Senior Administrative Assistant jobs at Southern California Edison

Calpine Corporation is America's largest generator of electricity from natural gas and geothermal resources with operations in competitive power markets. Our fleet of 79 energy facilities in operation represents over 27,000 megawatts of generation capacity. Through wholesale power operations and our retail businesses, we serve customers in 22 states and Canada. Our clean, efficient, modern and flexible fleet uses advanced technologies to generate power in a low-carbon and environmentally responsible manner. We are uniquely positioned to benefit from the secular trends affecting our industry, including the abundant and affordable supply of clean natural gas, environmental regulation, aging power generation infrastructure and the increasing need for dispatchable power plants to successfully integrate intermittent renewables into the grid. **Position is located in Walnut Creek, CA and is not a remote position, must be in the office 5 days a week.** Job Summary (includes but is not limited to the following, other duties may be assigned) If you are looking for an opportunity to work with extremely dynamic professionals, in a fast-paced, high functioning office, then look no further, Calpine is the place for you. We are seeking an experienced, proactive, detail-oriented and tech savvy Administrative Assistant to support our busy West Region Legal team. This role is essential in supporting smooth day-to-day operations. This role requires discretion, professionalism and the ability to anticipate needs and juggle multiple priorities in a fast-paced environment. Document management, workflow automation and technology tools are a plus. Provides high level administrative support duties to the legal leadership team, with willingness to help other departments with administrative tasks, as needed. Manages calendars, coordinates meetings and coordinates travel arrangements. Maintains and organizes department and project files. Prepare and edit correspondence, presentations, reports and other documents. Coordinate execution of documents in accordance with Company policy. Prepares a variety of reports including weekly/monthly department status updates, routine project progress, business development activities and expense reports frequently using Microsoft applications such as Word, Excel and PowerPoint. Assists in planning department and regional meetings, off-sites and events. Job Responsibilities Manage calendars, coordinates meetings and books travel arrangements. Prepare agendas, gather materials, take minutes for West region office matters. Manage electronic and physical files, ensuring accuracy, version control and compliance with retention policies. Maintain and organize digital document management systems (e.g., Sharepoint). Draft, proofread and format legal documents, correspondence and presentations. Coordinate e-signature workflows and manage document execution tracking using platforms like DocuSign. Assist in legal technology implementation and user training to help drive efficiencies across legal department. Track legal matters, deadlines and deliverables, and support case and contract management systems, including data entry, tracking deadlines, and status updates. Conduct legal and factual research using on-line databases and tools as needed. Handles highly confidential and sensitive information with the utmost discretion. Other tasks and duties, as required. Job Requirements Associate's Degree, Technical/Business School or equivalent education and experience. 5+ years' demonstrated experience in a fast-paced professional services environment, including advanced support skills and extensive knowledge of tools, software and other technologies. Paralegal certificate or Bachelor's degree preferred. Strong proficiency with legal and business software (e.g., Microsoft 365, Sharepoint, DocuSign). Strong excel and power point skills preferred. Excellent organizational and time management skills and the ability to manage multiple priorities with poise and efficiency. High attention to detail and ability to work independently in an unstructured environment with minimal supervision. Excellent people skills with the ability to communicate effectively among all levels of the organization. Exceptional judgment and problem-solving skills. Highly adaptable, enthusiastic, ambitious and willing to learn. Salary Information Hourly pay range $38.50 - $48.00 / per hour Additional Calpine Information: Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities. Calpine is committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment and need special assistance or an accommodation to use our website or to apply for a position, please send an e-mail with your request to *************************. Determination on requests for reasonable accommodation are made on case-by-case basis. Please view Equal Employment Opportunity Posters provided by OFCCP here

Join the Clean Energy Revolution Become an Executive Assistant at Southern California Edison (SCE) and build a better tomorrow. In this job, you'll provide support for projects and initiatives that help shape SCE's corporate strategy, as well as long-term resource and climate adaptation activities. The work will primarily focus on executive support for the Resource and Environmental Planning & Strategy Director and the Managing Director of Strategy Technology and Innovation. As an Executive Assistant, your work will help power our planet, reduce carbon emissions and create cleaner air for everyone. Are you ready to take on the challenge to help us build the future? Responsibilities * Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, presentations and other documents. * Organizes and maintains databases, libraries, and knowledge repositories, implementing systems to enhance accessibility and efficiency in accessing research materials and reports * Takes ownership of planning and executing meetings, ensuring seamless logistics, agenda preparation, taking notes, action item tracking and monitoring, and coordination of attendees' schedules * Utilizing business software and Artificial Intelligence to draft correspondence, create reports and presentations, and ensure timely follow-up on action items. As directed, prioritize and route correspondence effectively * Oversees the preparation of expenditure approvals and purchase orders for general office procurement needs, ensuring compliance with budgetary guidelines and financial regulations. Ensures preparation and dispatch of all incoming and outgoing executive mail and confidential documents * Provides well-researched data and analysis including but not limited to project planning, resource allocation, and special initiatives * Collaborates with cross-functional teams on special projects requiring in-depth research and analysis, providing valuable insights to drive project success * Handles sensitive and proprietary information while maintaining a high degree of confidentiality and professionalism * A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity. Minimum Qualifications * Four or more years of experience performing advanced administrative, secretarial, and clerical functions. Preferred Qualifications * Advanced Organizational Skills * Proven ability to manage high-volume calendaring for multiple executives/managers and coordinate complex schedules. * Experience planning and executing large meetings (e.g., All-Hands), including logistics, agenda preparation, and action item tracking. * Strong