deans. (2%) * Perform other duties as assigned. ( CONTACTS Department Staff: Daily contact with departmental staff to maintain workflow. University: Moderate contact with faculty to provide information regarding faculty meetings and academic programming. Regular contact with adjunct faculty to provide employment information and teaching support. Contact with other university departments on an as needed basis to exchange information. External: Contact with travel and accommodation vendors to exchange information. Students: Moderate contact to provide information and direct to appropriate resources. SUPERVISORY RESPONSIBILITY This position has no direct supervision of staff employees. Oversee general operations of clerical staff. QUALIFICATIONS Experience: 3 to 5 years of related secretarial experience required. Education: High school education required. Bachelor's degree preferred. REQUIRED SKILLS * Excellent communication skills: Understanding written sentences and paragraphs in work-related documents. Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Communicating effectively in writing as appropriate for the needs of the audience. Talking to others to convey information effectively. * Ability to actively learn - understanding the implications of new information for both current and future problem-solving and decision-making. * Ability to operate copy machines to perform calculations and produce documents. * Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest. * Ability to meet consistent attendance. * Ability to operate copy machines to produce documents in a variety of formats. * Ability to handle confidential information with discretion. * Ability to interact with colleagues, supervisors and customers face to face and to warmly and professionally welcome and assist visitors, creating a positive first impression for the Academic Affairs office. * Ability to speak and present to large audiences (up to 100 people) of students, faculty, and staff. * Ability to manage clerical tasks with attention to detail and accuracy. * Proficiency with Microsoft Office (Word, Excel, Outlook). * Proficiency with Google Workspace for Education (Docs, Sheets, Slides, Drive, Calendar, etc.). * Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest. * Ability to meet consistent attendance. WORKING CONDITIONS General office environment. The employee will perform repetitive motion using computer mouse and keyboard to type. While providing exam administrative support, employee will climb stairs and navigate through classroom spaces. Hybrid Eligibility This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form. EEO Statement Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information. Reasonable Accommodations Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at ************ to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis. .

Job Title: Licensed Loan Officer Assistant Department: Production Reports to: Branch Manager FLSA Status: Non-Exempt Prepared By:Human Resources Management Approval: VP of HR Salary: $20.00 - $25.00 per hour with ability to make 50 BPS per file bonus ***** THIS IS A PART TIME REMOTE POSITION***** Summary: American Pacific Mortgage is seeking a Licensed Loan Officer Assistant to provide administrative and customer service support to our Loan Officers while maintaining and enhancing client relationships. This role is ideal for someone who thrives in a fast-paced, customer-focused environment and has a passion for the mortgage industry. The Loan Officer Assistant/Relationship Manager will play a critical role in ensuring a seamless loan process by assisting with loan applications, managing communications, and supporting the loan officer's efforts to meet clients' needs throughout the loan lifecycle. Essential Duties & Responsibilities: Loan Application and Processing Support: Assist with Loan Origination: Provide administrative support to Loan Officers by gathering necessary documents, inputting data into loan origination systems, and preparing loan applications. Ensure all client documentation (pay stubs, tax returns, bank statements, etc.) is accurate and complete for timely submission to underwriting. Review loan applications for completeness, verifying that all necessary paperwork is collected before submission to underwriting. Communication and Follow-Up: Maintain regular communication with clients, agents, and third-party vendors (such as appraisers, title companies, etc.) to provide updates on the status of loan applications. Follow up on outstanding documentation, ensuring all requested items are submitted promptly and accurately. Provide clear and timely updates to clients about the loan process, answer questions, and ensure a positive experience. Coordination of Loan Processing: Assist the loan officer in managing the pipeline of loan applications, ensuring that loans move smoothly from initial application to final approval and closing. Collaborate with underwriters and processors to ensure that all conditions are met before submitting the loan for final approval. Review and help manage conditions, follow up on loan status, and assist with final document preparation. Customer Service and Relationship Management: Client Relationship Building: Build and maintain strong, positive relationships with clients, real estate agents, and other partners. Serve as the point of contact for clients throughout the loan process, ensuring they feel informed, supported, and confident in their loan journey. Handle client inquiries, resolve any concerns, and proactively ensure a smooth and positive experience. Proactive Client Engagement: Help identify client needs and provide timely solutions to improve the overall client experience. Assist the Loan Officer in maintaining long-term relationships with clients by sending follow-up emails, making calls, and providing reminders about future mortgage needs, such as refinancing opportunities. Help coordinate post-closing follow-ups to ensure client satisfaction and increase repeat business and referrals. Administrative Support: Document Preparation and Management: Prepare loan files, ensuring that they are organized, complete, and in compliance with regulatory requirements. Assist with the preparation of loan disclosures, and other required documents, ensuring timely and accurate delivery to clients. Maintain accurate and up-to-date client records in the loan management system, ensuring compliance with privacy and regulatory guidelines. Scheduling and Coordination: Schedule meetings, phone calls, and client appointments for the Loan Officer. Coordinate and manage loan officer's calendar to ensure maximum efficiency. Ensure the Loan Officer is prepared for client meetings with all necessary information and documents. Marketing and Business Development: Support Business Development Efforts: Assist in the creation of marketing materials, social media posts, and email campaigns to attract new clients and partners. Help manage and track leads from real estate agents, builders, and other referral sources, and maintain a system to track referral relationships. Support the Loan Officer with marketing events, webinars, and client appreciation activities to build business relationships and generate new loan opportunities. Brand Representation: Represent the Loan Officer and American Pacific Mortgage with professionalism and integrity at all times. Participate in local events, client meetings, and networking opportunities to enhance visibility in the market. Compliance and Industry Knowledge: Compliance Adherence: Ensure all client interactions, loan processing tasks, and document submissions comply with applicable federal, state, and local regulations. Stay up-to-date with changes in mortgage industry regulations and standards and assist in ensuring compliance with these changes. Product Knowledge: Stay informed on available mortgage products, interest rates, and industry trends to effectively communicate options to clients and provide guidance. Assist clients in understanding mortgage options and recommend the best solutions for their needs. Supervisory Responsibilities: None Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Competencies: To perform the job successfully, an individual should demonstrate the following competencies: Problem Solving - Superior analytical, evaluative, and problem-solving. Identifies and resolve problems promptly; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics. Detail Oriented - Keen attention to detail Interpersonal Skills - Proven leadership ability. Ability to set and manage priorities judiciously Maintains confidentiality; keeps emotions under control. Oral Communication - Ability to present ideas in business-friendly and user-friendly language. Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings. Written Communication - Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively; able to read and interpret written information. Teamwork - Ability to motivate in a team-oriented, collaborative environment. Contributes to building a positive team spirit. Attendance/Punctuality - Is consistently at work and on time, ensures work responsibilities are covered when absent. Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; complete tasks on time or notifies appropriate person with an alternate plan. Initiative - Exceptionally self-motivated and directed. Volunteers readily; undertakes self-development activities; seeks increased responsibilities. Innovation - Displays original thinking and creativity; generates suggestions for improving work. Education & Experience: 2+ years of experience in the mortgage or real estate industry is preferred. Experience in customer service or relationship management is a plus. Strong administrative and organizational skills, with experience supporting loan officers or other financial professionals. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with loan origination software (e.g., Encompass, Calyx, or similar systems) is a plus. Familiarity with mortgage regulations and documentation is preferred. Licensing: Mortgage Loan Originator (MLO) license or the ability to obtain it is required. Skills: Industry Specific Skills: Ability to establish and maintain effective accounting systems and procedures. Ability to analyze large volumes of data related to complex processes, and visually present the results in a clear and concise manner. Language Skills: Ability to read and interpret documents and writes routine correspondence. Ability to speak effectively with customers/vendors or other employees. Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situation. Computer Skills: Advanced proficiency in Excel. Attention to details in the accuracy and presentation of reports. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to walk and stoop. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level and temperature in the work environment is usually moderate. This does not promise or imply that the functions listed are the only duties to be performed or that the position may not change or be eliminated. The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this position description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

Best People + Right Culture. These are the driving forces behind JE Dunn's success. By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company's rewards, we've found a sustainable way to grow in our industry for the last 100+ years. Our diverse teams around the country strive to enrich lives through inspired people and places everyday, and we need inspired people like you to join us in our pursuit of building perfection. JE Dunn's Advanced Facilities Group (AFG) combines Mission Critical, Advanced Industries, and Industrial & Manufacturing into one high-performing team focused on cutting-edge work to serve innovative clients on large Industrial & Manufacturing, Data Center, and Semiconductor projects. As part of the Advanced Facilities team, you'll work on some of the most advanced construction projects across the country, growing your career alongside our diverse team of industry professionals. Key Role Responsibilities - Core PROJECT COORDINATOR - CORE • Utilizes responsibility matrix (WorkSmart) to ensure alignment with ongoing business process improvement efforts, supporting full project lifecycle. • Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team in accordance with established business processes. • Processes information within specific timeframes in order to maintain efficiency and timeliness. • Provides timely and effective communication to internal and external stakeholders. • Supports project management during the bidding process, with deliverables such as creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements and creating, tracking and following up on bid communications. • Supports project management during the award process by; o Issuing and/or preparing bond memos o Setting up, issuing, and fully executing subcontracts o System access to dashboards • Organizes information into standard formats and reports in various systems and locations such as the project dashboard, CMiC, electronic signature tools, etc. Maintains documents per established file structure. • Coordinates submission of project documentation per project requirements. Prepares routine correspondence (such as letters, emails, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards and formats. • Creates and distributes potential change items (PCIs) and requests for information (RFIs). Follows up as needed to include pricing efforts and distribution of change orders. • Supports project management with project deliverables, such as managing information on the project dashboard and electronically processing various documents (such as submittals, pay applications, bills of sale, compliance documentation, requests for information and change documents). • Tracks, monitors and/or collaborates with internal stakeholders to ensure necessary documentation (such as badging, certified payroll, diversity reporting, insurance certificates, bonds, lien waivers, affidavits, etc.) meets compliance requirements before releasing payments to subcontractors. • May receive and direct incoming telephone calls and visitors or provide additional administrative support to other functions to help meet business and staffing needs. • Shares subject matter expertise to support teamwork and deliver results. • Utilizes discretion and integrity with highly confidential and sensitive information. • Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs. • Manages difficult or emotional customer situations promptly and efficiently. • Meets client commitments; recognizes and acts upon service opportunities. • Solicits and applies feedback to improve quality and service. • May support various administrative needs for the project team as needed, such as arranging team member travel, managing expense reporting, etc. Knowledge, Skills & Abilities Ability to perform work accurately and completely, and in a timely manner Communication skills, verbal and written Proficiency in MS Office Organizational skills Ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team's goals Critical thinking ability Ability to deliver quality through attention to detail Ability to learn and use a variety of software, tools and systems necessary to meet business needs Knowledge of administrative, office and general billing procedures Ability to build relationships and collaborate within a team, internally and externally Education High School Diploma or GED (Required). Experience 2+ years administrative or clerical support experience (Required) 2+ years construction project support experience (Preferred) Working Environment Must be able to lift up to 10 pounds May require periods of travel Must be willing to work non-traditional hours to meet project needs Normal office environment, but may be exposed to extreme conditions (hot or cold) Frequent activity: Sitting, Viewing Computer Screen Occasional activity: Standing, Walking, Bending, Climbing, Reaching above Shoulder, Pushing, Pulling Benefits Information The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details. Click here for benefits details. This role is expected to accept applications for at least three business days and may continue to be posted until a qualified applicant is selected or the position has been cancelled. JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace. JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to accommodations@jedunn.com JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails.

