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Staff specialist skills for your resume and career

Updated January 8, 2025

7 min read

Quoted experts

Dr. Todd Wittman Ph.D.,

Jim Drinkwine

Below we've compiled a list of the most critical staff specialist skills. We ranked the top skills for staff specialists based on the percentage of resumes they appeared on. For example, 22.0% of staff specialist resumes contained patients as a skill. Continue reading to find out what skills a staff specialist needs to be successful in the workplace.

15 staff specialist skills for your resume and career

1. Patients

Here's how staff specialists use patients:

Provided support, counseling for patients, families, staff Critical care, Emergency room, trauma, patient expiration incidents.
Trained and qualified to handle memory care patients and proper handling for residents and approach.

2. PowerPoint

Here's how staff specialists use powerpoint:

Prepared customer presentations using Microsoft Excel, Word, PowerPoint and Harvard Graphics.
Created PowerPoint presentations and EXCEL reports for upper level management.

3. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how staff specialists use data entry:

Conducted patient registration, appointment scheduling and efficient record keeping and data entry.
Handled clerical responsibilities: data entry, filing, phones, faxes, e-mails and paper correspondence.

4. HR

HR stands for human resources and is used to describe the set of people who work for a company or an organization. HR responsibilities revolve around updating employee records and carrying out management processes like planning, recruitment, evaluation, and selection processes. HR is a key contributor to any company or organization's growth as they are in charge of hiring the right employees, processing payrolls, conducting disciplinary actions, etc.

Here's how staff specialists use hr:

Coordinated International HR budget, International Medical budget, and International Pension budget.
Developed and published HR bulletin, and administered corporate suggestion program.

5. ISO

Here's how staff specialists use iso:

Trained management, engineers and staff on documented internal processes according to ISO standards.
Write and revise ISO 9000:2001 documents to maintain ISO certificate and improve Standard Operational Procedures.

6. Financial Statements

A financial statement is a report of an individual or a company that includes all the information about the declared assets, the use of money, income, and also the contribution of shareholders over a certain period.

Here's how staff specialists use financial statements:

Reviewed the Corporate General Ledger, and prepared financial statements and income tax work papers.
Scheduled meetings, made travel arrangements, and reconciled Financial Statements.

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7. Management System

A management system is a set of policies, processes, and procedures taken by an organization or a business to ensure it can fulfill its tasks and achieve its objectives. A management system makes sure that the company excels financially and improves the user experience. The management system also takes care of the worker's and employees' needs and manages their workload and oversees their performance. Apart from interior matters of the company, a management system also deals with exterior matters like legislations, tax matters, and law issues.

Here's how staff specialists use management system:

Reconciled user service requests utilizing the Remedy service request management system.
Managed Enterprise Marketing Management system for entire brigade.

8. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how staff specialists use payroll:

Installed/configured Lawson Software's payroll system.
Managed all payroll duties for Skilled Maintenance workers, bi-weekly employees including clerical, project managers, and Grounds employees.

9. Duke

Here's how staff specialists use duke:

Maintained notes and prepared documentation of interviews by student representatives of the Duke University Admissions staff.
Drafted correspondence in response to questions regarding admission to Duke University.

10. Alumni

Alumni is a term used for graduate students of a school, college, university, or any other educational institution. The term is also used for employees of a company or a previous member of a group or an organization that has been retired. Alumni represent the institutions or organizations that they were previously associated with.

Here's how staff specialists use alumni:

Serve as lead in maintaining accurate contact information of eye center house staff alumni.

11. Data Analysis

Here's how staff specialists use data analysis:

Assisted with data collection, data analysis and interpretation of student's test scores.
Provided decision support along with data analysis for the Quality Management Department and to other departments and Leadership throughout the organization.

12. Technical Assistance

Technical assistance is the non-financial assistance provided by local or international specialists. The purpose of technical assistance is to maximize the project's implementation and quality of the final product. Technical assistance consists of sharing information, the transmission of working knowledge, and other transfer of technical data which would aid the administration, management team and help build the project. The technical assistance focuses on particular needs identified by the beneficiary country and is delivered in the form of missions.

Here's how staff specialists use technical assistance:

Provided direct technical assistance for color formulation development of architectural and industrial coatings to BASF and its customers.
Subject matter expert providing technical assistance and comprehensive analysis relating to Network Operations for International and domestic calling.

13. Administrative Tasks

Here's how staff specialists use administrative tasks:

Performed day-to-day administrative tasks such as maintaining information files, processing paperwork, and purchasing office supplies.
Performed a variety of administrative tasks that support the overall mission of quality service and performance.

14. Data Collection

Data collection means to analyze and collect all the necessary information. It helps in carrying out research and in storing important and necessary information. The most important goal of data collection is to gather the information that is rich and accurate for statistical analysis.

Here's how staff specialists use data collection:

Provide assistance with special assignments, research, data collection and summarization.
Prepared official documents and reports; proposed up-front edits aimed at improving data collection; prepared staff reports; communicated effectively.

15. Meeting Minutes

Here's how staff specialists use meeting minutes:

Coordinate travel, meetings & events, meeting minutes, audio/visual equipment, multiple calendars between EMC office and Pt.
Capture meeting minutes and action items and disseminate to project team.

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What skills help Staff Specialists find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on staff specialist resumes?

Dr. Todd Wittman Ph.D.

Associate Professor, The Citadel

I would strongly recommend any mathematics major to get a good background in statistics and computer programming, even if that is not going to be their primary field of study. You can still concentrate on the topics that interest you, but it is important to diversify your skill set.

Getting involved in a research project tells a prospective employer that you have done work beyond the classroom. It shows that you can tackle a difficult problem that does not have an answer in the back of the textbook. At most colleges and universities, faculty are eager to work with bright undergraduate students on projects. Students are often intimidated by their faculty, but it does not hurt to ask. It might result in an interesting research experience, internship, or even a lead on a job after graduation.

What type of skills will young staff specialists need?

Jim Drinkwine

Professor, Whatcom Community College

Employers consistently say they want graduates with strong people skills. While technical skills are good, being able to work effectively in group settings is more important. I hear from students all the time about how much they dislike group projects for several reasons. However, the topic of the group project isn't as crucial as the teamwork skills you develop as a part of this type of learning. Take every opportunity you can to develop strong skills in interpersonal communication, collaboration, and problem-solving.

Do you want to know more?

List of staff specialist skills to add to your resume

The most important skills for a staff specialist resume and required skills for a staff specialist to have include:

Patients
PowerPoint
Data Entry
HR
ISO
Financial Statements
Management System
Payroll
Duke
Alumni
Data Analysis
Technical Assistance
Administrative Tasks
Data Collection
Meeting Minutes
Travel Arrangements

SQL
HIPAA
Expense Reports
Training Materials
IRB
SAS
Telephone Calls
SME
Administrative Issues
Unix
Windows
CME
Administrative Management
Executive Management
DB2
Conference Calls

Troubleshoot
Mainframe
JavaScript
FMLA
MCI
Cactus
FAA
Time Card
Direct Support
User Acceptance
Administrative Policies
Customer Accounts
QA
ELearning

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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