How to hire a Staffing Manager

How to hire a staffing manager, step by step

Here's a step-by-step staffing manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a staffing manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new staffing manager
• Step 8: Go through the hiring process checklist

What does a Staffing Manager do?

Post A Staffing Manager Job For Free, Promote It For A Fee

Post Free

1. Identify your hiring needs

   Before you start hiring a staffing manager, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine Employee vs Contractor Status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a staffing manager to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a staffing manager that fits the bill.

   The following list breaks down different types of staffing managers and their corresponding salaries.

   Type Of Staffing Manager	Description	Hourly Rate
   Staffing Manager	Human resources managers plan, direct, and coordinate the administrative functions of an organization. They oversee the recruiting, interviewing, and hiring of new staff; consult with top executives on strategic planning; and serve as a link between an organization’s management and its employees.	$17-34
   Recruitment Director	A recruitment director is an executive professional who is responsible for directing the recruitment processes and employment programs for an organization. This director is required to assess the external labor market conditions while developing the most effective and appropriate recruiting channels and methods... Show More	$36-82
   Director Of Clinical Operations	A director of clinical operations is responsible for monitoring the overall operations of a clinic facility, ensuring the efficiency of staff performance in providing the best quality care services for the patients. Directors of clinical operations enforce safety guidelines and security procedures during operations for everyone's strict compliance to prevent hazards and unforeseen circumstances within the premises... Show More	$40-95

   Show more

2. Create an ideal candidate profile

   Common Skills:

   • Client Relationships
   • Customer Service
   • Phone Calls
   • Business Development
   • Human Resources
   • Customer Satisfaction
   • Customer Issues
   • Recruitment Process
   • Healthcare
   • Professional Work
   • Career Guidance
   • Senior-Level Executives
   • Local Business Community
   • Applicant Tracking Systems

   Check All Skills

   Responsibilities:

   • Manage administrative duties including background checks, drug testing, e-verify.
   • Manage the recruitment budget; approve and track expenses; ensure highest ROI by tracking outputs of events and postings.
   • Leverage online recruiting resources & in house ATS to identify and recruit the very best candidates.
   • Ensure all staffing processes and activities are compliant with EEO, OFCCP, immigration and legal requirements.
   • Control all monthly and bi-weekly payroll transactions to ensure that staff members are paid accurately and on time.
   • Provide corporate classroom instruction on EEO topics, sexual harassment, and training matters as directed by the employer.

   More Staffing Manager duties

3. Make a budget

   Including a salary range in your staffing manager job description is one of the best ways to attract top talent. A staffing manager can vary based on:

   • Location. For example, staffing managers' average salary in kentucky is 40% less than in hawaii.
   • Seniority. Entry-level staffing managers 50% less than senior-level staffing managers.
   • Certifications. A staffing manager with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a staffing manager's salary.

   Average staffing manager salary

   $51,367yearly

   $24.70 hourly rate

   ---

   Entry-level staffing manager salary

   $36,000 yearly salary

   Updated January 17, 2025

   Average staffing manager salary by state

   Rank	State	Avg. Salary	Hourly Rate
   1	California	$62,515	$30
   2	Connecticut	$57,891	$28
   3	Massachusetts	$57,299	$28
   4	New York	$55,170	$27
   5	Oregon	$54,162	$26
   6	Arizona	$52,704	$25
   7	Washington	$52,278	$25
   8	Minnesota	$52,107	$25
   9	Pennsylvania	$51,457	$25
   10	New Mexico	$50,940	$24
   11	Texas	$49,777	$24
   12	Virginia	$49,273	$24
   13	Colorado	$47,418	$23
   14	Michigan	$47,404	$23
   15	Illinois	$47,265	$23
   16	Missouri	$46,495	$22
   17	Wisconsin	$45,754	$22
   18	Florida	$44,273	$21
   19	North Carolina	$42,834	$21
   20	Ohio	$42,777	$21

   Average staffing manager salary by company

   Company

   Rank	Company	Average Salary	Hourly Rate	Job Openings
   1	Google	$88,294	$42.45	1
   2	Novartis	$78,637	$37.81
   3	Alliance College-Ready Public Schools	$60,959	$29.31
   4	PEAK Technical Staffing USA	$59,450	$28.58
   5	RemX	$57,218	$27.51
   6	J. Morrissey & Company	$55,644	$26.75
   7	HealthTrust	$55,550	$26.71
   8	Scripps Health	$55,296	$26.58
   9	24 Hour Home Care	$54,611	$26.26
   10	NurseCore	$54,504	$26.20
   11	Scotland Memorial Hospital	$54,238	$26.08
   12	First Class Workforce Solutions	$54,184	$26.05
   13	CapTech	$53,894	$25.91
   14	Cascade Health	$53,376	$25.66
   15	Genesis HealthCare	$52,794	$25.38	16
   16	Clinical Management Consultants	$52,251	$25.12
   17	Ahead USA	$52,216	$25.10
   18	St. Patrick Center	$51,410	$24.72
   19	TalentLaunch	$51,367	$24.70
   20	Volo Aviation	$51,331	$24.68

4. Writing a Staffing Manager Job Description

   A good staffing manager job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a staffing manager job description:

   Staffing Manager job description example

   J. Morrissey is seeking a Staffing Manager to join the Temporary Staffing Services Group of our well respected agency in our West Springfield, MA location. We have been a leader in the Recruiting & Staffing Industry for over 35 years.
   
   The role of the Staffing Manager is to source and recruit, interview and qualify, and place qualified candidates in a wide variety of positions throughout the state. This person will also be responsible for building and maintaining positive client relationships.
   
   The ideal candidate for this staffing position has a positive attitude, excellent communication skills and enjoys working in a fast-paced environment. This is a great opportunity for anyone who wants to make a positive impact in people’ s lives while helping companies achieve their business goals.
   
   Our agency has been a leader in the recruiting and staffing industry for over 3 decades. We have built an environment where our employees can grow and build rewarding careers while serving others. If you are passionate about building meaningful relationships with clients, candidates and your team, then connect with us today.
   We offer:
   A competitive salaried position with the potential to earn commissions and bonuses based on performance A privately owned company that has an entrepreneurial work environment A family oriented culture that values work / life balance Full benefit package including a 401K and match State of the art staffing software package Job and industry specific training Community outreach opportunities Free Parking
   Required:
   Degree preferred or equivalent experience At least 1 to 3 years’ experience in the Staffing Industry; We are open to the environment that you recruit for Someone who thrives on creating a positive customer experience for both the client and candidate Ability to handle a face paced environment Self-motivation and the desire to be in control of your earning potential Strong communication skills both verbal and written A competitive and team-oriented mindset
   
   INDI

   Copy This Example

   

5. Post your job

   To find staffing managers for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any staffing managers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level staffing managers with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your staffing manager job on Zippia to find and recruit staffing manager candidates who meet your exact specifications.
   • Use field-specific websites such as hrcrossing, ihirehr, hrjobs, shrm hr jobs.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit staffing managers, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new staffing manager

   Once you've decided on a perfect staffing manager candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new staffing manager first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign Up To Download Full List

   Sign Up

How much does it cost to hire a staffing manager?