How to hire a sports coordinator

How to hire a sports coordinator, step by step

Here's a step-by-step sports coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a sports coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new sports coordinator
• Step 8: Go through the hiring process checklist

What does a sports coordinator do?

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1. Identify your hiring needs

   First, determine the employments status of the sports coordinator you need to hire. Certain sports coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A sports coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, sports coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of sports coordinators.

   Type of Sports Coordinator	Description	Hourly rate
   Sports Coordinator	Recreation workers design and lead recreational and leisure activities for groups in volunteer agencies or recreation facilities, such as playgrounds, parks, camps, aquatic centers, and senior centers. They may lead activities such as arts and crafts, dance, sports, adventure programs, music, and camping.	$12-33
   Activities/Volunteer	An activity volunteer is responsible for supporting community activities for the benefit of the citizens and social development in general. Activity volunteers assist in fundraising activities, coordinating with other organizations for sponsorship, recruiting target audience, planning the program outline, and releasing promotional materials, press releases, and media marketing... Show more	$12-19
   Group Leader	A group leader is responsible for overseeing and distributing fair tasks to the members, ensuring clear instructions and procedures. Group leaders are mainly the ones leading the team towards their success... Show more	$27-83

   Show more

2. Create an ideal candidate profile

   Common skills:

   • CPR
   • Softball
   • Volleyball
   • Intramural Sports
   • Equipment Inventory
   • Youth Soccer
   • Sports Equipment
   • Sports Officials
   • Community Organizations
   • Local Community
   • Athletic Facilities
   • Athletic Fields
   • Field Maintenance
   • Youth Sports Leagues

   Check all skills

   Responsibilities:

   • Manage, supervise and oversee tournament completion for several NCAA tournaments and championships.
   • Assist in oversight of summer camp and after-school programs.
   • Facilitate various training and orientation classes, including the lifeguard certification class, CPR class, and professional rescuer class.
   • Run adult and youth sports leagues and classes including but not limit to basketball, floor hockey, volleyball and more.
   • Coordinate volleyball tournament between village youth centers
   • Maintain CPR certifications throughout seasons for emergency purposes.

   More sports coordinator duties

3. Make a budget

   Including a salary range in your sports coordinator job description is a great way to entice the best and brightest candidates. A sports coordinator salary can vary based on several factors:

   • Location. For example, sports coordinators' average salary in indiana is 58% less than in oregon.
   • Seniority. Entry-level sports coordinators earn 64% less than senior-level sports coordinators.
   • Certifications. A sports coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a sports coordinator's salary.

   Average sports coordinator salary

   $42,562yearly

   $20.46 hourly rate

   ---

   Entry-level sports coordinator salary

   $25,000 yearly salary

   Updated February 1, 2026

   Average sports coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$84,210	$40
   2	Oregon	$81,790	$39
   3	Arizona	$65,048	$31
   4	Mississippi	$63,455	$31
   5	New York	$62,062	$30
   6	Alaska	$57,536	$28
   7	Montana	$53,570	$26
   8	Texas	$51,124	$25
   9	Colorado	$48,713	$23
   10	Pennsylvania	$48,016	$23
   11	Massachusetts	$47,270	$23
   12	North Carolina	$47,207	$23
   13	Rhode Island	$46,825	$23
   14	Virginia	$46,113	$22
   15	Florida	$44,944	$22
   16	North Dakota	$43,451	$21
   17	Oklahoma	$40,554	$20
   18	Ohio	$35,967	$17
   19	Missouri	$34,655	$17
   20	Georgia	$34,598	$17

