Senior Administrative Assistant jobs at Southern California Edison - 9 jobs

Long-term 2 year + assignment with direct hire potential! Our client is seeking a detail-oriented Administrative Assistant to support daily office operations and provide reliable administrative support to the project team. Job Description: Provide administrative support and assist with projects or back-up support to the team. Manage office supplies inventory and other general office management responsibilities. Receptionist duties and distributing mail. Manage facility access with distribution of security badges. Manage meals and teambuilding events. Maintain cubical name tags/seating chart. Assist with payroll process, HR process workflow, and the systems used to properly hire, transfer, terminate, and pay all employees if needed Skills Required 0 - 5 years of administrative/business experience Working knowledge of Microsoft Office Suite Experience working with Pivot Tables, V-Look Ups, and other key Excel functions is a + Effective communication (both oral and written), and interpersonal skills Excellent organizational and time management skills Ability to multi-task and prioritize Good attention to details Positive attitude, eagerness to learn, and passion for continuous improvement. Ability to work independently, as well part of a team. Education/Training/Certifications High School Diploma or GED required Additional Requirements Regular, reliable attendance Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment. *GAS Global Services LLC is an Equal Opportunity Employer. Employment Decision are made without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factors protected by applicable federal, state or local laws. JOB-10045666

GENERAL DESCRIPTION Irvine Ranch Water District is currently accepting applications for an Executive Assistantin the Engineering Department. The District Irvine Ranch Water District (IRWD) is a progressive, values-driven agency, with an international reputation for its leading-edge financial management practices, water recycling program, water use efficiency practices, water banking, urban runoff treatment, and energy generation and storage. Established in 1961 as a California Water District under the provisions of the California Water Code, IRWD is an independent special district serving central Orange County. IRWD provides high-quality drinking water, reliable sewage collection and treatment, ground-breaking recycled water programs, and environmentally sound urban runoff treatment to its customers. As an independent, not-for-profit public agency, IRWD is governed by a publicly elected five-member Board of Directors. The Board is responsible for the District's policies and decision-making. Day-to-day operations are supervised by the General Manager. Additional information can be found at the District's website: ************* IRWD Values Irvine Ranch Water District believes that its values drive the character, culture, and capacity of our organization. IRWD was built on values, and we weave them into the fabric of everything we do. Values are the ingredients in our recipe for both institutional and individual success. They are a code of conduct to promote positive outcomes for others and ourselves. They are more than words on a wall or a website. We live by them every day. We pledge to keep them relevant in an ever-changing world. IRWD's employees enjoy working in a safe, supportive, and nurturing environment where they form strong bonds with fellow employees. To ensure effective communication and promote a collaborative team environment, employees report to work each day in the office or in the field, depending on their positions. The Position: Under general direction, key responsibilities include preparing correspondence, reports, and Board agenda materials; coordinating meetings and calendars; supporting capital projects and bid process; maintaining engineering records and document management systems; assisting with budget tracking; and managing the Engineering Department's student intern program. The Executive Assistant also serves as a key point of contact for internal staff, consultants, contractors, and the public. DISTINGUISHING CHARACTERISTICS An Executive Assistant is the advanced journey-level class in the clerical and administrative support class series. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in the classification rely on experience and judgment to perform assigned duties. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to complete assignments. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements. This position is 100% in-office, meaning employees are expected to work from our Sand Canyon Headquarters full-time, without the option for remote work. ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinates and performs all Department procedural and administrative duties. Provides professional administrative and complex secretarial assistance and support to the Executive Director and other management staff in the Department. Types and/or drafts memoranda, correspondence, board agenda materials, including board reports, meeting minutes, statistical charts and other documents and report often of a highly-sensitive and confidential nature; ensure materials and reports for signature are accurate and complete and in compliance with District standards, policies and procedures. Confer with staff to coordinate preparation of write-ups for Board and Committee meetings. Researches and compiles data for special reports; collect and assemble data and background materials for a variety of reports, charts, spreadsheets and related documents. Composes, proofreads and edits a wide variety of documents and correspondence with grammatical accuracy and clear communication of content. Receives and screens visitors and telephone calls, providing information and handling issues that may require sensitivity and use of sound, independent judgment; responds to requests for information and complaints, refers matters to appropriate District staff and/or takes or recommends action to resolve the request or complaint. Prepares, reviews, edits, and processes a variety of documents, including professional services agreements, letters, purchase orders and requisitions, work confirmations, seminar and conference requests, and personnel related documents. Process documents electronically according to District procedures. Initiates and maintains a variety of files and records as needed, including confidential materials according to the District's retention schedule. Makes arrangements for meetings and special events including equipment, room set up and meals. Makes travel arrangements for the Executive Director and other staff; coordinate and process necessary paperwork. Arranges, coordinates, and