What does a staffing coordinator do?
A staffing coordinator is responsible for assisting the staffing needs of an organization, organizing the hiring process, and monitoring the working schedule of staff to ensure smooth operations. Staffing coordinators often coordinate with recruiting agencies for staffing solutions to fill roles and process onboarding. They also manage payroll procedures and check timesheets, create staffing reports, and address the employees' inquiries and concerns. A staffing coordinator must be knowledgeable on human resources procedures, as well as have excellent organizational and communication skills to perform administrative tasks as needed and determine staffing strategies.
Staffing coordinator responsibilities
Here are examples of responsibilities from real staffing coordinator resumes:
- Manage the daily and monthly schedules for all the staff with focus on the PPD at all times.
- Create, organize, and manage employment files for clinical staff, and record information in company's HRIS database.
- Process and manage benefits in administration such as attendance, leaves of absence, FMLA, disability and workers' compensation.
- Utilize Taleo applicant tracking system to manage candidate volume.
- Communicate effectively with branch manager, regional vice-president, and corporate departments to accomplish daily payroll reports.
- Review all staff training records to ensure that PPD, CPR and other immunizations are current.
- Create and maintain the SharePoint site for CMG.
- Assist applicants with payroll questions, complete I9 forms with information require.
- Assist in testing new ATS system upgrades and provide recommendation for implementation.
- Fill out online and paper I9 forms without errors set by state standards.
- Maintain safe and healthy work environments in compliance with OSHA and HIPAA standards.
- Monitor to the applicant tracking system (ATS) for candidate progression and accuracy.
- Coach, counsel and troubleshoot with associates and customers to resolve problems and complaints.
- File, fax, scan and mail updated medical records, while following HIPAA guidelines.
- Track license expiration, CPR re-certifications for license staff, and in-service attendance for nursing staff.
Staffing coordinator skills and personality traits
We calculated that 18% of Staffing Coordinators are proficient in Patients, Customer Service, and Home Health. They’re also known for soft skills such as Integrity, Organizational skills, and Communication skills.
We break down the percentage of Staffing Coordinators that have these skills listed on their resume here:
- Patients, 18%
Maintained daily communication with caregivers, patients, case managers and company management, while organizing caregiver availability and credentials.
- Customer Service, 13%
Provide clerical support to departmental staff by effectively answering phones, displaying excellent customer service skills and above average time management.
- Home Health, 9%
Supervised and administered day-to-day operations within a home health agency.
- Patient Care, 8%
Determined staffing needs and scheduled staff for optimal patient coverage and patient care ratios; managed employee files as pertained to reliability/call-ins
- Rehabilitation, 5%
Evaluated and reviewed hospital data for new resident admissions to skilled nursing and rehabilitation to generate medical profile for electronic charts.
- Data Entry, 5%
Ensured accurate data entry for all patient/associate information, and maintained inventory of office supplies.
"patients," "customer service," and "home health" are among the most common skills that staffing coordinators use at work. You can find even more staffing coordinator responsibilities below, including:
Communication skills. Another skill that relates to the job responsibilities of staffing coordinators is communication skills. This skill is critical to many everyday staffing coordinator duties, as "listening and speaking skills are essential for human resources specialists." This example from a resume shows how this skill is used: "have the ability to multitask, be detailed oriented in all communication, and efficient in data entry. "
Interpersonal skills. A big part of what staffing coordinators do relies on "interpersonal skills." You can see how essential it is to staffing coordinator responsibilities because "specialists continually interact with others and must be able to converse and connect with people from varied backgrounds." Here's an example of how this skill is used from a resume that represents typical staffing coordinator tasks: "use effective interpersonal and communication skills when providing customer service to clients and is an integral part in conflict resolution. "
Detail oriented. A commonly-found skill in staffing coordinator job descriptions, "detail oriented" is essential to what staffing coordinators do. Staffing coordinator responsibilities rely on this skill because "specialists must pay attention to detail when evaluating applicants’ qualifications, doing background checks, maintaining records of an employee grievance, and ensuring that a workplace complies with labor standards." You can also see how staffing coordinator duties rely on detail oriented in this resume example: "completed detailed records of job seekers and completed everify, background checks, and drug screening. "
The three companies that hire the most staffing coordinators are:
- Open Systems Healthcare20 staffing coordinators jobs
- AccentCare18 staffing coordinators jobs
- Amazon14 staffing coordinators jobs
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Staffing coordinator vs. Human resources generalist
A human resources generalist is responsible for monitoring the human resources policies and procedures, making adjustments as needed to align with the company's goals and objectives. Duties of a human resources generalist also include improving employee relations system, organizing compliance and knowledge training, reviewing benefit plans, managing compensation inquiries, assisting in recruitment and staffing needs, communicating with department heads in employees' performance reviews, and storing employees' files for reference. A human resource generalist must have excellent communication and decision-making skills to address issues concerning the company and employees' welfare.