   Average sports coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Magellan Health	$81,667	$39.26
   2	University of Massachusetts Boston	$74,362	$35.75
   3	San Francisco University High School	$64,240	$30.88
   4	Chicago Bears	$62,382	$29.99
   5	University of California	$61,591	$29.61	6
   6	Brown University	$60,847	$29.25	1
   7	Kohler Co.	$56,774	$27.30	1
   8	Dartmouth	$55,237	$26.56
   9	University of Massachusetts Amherst	$52,353	$25.17
   10	University of California-Berkeley	$51,156	$24.59
   11	University	$50,791	$24.42
   12	Georgia State University	$49,503	$23.80
   13	Mississippi State University	$47,465	$22.82
   14	Think Together	$46,190	$22.21	1
   15	Virginia Commonwealth University	$45,696	$21.97	5
   16	IMG Academy	$45,417	$21.84	3
   17	North Dakota State University	$44,367	$21.33
   18	i9 Sports	$39,787	$19.13	277
   19	BROOKRIDGE	$39,034	$18.77
   20	Paramount	$38,995	$18.75	15

4. Writing a sports coordinator job description

   A good sports coordinator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a sports coordinator job description:

   Sports coordinator job description example

   Posting Details
   
   Posting Details
   
   Posting Number S00640 Position Title Sports Coordinator Employment Status Student Hourly Hourly Wage
   
   $17.50/ Hour
   
   Employee Category Student Department Campus Recreation Location Student Engagement and Wellness Position Summary
   
   The Sports Coordinator is responsible for assisting with daily operations of various programs offered by MSU Denver Campus Recreation. This position will assist the Campus Recreation full-time professional staff to provide a safe and inclusive environment for participants by upholding policies, procedures, and best management practices. The position is also responsible for reporting any concerns, incidents, or emergencies that arise to their supervisor and/or the University. This position will report to the Assistant Director of Sports. #LI-DNI
   
   Duties/Responsibilities
   
   * Assist with event management including, but not limited to, incident management and reporting, participation tracking, equipment maintenance and usage tracking, live streaming, video recording, and photography of events
   * Ensure that event space is set up correctly properly and on time
   * Assist with the creation, marketing and promotion of events by working with their supervisor and the department's social media team
   * Assist the full-time staff with live streaming, as needed, to include but not limited to, attending events, operating the technology needed to live stream, moderating live streams, participating in live stream round table conversations, and working with the department's graphic designers to meet post-production needs
   * Work alongside their supervisor to complete other clerical duties as they arise and as needed
   * Adhere to MSU Denver's Student Code of Conduct
   * Ensure participants adhere to MSU Denver's Student Code of Conduct
   * Adhere to all Campus Recreation policies and procedures
   * Ensure participants are following all Campus Recreation's policies and procedures
   
   Required Qualifications
   
   * Must be a currently enrolled student in 6 or more credit-hours at MSU Denver with a GPA of 2.0 or higher and in good academic standing
   * Must have a current CPR/AED and First-Aid certification, or the ability to achieve certification within the 60 days of employment
   * Must have experience working with Microsoft Office and in the Microsoft 365 environment
   * Must have the ability to travel to events both on-campus and off-campus throughout the greater metro Denver area
   * Must be able to periodically work nights and weekends
   
   Preferred Qualifications
   
   * At least 1 semester of experience supervising events/programs in a higher education setting
   * Experience with participating in campus recreation programs in a higher education setting
   * Experience with live streaming and live streaming technology
   * Experience working in or moderating online resources including, but not limited to, Discord servers, Twitch.tv accounts, and YouTube channels
   
   Posting date 10/14/2022 Closing date Closing Instructions Open Until Filled Work Hours
   
   10-15 hours per week with periodical work on the weekends
   
   Benefits
   
   MSU Denver offers temporary, non-benefit eligible employees sick leave. The sick leave is accrued at a rate of 1 hour for every 30 hours worked, not to exceed a maximum of 48 hours in a calendar year.
   
   Special Instructions to Applicants
   
   Applicant Documents
   
   Required Documents
   
   * Resume or Curriculum Vitae
   * Cover Letter/Letter of Application
   * Class Schedule
   
   Optional Documents
   
   Supplemental Questions
   
   Required fields are indicated with an asterisk (*).

   Copy this example

   

5. Post your job

   To find the right sports coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with sports coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit sports coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your sports coordinator job on Zippia to find and recruit sports coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with sports coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new sports coordinator

   Once you have selected a candidate for the sports coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new sports coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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