Communication and Interpersonal Skills * Ability to act as a liaison between department leadership and senior executive management. * Excellent written and verbal communication for drafting letters, memos, reports, and presentations. * Financial and Procurement Knowledge * Experience creating and managing Purchase Orders, Change Orders, and processing invoice payments. * Ability to handle Non-P.O. invoice payments and ensure compliance with budgetary guidelines. * Travel and Expense Management * Demonstrated ability to coordinate travel arrangements and expense reporting for senior leaders. * Onboarding and Offboarding Support * Experience assisting managers with employee onboarding/offboarding processes. * Project and Meeting Coordination * Skilled in conference room scheduling, meeting logistics, and IT/facility request coordination. * Adaptability and Coverage * Flexibility to cover for other executive assistants during absences. * Ability to manage competing priorities in a fast-paced environment. * Education and Experience * Prior experience supporting Director-level or higher executives in a corporate setting. Additional Information * This position's work mode is hybrid. The employee will report to an SCE facility for a set number of days with the option to work remotely on the remaining days. Unless otherwise noted, employees are required to work and reside in the state of California. Further details of this work mode will be discussed at the interview stage. The work mode can be changed based on business needs. * Visit our Candidate Resource page to get meaningful information related to benefits, perks, resources, testing information, hiring process, and more! * Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. * Relocation does not apply to this position. About Southern California Edison The people at SCE don't just keep the lights on. Our mission is so much bigger. We're fueling the kind of innovation that's changing an entire industry, and quite possibly the planet. Join us and create a future with cleaner energy, while providing our customers with the safety and reliability they demand. At SCE, you'll have a chance to grow personally and professionally, making a real impact in Southern California and around the world. Southern California Edison is a proud Equal Opportunity Employer, including disability and protected veteran status. We are committed to ensuring that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations at **************.

This recruitment will be used to build an Eligibility List for the Desert. This list will be valid for 6 months from the date a candidate accepts the position. We currently have an opening for an Administrative Assistant I at Gene Camp (Parker Dam). At The Metropolitan Water District of Southern California, we're not just delivering water - we're sustaining life for over 19 million people. Behind every drop is a team of Talented Employees: innovators, problem-solvers, and connectors who make it all possible. We're looking for an Administrative Assistant I who's enthusiastic about organization and dedicated to keeping operations running seamlessly. A good match is someone who thrives on creating order out of complexity, takes pride in the details, and finds satisfaction in helping a team succeed. If you have the precision of a planner, the mindset of a problem-solver, and the communication skills of a true collaborator, this is your opportunity to make an impact by keeping everything and everyone moving forward. What You'll Do Assist with essential administrative tasks including purchasing supplies with a procurement card, managing mail, and answering/routing questions and visitors with a helpful, customer-focused attitude. Serve as the team contact for office supplies, calendar maintenance, timekeeper, and employee emergency contact information. Manage sensitive files and confidential information with professionalism and discretion. Coordinate travel requests and expense reporting with precision and efficiency. Bring people together by organizing facility events and meetings. Provide administrative support to Desert Metropolitan teams stationed across various facilities. What We're Looking For A highly organized, detail-oriented professional who thrives in a dynamic environment. Someone who takes pride in delivering outstanding customer service and building strong, positive working relationships. A clear and confident communicator - both in writing and person. A trusted team member who can handle sensitive information with integrity and care. Why You'll Like Working Here A purpose-driven culture where your ideas and energy make a real difference. Opportunities to grow, learn, and help shape the future of our workforce. A supportive team that values creativity, acknowledges successes, and strengthens collaboration. This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification / job. To view the full job description click here: Administrative Assistant I EMPLOYMENT STANDARDS MINIMUM QUALIFICATIONS Education and Experience: A high school diploma or high school equivalency certificate and four years of relevant experience; or associate's degree from an accredited college or university in a related field and two years of relevant experience; or bachelor's degree from an accredited college or university in a related field. Relevant Experience is defined as: administrative work experience CERTIFICATIONS, LICENSES, AND REGISTRATION REQUIREMENTS License(s): Valid California Class C Driver's License or equivalent (required at time of application) that allows you to drive during your employment. CLOSING Benefits: • Competitive compensation • Excellent medical, dental, life, vision plans. • Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan. • Retirement benefits under the California Public Employees' Retirement System • Tuition reimbursement • Training and advancement opportunities • Excellent working environment • Public transportation reimbursements For more information on MWD benefits, please use the following link: Benefits Regular FT PT Employees (Represented) ABOUT MWD The Metropolitan Water District of Southern California is a state-established cooperative that, along with its 26 cities and retail suppliers, provides water for 19 million people in six counties. The district imports water from the Colorado River and Northern California to supplement local supplies, and helps its members to develop increased water conservation, recycling, storage and other resource-management programs. The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call ************** or email: ***************. Metropolitan is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran, or any other protected characteristic(s). Application Filing Period: Closes at 4:30 pm PST on the date stated in the job announcement. However it may close prior to the filing end date if sufficient applications have been received. If sufficient applications have not been received, then the filing period end date may be extended. Qualifying Experience: Your resume must at a minimum include the month and year you began and ended employment, name of the organization, your title, and a brief description of your experience. If your employment was part-time, make sure you identify it on your resume next to the month/year. Sponsorship: Applicants for employment with The Metropolitan Water District of Southern California must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (i.e., H1-B or other employment-based immigration case).

