Staffing coordinator job description
Updated March 14, 2024
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Example staffing coordinator requirements on a job description
Staffing coordinator requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in staffing coordinator job postings.
Sample staffing coordinator requirements
- Bachelor's Degree in Human Resources, Business Administration, or related field
- At least 3 years of experience in staffing or recruitment
- Proficiency in Microsoft Office Suite and Applicant Tracking Systems
- Knowledge of industry-specific labor laws and regulations
- Excellent organizational and time management skills
Sample required staffing coordinator soft skills
- Ability to effectively communicate, both verbally and in writing
- Strong interpersonal and problem-solving skills
- Highly detail-oriented and organized
- Ability to handle multiple tasks simultaneously
- Flexible and adaptable in different working environments
Staffing coordinator job description example 1
LHC Group staffing coordinator job description
**NOT a remote position**
Are you a detail-oriented, self-starter with great computer skills and a focus on customer service?
We have an opening for an Office Coordinator!
Hours: Monday - Friday 8:30 AM - 5:00 PM with 1-2 paid weekly on-call shifts per month (Fri evening through Mon morning and evenings Mon-Fri).
The Home and Community Bases Services Case Coordinator is responsible for overseeing the services provided to a caseload of clients on a daily basis. This responsibility includes interfacing with clients/families/employees to ensure quality service delivery. The Case Coordinator is responsible for day-to-day staffing of cases, problem solving, assisting in the hiring process, providing orientation to new caregivers, payroll/billing, and ensuring customer satisfaction. The Case Coordinator must be able to function with minimal onsite supervision and may perform some or all of the duties listed below.
Cambridge Caretenders,
a part of LHC Group, is the preferred post-acute care partner for hospitals, physicians and families nationwide. From home health and hospice care to long-term acute care and community-based services, we deliver high-quality, cost-effective care that empowers patients to manage their health at home. More than 60 leading hospitals and health systems around the country have partnered with LHC Group to deliver patient-centered care in the home. More hospitals, physicians and families choose LHC Group, because we are united by a single, shared purpose:
It's all about helping people.
Essential Functions
Coordinates and ensures the scheduling of client cases on a daily basis. This includes selecting the appropriate caregiver, communicating with the family or client on an ongoing basis regarding staffing. Manage inquiry calls from clients, client families, and caregivers. Performs family consultation visits as assigned Participates in the orientation of new caregivers Processes payroll for caregivers on a weekly basis. Ensures computer data is updated and accurate for client schedules and employee availability Anticipates staffing needs and works with the Executive Director and/or Business Manager to ensure that an adequate pool of employees is maintained. Ensures that all clients requested services hours are staffed with appropriate personnel Follows all LHC Group policies and procedures and state/funded programs as appropriate Continually monitors customer satisfaction and informs the Executive Director and/or Business Manager of any issues related to customer satisfaction Keeps the Executive Director and/or Business Manager informed of any employee/client incidents and works with the Executive Director to bring resolution to any identified problems Performs on-site home visits as needed Ensures on-site supervisory visits are conducted per policy Informs the Executive Director and/or Business Manager of any overtime requested or worked by caregivers Ensures that pay rates are within the acceptable ranges Responsible for coordinating, entering, and auditing payroll/billing on a weekly basis and ensuring the entry is timely and accurate. Assists in the process of interviewing and hiring of caregivers Participates in the orientation process for all staff Ensures that all employees are provided appropriate orientation to assignments or job. Assists in the process of maintaining employee personnel files Performs data entry of new clients and employees as needed Compiles and maintains client files Participates in the on call rotation of the agency All other duties as assigned.
Education & Experience
Education & Experience
High school education or equivalent required.
Skill Requirements
Scheduling and data entry experience preferred. Ability to coordinate many activities at one time. Strong customer service skills.
Equal Opportunity Employer - vets, disability.
Are you a detail-oriented, self-starter with great computer skills and a focus on customer service?
We have an opening for an Office Coordinator!
Hours: Monday - Friday 8:30 AM - 5:00 PM with 1-2 paid weekly on-call shifts per month (Fri evening through Mon morning and evenings Mon-Fri).
The Home and Community Bases Services Case Coordinator is responsible for overseeing the services provided to a caseload of clients on a daily basis. This responsibility includes interfacing with clients/families/employees to ensure quality service delivery. The Case Coordinator is responsible for day-to-day staffing of cases, problem solving, assisting in the hiring process, providing orientation to new caregivers, payroll/billing, and ensuring customer satisfaction. The Case Coordinator must be able to function with minimal onsite supervision and may perform some or all of the duties listed below.
Cambridge Caretenders,
a part of LHC Group, is the preferred post-acute care partner for hospitals, physicians and families nationwide. From home health and hospice care to long-term acute care and community-based services, we deliver high-quality, cost-effective care that empowers patients to manage their health at home. More than 60 leading hospitals and health systems around the country have partnered with LHC Group to deliver patient-centered care in the home. More hospitals, physicians and families choose LHC Group, because we are united by a single, shared purpose:
It's all about helping people.