advises the Executive Director of meetings, trips, and other commitments of time. Prepares and processes staff expense reports and monthly Cal Card report. Answers department phone line and assist caller and/or transfer to appropriate party. Receives and prioritizes the department mail. Complies with District safety work-related practices and attend relevant safety training. Performs other related duties as assigned Disaster Service Worker: In accordance with Government Code Section 3100, Irvine Ranch Water District employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly. If assigned to the Engineering Department, also responsible for the following: * Organizes and maintains documents in Engineering Library and Content Manager according to District retention policy. * Manages the student intern program, including recruitment, work scheduling and supervision of interns. * Assists with capital project bid advertising by finalizing and distributing bid documents, plans and specs. Update project information website. * Manages the pool vehicles assigned to the Sand Canyon office. * Manages the District-provided snacks/drinks for several Departments at the Sand Canyon Office. MINIMUM QUALIFICATIONS Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Education: High school graduation or equivalent. Additional college course work related to assigned secretarial or administrative duties is highly desirable. Experience: Three (3) years of progressively responsible advanced clerical or administrative experience is required. License/Certifications Required A valid Class "C" California Driver's License Knowledge of: * Modern office equipment and procedures. * Advanced level of proficiency with MS Office Suite. * English usage, spelling, grammar and punctuation. * Advanced principles and methods of business correspondence and report preparation. * General operating practices of an executive office. * Modern supervisory principles and practices. Ability to: * Communicate effectively with all levels of office/field employees and management. * Represent District in a professional manner when dealing with outside professional and vendors. * Use tact, discretion, and diplomacy in dealing with District staff, customers, contractors, vendors, elected officials and others in a highly sensitive and challenging office environment. * Explain, demonstrate and clarify to others within well established policies, procedures and standards, as well as the ability to follow specific instructions and respond to simple and difficult requests from others. * Add, subtract, multiply, divide and calculate percentages. * Use good personal judgment and discretion in performing all job functions. Ability to remain calm in crisis and emergency situations. * Use discretion when handling and disseminating sensitive information. ADDITIONAL INFORMATION PHYSICAL DEMANDS Regularly required to sit, walk, bend, stoop and stand. Occasionally required to lift up to 25 lbs. Must be able to sit for extended periods of time while performing tasks at a desk or workstation. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. This may involve repetitive hand movements for extended periods. Ability to reach for documents, supplies, or equipment at varying heights (within a standard office environment) and grasp them, including the use of filing cabinets or shelves. This is primarily a sedentary office classification, although standing and walking between work areas may be required. Occasional standing is required, such as when presenting. Some bending or stooping may be necessary to retrieve files or materials from lower shelves or desks. Good vision is necessary for reading documents, working with computer screens, and performing tasks that require fine detail. Ability to hear in a standard office environment for communication, phone calls, and meetings. Frequent verbal communication with team members, clients, and other stakeholders, including both in-person and virtual meetings, requiring clear speech and hearing. Occasional travel may be required to other worksites or conferences for meetings, training, or other work-related activities. The job may require sustained concentration, problem-solving, and decision-making skills. The employee should be able to manage work-related stress in a fast-paced environment. These physical demands may vary depending on the specific duties and expectations of the position. ENVIRONMENTAL CONDITIONS Noise level is generally equivalent to a typical office environment. The office is maintained at a comfortable room temperature. The office is equipped with air conditioning and ventilation systems designed to maintain comfortable indoor air quality. The work area is equipped with adequate artificial lighting, supplemented by natural daylight from windows where available. The employee will work primarily at a desk, using a computer and other office equipment. The office complies with standard safety regulations, including the use of fire exits, first aid kits, and emergency procedures. Employees are expected to adhere to safety guidelines. The office environment is free from significant environmental hazards such as chemicals, heavy machinery, or extreme weather conditions. Occasional visits to construction sites where noise level may be higher than typical office environment. The ability to work in an environment which may expose employee to hazardous materials and environment. IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS All applicants are required to complete and submit a District application form online and answer the supplemental questionnaire. Stating "See Resume" is not an acceptable substitute for a completed application. Resumes or faxed copies will not be accepted in lieu of the District online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time:Online Employment Application Guide Applications will be reviewed by the Human Resources Department and the subject matter expert. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include: Oral Interview Examination:will assess candidates' experiences, qualifications, and abilities that are crucial for success in this role. During this examination, candidates will have the opportunity to discuss their background, including education, training, and relevant professional experiences. This in-person interview will allow evaluators to assess the candidate's interpersonal communication skills and evaluate their overall qualification for the position. Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method. Equal Opportunity Employer Irvine Ranch Water District is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. If you consider yourself a person with a disability, you may contact the Human Resources Department for a reasonable accommodation.