H2O America is actively seeking talented, driven and effective applicants for the position of Executive Assistant (Shared Services) to join our dynamic team. We offer a challenging and rewarding work environment along with a competitive salary and an excellent benefits package. H2O America is the parent organization of the following subsidiary companies: San Jose Water, Connecticut Water, Maine Water, and Texas Water. We sustain life by delivering high-quality water and exceptional service while investing in the health and vitality of the communities we serve. The Executive Assistant, provides confidential executive level administrative support to Shared Services executive team members across H2O America including the Chief Information Officer, VP, Information Security Officer, and VP of Corporate Communications. The Executive Assistant thrives in a fast-paced environment, possesses excellent communication skills, and is detail-oriented. They will provide high-level administrative support by effectively managing complex schedules, coordinating communications and travel, as well as executive key administrative, clerical, and secretarial tasks to ensure operational excellence that aligns with the company's mission, vision, and values. Key Responsibilities * Provides executive support and performs technical and administrative duties in support of senior leadership. * Manages an active daily and long-term calendar including the scheduling of meetings, off-site events, and other necessary appointments. * Screens and prioritizes incoming communications to ensure timely responses and appropriate redirection. * Prepares documents and presentations, as well as maintains files and correspondence for relevant meetings. * Arranges complex and detailed travel plans, itineraries, and agendas as needed. * Collaborates on event planning and coordination of company-wide events. * Regularly collaborates with other members of H2O America Executive Support staff to coordinate key tasks that support senior leadership initiatives. * Builds positive relationships with internal staff, senior leaders, and relevant stakeholders. * Organizes and manages receipts and processes expense reports. * Executes timecard approvals/process, as needed. * Composes and prepares high-level and confidential correspondence. * Performs other duties or special projects as required or as assigned. * Travel as needed. Additional Core Responsibilities * Prepares agendas, takes meeting minutes, and ensures timely follow-up on action items. * Supports cross-functional initiatives by tracking timelines, deliverables, and stakeholder communications. * Maintains discretion and confidentiality in handling sensitive information, including HR, legal, and financial matters. * Utilizes internal systems (e.g., SharePoint, Teams, CoPilot, Workday) to manage workflows, documents, and approvals. * Coordinates office logistics such as supplies, equipment, and space planning in collaboration with Facilities or Operations. * Assists with onboarding vendors, assists with contracts, and liaises with Procurement or Legal as needed. * Works with vendors to schedule meetings for projects or specific processes (e.g., SOX walkthroughs, internal audit risk assessments). * Gathers and synthesizes information for executive briefings, board meetings, or external engagements. * Assists in coordinating communications and logistics during urgent or sensitive organizational matters. * Addresses accounts payable matters including research and coding of invoices. Additional Responsibilities: * Leads planning and execution of local office events such as service anniversaries, birthday celebrations, stakeholder visits, and other culture-building activities, including food ordering, setup/teardown, and vendor coordination. * Serves as the primary point of contact for local event logistics, ensuring seamless execution of recurring and ad hoc events at the site level. * Supports subsidiary-level hosting and hospitality, managing logistics for leadership visits including space preparation and catering. Location: This role may report out of any of our subsidiary locations, including: Connecticut Water: 93 W Main St. Clinton, CT 06413 Maine Water: 93 Industrial Park Rd. Saco, ME San Jose Water: 110 W. Taylor Street, San Jose, CA 95110 Texas Water: 1399 Sattler Rd, New Braunfels, TX 78132 Job Grade: SJWC: 38S TWC: 37S CTWS: 7S Salary: SJW: $95,268 - $171,462 TX: $66,198 - $105,876 CTWS: $75,582 - $136,068 EEO Statement Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Who We Are Nexus Water Group is a leading regulated water and wastewater utility serving more than 1.3 million people across 20 U.S. states and 2 Canadian provinces. “Nexus” means connection. Through the essential water and wastewater services we deliver, we have a very personal connection to the people, businesses, and communities we serve. This is why our operations are locally led and managed. Every day, over 1,300 professionals deliver vital, safe, and reliable service through over 670 water systems and 360 wastewater systems. What We Offer Compensation: $21.59 - $28.00 Paid Time Off: Starting at 3 weeks annually along with 11 company-paid holidays Health and Wellness Benefits: The first day of the month after your start, you'll have access to your health, dental, prescription and vision benefits to help you stay well. 401(k) Program with Matching Contribution: We offer a 100% match on contributions up to 4% of your salary, plus an additional 3% employer contribution. Grow With Us: Professional development opportunities through training, professional certifications, and education allowance. Additional Benefits: Other great benefits include company provided life insurance and Employee Assistance Program just to name a few. Employee Resource Groups (ERG): ERGs are voluntary employee groups that form based on shared characteristics or backgrounds and are sponsored by the organization. Overview The Nexus team has an opportunity for an Administrative Assistant . Under direct supervision of the President, VP of Operations provides administrative and secretarial support to Operations Leadership. Work Location and Schedule This position is located in McHenry, IL. What You'll Do Coordinate and perform a wide range of staff and/or operational support activities for the region; assists visitors, resolves and/or refers administrative problems and inquiries. Schedule and organize meetings, conferences, interviews and/or other events; distributes information or invitations; prepares agendas, notices, minutes and resolutions for meetings. Perform complex and confidential administrative functions, including written correspondence, reports, spreadsheets and other documents. Responds to routine external correspondence. Establish, maintain and update files, databases, reports, and/or other documents. Perform routine analyses and calculations in the processing of data for recurring internal reports. Prepare or assist with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed. Sort, review and distribute incoming and outgoing mail; composes, prepares and ensures timely responses to a variety of routine written inquiries. Serve as liaison with regional companies in the resolution