Pooled Recruitment: By applying to this pool, applicants are not applying for a specific position. By applying, qualified applicants will be considered for Temporary Office Support appointments that may become available at Southern Oregon University on an as-needed, part-time, and limited-duration basis. The appointment varies in classification, salary, and length (not to exceed 1040 hours within a 12-month period), and provides varying levels of general office, clerical, and secretarial support. Applications will be kept on file and qualified applicants contacted by the respective hiring department for an interview. Applicants may withdraw their application from the pool at any time. This pool may be refreshed annually and interested applicants must reapply for continued consideration. For inquiries and additional information, please contact Human Resource Services via email at *********** or call ************. _____________________ Job Family Group: Support Staff - Hourly Division/Department: Varies Compensation Range (if applicable): $15.58 - $16.19 per hour FLSA Status: Non-Exempt Appointment Basis: Temporary/Limited Duration Time Type: Part-time Benefits Eligible: No Renewable/Non-renewable/Grants/Limited Duration: Non-renewable/Limited Duration This position must possess and maintain a current, valid Driver License: No This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check: Yes Lead Work/Supervisory Responsibilities: No Remote Work Type: On-campus Visa Sponsorship: This employer will not sponsor applicants for visas. POSITION DESCRIPTION: Type of office/administrative position may vary. Intended position summaries are as follows: OFFICE ASSISTANT (OA): Performs a limited range of routine clerical/secretarial tasks in direct support of campus, department, or unit programs and operations. Employees in this class follow well-defined, established work methods, procedures, and guidelines. Direct supervision is provided until tasks are learned, at which time supervision becomes more general. Minimum Qualifications (OA): Completion of courses or training in office technology; OR one year of general clerical experience; OR an equivalent combination of training and experience. Duties (OA): Files and Records - Files documents, records, and reports in proper order; develops, reconstructs, and/or purges files; uses computer to index, locate, and update file information, and provide routine information to students, faculty, staff, and the public; copies/mails records in response to requests; keeps logs; completes forms and records and compiles simple reports and statistics; writes receipts and deposits monies received; receives and prepares permanent records and documents; retrieves information from files, databases, microfilm, and other records; enters data from a variety of source documents to database file, ensuring correction of errors, and may update and maintain database procedures manuals. Typing - Types/word-processes letters, forms, memos, course syllabi, exams, and other material from rough draft or instructions; proofreads documents for general clarity, punctuation, grammar, spelling, capitalization, and typing errors; may compose simple responses to routine correspondence; completes forms with information from clearly indicated sources. General Office Support - Answers phones, takes messages, and/or routes calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and/or staff person; mails relevant information in response to inquiries and requests; delivers, picks up, and processes incoming/outgoing mail; makes copies; reserves meeting rooms; performs simple maintenance on office equipment and refers maintenance problem to service technician. OFFICE SPECIALIST 1 (OS1): Performs a broad range of clerical/secretarial and records processing activities, which require independent judgment and initiative in the application of business operations, policies, procedures, and office technology. Typical work assignments may include varying amounts of record/document processing, file maintenance, volume word-processing, mail handling, public contact/information dissemination, and basic bookkeeping. Incumbents determine the work methods and procedures used to complete assignments. Minimum Qualifications (OS1): Completion of courses or training in Office Technology; OR one year of general clerical experience which included typing, word processing, or other generation of documents; OR an equivalent combination of training and experience. Duties (OS1): General Office Support - Types a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of institution operations; reads, sorts, and distributes incoming mail; organizes and maintains filing systems; files information in policy, procedure, and other manuals; schedules appointments for office/department staff; makes travel and meeting arrangements; photocopies documents; prepares itineraries and agendas; takes minutes at meetings; prepares expense claims; maintains attendance and other personnel and payroll records for the work unit; maintains supervisor's calendar; orders office supplies, maintains inventory, and ensures maintenance of office equipment. Record Processing - Examines applications, forms, and other documents; reviews documents for accuracy and completeness; compares data on documents with hard copy or database record; adds, deletes, or changes information to maintain accurate, complete, and current information; exercises judgment in determining actions necessary to obtain missing information or to correct information; contacts students, faculty, staff, other agencies, or the general public via phone, FAX, e-mail, or letter to obtain information to complete processing of documents; performs arithmetical computations to recheck others' calculations or to compute charges, fees, or interest using established formulas; using current technology, enters data into a database, BANNER, FIS, web page or other system; collects data for reports or surveys; purges records according to retention schedules. Word-processing - Word-processes on a production basis reports, manuscripts, grant proposals, exams, tests, and statistics from rough draft or general instruction; uses standardized formats to set up documents according to instructions or established procedures; proofreads documents for general clarity, punctuation, grammar, spelling, capitalization, and typographical errors. Information and Assistance - Responds to phone, FAX, e-mail, letter or in-person inquiries from students, faculty, staff, and the public about specific institution, department, or program information and services; directs inquiries as necessary; explains or clarifies rules, processes and procedures; provides information about services available; receives/routes incoming calls. Bookkeeping - Receives, matches, and consolidates source documents such as journal vouchers, invoices, packing slips, and receipts; sorts, batches, and totals input documents for entry into an accounting system; posts and balances entries to accounts and subsidiary ledgers, such as receivables and payables; reviews timesheets and prepares payroll; prepares vouchers, allocates routine charges and credits to the appropriate account, assigns account codes within area of assignment; extracts requested information from accounts for periodic and special reports. OFFICE SPECIALIST 2: Performs a wide range of office support, technical, and minor administrative or business-related tasks in support of campus programs or operation of a remote or stand-alone unit or department within an office