While similarities exist, there are also some differences between staffing coordinators and human resources generalist. For instance, staffing coordinator responsibilities require skills such as "patients," "home health," "patient care," and "rehabilitation." Whereas a human resources generalist is skilled in "performance management," "exit interviews," "excellent interpersonal," and "employee engagement." This is part of what separates the two careers.
Human resources generalists really shine in the technology industry with an average salary of $61,994. Comparatively, staffing coordinators tend to make the most money in the finance industry with an average salary of $43,154.On average, human resources generalists reach higher levels of education than staffing coordinators. Human resources generalists are 8.8% more likely to earn a Master's Degree and 0.3% more likely to graduate with a Doctoral Degree.Staffing coordinator vs. Human resource specialist
A human resources specialist is responsible for assisting in the recruitment and staffing process. Duties of a human resources specialist include updating the requirements and qualifications of a job post, handling employees' inquiries regarding compensation and benefits, maintaining employees' records, updating the status of new joiners, tracking performance reviews, and generating reports as business requires. A human resource specialist must be detail-oriented, as well as excellent in organizational and communication skills. Additionally, a human resource specialist must have a broad knowledge of the recruitment process and structure.
In addition to the difference in salary, there are some other key differences worth noting. For example, staffing coordinator responsibilities are more likely to require skills like "patients," "home health," "patient care," and "rehabilitation." Meanwhile, a human resource specialist has duties that require skills in areas such as "oversight," "life insurance," "human resources policies," and "timekeeping." These differences highlight just how different the day-to-day in each role looks.
On average, human resource specialists earn a higher salary than staffing coordinators. Some industries support higher salaries in each profession. Interestingly enough, human resource specialists earn the most pay in the government industry with an average salary of $67,295. Whereas staffing coordinators have higher pay in the finance industry, with an average salary of $43,154.Average education levels between the two professions vary. Human resource specialists tend to reach higher levels of education than staffing coordinators. In fact, they're 5.8% more likely to graduate with a Master's Degree and 0.3% more likely to earn a Doctoral Degree.Staffing coordinator vs. Employment specialist
An employment specialist deals with job applicants to match their talents to a specific job that properly suits them. Employment specialists assist applicants or the unemployed by testing their skills, conducting mock interviews, and creating a proper resume. They can work separately within a company or be part of the human resources department to assist in the hiring process. Employment specialists are often tasked to handle company layoffs and act as the liaison officer between the employer and the Department of Labor.
There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, a staffing coordinator is likely to be skilled in "patients," "home health," "patient care," and "data entry," while a typical employment specialist is skilled in "mental health," "social work," "competitive employment," and "mental illness."
Employment specialists earn the best pay in the professional industry, where they command an average salary of $40,645. Staffing coordinators earn the highest pay from the finance industry, with an average salary of $43,154.employment specialists typically earn higher educational levels compared to staffing coordinators. Specifically, they're 6.5% more likely to graduate with a Master's Degree, and 0.3% more likely to earn a Doctoral Degree.Staffing coordinator vs. Placement specialist
Placement Specialists are professionals who work for an organization to conduct screening and interviewing job candidates for various organizational positions. These specialists must use various methods such as email, cold-calling, or instant messaging applications to solicit candidates for job openings. They are required to assist job candidates with filling out and submitting their new hire documentation, ensuring that all necessary paperwork is processed with the appropriate departments. Placement specialists must also educate candidates about the organization's compensation and benefits, as well as schedule orientation training.
Types of staffing coordinator
Updated January 8, 2025