of day-to-day administrative and operational problems. Use the internet and historical documents to perform research. Maintain office supplies, maintenance of office equipment and other services. Assist management and staff in problem solving, project planning and development and execution of stated goals and objectives. Assist with special projects as needed. May assist other operational staff depending on workload. Perform other related duties as assigned. What you bring Experience A minimum of 1-2 years previous experience in an administrative role or similar position. Education and Certifications HS Diploma or GED Valid Driver's License Nice to Have Associates or Bachelor's Degree in communication, business, or related field is preferred Knowledge, Skills, and Abilities Must have high level of interpersonal skills to handle sensitive and confidential information and situations. Position continually requires demonstrated poise, tact and diplomacy. Adapts to changes in work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Ability to multitask in a fast-paced environment. Ability to communicate and work professionally with senior level management and external contacts. Demonstrates accuracy and thoroughness and monitors own work to ensure quality. Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. Ability to develop a working knowledge of regulations, policies and procedures involved in the administration of the utility systems. Familiarity with MS Office, Internet Explorer; ability to learn internal software programs Work Environment Normal office setting Light to moderate physical activity, requires normal hearing and vision. About Our Company We are a proud Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any characteristic or condition protected by Federal, state, or local law. We are an E-Verify participating employer.

Job DescriptionBenefits: Dental insurance Health insurance We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office team , ensuring they have all the information and resources they need to perform their best. Your responsibilities will include scheduling appointments, planning meetings, and writing correspondence, etc. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Join the Clean Energy Revolution Become an Executive Assistant at Southern California Edison (SCE) and build a better tomorrow. In this job, you'll provide support for projects and initiatives that help shape SCE's corporate strategy, as well as long-term resource and climate adaptation activities. The work will primarily focus on executive support for the Resource and Environmental Planning & Strategy Director and the Managing Director of Strategy Technology and Innovation. As an Executive Assistant, your work will help power our planet, reduce carbon emissions and create cleaner air for everyone. Are you ready to take on the challenge to help us build the future? Responsibilities Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, presentations and other documents. Organizes and maintains databases, libraries, and knowledge repositories, implementing systems to enhance accessibility and efficiency in accessing research materials and reports Takes ownership of planning and executing meetings, ensuring seamless logistics, agenda preparation, taking notes, action item tracking and monitoring, and coordination of attendees' schedules Utilizing business software and Artificial Intelligence to draft correspondence, create reports and presentations, and ensure timely follow-up on action items. As directed, prioritize and route correspondence effectively Oversees the preparation of expenditure approvals and purchase orders for general office procurement needs, ensuring compliance with budgetary guidelines and financial regulations. Ensures preparation and dispatch of all incoming and outgoing executive mail and confidential documents Provides well-researched data and analysis including but not limited to project planning, resource allocation, and special initiatives Collaborates with cross-functional teams on special projects requiring in-depth research and analysis, providing valuable insights to drive project success Handles sensitive and proprietary information while maintaining a high degree of confidentiality and professionalism A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity. Minimum Qualifications Four or more years of experience performing advanced administrative, secretarial, and clerical functions. Preferred Qualifications Advanced Organizational Skills Proven ability to manage high-volume calendaring for multiple executives/managers and coordinate complex schedules. Experience planning and executing large meetings (e.g., All-Hands), including logistics, agenda preparation, and action item tracking. Strong Communication and Interpersonal Skills Ability to act as a liaison between department leadership and senior executive management. Excellent written and verbal communication for drafting letters, memos, reports, and presentations. Financial and Procurement Knowledge Experience creating and managing Purchase Orders, Change Orders, and processing invoice payments. Ability to handle Non-P.O. invoice payments and ensure compliance with budgetary guidelines. Travel and Expense Management Demonstrated ability to coordinate travel arrangements and expense reporting for senior leaders. Onboarding and Offboarding Support Experience assisting managers with employee onboarding/offboarding processes. Project and Meeting Coordination Skilled in conference room scheduling, meeting logistics, and IT/facility request coordination. Adaptability and Coverage Flexibility to cover for other executive assistants during absences. Ability to manage competing priorities in a fast-paced environment. Education and Experience Prior experience supporting Director-level or higher executives in a corporate setting. Additional Information This position's work mode is hybrid. The employee will report to an SCE facility for a set number of days with the option to work remotely on the remaining days. Unless otherwise noted, employees are required to work and reside in the state of California. Further details of this work mode will be discussed at the interview stage. The work mode can be changed based on business needs. Visit our Candidate Resource page to get meaningful information related to benefits, perks, resources, testing information, hiring process, and more! Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Relocation does not apply to this position. About Southern California Edison The people at SCE don't just keep the lights on. Our mission is so much bigger. We're fueling the kind of innovation that's changing an entire industry, and quite possibly the planet. Join us and create a future with cleaner energy, while providing our customers with the safety and reliability they demand. At SCE, you'll have a chance to grow personally and professionally, making a real impact in Southern California and around the world. Southern California Edison is a proud Equal Opportunity Employer, including disability and protected veteran status. We are committed to ensuring that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations at **************.

