Staffing assistant job description
Updated March 14, 2024
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Example staffing assistant requirements on a job description
Staffing assistant requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in staffing assistant job postings.
Sample staffing assistant requirements
- Bachelor's degree in Human Resources or related fields.
- Previous experience in staffing or human resources.
- Strong knowledge of labor laws and regulations.
- Knowledge of applicant tracking systems.
- Excellent organizational skills.
Sample required staffing assistant soft skills
- Excellent communication and interpersonal skills.
- Ability to multitask and prioritize tasks.
- High level of accuracy and attention to detail.
- Strong problem-solving skills.
- Flexibility and adaptability.
Staffing assistant job description example 1
Tampa General Hospital staffing assistant job description
Staffing Assistant - Clinical Resources - Full-Time - Nights - (220002GU) Description Facility Profile
TGH is the area's only level I trauma center and one of just two ABA-verified adult & pediatric burn centers in Florida. With five medical helicopters*, we transport critically injured or ill patients from 23 surrounding counties to receive the advanced care they need. The hospital is home to one of the busiest solid organ transplant centers in the country. TGH is a nationally designated comprehensive stroke center, and has a 32-bed Neuroscience Intensive Care Unit. Other outstanding centers include cardiovascular, orthopedics, high-risk and normal obstetrics, urology, ENT, endocrinology, and the Children's Medical Center, which features a nine-bed pediatric intensive care unit and pediatric kidney transplant services. As the region's leading safety net hospital, Tampa General is committed to providing area residents with world-class and compassionate health care ranging from the simplest to the most complex medical services.
Tampa General Hospital was named the #1 hospital in Tampa Bay by U.S. News & World Report, 2021-2022, and recognized as one of America's Best Hospital's in five medical specialties: Cardiology & Heart Surgery, Diabetes & Endocrinology, Gastroenterology & GI Surgery, Nephrology, and Orthopedics. Tampa General Hospital has been designated a Magnet Hospital by the American Nurses Credentialing Center (ANCC), the highest recognition for nursing excellence, for the fourth consecutive time - an accomplishment that fewer than one percent of hospitals nationwide have earned. TGH is accredited by The Joint Commission and was awarded disease-specific certification in five medical specialties. TGH is also accredited by the Commission on Accreditation of Rehabilitation Facilities (CARF).
*Air transport provided by Metro Aviation, Inc.
Department Profile
The ICUs include Trauma, Neuroscience, Surgical, Medical, Vascular, Cardiothoracic, Coronary Care, Burn, Adult ICU Step Down, Pediatrics, and Neonatal Units. TGH is a Level I Trauma Center, and a certified Regional Burn Center that excels in the care of critically ill patients.
Job Summary
The Staffing Assistant role is a position that primarily provides support to Clinical Resources and is responsible for coordinating staffing throughout the nursing units. When in the Staffing Assistant, the incumbent will contact each nursing unit's Charge Nurse to identify staffing needs and will assign pool/SST and floor team members to areas in need. May handle sensitive information and is expected to maintain confidentiality at all times. Responsible for performing job duties in accordance with the mission, vision and values of Tampa General Hospital.
Qualifications Required Skills
High school graduate or GED. Two years clerical or administrative support experience and proficiency in the use of MS Office, Word and Excel software. Good communication skills, organized and comfortable to work on a fast paced environment. Medical background needed with knowledge on Epic. Flexibility in schedule to transition from days to night shift sometimes.
Primary Location: TampaWork Locations: TGH Main Campus 1 Tampa General Circle Tampa 33606Job: Office/Administrative/ClericalOrganization: TGH - HospitalSchedule: Full-time Shift: Night JobShift Hours: Full-time, 7p -7a, flexibility on scheduled days.Job Posting: Jul 30, 2022, 6:54:02 PM
TGH is the area's only level I trauma center and one of just two ABA-verified adult & pediatric burn centers in Florida. With five medical helicopters*, we transport critically injured or ill patients from 23 surrounding counties to receive the advanced care they need. The hospital is home to one of the busiest solid organ transplant centers in the country. TGH is a nationally designated comprehensive stroke center, and has a 32-bed Neuroscience Intensive Care Unit. Other outstanding centers include cardiovascular, orthopedics, high-risk and normal obstetrics, urology, ENT, endocrinology, and the Children's Medical Center, which features a nine-bed pediatric intensive care unit and pediatric kidney transplant services. As the region's leading safety net hospital, Tampa General is committed to providing area residents with world-class and compassionate health care ranging from the simplest to the most complex medical services.