Ready to advance your administrative career? Sunflower Electric Power Corporation, a generation and transmission cooperative serving central and western Kansas, is looking for the right person to provide confidential administrative support to the transmission executive; manage communications, calendars, meetings, and travel while supporting the day-to-day operations of our Wichita, KS office. Opportunities: Gain experience in an electric utility to further your career. Serve as the initial point of contact for internal and external inquiries, sharing and representing transmission executive leadership's perspective and priorities. Receive outstanding benefits including a company funded pension, low health insurance premiums with coverage on your first day, and paid community service leave. The base pay for this position starts at $26.28/hr. Bachelor's degree in a business-related field and three years progressively responsible mid-to-upper-level executive support experience, or equivalent combination of education and experience to provide administrative and clerical support. Demonstrated high level of integrity and professionalism while keeping sensitive information confidential. Strong attention to detail, organization, and competency in proofreading, editing, and grammar. Refer to the Responsibility Outline for a complete list of qualification requirements. Sunflower Electric Power Corporation is an equal opportunity employer including veterans and disabled persons.

Calpine, a business unit of Constellation Energy Corporation (Nasdaq: CEG), is America's largest generator of electricity from natural gas and geothermal resources with operations in competitive power markets. With 79 energy facilities in operation, Calpine's fleet has the capacity to generate approximately 27,000 MW of electricity - enough to power approximately 27 million homes. Through wholesale power operations and its retail businesses, Calpine serves customers in 22 states and Canada. Its clean, efficient, modern and flexible fleet uses advanced technologies to generate power in a low-carbon and environmentally responsible manner. The company was established on the premise that a strong commitment to the environment is inextricably linked to excellence in power generation and corporate responsibility. Since its founding in 1984, Calpine has led the power industry in its unwavering commitment to environmental stewardship. In addition, its renewable geothermal plants use steam generated deep below the earth's surface to produce clean, renewable electricity. Job Summary (includes but is not limited to the following, other duties may be assigned) Performs a variety of administrative support duties to all levels of management and/or staff within a department. Answers and screens telephone calls, takes messages and monitors voicemail. Processes daily incoming and out-going mail. Manages calendars, coordinates meetings and books travel arrangements for one or more managers, staff. Maintains and organizes department and project files. Depending on level and experience, may prepare a variety of reports including weekly/monthly department status updates, routine project progress, business development activities and expense reports frequently using Microsoft applications such as Word, Excel and PowerPoint. At the top level, provides work leadership and may day-to-day tasks to less experienced administrative assistants. May handle a wide variety of situations and conflicts involving administrative functions of the office and may handle confidential information, as needed. Job Responsibilities * Journey-level knowledge of the job and company policies to complete routine and non-routine assignments. * Proficient application of software, tools and department processes. * Under general supervision, ensures timely and accurate performance of responsibilities; produces quality results with work periodically reviewed. * Decisions typically narrow in scope and may impact a task outcome or workflow of the team/work group. * Completes tasks that require an ability to recognize deviation from accepted practices for a single department or function. * Works on semi-routine assignments. * Works under general supervision. * Normally follows established procedures for routine work, requires instructions only on new assignments. * Shares routine and non-routine information to identify needs and provide information. * Majority of contact is internal and often involves coordination and collaboration between departments. Job Requirements * High School Diploma or equivalent. * Typically requires minimum of 3 years' experience, including comprehensive knowledge of tools, software and other technologies * General Accounting experience preferred * Travel Required between sites 2-3 times per week Salary Information: * Hourly range: $27.27-$34.09 Additional Calpine Information: * Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities. * Calpine is committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment and need special assistance or an accommodation to use our website or to apply for a position, please send an e-mail with your request to *************************. Determination on requests for reasonable accommodation are made on case-by-case basis. Please view Equal Employment Opportunity Posters provided by OFCCP here