Job Details Victoria Gardens - Victoria Gardens, CA $25.00 - $25.00 HourlyAdministrative Assistant Why join V3? At V3, we have a young, hungry spirit that drives us to work hard and do what is right. We are disrupting the energy industry, and that is our driving purpose. We believe in freedom of choice. Americans should be able to choose where and how they buy their energy, just as they choose to buy everything else. Without the driving force of competition, utility providers have become slow, overpriced monopolies. Introducing competition to the energy market will bring innovation, a better customer experience, and lower prices. Join us in revolutionizing the energy industry and take back the power of choice with solar power. Position Overview: We are looking for a driven Secretary to help with the organization and running of the fast-paced daily operations within the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results. This is a great opportunity for someone looking to start growing their career and is interested in growth. Responsibilities: Answering phones and emails from sales reps Collecting the necessary documents from sales reps Event planning/coordinating Scheduling and coordinating with customers for installations, service calls, etc. General office duties Qualifications: Excellent verbal and written communication skills Candidate can work independently Can work and communicate effectively within a team Positive attitude + Great work ethic Schedule: M-F, 8 AM - 5:30 PM Job Type: Full-time Pay: $25/Hr Benefits: 401(k) Dental Insurance Health Insurance Paid time off Vision Insurance Qualifications Qualifications: Excellent verbal and written communication skills Candidate can work independently Can work and communicate effectively within a team Positive attitude Good work ethic Job Type: Full-time Pay: $18.50-20/HR depending on experience Education: High school or equivalent (Required) Work authorization: United States (Required)

Job Description Are you looking for a career you can feel good about? We hire only those that strive to do their best. By joining our family, you'll receive the honor and recognition that comes with working for the industry's global leader in evidenced based rehabilitation. Who We Are: GEO provides complementary, turnkey solutions for numerous government partners worldwide across a spectrum of diversified correctional and community reentry services. From the development of state-of-the-art facilities and the provision of management services and evidence-based rehabilitation to the post-release reintegration and supervision of individuals in the community, GEO offers fully diversified, cost-effective services that deliver enhanced quality and improved outcomes. Why Work for GEO: We believe that work is more than a place you go to every day. It is about being inspired and motivated to achieve extraordinary things. Employee benefits play an important role in making The GEO Group a great place to work. At GEO, we believe in the three pillars of employee wellbeing: physical, emotional, and financial. With comprehensive benefits and competitive wages, we trust that you will find all the resources you need here to be successful. Responsibilities Summary Provides administrative and clerical support for the facility. Duties may be complex in nature and may involve access to confidential information. Primary Duties and Responsibilities Assists in daily business of managers which includes general office work, answering phones, typing letters, sorting and distributing mails. Performs a variety of confidential and complex administrative duties for the senior management. Coordinates the efficient operation of the office by maintaining confidential and general files and manuals, ordering supplies, and performing all other relevant duties for senior management. Coordinates and completes associated business reports. Researches, prepares, and edits memos, letters, reports, and presentations. Orders office supplies, schedules and coordinates meetings and appointments, and makes travel arrangements. Assures that all assigned projects are complete in a timely and efficient manner and follows-up on administrative details. Performs other duties as assigned. Qualifications Minimum Requirements High school diploma or equivalent required. College level courses preferable but not mandatory. Two (2) years experience as a secretary or administrative assistant. Must be proficient in Microsoft Word, Excel, Power Point, Outlook and use of the Internet. Ability to handle moderate assignments under general supervision. Excellent oral and written communications skills and organizational skills. Must maintain a high level of confidentiality. Ability to be punctual for work and meetings. Ability to interact effectively with co-workers. Ability to understand and follow posted work rules and procedures. Ability to accept constructive criticism. Ability to work effectively as a member of a team. Ability to use personal computers and associated software applications. Must be at least twenty-one (21) years of age. Must be a United States citizen. GEO Secured Services

Ashley, the #1 Mattress and Furniture retailer in North America, has an immediate opening for a DC Administrative Assistant. The ideal candidate will provide daily administrative support to our distribution and warehouse departments. This position will provide general administrative support to all distribution centers and their direct reports. It will assist in analytics, booking travel, expense report preparation and support on project teams as requested. NOW OFFERING ON DEMAND PAY Pay: $16 to $17 per hour OUR COMPANY OFFERS GREAT BENEFITS, INCLUDING: * Competitive Pay * Generous Paid Time Off (PTO) * Opportunity for advancement * Medical, Dental, Vision, & Retirement Benefits * 401k Plan * Employee Purchase Discounts of 30% or more KEY JOB RESPONSIBILITIES: * Complete day-to-day administrative functions such as answering phone calls, organizing file systems, responding to department as well as internal and external requests, photocopying, handling mail, ordering supplies, etc. * Schedule and coordinate meetings * Complete various reports and data entry as needed * Prepare correspondence such as letters, memorandums and reports, as requested. * Coordinate travel as requested including commercial airline, rental cars, company cars, shuttles, hotels, etc. * Submit, review and approve travel and other expenses for the department, as needed. * Facilitate customer pickups and calling guests * Manage