How to hire a staff analyst

How to hire a staff analyst, step by step

Here's a step-by-step staff analyst hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a staff analyst job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new staff analyst
• Step 8: Go through the hiring process checklist

What does a staff analyst do?

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1. Identify your hiring needs

   First, determine the employments status of the staff analyst you need to hire. Certain staff analyst roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect staff analyst also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   Here's a comparison of staff analyst salaries for various roles:

   Type of Staff Analyst	Description	Hourly rate
   Staff Analyst	Management analysts, often called management consultants, propose ways to improve the efficiency of an organization. They advise managers on how to make organizations more profitable through reduced costs and increased revenues.	$34-65
   Business Analyst-Consultant	A business analyst-consultant is responsible for overseeing the project management and ensuring that the operations meet the agreed-upon project deliverables. Business analyst-consultants closely coordinate with the clients for their specifications and requirements, monitoring the resources and processes for the project completion, and aligning those to the clients' budget goals... Show more	$31-58
   Business Process Analyst	The business process analysts are responsible for producing, managing, and enhancing business processes to improve business performance using data. They gather, analyze, and transcribe information about internal processes to obtain a comprehensive picture of the company's internal workings... Show more	$27-50

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Project Management
   • Process Improvement
   • Technical Support
   • Windows
   • SQL
   • Logistics
   • Status Reports
   • Analyze Data
   • Financial Statements
   • HR
   • Business Processes
   • Ongoing Support
   • Data Collection
   • Access Database

   Check all skills

   Responsibilities:

   • Develop infrastructure to enable clients to better understand and manage risks associate with their decision environment to capture opportunities.
   • Communicate with design engineers to obtain weekly status of engineering documents and update spreadsheet and charts in SharePoint.
   • Project manager for derivative processing on the accounting platform including creating a steam line process and validating tickets for accuracy.
   • Provide statistically orient in-depth market analyses using SAS for specific construction products including concrete, oil, steel and machinery equipment.
   • Deliver an innovative data visualization capability.
   • Monitor and analyze critical path of material flows and trends, coordinate material synchronization within the MRP system to maximize profitability.

   More staff analyst duties

3. Make a budget

   Including a salary range in the staff analyst job description is a good way to get more applicants. A staff analyst salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a staff analyst in Kentucky may be lower than in New Jersey, and an entry-level engineer typically earns less than a senior-level staff analyst. Additionally, a staff analyst with lots of experience in the field may command a higher salary as a result.

   Average staff analyst salary

   $99,158yearly

   $47.67 hourly rate

   ---

   Entry-level staff analyst salary

   $71,000 yearly salary

   Updated December 16, 2025

   Average staff analyst salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$108,194	$52
   2	Pennsylvania	$101,510	$49
   3	Minnesota	$101,075	$49
   4	Washington	$100,472	$48
   5	Maryland	$100,062	$48
   6	Colorado	$98,929	$48
   7	Connecticut	$97,669	$47
   8	Oklahoma	$93,802	$45
   9	Illinois	$93,593	$45
   10	Alabama	$93,125	$45
   11	New York	$91,463	$44
   12	Michigan	$90,689	$44
   13	Wisconsin	$90,666	$44
   14	Arizona	$88,177	$42
   15	Texas	$85,762	$41
   16	Georgia	$85,194	$41
   17	Iowa	$75,467	$36
   18	Arkansas	$69,599	$33

   Average staff analyst salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Bayer	$122,830	$59.05	27
   2	Orange County Sanitation District	$119,698	$57.55
   3	Santa Clara Valley Water District	$118,406	$56.93	1
   4	Edwards Lifesciences	$118,138	$56.80	4
   5	Aramco Services Company	$118,135	$56.80	2
   6	Seagate Technology	$117,772	$56.62	3
   7	Infinera	$117,617	$56.55
   8	ConocoPhillips	$114,835	$55.21
   9	Tesla	$113,548	$54.59	3
   10	Lucid Motors	$113,331	$54.49	21
   11	The New York Times Company	$112,897	$54.28	1
   12	Infineon Technologies	$112,842	$54.25	13
   13	BNP Paribas	$112,582	$54.13	1
   14	Johnson & Johnson	$111,502	$53.61	19
   15	ServiceNow	$110,886	$53.31	30
   16	Okta	$110,390	$53.07	20
   17	Concentra	$110,215	$52.99	4
   18	Renesas Electronics	$110,115	$52.94	10
   19	NBCUniversal	$109,850	$52.81	49
   20	ON Semiconductor	$108,839	$52.33

