How to hire a staffing coordinator

How to hire a staffing coordinator, step by step

Here's a step-by-step staffing coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a staffing coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new staffing coordinator
• Step 8: Go through the hiring process checklist

What does a staffing coordinator do?

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1. Identify your hiring needs

   Before you post your staffing coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a staffing coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A staffing coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, staffing coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of staffing coordinators and their corresponding salaries.

   Type of Staffing Coordinator	Description	Hourly rate
   Staffing Coordinator	Human resources specialists recruit, screen, interview, and place workers. They often handle other human resources work, such as those related to employee relations, compensation and benefits, and training... Show more	$14-29
   Human Resources Generalist	A human resources generalist is responsible for monitoring the human resources policies and procedures, making adjustments as needed to align with the company's goals and objectives. Duties of a human resources generalist also include improving employee relations system, organizing compliance and knowledge training, reviewing benefit plans, managing compensation inquiries, assisting in recruitment and staffing needs, communicating with department heads in employees' performance reviews, and storing employees' files for reference... Show more	$19-36
   Technical Recruiter	The primary role of technical recruiters is to look for candidates who will fill the technical jobs in different areas such as engineering and information technology. Their roles and responsibilities also include devising or writing job specifications and descriptions, assessing and interviewing job candidates, and representing the company at campus events and job fairs... Show more	$21-42

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Customer Service
   • Home Health
   • Patient Care
   • Rehabilitation
   • Data Entry
   • Background Checks
   • Phone Calls
   • Excellent Organizational
   • Coordinators
   • Kronos
   • PTO
   • Interview Process
   • Reference Checks

   Check all skills

   Responsibilities:

   • Manage the daily and monthly schedules for all the staff with focus on the PPD at all times.
   • Create, organize, and manage employment files for clinical staff, and record information in company's HRIS database.
   • Process and manage benefits in administration such as attendance, leaves of absence, FMLA, disability and workers' compensation.
   • Utilize Taleo applicant tracking system to manage candidate volume.
   • Communicate effectively with branch manager, regional vice-president, and corporate departments to accomplish daily payroll reports.
   • Review all staff training records to ensure that PPD, CPR and other immunizations are current.

   More staffing coordinator duties

3. Make a budget

   Including a salary range in the staffing coordinator job description is a good way to get more applicants. A staffing coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a staffing coordinator in West Virginia may be lower than in California, and an entry-level engineer typically earns less than a senior-level staffing coordinator. Additionally, a staffing coordinator with lots of experience in the field may command a higher salary as a result.

   Average staffing coordinator salary

   $44,302yearly

   $21.30 hourly rate

   ---

   Entry-level staffing coordinator salary

   $31,000 yearly salary

   Updated December 18, 2025

   Average staffing coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$51,912	$25
   2	Washington	$50,728	$24
   3	New York	$49,533	$24
   4	District of Columbia	$47,241	$23
   5	Colorado	$46,080	$22
   6	Massachusetts	$45,489	$22
   7	Oregon	$45,037	$22
   8	Minnesota	$43,622	$21
   9	New Jersey	$42,628	$20
   10	Arizona	$42,581	$20
   11	Texas	$41,479	$20
   12	Nevada	$41,460	$20
   13	Illinois	$41,009	$20
   14	Iowa	$40,200	$19
   15	Wisconsin	$40,167	$19
   16	New Hampshire	$39,775	$19
   17	Pennsylvania	$39,655	$19
   18	Virginia	$39,370	$19
   19	Missouri	$39,197	$19
   20	Mississippi	$38,421	$18