all communications via the ER ticket platform * Prepare agendas for meetings * Work with housekeeping, maintenance, etc. to ensure office space and warehouse remain clean and equipment is properly functioning. * Provide other administrative and customer support as needed. * Actively participate in departmental meetings, training and education. Assist with training other employees and providing backup. * Review, audit, and approve vendor invoices while working directly with the vendor and escalating as required * Research invoicing discrepancies and develop improved processes with cross-departmental collaboration * Other duties as assigned KNOWLEDGE/SKILLS/ABILITIES: * High school diploma or equivalent. * Strong attention to detail and accuracy. * Maintain confidentiality. * Excellent verbal and written communication skills. * Excellent interpersonal skills. * Effective time management and organizational skills. * Knowledge of computer skills and relevant software such as MS Office Suite. * Knowledge of clerical and administrative procedures and systems such as filing and record keeping. * Work independently as well as in a team environment. * Planning, organizing, and prioritization skills. * Flexibility and adaptability. * Receive and interact with incoming clients and visitors. * Work professionally with customers and co-workers to efficiently serve our customers, treating both with enthusiasm and respect. * Respond professionally in situations with difficult employee/vendor/customer issues or inquiries. * Accounts receivable experience is a plus Ashley is an Equal Opportunity Employer. Ashley does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, national origin, veteran status or any other basis covered by appropriate law.

Calpine Corporation is America's largest generator of electricity from natural gas and geothermal resources with operations in competitive power markets. Its fleet of 77 power plants in operation represents over 27,000 megawatts of generation capacity. Through wholesale power operations and its retail businesses, Calpine serves customers in 22 states and Canada. Its clean, efficient, modern and flexible fleet uses advanced technologies to generate power in a low-carbon and environmentally responsible manner. The company was established on the premise that a strong commitment to the environment is inextricably linked to excellence in power generation and corporate responsibility. Since its founding in 1984, Calpine has led the power industry in its unwavering commitment to environmental stewardship. In addition, its renewable geothermal plants use steam generated deep below the earth's surface to produce clean, renewable electricity. Job Summary (includes but is not limited to the following, other duties may be assigned) Performs a variety of administrative support duties to all levels of management and/or staff within a department. Answers and screens telephone calls, takes messages and monitors voicemail. Processes daily incoming and out-going mail. Manages calendars, coordinates meetings and books travel arrangements for one or more managers, staff. Maintains and organizes department and project files. Depending on level and experience, may prepare a variety of reports including weekly/monthly department status updates, routine project progress, business development activities and expense reports frequently using Microsoft applications such as Word, Excel and PowerPoint. At the top level, provides work leadership and may day-to-day tasks to less experienced administrative assistants. May handle a wide variety of situations and conflicts involving administrative functions of the office and may handle confidential information, as needed. Job Responsibilities Journey-level knowledge of the job and company policies to complete routine and non-routine assignments. Proficient application of software, tools and department processes. Under general supervision, ensures timely and accurate performance of responsibilities; produces quality results with work periodically reviewed. Decisions typically narrow in scope and may impact a task outcome or workflow of the team/work group. Completes tasks that require an ability to recognize deviation from accepted practices for a single department or function. Works on semi-routine assignments. Works under general supervision. Normally follows established procedures for routine work, requires instructions only on new assignments. Shares routine and non-routine information to identify needs and provide information. Majority of contact is internal and often involves coordination and collaboration between departments. Job Requirements High School Diploma or equivalent. Typically requires minimum of 3 years' experience, including comprehensive knowledge of tools, software and other technologies Salary Information: Hourly range: $26.47-$33.09 Additional Calpine Information: Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities. Calpine is committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment and need special assistance or an accommodation to use our website or to apply for a position, please send an e-mail with your request to *************************. Determination on requests for reasonable accommodation are made on case-by-case basis. Please view Equal Employment Opportunity Posters provided by OFCCP here

This recruitment will be used to build an Eligibility List for the Desert. This list will be valid for 6 months from the date a candidate accepts the position. We currently have an opening for an Administrative Assistant I at Gene Camp (Parker Dam). At The Metropolitan Water District of Southern California, we're not just delivering water - we're sustaining life for over 19 million people. Behind every drop is a team of Talented Employees: innovators, problem-solvers, and connectors who make it all possible. We're looking for an Administrative Assistant I who's enthusiastic about organization and dedicated to keeping operations running seamlessly. A good match is someone who thrives on creating order out of complexity, takes pride in the details, and finds satisfaction in helping a team succeed. If you have the precision of a planner, the mindset of a problem-solver, and the communication skills of a true collaborator, this is your opportunity to make an impact by keeping everything and everyone moving forward. What You'll Do Assist with essential administrative tasks including purchasing supplies with a procurement card, managing mail, and answering/routing questions and visitors