H2O America is actively seeking talented, driven and effective applicants for the position of Executive Assistant (Shared Services) to join our dynamic team. We offer a challenging and rewarding work environment along with a competitive salary and an excellent benefits package. H2O America is the parent organization of the following subsidiary companies: San Jose Water, Connecticut Water, Maine Water, and Texas Water. We sustain life by delivering high-quality water and exceptional service while investing in the health and vitality of the communities we serve. The Executive Assistant, provides confidential executive level administrative support to Shared Services executive team members across H2O America including the Chief Information Officer, VP, Information Security Officer, and VP of Corporate Communications. The Executive Assistant thrives in a fast-paced environment, possesses excellent communication skills, and is detail-oriented. They will provide high-level administrative support by effectively managing complex schedules, coordinating communications and travel, as well as executive key administrative, clerical, and secretarial tasks to ensure operational excellence that aligns with the company's mission, vision, and values. Key Responsibilities * Provides executive support and performs technical and administrative duties in support of senior leadership. * Manages an active daily and long-term calendar including the scheduling of meetings, off-site events, and other necessary appointments. * Screens and prioritizes incoming communications to ensure timely responses and appropriate redirection. * Prepares documents and presentations, as well as maintains files and correspondence for relevant meetings. * Arranges complex and detailed travel plans, itineraries, and agendas as needed. * Collaborates on event planning and coordination of company-wide events. * Regularly collaborates with other members of H2O America Executive Support staff to coordinate key tasks that support senior leadership initiatives. * Builds positive relationships with internal staff, senior leaders, and relevant stakeholders. * Organizes and manages receipts and processes expense reports. * Executes timecard approvals/process, as needed. * Composes and prepares high-level and confidential correspondence. * Performs other duties or special projects as required or as assigned. * Travel as needed. Additional Core Responsibilities * Prepares agendas, takes meeting minutes, and ensures timely follow-up on action items. * Supports cross-functional initiatives by tracking timelines, deliverables, and stakeholder communications. * Maintains discretion and confidentiality in handling sensitive information, including HR, legal, and financial matters. * Utilizes internal systems (e.g., SharePoint, Teams, CoPilot, Workday) to manage workflows, documents, and approvals. * Coordinates office logistics such as supplies, equipment, and space planning in collaboration with Facilities or Operations. * Assists with onboarding vendors, assists with contracts, and liaises with Procurement or Legal as needed. * Works with vendors to schedule meetings for projects or specific processes (e.g., SOX walkthroughs, internal audit risk assessments). * Gathers and synthesizes information for executive briefings, board meetings, or external engagements. * Assists in coordinating communications and logistics during urgent or sensitive organizational matters. * Addresses accounts payable matters including research and coding of invoices. Additional Responsibilities: * Leads planning and execution of local office events such as service anniversaries, birthday celebrations, stakeholder visits, and other culture-building activities, including food ordering, setup/teardown, and vendor coordination. * Serves as the primary point of contact for local event logistics, ensuring seamless execution of recurring and ad hoc events at the site level. * Supports subsidiary-level hosting and hospitality, managing logistics for leadership visits including space preparation and catering. Location: This role may report out of any of our subsidiary locations, including: Connecticut Water: 93 W Main St. Clinton, CT 06413 Maine Water: 93 Industrial Park Rd. Saco, ME San Jose Water: 110 W. Taylor Street, San Jose, CA 95110 Texas Water: 1399 Sattler Rd, New Braunfels, TX 78132 Job Grade: SJW: 37S TWC: 37S CTWS: 7S Salary: SJW: $88,434.00 - 141,474.00 TX: $66,198 - $105,876 CTWS: $75,582 - $136,068 EEO Statement Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Job DescriptionBenefits: Dental insurance Health insurance We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office team , ensuring they have all the information and resources they need to perform their best. Your responsibilities will include scheduling appointments, planning meetings, and writing correspondence, etc. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

At Transamerica Asset Management, high performance, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential unleashed by leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests. Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment - one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there. Who we are: Today, we're part of an international holding company, Aegon, with millions of customers and thousands of employees worldwide. Our insurance, retirement, and investment solutions help people make the most of what's important to them. Transamerica Asset Management (TAM) is a division within Aegon Asset Management, an active global asset management firm with investment capabilities that span public and private markets across asset classes, sharing a common belief in fundamental, research-driven active management. What we do: TAM's vision is to be a valued asset manager by growing a profitable, scalable investment platform that connects the right solutions to our clients' needs. We provide active fixed income and differentiated equity strategies by following our Investor First process and leveraging the capabilities of our suite of sub-advisers. Our