context. Assignments or technical functions may involve the use of numerous guides, instructions, regulations, manuals, and/or precedents. Duties are performed independently and often involve the completion of varied and unrelated assignments, which the employee has exclusive or near exclusive control. Minimum Qualifications (OS2): Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR an Associate's degree in Office Occupations or Office Technology; OR graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. Duties (OS2): Secretarial/Administrative - Along with generalist functions, typical tasks may include, conference planning and coordination, including arranging for dates, speakers/presentations, facilities, publications/advertising, conference materials, and registration procedures; report completion, including data gathering, review, analysis, and providing recommendations; authoring initial or revised manuals related to unit or department programs or services, including writing, editing, proofing, and completing final drafts; coordinating program process/document flow from inception to completion (e.g., admission and tracking of students through a graduate program); creating/designing electronic and/or hard copy materials (e.g. web pages); making presentations to students, faculty, staff and/or the public; and coordinating academic/staff searches. Record Processing/Technical - Along with generalist functions, typical tasks may include reconstructing account transactions (showing charges, payments, and adjustments) and resolving problems, reconciling accounts (e.g., departmental/grant accounts), and tracking errors through FIS or a “shadow” accounting system; processing specialized records requiring reference to numerous guides, regulations, instructions, manuals, and/or precedents (e.g., institution personnel files, financial aid files, etc.), reviewing materials for proper completion and accuracy against manual and computer-generated reports. Information and Assistance - Responding to inquiries or requests for specific unit, department, or institution information regarding programs and services; explaining and clarifying rules, processes, and procedures to students, staff, faculty, and the public; providing specialized information about services available. Business Functions - Identifying space and equipment needs; researching and ordering office supplies and equipment, including FAX machines, copiers, computers, and telephone equipment; maintaining inventory and service agreement records; arranging for office building and equipment repairs or services and coordinating office remodeling projects; managing the office budget and projecting personal services, services and supplies, and program budgets for the biennium. Skills, Knowledge, and Abilities Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. Ability to work with a high level of productivity and accuracy/attention to detail. Excellent organizational and time management skills. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Ability to adapt to and work effectively in a heavily bureaucratic environment which requires regular interaction with a number of levels within the organization. Working knowledge, or ability to quickly learn, university infrastructure, policies and procedures. Physical Demand Office activities such as sitting /standing in front of a computer for extended periods of time, walking, stooping, bending, answering a phone, and moving up to 50 lbs. Special Conditions Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. Must be able to successfully pass a pre-employment background check. Under the provisions of the Fair Labor Standards Act (FLSA), this position classification is defined as non-exempt and is subject to overtime regulations. The person holding this position is considered a “mandated reporter” under the Oregon Revised Statutes and is required to comply with the requirements set forth by the Oregon Department of Human Services. Notice to Prospective Employees Section 485 of the Higher Education Act, and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the “Clery Act”), requires that prospective employees be notified of the availability of SOU's Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on use, possession and sale of drugs/alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention. An electronic copy of the Annual Security Report (ASR)can be accessed at the following link: ****************************************************************** A physical copy of the ASR is available at no charge upon request. To request a copy please visit the Campus Public Safety Office at 382 Wightman Street, Ashland OR 97520. For more information call ************, or email ************************. _________________________ SOU is an equal access AA/EOE committed to achieving a diverse and inclusive workforce In compliance with the Americans with Disabilities Act (ADA), Southern Oregon University will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application, interviewing, and selection process. You are not required to note the presence of a disability on this application. If, however, you require a reasonable accommodation in the application and/or interview process due to disability, requests must be made in a timely manner to Human Resources. Diversity Statement: Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community. SOU Land Acknowledgement We want to take this moment to acknowledge that Southern Oregon University is located within the ancestral homelands of the Shasta, Takelma, and Latgawa peoples who lived here since time immemorial. These Tribes were displaced during rapid Euro-American colonization, the Gold Rush, and armed conflict between 1851 and 1856. In the 1850s, discovery of gold and settlement brought thousands of Euro-Americans to their lands, leading to warfare, epidemics, starvation, and villages being burned. In 1853 the first of several treaties were signed, confederating these Tribes and others together - who would then be referred to as the Rogue River Tribe. These treaties ceded most of their homelands to the United States, and in return they were guaranteed a permanent homeland reserved for them. At the end of the Rogue River Wars in 1856, these Tribes and many other Tribes from western Oregon were removed to the Siletz Reservation and the Grand Ronde Reservation. Today, the Confederated Tribes of Grand Ronde Community of Oregon (*************************** and the Confederated Tribes of Siletz Indians (************************* are living descendants of the Takelma, Shasta, and Latgawa peoples of this area. We [you may say I or the name of a program/department] encourage YOU to learn about the land you reside on, and to join us in advocating for the inherent sovereignty of Indigenous people. Notice to Prospective Employees Section 485 of the Higher Education Act, and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the “Clery Act”), require that prospective employees be notified of the availability of SOU's Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on the use, possession, and sale of drugs/alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention. An electronic copy of the Annual Security Report (ASR)can be accessed at the following link: ************************************************ A physical copy of the ASR is available at no charge upon request. To request a copy please visit the Campus Public Safety Office at 382 Wightman Street, Ashland OR 97520. For more information call ************, or email ************************.