with a helpful, customer-focused attitude. Serve as the team contact for office supplies, calendar maintenance, timekeeper, and employee emergency contact information. Manage sensitive files and confidential information with professionalism and discretion. Coordinate travel requests and expense reporting with precision and efficiency. Bring people together by organizing facility events and meetings. Provide administrative support to Desert Metropolitan teams stationed across various facilities. What We're Looking For A highly organized, detail-oriented professional who thrives in a dynamic environment. Someone who takes pride in delivering outstanding customer service and building strong, positive working relationships. A clear and confident communicator - both in writing and person. A trusted team member who can handle sensitive information with integrity and care. Why You'll Like Working Here A purpose-driven culture where your ideas and energy make a real difference. Opportunities to grow, learn, and help shape the future of our workforce. A supportive team that values creativity, acknowledges successes, and strengthens collaboration. This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification / job. To view the full job description click here: Administrative Assistant I EMPLOYMENT STANDARDS MINIMUM QUALIFICATIONS Education and Experience: A high school diploma or high school equivalency certificate and four years of relevant experience; or associate's degree from an accredited college or university in a related field and two years of relevant experience; or bachelor's degree from an accredited college or university in a related field. Relevant Experience is defined as: administrative work experience CERTIFICATIONS, LICENSES, AND REGISTRATION REQUIREMENTS License(s): Valid California Class C Driver's License or equivalent (required at time of application) that allows you to drive during your employment. CLOSING Benefits: • Competitive compensation • Excellent medical, dental, life, vision plans. • Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan. • Retirement benefits under the California Public Employees' Retirement System • Tuition reimbursement • Training and advancement opportunities • Excellent working environment • Public transportation reimbursements For more information on MWD benefits, please use the following link: Benefits Regular FT PT Employees (Represented) ABOUT MWD The Metropolitan Water District of Southern California is a state-established cooperative that, along with its 26 cities and retail suppliers, provides water for 19 million people in six counties. The district imports water from the Colorado River and Northern California to supplement local supplies, and helps its members to develop increased water conservation, recycling, storage and other resource-management programs. The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call ************** or email: ***************. Metropolitan is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran, or any other protected characteristic(s). Application Filing Period: Closes at 4:30 pm PST on the date stated in the job announcement. However it may close prior to the filing end date if sufficient applications have been received. If sufficient applications have not been received, then the filing period end date may be extended. Qualifying Experience: Your resume must at a minimum include the month and year you began and ended employment, name of the organization, your title, and a brief description of your experience. If your employment was part-time, make sure you identify it on your resume next to the month/year. Sponsorship: Applicants for employment with The Metropolitan Water District of Southern California must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (i.e., H1-B or other employment-based immigration case).

Who We Are Nexus Water Group is a leading regulated water and wastewater utility serving more than 1.3 million people across 20 U.S. states and 2 Canadian provinces. "Nexus" means connection. Through the essential water and wastewater services we deliver, we have a very personal connection to the people, businesses, and communities we serve. This is why our operations are locally led and managed. Every day, over 1,300 professionals deliver vital, safe, and reliable service through over 670 water systems and 360 wastewater systems. What We Offer * Compensation: $21.59 - $28.00 * Paid Time Off: Starting at 3 weeks annually along with 11 company-paid holidays * Health and Wellness Benefits: The first day of the month after your start, you'll have access to your health, dental, prescription and vision benefits to help you stay well. * 401(k) Program with Matching Contribution: We offer a 100% match on contributions up to 4% of your salary, plus an additional 3% employer contribution. * Grow With Us: Professional development opportunities through training, professional certifications, and education allowance. * Additional Benefits: Other great benefits include company provided life insurance and Employee Assistance Program just to name a few. * Employee Resource Groups (ERG): ERGs are voluntary employee groups that form based on shared characteristics or backgrounds and are sponsored by the organization. Overview The Nexus team has an opportunity for an Administrative Assistant . Under direct supervision of the President, VP of Operations provides administrative and secretarial support to Operations Leadership. Work Location and Schedule This position is located in McHenry, IL. What You'll Do * Coordinate and perform a wide range of staff and/or operational support activities for the region; assists visitors, resolves and/or refers administrative problems and inquiries. * Schedule and organize meetings, conferences, interviews and/or other events; distributes information or invitations; prepares agendas, notices, minutes and resolutions for meetings. * Perform complex and confidential administrative functions, including written correspondence, reports, spreadsheets and other documents. Responds to routine external correspondence. * Establish, maintain and update files, databases, reports, and/or other documents. * Perform routine analyses and calculations in the processing of data for recurring internal reports. * Prepare or assist with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed. * Sort, review and distribute incoming and outgoing mail; composes, prepares and ensures timely responses to a variety of routine written inquiries. * Serve as liaison with