Special events coordinator job description

Based on Experience; $17.00 to $18.00

SUMMARY

Valet Park of America is seeking a friendly, outgoing, and energetic individual to be responsible for planning, overseeing, and executing valet parking and shuttle services for private events.

This is a full-time position located in our corporate office in Springfield, MA. The hours will be Monday through Friday, 9 am to 4 pm (other hours, including parent's hours, can be discussed), and some weekend hours may be required in busy times. Candidate must have their own transportation.

This is a position that will require extensive communication with potential clients, event planners, and current clients planning weddings, and private events at their homes or off-site venues that are considering our services. Professionalism and attention to detail, while treating each event with the utmost importance are all essential to this position.

A large portion of this position will involve coordinating travel arrangements with clients hiring our shuttle and parking service, preparing directions, scheduling staff, etc.

PRIMARY RESPONSIBILITIES

• Sales and planning of private transportation services and valet parking services for private events
• Attend trade shows and events to showcase our service as needed
• Work closely with sales and marketing team to achieve goals
• Communication for staffing and site visits if needed with regional managers on any private event in their location.
• Generate leads and drive sales
• Answering sales calls for new and existing clients and coordinating their services
• Complete Special Projects as assigned by the Director of Special Events
• Ideas and insight for social media posts to promote special event services
• Assist with Marketing and Sales Materials as needed
• Assist in other areas as needed

SKILLS AND QUALIFICATIONS

Customer Service, Written and Verbal Communication Skills, Organizational Skills, Research Skills, Presentation Skills, Client Relations, Driving Sales, Self-Confidence, Multi-Tasking, Basic Knowledge in Microsoft Office, Teams, Social Media Knowledge

Eliada Homes, Inc. is seeking a Special Events & Advancement Services Coordinator whose employment will directly and indirectly impact the lives and needs of our students, their families, and our community. Eliada has offered rewarding, impactful, and meaningful work for over 100 years making us one of the longest running nonprofits in the Asheville area and the state of North Carolina. Come join us and see why!

This position will coordinate with the Development Director, development department and other Eliada staff, administration, and volunteers to plan, coordinate, and evaluate special events to meet specified fundraising goals; solicit donations and/or sponsorships for special events; ensure optimal attendance; generate community involvement. This position is also responsible for gift input and related functions, database management, and administrative support of stewardship activities.

Department: Development

Status: Full Time/Non-Exempt/Salaried

Benefits Eligible : Yes

PTO & Sick Leave Eligible: Yes

Salary Grade: $37,000 - $42,000

Major Responsibilities:

• Coordinate, manage, and execute all special events for Eliada Homes, Inc.
• Ensure optimal attendance for all special events via a complete schedule of publicity.
• Secure, hire, manage, negotiate and arrange contracts for artists, entertainers, lecturers, vendors, etc. as needed for special events.
• Hire, manage and supervise special event temporary staff.
• Maximize special event sponsorship contributions through the cultivation of both new and existing relationships.
• Cultivate, solicit and steward unrestricted and restricted cash gifts and in-kind gifts from businesses.
• Maintain Eliada's donor database with integrity, and according to industry best practices and standard compliance with non-profit regulations.
• Database management including, but not limited to gift input and acknowledgement letters, setting up new constituents, maintaining accurate constituent contact information, entering donor/prospect notes, pulling queries and reports, and monitoring and analyzing fundraising metrics.
• Provide administrative support of Eliada's stewardship activities through the assignment of donors to be contacted by staff, entering results of contacts and other stewardship touches.

Education/Experience:

Bachelor's degree and 3+ years of fundraising experience is required. Direct experience with event planning, marketing, and social media is required. Well-organized, detail-oriented, deadline-driven and demonstrated ability to successfully manage multiple deadlines and projects. Knowledge in data base management (Raiser's Edge preferred) required.

PI193326603

M-1 Rail , a non-profit organization, formed in 2007 to lead the design, construction, and operation of the QLINE Detroit , is looking for a Special Events Coordinator to coordinate outreach activities and events with surrounding businesses, community partners, residents, and visitors. The primary responsibilities are creating and implementing special events/projects and the engagement and activation strategies for the QLINE.

The ideal candidate should possess strong analytical, organizational, and communications skills, excellent writing skills, a basic understanding of Detroit, experience with special event planning and execution, and experience working in community engagement. In addition, the person serving in this role can thrive in a fast-paced, entrepreneurial environment, be detail orientated, and comfortable working in diverse communities, interacting with stakeholders from various racial, ethnic, religious, and social-economic backgrounds.

Responsibilities

• Create promotional and special events
• Communicate with local businesses and residents
• Set up and represent the QLINE at local events/meetings
• Assist the marketing and community outreach team with marketing and outreach opportunities
• Track and respond to partnership opportunities as requested
• Act as a primary point of contact for special events on QLINE streetcars and stations and with local businesses
• Assist with community engagement
• Make public presentations as needed
• Participate in planning meetings
• Provide overall support to President, General Manager, and marketing and outreach team

Qualifications

• Working knowledge of Microsoft Office, Facebook, Twitter, Instagram, Pinterest, and Hootsuite; intermediate knowledge of Microsoft Excel or equivalent is highly desired
• Some college course work completed with a major or minor declared in Communications, Marketing, Public Relations, Community development, Events/Hospitality or Business,
• Previous experience in managing community outreach events
• Strong attention to detail
• Ability to work evenings and weekends when needed
• Familiarity with the Greater Downtown District of Detroit (Downtown, Midtown, New Center, and North End neighborhoods)

M-1 Rail is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

--------------------------------

Want new career opportunities delivered straight to your inbox? Sign up for our Quatrro Career Connect newsletter and get notified about rewarding roles in the social impact sector. Sign up here !

Powered by JazzHR

gP7IK6uoh7