Republic National Distributing Company (RNDC) is a family-owned business with roots extending before Prohibition that has evolved into one of the nation's largest wine and spirits wholesalers. Our success is grounded in our core values of Family, Service, Accountability, Honesty, and Professionalism. We offer a vibrant, inclusive culture and workplace experience for individuals who want a career that makes them feel accomplished and engaged. RNDC values the health and well-being of our associates, inside and outside the office, offering dynamic health and wellness benefits that supply exceptional care and value. RNDC is geared toward growing our footprint and our people. Join our team of energetic professionals who believe in many happy hours and are experts in our craft. Summary RNDC is looking for talented and energetic Administrative Assistant to join our growing General Administration team. The Administrative Assistant will provide administrative support to a manager or group of managers to facilitate the efficient use of time and resources. In this role, you will * Provides a variety of secretarial, clerical, and administrative duties.? * Answers telephone and e-mail communications as requested, takes diction, or composes routine correspondence for department personnel and files and maintains correspondence and other information.? * Assists in duties to plan meetings, company dinners, and other Company-related functions.? * Prepares reports, performs special projects, or may develop materials as assigned.? * Other duties and responsibilities may be assigned.? What you bring to RNDC One year certificate from college or technical school; three to six months related experience and/or training; or equivalent combination of education and experience; ability to work overtime. The employee must occasionally lift and/or move up to 10 pounds.? Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.? * Requires advanced knowledge of Microsoft Office Suite software (such as Outlook, Word, Excel, Power Point, etc.) or the aptitude to learn.? * Requires the ability to operate all office equipment.? What's in it for you * 401(k) with company matching * Medical, dental and vision benefits* * Generous paid time off program - work your way up to 5 weeks of PTO a year with the ability to carryover unused PTO * Paid volunteer time * Paid parental leave * Paid caregiver leave * Fertility benefits * Paid training * Company paid life insurance, short-term disability, and company-paid holidays * Associate resource groups, and diversity, equity, and inclusion programs available for all associates * Participation in these programs are subject to applicable wait periods and all plan and program terms and eligibility COVID-19 considerations: We follow CDC Guidelines and have a fun and safe environment for our teams. Bonus if you bring * Bachelor's degree * Previous experience in the Wine and Spirits industry * WSET certifications Republic National Distributing Company and National Distributing Company are Equal Opportunity/Affirmative Action employers. It is our policy not to discriminate against any Employee or Applicant. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with disability. This policy of nondiscrimination in employment includes but is not limited to: recruitment, hiring, placement, promotion, transfer, employment advertising or solicitations, compensation, layoff or termination of employment. RNDC is committed to providing reasonable accommodation to people with disabilities throughout the job application and interview process, to the point of undue hardship. If you require an accommodation during the application or interview process, please click here. Nearest Major Market: Cincinnati

Charles River Associates is a leading global consulting firm that provides economic, financial, and business management expertise to major law firms, corporations and governments around the world. CRA advises clients on economic and financial matters pertaining to litigation and regulatory proceedings, and guides corporations through critical business strategy and performance-related issues. Since 1965, clients have engaged CRA for its combination of industry experience and rigorous, fact-based analysis that provide clients with clear, implementable solutions to complex business concerns. Position Overview Our Antitrust and Competition Economics practice is an acknowledged leader in providing economic analysis, advice, and testimony for antitrust and merger cases worldwide. Clients include government agencies, law firms, and corporations of all sizes. Some of our past engagements include work with parties to the Office Depot/OfficeMax, Texas Instruments/National Semiconductor, and Google/Motorola Mobility Holdings transactions. We tailor our analyses to the facts of each case, employing tools such as merger simulation, upward pricing pressure analysis, econometrics, bargaining theory, or game theory as needed. Whether before a court or a regulatory agency, CRA consultants set a high standard for the clear communication of sophisticated economic analysis in complex cases. Job Overview: We are currently seeking a full-time Executive Assistant to provide support to multiple Vice Presidents and consulting staff in a number of critical areas, including project and team administration; client relations; and marketing, recruiting and onboarding coordination. This role will support members of our practices based in our Washington DC office. The Executive Assistant serves as a critical connection between and among our project teams, clients, and corporate departments. This person will have exceptional organizational, time-management and communication skills and a strong attention to detail. A successful Executive Assistant demonstrates initiative and responsiveness, picks up new skills quickly, and exhibits an ability to anticipate next steps. Key Responsibilities: Deliver project administration support: oversee conflict checks, client retention letters, project code requests, and project billing and reporting; process vendor invoices, team expense reports, check requests and timesheets in a timely manner Provide general administrative support: maintain calendars and routine correspondence, coordinate detailed travel arrangements, maintain files, answer telephones, and provide administrative backup for other executive assistants Manage high volume project billing, including preparing and ensuring accuracy of invoices, drafting work descriptions, and obtaining relevant approvals; work closely with corporate finance department to proactively resolve issues Follow up and provide regular reporting on outstanding project unbilled amounts, receivables and write-offs under the direction of Vice Presidents and project managers Facilitate client retention letters and statements of works; assist with editing and reviewing for accuracy prior to submission; maintain templates and update as requested Oversee client relationship management database and deliver marketing and business development support Manage logistics for internal and external practice meetings and client events Serve as point person for ad hoc practice needs, such as ordering supplies, employee gifts, etc. Act as an internal and external liaison with corporate departments (Human Capital, Information Technology, Financial Administration, Communications, etc.) and other practices Perform other administrative duties as assigned Qualifications: Bachelor's degree level qualification preferred Minimum 3 years of relevant work experience in a support role; experience in professional services strongly preferred (consulting, law, financial services) Strong client invoicing experience, ideally with exposure to time-based and fixed price billing, in a high-volume environment Familiarity with financial reporting tools (exposure to Oracle preferred) Proven contract management capability; editing, facilitating and maintaining client and/or vendor retention letters Prior experience with client communications and outreach Intermediate to advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) Exceptional attention to detail and focus on accuracy in work product Energetic self-starter with strong interpersonal skills including a cooperative and professional attitude Displays good judgment and problem-solving skills in a fast-paced environment Well-organized, flexible and capable of managing multiple priorities simultaneously Outstanding written and oral communication skills Maintains client, corporate and court-ordered confidentiality at all times How to Apply To be considered for this position, please submit your resume and a cover letter (optional). Work Location Flexibility CRA creates a work environment that enables our colleagues to benefit from being together in the office to best deliver on our promise of career growth, mentorship and inclusivity. At the same time, we recognize that individuals realize a range of benefits when working from home periodically. We currently expect that individuals spend at least 3 to 4 days a week working in the office (which may include traveling to another CRA office or to client meetings), with specific days determined in coordination with your practice or team. Our Commitment to Equal Employment Opportunity Charles River Associates is an equal opportunity employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, status as a protected veteran, or any other protected characteristic under applicable law.