regional companies in the resolution of day-to-day administrative and operational problems. * Use the internet and historical documents to perform research. * Maintain office supplies, maintenance of office equipment and other services. * Assist management and staff in problem solving, project planning and development and execution of stated goals and objectives. * Assist with special projects as needed. * May assist other operational staff depending on workload. * Perform other related duties as assigned. What you bring Experience * A minimum of 1-2 years previous experience in an administrative role or similar position. Education and Certifications * HS Diploma or GED * Valid Driver's License Nice to Have * Associates or Bachelor's Degree in communication, business, or related field is preferred Knowledge, Skills, and Abilities * Must have high level of interpersonal skills to handle sensitive and confidential information and situations. Position continually requires demonstrated poise, tact and diplomacy. * Adapts to changes in work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. * Ability to multitask in a fast-paced environment. * Ability to communicate and work professionally with senior level management and external contacts. * Demonstrates accuracy and thoroughness and monitors own work to ensure quality. * Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. * Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. * Ability to develop a working knowledge of regulations, policies and procedures involved in the administration of the utility systems. * Familiarity with MS Office, Internet Explorer; ability to learn internal software programs Work Environment * Normal office setting * Light to moderate physical activity, requires normal hearing and vision. About Our Company We are a proud Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any characteristic or condition protected by Federal, state, or local law. We are an E-Verify participating employer.

Who We Are Nexus Water Group is a leading regulated water and wastewater utility serving more than 1.3 million people across 20 U.S. states and 2 Canadian provinces. “Nexus” means connection. Through the essential water and wastewater services we deliver, we have a very personal connection to the people, businesses, and communities we serve. This is why our operations are locally led and managed. Every day, over 1,300 professionals deliver vital, safe, and reliable service through over 670 water systems and 360 wastewater systems. What We Offer Compensation: $21.59 - $28.00 Paid Time Off: Starting at 3 weeks annually along with 11 company-paid holidays Health and Wellness Benefits: The first day of the month after your start, you'll have access to your health, dental, prescription and vision benefits to help you stay well. 401(k) Program with Matching Contribution: We offer a 100% match on contributions up to 4% of your salary, plus an additional 3% employer contribution. Grow With Us: Professional development opportunities through training, professional certifications, and education allowance. Additional Benefits: Other great benefits include company provided life insurance and Employee Assistance Program just to name a few. Employee Resource Groups (ERG): ERGs are voluntary employee groups that form based on shared characteristics or backgrounds and are sponsored by the organization. Overview The Nexus team has an opportunity for an Administrative Assistant . Under direct supervision of the President, VP of Operations provides administrative and secretarial support to Operations Leadership. Work Location and Schedule This position is located in Saint Charles, IL. What You'll Do Coordinate and perform a wide range of staff and/or operational support activities for the region; assists visitors, resolves and/or refers administrative problems and inquiries. Schedule and organize meetings, conferences, interviews and/or other events; distributes information or invitations; prepares agendas, notices, minutes and resolutions for meetings. Perform complex and confidential administrative functions, including written correspondence, reports, spreadsheets and other documents. Responds to routine external correspondence. Establish, maintain and update files, databases, reports, and/or other documents. Perform routine analyses and calculations in the processing of data for recurring internal reports. Prepare or assist with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed. Sort, review and distribute incoming and outgoing mail; composes, prepares and ensures timely responses to a variety of routine written inquiries. Serve as liaison with regional companies in the resolution of day-to-day administrative and operational problems. Use the internet and historical documents to perform research. Maintain office supplies, maintenance of office equipment and other services. Assist management and staff in problem solving, project planning and development and execution of stated goals and objectives. Assist with special projects as needed. May assist other operational staff depending on workload. Perform other related duties as assigned. What you bring Experience A minimum of 1-2 years previous experience in an administrative role or similar position. Education and Certifications HS Diploma or GED Valid Driver's License Nice to Have Associates or Bachelor's Degree in communication, business, or related field is preferred Knowledge, Skills, and Abilities Must have high level of interpersonal skills to handle sensitive and confidential information and situations. Position continually requires demonstrated poise, tact and diplomacy. Adapts to changes in work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. Ability to multitask in a fast-paced environment. Ability to communicate and work professionally with senior level management and external contacts. Demonstrates accuracy and thoroughness and monitors own work to ensure quality. Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. Ability to develop a working knowledge of regulations, policies and procedures involved in the administration of the utility systems. Familiarity with MS Office, Internet Explorer; ability to learn internal software programs Work Environment Normal office setting Light to moderate physical activity, requires normal hearing and vision. About Our Company We are a proud Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any characteristic or condition protected by Federal, state, or local law. We are an E-Verify participating employer.