   Average staffing coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Westinghouse Appliances Australia	$52,607	$25.29
   2	Prime Healthcare	$51,192	$24.61	5
   3	MLK Community Healthcare	$50,083	$24.08	3
   4	Dignity Health	$50,012	$24.04	7
   5	Baptist Health Home Care	$49,900	$23.99
   6	Encompass Health	$49,893	$23.99	11
   7	Lancaster General Health	$49,456	$23.78
   8	Houston Healthcare	$49,421	$23.76
   9	Cottage Health	$49,394	$23.75
   10	Health Alliance	$49,190	$23.65	4
   11	Careerstaff Unlimited - A Genesis Healthcare Company	$48,978	$23.55
   12	University of California-Berkeley	$48,853	$23.49
   13	Baptist Health	$48,202	$23.17	6
   14	Northwestern Medicine	$48,165	$23.16	3
   15	American Care	$47,094	$22.64
   16	Roper St. Francis Healthcare	$46,953	$22.57
   17	NurseCore	$46,928	$22.56
   18	Medical University of South Carolina	$46,741	$22.47	3
   19	Havas Edge	$46,641	$22.42
   20	Yale University	$46,630	$22.42	1

4. Writing a staffing coordinator job description

   A staffing coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a staffing coordinator job description:

   Staffing coordinator job description example

   **NOT a remote position**
   
   Are you a detail-oriented, self-starter with great computer skills and a focus on customer service?
   
   We have an opening for an Office Coordinator!
   
   Hours: Monday - Friday 8:30 AM - 5:00 PM with 1-2 paid weekly on-call shifts per month (Fri evening through Mon morning and evenings Mon-Fri).
   
   The Home and Community Bases Services Case Coordinator is responsible for overseeing the services provided to a caseload of clients on a daily basis. This responsibility includes interfacing with clients/families/employees to ensure quality service delivery. The Case Coordinator is responsible for day-to-day staffing of cases, problem solving, assisting in the hiring process, providing orientation to new caregivers, payroll/billing, and ensuring customer satisfaction. The Case Coordinator must be able to function with minimal onsite supervision and may perform some or all of the duties listed below.
   
   Cambridge Caretenders, a part of LHC Group, is the preferred post-acute care partner for hospitals, physicians and families nationwide. From home health and hospice care to long-term acute care and community-based services, we deliver high-quality, cost-effective care that empowers patients to manage their health at home. More than 60 leading hospitals and health systems around the country have partnered with LHC Group to deliver patient-centered care in the home. More hospitals, physicians and families choose LHC Group, because we are united by a single, shared purpose: It's all about helping people.
   
   Essential Functions
   
   Coordinates and ensures the scheduling of client cases on a daily basis. This includes selecting the appropriate caregiver, communicating with the family or client on an ongoing basis regarding staffing. Manage inquiry calls from clients, client families, and caregivers. Performs family consultation visits as assigned Participates in the orientation of new caregivers Processes payroll for caregivers on a weekly basis. Ensures computer data is updated and accurate for client schedules and employee availability Anticipates staffing needs and works with the Executive Director and/or Business Manager to ensure that an adequate pool of employees is maintained. Ensures that all clients requested services hours are staffed with appropriate personnel Follows all LHC Group policies and procedures and state/funded programs as appropriate Continually monitors customer satisfaction and informs the Executive Director and/or Business Manager of any issues related to customer satisfaction Keeps the Executive Director and/or Business Manager informed of any employee/client incidents and works with the Executive Director to bring resolution to any identified problems Performs on-site home visits as needed Ensures on-site supervisory visits are conducted per policy Informs the Executive Director and/or Business Manager of any overtime requested or worked by caregivers Ensures that pay rates are within the acceptable ranges Responsible for coordinating, entering, and auditing payroll/billing on a weekly basis and ensuring the entry is timely and accurate. Assists in the process of interviewing and hiring of caregivers Participates in the orientation process for all staff Ensures that all employees are provided appropriate orientation to assignments or job. Assists in the process of maintaining employee personnel files Performs data entry of new clients and employees as needed Compiles and maintains client files Participates in the on call rotation of the agency All other duties as assigned.
   Education & Experience
   
   Education & Experience High school education or equivalent required.
   Skill Requirements
   Scheduling and data entry experience preferred. Ability to coordinate many activities at one time. Strong customer service skills.
   
   Equal Opportunity Employer - vets, disability.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right staffing coordinator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your staffing coordinator job on Zippia to find and recruit staffing coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit staffing coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new staffing coordinator

   Once you've decided on a perfect staffing coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new staffing coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a staffing coordinator?