Job Title: Course Scheduling and Assignment Coordinator, Regional System Physical Location: Kent Campus - Kent, OH Salary: $16.85 Basic Function: To provide support to the Course Schedulng and Assignment Administrator for the Regional System by assisting with the creation of each semester's schedule of classes for the regional campuses. Reports to Course Scheduling and Assignment Administrator, Regional System. Additional Basic Function - if applicable: Examples of Duties: Duties/essential functions may include, but not be limited to, the following: Serves as the primary point of contact on a range of scheduling, operational, and administrative issues related to class offerings at the regional campuses. Enters courses into the computer system, assigning classrooms and locations as directed by supervisor. Maintains a variety of related course records (e.g., faculty histories and specialties, adjunct faculty course approval lists, faculty loads, non-teaching loads, etc. ). Schedules adjunct faculty for classes with college and/or campus dean approval. Prepares draft load letters for campus deans. Provide support that may include: scheduling supervisor's calendar; screening visitors and telephone calls for supervisor, preparing agendas and coordinating meeting arrangements; preparing written records and reports. Perform other duties as assigned. Additional Examples of Duties - if applicable: Minimum Qualifications: High school diploma or equivalent. Two years of experience performing class scheduling. License/Certification: Knowledge Of: Office practices and procedures to include filing procedures and letter formatting Skill In: Utilizing Microsoft Suite * Interpersonal communication to effectively interact with university personnel and public in person and over the telephone Maintain accurate records * Manage time effectively and set priorities * Learn and utilize specific software applications * Proofread data entered into a computerized system * * Written communication (e.g., to compose routine correspondence) * Ability To: Maintain accurate records * Manage time effectively and set priorities * Learn and utilize specific software applications * Proofread data entered into a computerized system Preferred Qualifications - if applicable: Assessments: Asterisk (*) indicates knowledge, skills, abilities which require assessments Working Conditions / Physical Requirements: Working Schedule: Additional Information: Must pass a security check. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. For official job descriptions, visit **************** Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use are not permitted on any of Kent State's campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit ************************ Disclaimer: The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.

Posting Number 0801778 Classification Title Administrative Secretary Working Title Department Social Work Department Contact Email ************************* Job Summary/Basic Function The Administrative Secretary provides essential administrative support to the Department Chair of Health & Social Sciences (HSS) and the Director of the Social Work Program. This role may also support other departments within the College of Humanities, Arts, Social Sciences, and Education (CHASE) as needed. Key Responsibilities * Coordinate daily operations for the Department Chair, Director of Social Work, and other CHASE departments as assigned. * Maintain documentation and data for Council on Social Work Education (CSWE) accreditation compliance. * Support both on-campus and online degree programs for students and faculty. * Collaborate with university offices including the Dean's Office, Registrar, Human Resources, IT, and Academic Affairs. * Organize and maintain departmental files, ensuring accuracy and completeness. * Prepare and proofread reports, meeting minutes, budgets, memos, instructional materials, manuscripts, and correspondence using Microsoft Office Suite. * Deliver high-quality customer service by answering calls, greeting visitors, and responding to inquiries. * Monitor office supplies and materials; process purchase orders and departmental forms. * Handle bulk mailings and incoming mail in accordance with postal regulations. * Manage electronic communications and routine correspondence. * Arrange travel and itineraries; process related paperwork. * Maintain departmental digital folders (e.g., Microsoft Teams, OneDrive). * Assist with course and room scheduling, including requisitions. * Manage instructor contracts and Personnel Action Forms (PAFs). * Schedule meetings and appointments. * Provide administrative support to faculty and students. • Assist with work-study student processes. * Perform other duties as assigned. Required Knowledge, Skills, and Abilities * Proficiency with standard office equipment and procedures. * Familiarity with Microsoft Office, Adobe, Banner, and other university platforms. * Strong grammar, typing, and proofreading skills. * Excellent interpersonal and communication skills. * Ability to work effectively with diverse individuals and teams. Minimum Qualifications * Education: Associate or Bachelor's degree. * Experience: Prior experience in a college/university setting as a secretary or office manager. Preferred Qualifications Posting Date 11/09/2025 Closing Date Open Until Filled Yes Special Instructions to Applicants Applicants must submit: * Three letters of recommendation * Official transcripts Please include the names and email addresses of your references in the application. Send official transcripts to: Central State University For questions regarding this posting, contact Dr. Edison Perdomo, Chair of the Department of Health & Social Sciences, at *************************. Position Category Staff - Bi-Weekly (Non Exempt) Budgeted Annual Salary $18.08/hr.

Now Hiring - Credentialing Coordinator Remote Full Time Hours: Monday - Friday: 8:00 AM - 4:30 PM Our Network That Serves Nationwide: Acadia Healthcare's Comprehensive Treatment Centers (CTC) division operates 170+ CARF-accredited outpatient opioid treatment programs (OTPs) nationwide, serving patients undergoing treatment for opioid use disorder (OUD). As the leading provider of medication-assisted treatment (MAT) in the nation, we care for more than 74,000 patients daily. Our mission is to deliver comprehensive care, combining therapies with safe and effective medications. Our team stands at the forefront of the battle against the opioid epidemic. Our Benefits: Comprehensive Medical, Dental, & Vision insurance Competitive 401(k) Retirement Plan Generous PTO: Paid Vacation, Personal Time, Sick Leave, and Extended Sick Leave Career Advancement Opportunities Across a Leading National Network Your Job as a Credentialing Coordinator: The primary duty of the Credentialing Coordinator is to manage the credentialing portion of the payor enrollment process. They will be required to submit initial and re-credentialing Medicaid and MCO multi-state enrollments for providers. The Credentialing Coordinator maintains the department workflow to ensure accuracy and completion of tasks in a timely manner. Job Responsibilities: Track and monitor incoming and outgoing credentialing requests, including maintenance of credentialing files. Maintain various database systems. Prepare and submit Medicaid and MCO enrollments and re-validations. Collaborate directly with payers and Contracting/Billing Departments to resolve disputes. Prepare and administer routine correspondence, memoranda, and notifications. Work closely with Contracting/Billing Departments to ensure efficiency of processes and create new workflow tools as needed. Update and maintain in-house documents. Performs other duties as assigned. Qualifications Required Education & Experience: Bachelor's degree preferred 5+ years of enrolling providers with payors Advanced knowledge of multi-state payor enrollment practices and guidelines Must be proficient in Microsoft Word and Excel Ability to multi-task is a must We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual's characteristics protected by applicable state, federal and local laws. #LI-BS1 #LI-AH Not ready to apply? Connect with us for general consideration.