Essential Functions
Coordinates and ensures the scheduling of client cases on a daily basis. This includes selecting the appropriate caregiver, communicating with the family or client on an ongoing basis regarding staffing. Manage inquiry calls from clients, client families, and caregivers. Performs family consultation visits as assigned Participates in the orientation of new caregivers Processes payroll for caregivers on a weekly basis. Ensures computer data is updated and accurate for client schedules and employee availability Anticipates staffing needs and works with the Executive Director and/or Business Manager to ensure that an adequate pool of employees is maintained. Ensures that all clients requested services hours are staffed with appropriate personnel Follows all LHC Group policies and procedures and state/funded programs as appropriate Continually monitors customer satisfaction and informs the Executive Director and/or Business Manager of any issues related to customer satisfaction Keeps the Executive Director and/or Business Manager informed of any employee/client incidents and works with the Executive Director to bring resolution to any identified problems Performs on-site home visits as needed Ensures on-site supervisory visits are conducted per policy Informs the Executive Director and/or Business Manager of any overtime requested or worked by caregivers Ensures that pay rates are within the acceptable ranges Responsible for coordinating, entering, and auditing payroll/billing on a weekly basis and ensuring the entry is timely and accurate. Assists in the process of interviewing and hiring of caregivers Participates in the orientation process for all staff Ensures that all employees are provided appropriate orientation to assignments or job. Assists in the process of maintaining employee personnel files Performs data entry of new clients and employees as needed Compiles and maintains client files Participates in the on call rotation of the agency All other duties as assigned.
Education & Experience
Education & Experience
High school education or equivalent required.
Skill Requirements
Scheduling and data entry experience preferred. Ability to coordinate many activities at one time. Strong customer service skills.
Equal Opportunity Employer - vets, disability.
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Staffing coordinator job description example 2
Steward Health Care staffing coordinator job description
At Steward Health Care System, we are committed to improving the health of our communities by delivering exceptional, personalized health care with dignity, compassion and respect. Our continued focus on the patient experience informs our caregivers in how to provide care that is respectful of and responsive to individual patient and family preferences, needs and values.
We dedicate ourselves in the communities we serve to delivering affordable health care to all and being responsible partners. No matter what your role, as a member of the Steward family, you are a specialist in the making every patient and family feel right at home, every co-worker a key to our success, and every referring practice, a team of prized colleagues.
In support of this, we commit ourselves to the following values:
C ompassion
A ccountability
R espect
E xcellence
S tewardship
If you are seeking a fast-paced, challenging position in an organization committed to achieving and maintaining a standard of excellence in all we do, our organization may be a good fit for you.
STAFFING COORDINATOR
Job Summary: Responsible for coordination of daily staffing functions including daily schedule changes, daily backup and system maintenance of ANSOS. Uses the ANSOS system to support the Directors in staffing and scheduling tasks by creating and distributing position reports, scheduling planners and units schedules for assigned cost centers as requested.
Minimum Education Requirements: High School Diploma or GED required. Associate's Degree in Business, or related field preferred.
Minimum Work Experience: Three to five years secretarial experience and knowledge of current general office practices, procedures, equipment and prior hospital work experience preferred.
Other skills and abilities: Knowledge of personal computers, record keeping, timekeeping and schedules; ability to assess a complex picture of details in order to problem-identify, problem-solve, and re-prioritize; ability to work with people who are making personnel decisions within short time constraints; ability to adapt well to changing priorities, instant deadlines, and constant interruptions; and demonstrates effective and diplomatic oral communications.
Equipment/Software/Certification: Familiarity with ANSOS staffing software preferred, proficiency in word processing (Word, Excel) and the Internet required
We dedicate ourselves in the communities we serve to delivering affordable health care to all and being responsible partners. No matter what your role, as a member of the Steward family, you are a specialist in the making every patient and family feel right at home, every co-worker a key to our success, and every referring practice, a team of prized colleagues.
In support of this, we commit ourselves to the following values:
C ompassion
A ccountability
R espect
E xcellence
S tewardship
If you are seeking a fast-paced, challenging position in an organization committed to achieving and maintaining a standard of excellence in all we do, our organization may be a good fit for you.
STAFFING COORDINATOR
Job Summary: Responsible for coordination of daily staffing functions including daily schedule changes, daily backup and system maintenance of ANSOS. Uses the ANSOS system to support the Directors in staffing and scheduling tasks by creating and distributing position reports, scheduling planners and units schedules for assigned cost centers as requested.
Minimum Education Requirements: High School Diploma or GED required. Associate's Degree in Business, or related field preferred.
Minimum Work Experience: Three to five years secretarial experience and knowledge of current general office practices, procedures, equipment and prior hospital work experience preferred.