business encompasses approximately $65 billion of net assets under management; consisting of variable insurance funds, retail mutual funds, ETFs, collective investments trusts and other assets. Job Description Responsibilities: * Prepares confidential correspondence, periodical reports, meeting notices, presentation materials and other documents in appropriate formats using word processing, spreadsheets, graphics, and some desktop publishing software. * Compiles information and prepares special or one-time reports, summaries, or replies to inquires selecting relevant information from a variety of sources. * Acts as liaison between various senior managers with employees of the Company, clients, and all interested outside parties. * Screens telephone calls, providing assistance and accurate information for routing non-routine calls. * Maintains calendars, schedules meetings and makes travel arrangements. * Determines methods and procedures to be used in resolving complex inquiries and may make on-the-spot priority decisions. * Generates and maintains confidential files and handles details of a confidential nature. * Operates with some substantial latitude for independent judgment and discretion. * Coordinates appropriately with other Administrative Assistant personnel. Qualifications: * High school education or equivalent. * Minimum of 3-5 years of experience with a high level of administrative experience, discretion and technical skills. Preferred Qualifications: * Associate's degree preferred. * Frequent demand to establish priorities and meet tight deadlines. * Advanced knowledge of company and organizational structure with respect to the division and departments. * Team player, with excellent verbal and written communication skills. * Possess a high level of analytical skills. Please note that the compensation information that follows is a good faith estimate for this position only and is provided pursuant to applicable pay transparency and compensation posting laws. It is estimated based on what a successful candidate might be paid in certain Company locations. The hourly wage for this position generally ranges between $30.769 - $32.692 per hour. This range is an estimate, based on potential qualifications and operational needs. The hourly wage may vary above and below the stated amounts, as permitted by applicable law. Additionally, the position is typically eligible for an Annual Bonus based on the Company Bonus Plan/Individual Performance and is at the Company's discretion. For eligible employees, we offer a comprehensive benefits package designed to support both the personal and financial well-being of our employees. Compensation Benefits: * Competitive Pay * Bonus for Eligible Employees Benefits Package: * Pension Plan * 401k Match * Employee Stock Purchase Plan * Tuition Reimbursement * Disability Insurance * Medical Insurance * Dental Insurance * Vision Insurance * Employee Discounts * Career Training & Development Opportunities Health and Work/Life Balance Benefits: * Paid Time Off starting at 160 hours annually for employees in their first year of service. * Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays). * Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars * Parental Leave - fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child. * Adoption Assistance * Employee Assistance Program * College Coach Program * Back-Up Care Program * PTO for Volunteer Hours * Employee Matching Gifts Program * Employee Resource Groups * Inclusion and Diversity Programs * Employee Recognition Program * Referral Bonus Programs Job and compensation levels depend upon an applicant's qualifications including the extent of candidate's relevant experience and other job-related factors and will be determined by hiring supervisors/managers and HR. At Transamerica Asset Management, we are committed to fostering a diverse workforce and an inclusive culture. We are more than an Asset Management firm - we are a people business, and we recognize that delivering excellent client outcomes comes from embracing diverse perspectives. We value diversity in the full range of human uniqueness without limitation including race, gender, ability, language, culture, beliefs, age, origin, background, perspectives and experiences. #LI-Hybrid

This career opportunity will allow you to work with a supportive team at a family-oriented and culture focused company. Sunflower Electric Power Corporation, a generation and transmission cooperative, is seeking someone to help with general office tasks and support multiple departments in a variety of ways. Use your skills to assist with continually improving processes and efficiencies using technology. Position located in Hays, KS. Opportunities: Gain experience in an electric utility to further your career. Apply and improve your administrative skills and work on challenging assignments. Work with a fantastic, fun team that cares about your growth and development. Receive outstanding benefits including a company funded pension, low health insurance premiums, and 100% tuition reimbursement. The base pay for this position starts at $23.46. High school diploma and three years progressively responsible clerical/management support experience, or equivalent combination of education and experience to provide administrative and clerical support. Demonstrated keyboarding ability and skills to produce professional and accurate documents. Strong competency in proofreading, editing, grammar, spelling, punctuation, and math. Refer to the Responsibility Outline for a complete list of qualification requirements. Sunflower Electric Power Corporation is an equal opportunity employer including veterans and disabled persons.