**Best People + Right Culture. These are the driving forces behind JE Dunn's success.** **By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company's rewards, we've found a sustainable way to grow in our industry for the last 100+ years.** **Our diverse teams around the country strive to enrich lives through inspired people and places everyday, and we need inspired people like you to join us in our pursuit of building perfection.** _JE Dunn's Advanced Facilities Group (AFG) combines Mission Critical, Advanced Industries, and Industrial & Manufacturing into one high-performing team focused on cutting-edge work to serve innovative clients on large Industrial & Manufacturing, Data Center, and Semiconductor projects. As part of the Advanced Facilities team, you'll work on some of the most advanced construction projects across the country, growing your career alongside our diverse team of industry professionals._ **Key Role Responsibilities - Core** _PROJECT COORDINATOR - CORE_ - Utilizes responsibility matrix (WorkSmart) to ensure alignment with ongoing business process improvement efforts, supporting full project lifecycle. - Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team in accordance with established business processes. - Processes information within specific timeframes in order to maintain efficiency and timeliness. - Provides timely and effective communication to internal and external stakeholders. - Supports project management during the bidding process, with deliverables such as creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements and creating, tracking and following up on bid communications. - Supports project management during the award process by; o Issuing and/or preparing bond memos o Setting up, issuing, and fully executing subcontracts o System access to dashboards - Organizes information into standard formats and reports in various systems and locations such as the project dashboard, CMiC, electronic signature tools, etc. Maintains documents per established file structure. - Coordinates submission of project documentation per project requirements. Prepares routine correspondence (such as letters, emails, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards and formats. - Creates and distributes potential change items (PCIs) and requests for information (RFIs). Follows up as needed to include pricing efforts and distribution of change orders. - Supports project management with project deliverables, such as managing information on the project dashboard and electronically processing various documents (such as submittals, pay applications, bills of sale, compliance documentation, requests for information and change documents). - Tracks, monitors and/or collaborates with internal stakeholders to ensure necessary documentation (such as badging, certified payroll, diversity reporting, insurance certificates, bonds, lien waivers, affidavits, etc.) meets compliance requirements before releasing payments to subcontractors. - May receive and direct incoming telephone calls and visitors or provide additional administrative support to other functions to help meet business and staffing needs. - Shares subject matter expertise to support teamwork and deliver results. - Utilizes discretion and integrity with highly confidential and sensitive information. - Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs. - Manages difficult or emotional customer situations promptly and efficiently. - Meets client commitments; recognizes and acts upon service opportunities. - Solicits and applies feedback to improve quality and service. - May support various administrative needs for the project team as needed, such as arranging team member travel, managing expense reporting, etc. **Knowledge, Skills & Abilities** + Ability to perform work accurately and completely, and in a timely manner + Communication skills, verbal and written + Proficiency in MS Office + Organizational skills + Ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team's goals + Critical thinking ability + Ability to deliver quality through attention to detail + Ability to learn and use a variety of software, tools and systems necessary to meet business needs + Knowledge of administrative, office and general billing procedures + Ability to build relationships and collaborate within a team, internally and externally **Education** High School Diploma or GED (Required). **Experience** + 2+ years administrative or clerical support experience (Required) + 2+ years construction project support experience (Preferred) **Working Environment** + Must be able to lift up to 10 pounds + May require periods of travel + Must be willing to work non-traditional hours to meet project needs + Normal office environment, but may be exposed to extreme conditions (hot or cold) + Frequent activity: Sitting, Viewing Computer Screen + Occasional activity: Standing, Walking, Bending, Climbing, Reaching above Shoulder, Pushing, Pulling **Benefits Information** The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details. Click here for benefits details. (************************************************************************************ This role is expected to accept applications for at least three business days and may continue to be posted until a qualified applicant is selected or the position has been cancelled. _JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace._ **_JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to_** **_accommodations@jedunn.com_** _JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails._ **Why People Work Here** At JE Dunn we offer our employees an inspired place to enrich their life and the lives of those around them **Building on our rich history,** our employee **owners are shaping the future** of JE Dunn. In our team-focused environment **we do life together** and are generously **rewarded for our efforts** **About JE Dunn** For more information on who we are, clickhere. (*********************************** **EEO NOTICES** Know Your Rights: Workplace Discrimination is Illegal (*********************************************************************************************** California Privacy Policy **E-Verify** JE Dunn participates in the Electronic Employment Eligibility Verification Program. E-Verify Participation (English and Spanish) (******************************************************************************************** Right to Work (English) Right to Work (Spanish) (*****************************************************************************************************************************

The Cleveland Museum of Arts Exhibition department is looking for a part time temporary Exhibitions Assistant to provide routine administrative and project support. The Exhibition Assistant is responsible for planning and organizing benchmark meetings, tracking all deliverable deadlines for exhibition & rotation texts, as well as maintenance of exhibition credit lines. Responsibilities Answers department phones, screens and routes or responds to callers. Schedules appointments and maintains department meetings and calendar of supervisor. Sorts and routes incoming mail. Attaches files or appropriate documentation as needed for review. Answers routine mail.Greets and escorts visitors. Arranges accommodations and transportation as necessary for