Tampa General Hospital was named the #1 hospital in Tampa Bay by U.S. News & World Report, 2021-2022, and recognized as one of America's Best Hospital's in five medical specialties: Cardiology & Heart Surgery, Diabetes & Endocrinology, Gastroenterology & GI Surgery, Nephrology, and Orthopedics. Tampa General Hospital has been designated a Magnet Hospital by the American Nurses Credentialing Center (ANCC), the highest recognition for nursing excellence, for the fourth consecutive time - an accomplishment that fewer than one percent of hospitals nationwide have earned. TGH is accredited by The Joint Commission and was awarded disease-specific certification in five medical specialties. TGH is also accredited by the Commission on Accreditation of Rehabilitation Facilities (CARF).
*Air transport provided by Metro Aviation, Inc.
Department Profile
The ICUs include Trauma, Neuroscience, Surgical, Medical, Vascular, Cardiothoracic, Coronary Care, Burn, Adult ICU Step Down, Pediatrics, and Neonatal Units. TGH is a Level I Trauma Center, and a certified Regional Burn Center that excels in the care of critically ill patients.
Job Summary
The Staffing Assistant role is a position that primarily provides support to Clinical Resources and is responsible for coordinating staffing throughout the nursing units. When in the Staffing Assistant, the incumbent will contact each nursing unit's Charge Nurse to identify staffing needs and will assign pool/SST and floor team members to areas in need. May handle sensitive information and is expected to maintain confidentiality at all times. Responsible for performing job duties in accordance with the mission, vision and values of Tampa General Hospital.
Qualifications Required Skills
High school graduate or GED. Two years clerical or administrative support experience and proficiency in the use of MS Office, Word and Excel software. Good communication skills, organized and comfortable to work on a fast paced environment. Medical background needed with knowledge on Epic. Flexibility in schedule to transition from days to night shift sometimes.
Primary Location: TampaWork Locations: TGH Main Campus 1 Tampa General Circle Tampa 33606Job: Office/Administrative/ClericalOrganization: TGH - HospitalSchedule: Full-time Shift: Night JobShift Hours: Full-time, 7p -7a, flexibility on scheduled days.Job Posting: Jul 30, 2022, 6:54:02 PM
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Staffing assistant job description example 2
Morris Hospital staffing assistant job description
-
DESCRIPTION OF POSITION
- The Scheduling and Staffing Assistant, under the direction of the manager, works closely with all of the Directors, Managers, and House Supervisors to effectively staff the departments, perform Kronos functions, run attendance reports, and enter Kronos schedules.
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QUALIFICATIONS
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Professional/Educational
- Associate Degree preferred.
- Proficiency in multiple computer applications, including Word, Excel, PowerPoint, Outlook, and excellent math skills are required.
- Clerical experience in healthcare is desired.
- Experience with clinical scheduling concepts desired.
- Ability to analyze and recommend solutions to scheduling and staffing problems.
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Personal
- Evidence of good health, professional conduct, and excellent customer service skills.
- Desire and ability to cooperate with and/or under the direction of others.
- Possess a sense of responsibility, initiative, and honesty.
- Ability to follow directions accurately.
- Appreciation of and desire to be a part of a health care team dedicated to providing optimal patient care.
- Willingness to work a flexible schedule to meet work demands.
- Willingness to accept hospital policy and abide by the rules set forth.
- Ability to lead small groups for training purposes.
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Professional/Educational
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Staffing assistant job description example 3
Sharp HealthCare staffing assistant job description
Facility:Coronado Hospital
CityCoronado
Department
Job Status
Regular
Shift
Variable
FTE
0.5
Shift Start Time
Shift End Time
H.S. Diploma or Equivalent; Other
Hours
Shift Start Time:
Variable
Shift End Time:
Variable
Additional Shift Information:
Weekend Requirements:
Every Other
On-Call Required:
No
What You Will DoTo assist in the coordination of staffing coverage and staffing data according to department policy and procedure.Preferred Qualifications
+ H.S. Diploma or Equivalent
+ Other Computer and/or technical education.
+ Previous staffing experience.
