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Special events coordinator skills for your resume and career

Updated January 8, 2025
5 min read
Quoted experts
Dr. Jokima Hiller,
Duane Sunwold
Special events coordinator example skills
Below we've compiled a list of the most critical special events coordinator skills. We ranked the top skills for special events coordinators based on the percentage of resumes they appeared on. For example, 23.8% of special events coordinator resumes contained customer service as a skill. Continue reading to find out what skills a special events coordinator needs to be successful in the workplace.

15 special events coordinator skills for your resume and career

1. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how special events coordinators use customer service:
  • Work closely with Event Producers and Operations Managers to deliver consistently high performing products and customer service.
  • Discussed with clients about their specific requirements and expectations concerning the event to ensure superior customer service.

2. Event Planning

Here's how special events coordinators use event planning:
  • Coordinated and executed all event planning activities including workshop presentations, educational training and certifications.
  • Researched event planning components, including agenda framework, transportation and venue selection.

3. Press Releases

Here's how special events coordinators use press releases:
  • Draft all event-related outreach materials including solicitation letters, corporate sponsorship packages, invitations, newsletter articles and press releases.
  • Conceptualized and produced in-store promotions, drafted press releases and disseminated press materials.

4. Event Logistics

Event logistics refers to establishing and managing events within the organization where the organizers plan, control, and manage transfer and storage of the required amenities.

Here's how special events coordinators use event logistics:
  • Coordinated all event logistics including catering, venue selection, volunteer coordination and correspondence with on-site and off-site facilities.
  • Developed budgets and established event logistics from event inception to day of event execution.

5. Event Management

Event management applies project management to the development and creation of corporate events such as conferences, festivals, ceremonies, concerts, or formal parties.

Here's how special events coordinators use event management:
  • Assist in maintaining and producing event reports through computerized event management system.
  • Aided in development and implementation of event management database.

6. PowerPoint

Here's how special events coordinators use powerpoint:
  • Created promotional flyers, brochures, and PowerPoint presentations for multiple target markets.
  • Experience with: Microsoft Word - proficient Microsoft Excel Microsoft PowerPoint Microsoft Outlook Job Power Market Sharp

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7. Alumni

Alumni is a term used for graduate students of a school, college, university, or any other educational institution. The term is also used for employees of a company or a previous member of a group or an organization that has been retired. Alumni represent the institutions or organizations that they were previously associated with.

Here's how special events coordinators use alumni:
  • Discovered and maintained relationships with donors & alumni to encourage their support of Florida State University Panama City.
  • Developed and maintained effective working relationships with Greek alumni chapters and regional and national offices.

8. Promotional Materials

Promotional material is any document or article - written, printed, graphic, electronic, audio, or video presentation, distributed or made available in whole or in part on behalf of a product, cause, idea, person, or business for promotion, advertisement, announcement or direction. Promotional materials are used to make a business stand out from its competitors and to engage the target audience.

Here's how special events coordinators use promotional materials:
  • Developed and implemented marketing plan including email marketing, social media and on-site promotional materials.
  • Prepare promotional materials and supervise outside graphic design and printing to ensure timeliness and accuracy.

9. Event Budgets

The event budget is a projection or forecast, of revenues and expenses that may incur at an event.

Here's how special events coordinators use event budgets:
  • Planned and controlled event budgets, negotiated hospitality venue contract, and directed the development of promotional radio/print media.
  • Coordinated volunteer participation, marketing, set-up, and developed event budgets.

10. AV

Here's how special events coordinators use av:
  • Coordinated and completed set-up & AV equipment for 7 buildings, consisting of 25 conference areas.
  • Negotiate and secure vendor contracts of caterers, lighting, AV companies, and musical entertainment.

11. Fine Dining

Here's how special events coordinators use fine dining:
  • Trained new banquet staff on computer software, fine dining procedures, and server etiquette.
  • Trained new hires on catering and fine dining procedures.

12. Event Vendors

Here's how special events coordinators use event vendors:
  • Coordinated with all renters and their chosen event vendors prior to event dates.
  • Developed request for proposals and managed the selection process for hiring event vendors.

13. Facebook

Here's how special events coordinators use facebook:
  • Maintained and updated the Nicholas Conservatory online calendar and Facebook Page.
  • Managed social media initiative to include Facebook and Twitter.

14. Event Production

Event production focuses on providing fully customized service to clients through thorough consultation, assistance, and planning. It's an opportunity to bring technological and innovative design to any occasion with sound systems, lighting, video, food, ambiance, and other event essentials. Event production combines all of these elements to create a fun, enjoyable, and memorable event that leaves a positive impression on guests.

Here's how special events coordinators use event production:
  • Coordinate all aspects of event production with vendors, venue staff and client representative.
  • Designed all graphics/creative collateral for marketing materials, event production & press.

15. Community Events

Community events are the events scheduled within the community.

Here's how special events coordinators use community events:
  • Supported community events and maintained local event and promotional items budget.
  • Planned, evaluated feasibility and implemented lottery sales and community events.
top-skills

What skills help Special Events Coordinators find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on special events coordinator resumes?

Dr. Jokima HillerDr. Jokima Hiller LinkedIn profile

Assistant Professor, Missouri State University

Employers are seeking candidates who are:
- Adaptable, Flexible
- Have transferable skills such as customer service, financial management, problem solving, critical thinking, etc.
- Self-starter

What special events coordinator skills would you recommend for someone trying to advance their career?

Duane SunwoldDuane Sunwold LinkedIn profile

Instructor, Spokane Community College

Personal Communication Skills, Vocational Math, Food Science

What type of skills will young special events coordinators need?

Barbara ConnellBarbara Connell LinkedIn profile

Chair of Events Industry Council’s CMP Governance Commission and CEO at the American Society for Gastrointestinal Endoscopy, Events Industry

Depending on the position that is available, various items draw attention. If a manager or junior role is being filled, an experience that shows continued alignment within a field or type of activity and learning within that field or activity is appealing. Dedication and consistency are always attractive. If a senior role is being filled, deep levels of varied responsibility and achievement are indicators that an individual is committed, focused, and likely to be a successful leader. Tenure is also attractive; staying in a position for 3-5 years or more is a positive trait and shows that the organization's investment will be protected.

What soft skills should all special events coordinators possess?

Mark Zanter

Coordinator, Marshall University

All graduates should be able to write and express themselves clearly and communicate effectively in their discipline.
Do you want to know more?
Read more about what experts have to say about special events coordinator

List of special events coordinator skills to add to your resume

Special events coordinator skills

The most important skills for a special events coordinator resume and required skills for a special events coordinator to have include:

  • Customer Service
  • Event Planning
  • Press Releases
  • Event Logistics
  • Event Management
  • PowerPoint
  • Alumni
  • Promotional Materials
  • Event Budgets
  • AV
  • Fine Dining
  • Event Vendors
  • Facebook
  • Event Production
  • Community Events
  • Corporate Events
  • Event Space
  • Instagram
  • RSVP
  • Community Outreach
  • Event Timelines
  • Event Materials
  • VIP
  • Giveaways
  • Social Events
  • Twitter
  • In-Kind Donations
  • Trade Shows
  • Crowd Control
  • Travel Arrangements
  • Ticket Sales
  • Promotional Events
  • Private Events
  • Donor Database
  • Volunteer Recruitment
  • Corporate Sponsors
  • Exceptional Guest
  • Post-Event Evaluations
  • Vendor Contracts
  • Event Sponsors
  • BEO
  • Local Businesses
  • Private Parties
  • External Events
  • Event Committees
  • Event Execution
  • Financial Reports
  • Social Media Sites
  • Silent Auction

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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