visiting artists, consultants, or museum colleagues from other institutions. Sets-up and maintains all department files and digital records. Serves on intranet committee and serves as intranet gatekeeper for the department. Composes routine correspondence. Manages annual report material, publication fact sheets, and exhibition narratives, ensuring information is accurate and current. Reviews and processes all invoices and tracks all expenses related to special exhibitions and curatorial publications; maintains shared cost budgets for co-organized exhibitions, and compiles materials for final reconciliation of exhibition projects. Maintains graphic and narrative exhibition schedule; conveys changes to affected parties as appropriate. Supports exhibition coordinators and editors with the creation of checklists for various projects. Monitor the departmental purchase cards and ensure appropriate coding within billing cycle. Track and oversee publication distribution to Library of Congress, guest authors, permissions grantors, Ingalls Library, and within the museum. Coordinates departmental volunteers and interns. Arranges travel schedule and reservations for guest contractors, exhibition office staff, and assists with expense reports.Schedules and prepares for all exhibition planning meetings. Prepares, collects, organizes, and disseminates materials and information related to exhibitions and projects. Provides editorial assistance in compiling special exhibition documents and publication outlines. Includes collation of materials, formatting, and coordinating photographic reproduction rights with appropriate staff. Arranges for meetings and conferences. When requested, represents exhibition office at meetings and takes notes. Requirements Associate of the Arts degree; one to two years of related experience; or equivalent combination of education and experience. Employee must have excellent organizational, interpersonal, and communication skills, as well as the ability to work well under pressure to meet deadlines and manage multiple projects concurrently. Ability to work well with a wide variety of people in different job positions essential. Computer skills, including mastery of Microsoft Office Suite including Word, Excel, Power Point and Outlook. Part time temporary working 28 hours / week Hour wage: $18.00

MASSILLON CITY SCHOOLS EXTERNAL JOB POSTING "We are an Equal Opportunity Employer" Substitute Secretary Building: Any District Building Time Schedule: Per building time schedule Rate of pay: $11.00/hr. Reports to: Building Principal/Designee Deadline: Until filled ESSENTIAL FUNCTIONS * Ensure safety of students * Maintain guest/staff sign in/out sheet * Open main office at beginning of each workday * Answer phone & greet visitors & direct calls & assist visitors accordingly * Greet visitors and implement Raptor System * Maintain late/early student lists * Complete all necessary paperwork for government agencies * Clerical duties as requested by the Principal/Assistant Principal(s) * Operate & assist with supervision of maintenance, repair and supplies for copy machines, postage machine, fax machine, computers and other office equipment - as requested by supervisor * Perform duties of receptionist by answering telephone, taking messages, greeting visitors, and overseeing operation of the main office * Ability to operate all office equipment * Assist in the maintenance of the uniform filing system for all information and other pertinent data OTHER DUTIES AND RESPONSIBILITIES * Assist in the sorting and processing of incoming and outgoing mail, if necessary * Assist in the supervision and training the main office student aides, if necessary * Complete all necessary paperwork for government agencies * Clerical duties as requested by the Principal/Assistant Principal(s) * Assist in preparing correspondence(s) and other typing duties as may be directed by the Assistant Principal to include letters, newsletters to parents, student handbooks, staff handbooks, requisitions, bus requests, work orders, school programs, office forms, monthly calendars, teacher evaluations, staff directories, verification letters, if necessary * Enter student discipline entry in computer and copy, mail and filing of disciplinary paperwork, if necessary * Prepare discipline hearing packets as requested by Principal/Assistant Principal/Designee * Assist with maintaining accurate student cum. folders * Provide assistance in transcripts and employment verifications for former students, if necessary * Aid in the everyday operation of the office, answer phones, and respond to all parent/community inquiries, if necessary * Perform other various tasks as assigned by the Principal/Assistant Principal/Designee * Prepare both statistical and routine reports, memoranda, bulletins, etc. * Work on budgets with Principal/Assistant Principal/Designee * Handle routine correspondence independently * Input information into and retrieve from computer * Instruct new employees in office procedures and duties * Assist principal and guidance counselor in preparation for orientations, staff meetings and recognition of student award ceremonies. * Make contact with public with tact and diplomacy * Interact in a positive manner with staff, students and parents * Promote good public relations by personal appearance, attitude and conversation * Attend meetings and in-services as required * Any other duties assigned by the Principal/Asst. Principal/Designee QUALIFICATIONS * Must have high school diploma or General Education Diploma (GED) - proof required * Passage of the civil service test * Successfully completion of a background check REQUIRED KNOWLEDGE, SKILLS AND ABILITIES * Maintain respect at all times for confidential records relating to students and staff. These include but are not limited to: Confidential records, custodial papers, IEP's, birth certificates, grades, medications, health records, court documents, papers, and written communication * Work in a collaborative manner with other office personnel, students, staff and administrators * Interact in a positive and professional manner with staff, students, and parents * Promote good public relations by personal appearance, attitude and conversation * Train, supervise and evaluate student worker performance * Operate office equipment * Work in Microsoft Office * Ability to email and open electronic attachments * Attend meetings, in-services, & training sessions as needed * Communicate ideas effectively both orally and in writing * Effective, active listening skills * Organizational and problem solving skills * Handle multiple tasks in a timely and simultaneous manner * Knowledge of Washington High School and Massillon City Schools policies and guidelines EQUIPMENT OPERATED * Fax machine * Computer/printer * Calculator * Copier * Typewriter * Laminator * Postage machine * Telephone * Paper Shredder * Hand Held Radio ADDITIONAL WORKING CONDITIONS * Exposure to blood, bodily fluids, tissues and contagious diseases * Interactions among unruly children * Repetitive hand motion, e.g., computer keyboard, typing * Interruption of duties by students, visitors, staff and/or telephone * Requirement to work overtime * Exposure to loud noises * Requirement to travel This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent's supervisor, appointing authority.