Other skills and abilities: Knowledge of personal computers, record keeping, timekeeping and schedules; ability to assess a complex picture of details in order to problem-identify, problem-solve, and re-prioritize; ability to work with people who are making personnel decisions within short time constraints; ability to adapt well to changing priorities, instant deadlines, and constant interruptions; and demonstrates effective and diplomatic oral communications.
Equipment/Software/Certification: Familiarity with ANSOS staffing software preferred, proficiency in word processing (Word, Excel) and the Internet required
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Staffing coordinator job description example 3
UPMC staffing coordinator job description
**UPMC Western Maryland is looking for a friendly, detail-oriented Staffing Coordinator to support our Clinical Resource Team!**
**Purpose:**
Under direction, the Staffing Coordinator will coordinate the utilization of supplemental staffing personnel for defined areas through the Resource Unit and Agency Contracting, Nursing division. Ensures adequate staffing for all shifts. Coordinates, ensures and communicates Nursing, Health Unit Coordinator and PCT/Nursing Assistant coverage for all units. Realigns staffing for all units based on established staffing requirements for each nursing unit and provides other staffing support.
**Responsibilities:**
+ **Coordinates staffing schedules:** - Provides comprehensive staffing schedules and flexible staffing coverage for nursing units based on established staffing requirements for each unit. - In the event of call-offs or other absences, assures real-time adequate staffing. - Maintains contact with patient care areas, including Unit Directors and Nursing to obtain up-to-date temporary staffing needs. - Prepares daily staffing for review with respective unit managers each day by 11 a.m. - Communicates staffing changes in a timely manner to Unit Director/AOD/CNO-VP. - Provides support to patient care services division during eRecord downtime.
+ **Maintains records:** - Performs payroll data entry for Resource Unit staff and other staff as appropriate. - Processes and files requisitions, schedules and computer sheets. - Enters required data into appropriate computerized tracking forms and databases.
+ **Prepares reports:** - Utilizes software systems for reporting trending data. - Maintains nursing personnel attendance reports and submits a monthly report to the Director of Nursing denoting lost work time and overtime statistics.
+ **Other office support:** - Responds to general questions via telephone, email. - Orders office supplies as needed.
**Qualifications**
+ High school diploma or GED is required.
+ Previous healthcare experience is preferred.
+ Previous clerical and computer experience is required.
+ Ability to utilize Word, Excel and PowerPoint to generate reports and other information is required.
+ Knowledge of One Staff scheduling system is required.
+ Knowledge of the payroll and timekeeping process and the ability to maintain these records in UPMC's systems is required.
**Licensure, Certifications, and Clearances:**
**UPMC is an Equal Opportunity Employer/Disability/Veteran**
REQNUMBER: 376846644
**Purpose:**
Under direction, the Staffing Coordinator will coordinate the utilization of supplemental staffing personnel for defined areas through the Resource Unit and Agency Contracting, Nursing division. Ensures adequate staffing for all shifts. Coordinates, ensures and communicates Nursing, Health Unit Coordinator and PCT/Nursing Assistant coverage for all units. Realigns staffing for all units based on established staffing requirements for each nursing unit and provides other staffing support.
**Responsibilities:**
+ **Coordinates staffing schedules:** - Provides comprehensive staffing schedules and flexible staffing coverage for nursing units based on established staffing requirements for each unit. - In the event of call-offs or other absences, assures real-time adequate staffing. - Maintains contact with patient care areas, including Unit Directors and Nursing to obtain up-to-date temporary staffing needs. - Prepares daily staffing for review with respective unit managers each day by 11 a.m. - Communicates staffing changes in a timely manner to Unit Director/AOD/CNO-VP. - Provides support to patient care services division during eRecord downtime.
+ **Maintains records:** - Performs payroll data entry for Resource Unit staff and other staff as appropriate. - Processes and files requisitions, schedules and computer sheets. - Enters required data into appropriate computerized tracking forms and databases.
+ **Prepares reports:** - Utilizes software systems for reporting trending data. - Maintains nursing personnel attendance reports and submits a monthly report to the Director of Nursing denoting lost work time and overtime statistics.
+ **Other office support:** - Responds to general questions via telephone, email. - Orders office supplies as needed.
**Qualifications**
+ High school diploma or GED is required.
+ Previous healthcare experience is preferred.
+ Previous clerical and computer experience is required.
+ Ability to utilize Word, Excel and PowerPoint to generate reports and other information is required.
+ Knowledge of One Staff scheduling system is required.
+ Knowledge of the payroll and timekeeping process and the ability to maintain these records in UPMC's systems is required.
**Licensure, Certifications, and Clearances:**
**UPMC is an Equal Opportunity Employer/Disability/Veteran**
REQNUMBER: 376846644
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Updated March 14, 2024
Updated March 14, 2024