Essential Functions
+ Clinical unit staffing Assess and Balance staffing needs for Clinical units using established staffing guidelines, contractual language and other relevant policy procedures.Assesses available staff for assigned units with in established timelines, completes all unit assignments.Float staff according to established guidelines.Determine vacancies and completes calls to employees/agencies as needed to fill open shifts.Provides preliminary needs and final names to CSO/LSO per guidelines.Cancels employees/agencies personnel according to policy.If unable to fill vacancies notifies unit/manager/Admin. Liaison/Director per guidelines.
+ SafetyProvides a list of supply needs bi-weekly to designated person.Restocks paper, replaces ink jets, contacts maintenance for all equipment as needed.Keeps work areas clean, free of non-work equipment, food, and files papers/information in proper area/file.Utilizes ergonomic equipment i.e. Wrist rests, headsets, chair position, etc.Uses Supplies and equipment safely.Report malfunction equipment to appropriate authority plus manager.Report safety hazards.
+ Staffing and patient plans Provides clear, accurate and timely reports to team members, unit charge person, facilities, and appropriate manager.Maintains up to date, accurate daily plan sheets.Consistently documents accurate information in One-Staff and on Plan Sheet.Keeps Charge nurses and managers informed of changes and staffing deficits with in 24-hour period.Performs all one staff functions including report writer.Communicates staffing activities, outcomes, and changes to other members of the staffing team and unit, through documentation and /or verbal report per department.
+ Training and mentoring Gives constructive and positive feedback to peers/employees regarding work performance and notifies supervisor/manager of on-going trends in staffing and documentation deficits.Receives for self-constructive and positive feedback from peers and employees.Provides requested information to employees, floats, travelers, registry personnel, and documents as appropriate.Identifies and Document learning needs of staff/peers i.e. One staff, plan sheets, etc.Utilizes opportunities for incidental teaching with staff/peers.Successfully preceptor/trains new employee to complete orientation competencies with documentation of further learning needs.
Knowledge, Skills, and Abilities
+ Ability to manage independently.
Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class
CityCoronado
Department
Job Status
Regular
Shift
Variable
FTE
0.5
Shift Start Time
Shift End Time
H.S. Diploma or Equivalent; Other
Hours
Shift Start Time:
Variable
Shift End Time:
Variable
Additional Shift Information:
Weekend Requirements:
Every Other
On-Call Required:
No
What You Will DoTo assist in the coordination of staffing coverage and staffing data according to department policy and procedure.Preferred Qualifications
+ H.S. Diploma or Equivalent
+ Other Computer and/or technical education.
+ Previous staffing experience.
Essential Functions
+ Clinical unit staffing Assess and Balance staffing needs for Clinical units using established staffing guidelines, contractual language and other relevant policy procedures.Assesses available staff for assigned units with in established timelines, completes all unit assignments.Float staff according to established guidelines.Determine vacancies and completes calls to employees/agencies as needed to fill open shifts.Provides preliminary needs and final names to CSO/LSO per guidelines.Cancels employees/agencies personnel according to policy.If unable to fill vacancies notifies unit/manager/Admin. Liaison/Director per guidelines.
+ SafetyProvides a list of supply needs bi-weekly to designated person.Restocks paper, replaces ink jets, contacts maintenance for all equipment as needed.Keeps work areas clean, free of non-work equipment, food, and files papers/information in proper area/file.Utilizes ergonomic equipment i.e. Wrist rests, headsets, chair position, etc.Uses Supplies and equipment safely.Report malfunction equipment to appropriate authority plus manager.Report safety hazards.
+ Staffing and patient plans Provides clear, accurate and timely reports to team members, unit charge person, facilities, and appropriate manager.Maintains up to date, accurate daily plan sheets.Consistently documents accurate information in One-Staff and on Plan Sheet.Keeps Charge nurses and managers informed of changes and staffing deficits with in 24-hour period.Performs all one staff functions including report writer.Communicates staffing activities, outcomes, and changes to other members of the staffing team and unit, through documentation and /or verbal report per department.
+ Training and mentoring Gives constructive and positive feedback to peers/employees regarding work performance and notifies supervisor/manager of on-going trends in staffing and documentation deficits.Receives for self-constructive and positive feedback from peers and employees.Provides requested information to employees, floats, travelers, registry personnel, and documents as appropriate.Identifies and Document learning needs of staff/peers i.e. One staff, plan sheets, etc.Utilizes opportunities for incidental teaching with staff/peers.Successfully preceptor/trains new employee to complete orientation competencies with documentation of further learning needs.
Knowledge, Skills, and Abilities
+ Ability to manage independently.
Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class
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Updated March 14, 2024
Updated March 14, 2024