4. Writing a staff analyst job description

   A staff analyst job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a staff analyst job description:

   Staff analyst job description example

   Job DescriptionHealthcare Staffing Professionals has an immediate need for a Staff Analyst - Finance. The Staff Analyst (SA) will perform daily oversight of operations and processes in finance. Assists in project management by tracking assignments, progress, and completion of projects. Collaborates with various units and ensures that recommended changes and resolutions are on track to be completed. Work with various units and managers to respond to internal and external partners including inquiries from the management, Board of Supervisors, Chief Executive Office, etc.
   
   The positions will start immediately upon acceptance and employment clearance and are initially funded through 2/22/2023 with potential renewal.
   Pay Rate-
   $48.90 /hr working 40 hours a week
   
   Benefits:
   Paid Holidays, Paid Sick Time, PTO
   
   Healthcare
   Employer Fully Funded Healthcare (Anthem Blue Cross), Dental and Vision, Life Insurance from Initial Start Date.
   
   Shifts: M-F (Office and Telework)
   Employee will be working a minimum of 8 hours a day between the hours of 7 AM to 7 PM.
   
   Job Duties Performs daily oversight of operations and processes in finance. Assists in project management by tracking assignments, progress, and completion of projects. Collaborates with various units and ensures that recommended changes and resolutions are on track to be completed. Work with various units and managers to respond to internal and external partners including inquiries from the management, Board of Supervisors, Chief Executive Office, etc. Independently processes complex assignments that requires quick turnaround. Presents competing priorities to management with potential solutions and timelines. Participates in internal and external listening sessions with stakeholders to understand challenges with the current system and opportunities for improvement and provides executive summary to managers. Performs special assignments and projects. Researches new policies and provides executive summaries. Communicates with the state and/or federal agencies to obtain information. Creates trainings and/or instructions on new fiscal policies that effect requirements of utilizing funding sources. Creates presentations, PowerPoints, etc. for management and staff related to budget, grants, invoicing, billing, etc. Creates innovative ways to educate staff and disseminate information. Creates detailed budget and determines funding. Work with programs to understand needs in order to cost out future expenditures. Designs and implements strategies to project utilization of various funding sources, and proactively adjusts to increases or decreases in expenditures in a timely manner. Analyzes expenditures to follow up with programs to ensure funding sources are fully utilized. Help streamline workflows, expedite completion of assignments, and provide feedback to management on data analysis.
   Minimum Qualifications:
   • Four years of experience in a staff capacity analyzing and making recommendations for the solution of problems of organization, program, procedure, budget or personnel -OR- one year of highly responsible administrative or staff experience assisting in research and analysis of, and making recommendations regarding the use and deployment of resources and the implementation and refinement of operations and programs; and
   • A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
   
   Desirable Qualifications:
   • Windows-based laptop or desktop device, with a speaker and mic;
   • Reliable Wi-fi/internet access;
   • Strong critical thinking and judgment skills;
   • Strong understanding of statistics and ability to analyze data and create reports;
   • Strong organizational and communication skills;
   • Experience in project management, creating workflows, training staff and presenting;
   • Organized and detail oriented; and
   • Highly proficient in various computer programs, including Microsoft Suite (e.g., Word, Excel, PowerPoint, and Outlook) and other specialized programs.

   Copy this example

   

5. Post your job

   To find the right staff analyst for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with staff analysts they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit staff analysts who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your staff analyst job on Zippia to find and recruit staff analyst candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit staff analysts, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new staff analyst

   Once you've selected the best staff analyst candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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