How to hire a staffing recruiter

How to hire a staffing recruiter, step by step

Here's a step-by-step staffing recruiter hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a staffing recruiter job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new staffing recruiter
• Step 8: Go through the hiring process checklist

What does a staffing recruiter do?

Post a staffing recruiter job for free, promote it for a fee

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1. Identify your hiring needs

   Before you post your staffing recruiter job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a staffing recruiter for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a staffing recruiter to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a staffing recruiter that fits the bill.

   Here's a comparison of staffing recruiter salaries for various roles:

   Type of Staffing Recruiter	Description	Hourly rate
   Staffing Recruiter	Human resources specialists recruit, screen, interview, and place workers. They often handle other human resources work, such as those related to employee relations, compensation and benefits, and training... Show more	$14-30
   Talent Acquisition Consultant	A Talent Acquisition Consultant is responsible for sourcing and recruiting high-quality candidates. They may work in an office setting or travel to different locations to search for new talents.	$23-47
   Recruiting Coordinator	A recruiting coordinator's tasks include posting job vacancies, coordinating candidate travel, setting up schedules for interviews and handling last-minute scheduling changes, preparing offer letters, and conducting background checks on aspirants. The coordinator assists in the company's recruiting and talent acquisition procedures and strategies by hiring job-seekers to fill in vacant positions and to supply the company's workforce needs and goals... Show more	$16-28

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Business Development
   • Human Resources
   • Data Entry
   • Reference Checks
   • Healthcare Professionals
   • Work Ethic
   • Applicant Tracking Systems
   • Interview Candidates
   • Interview Process
   • Recruitment Process
   • Open Positions
   • Linkedin
   • Criminal Background Checks

   Check all skills

   Responsibilities:

   • Manage candidate flow for all relate requisitions using Taleo software data base vendor.
   • Manage records of sales activities and follow-up on requirements by utilizing office specific HRIS technology.
   • Use CareerBuilder, LinkedIn and other databases to find prospective candidates.
   • Utilize multiple job boards, LinkedIn and personal network for sourcing.
   • Coordinate and are in charge of recruiting, orientations, running background checks, e-verify, and new hire training.
   • Administer appropriate company assessments as well as performing reference, background checks and e-verify.

   More staffing recruiter duties

3. Make a budget

   Including a salary range in your staffing recruiter job description helps attract top candidates to the position. A staffing recruiter salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a staffing recruiter in South Dakota may be lower than in California, and an entry-level staffing recruiter usually earns less than a senior-level staffing recruiter. Additionally, a staffing recruiter with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average staffing recruiter salary

   $44,207yearly

   $21.25 hourly rate

   ---

   Entry-level staffing recruiter salary

   $30,000 yearly salary

   Updated December 11, 2025

   Average staffing recruiter salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$59,899	$29
   2	Virginia	$48,384	$23
   3	Texas	$48,284	$23
   4	Massachusetts	$47,928	$23
   5	New York	$47,154	$23
   6	Nevada	$46,481	$22
   7	Oregon	$46,386	$22
   8	Colorado	$43,876	$21
   9	Florida	$43,484	$21
   10	New Jersey	$43,478	$21
   11	Pennsylvania	$43,060	$21
   12	Kentucky	$41,552	$20
   13	Utah	$40,749	$20
   14	Alabama	$39,871	$19
   15	North Carolina	$39,664	$19
   16	Ohio	$39,556	$19
   17	Kansas	$39,012	$19
   18	Michigan	$38,744	$19
   19	Illinois	$38,638	$19
   20	South Carolina	$38,157	$18

   Average staffing recruiter salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Capgemini	$65,621	$31.55
   2	Aya Healthcare	$61,892	$29.76	9
   3	TEKsystems	$45,809	$22.02	61
   4	Grifols	$45,313	$21.79
   5	Latitude 36	$45,290	$21.77
   6	Hire Dynamics	$45,272	$21.77
   7	Chief of staff	$45,272	$21.77
   8	Robert Half	$45,161	$21.71	67
   9	Rex	$44,958	$21.61
   10	Randstad North America, Inc.	$44,931	$21.60	10
   11	Crown Holdings	$43,837	$21.08
   12	HealthTrust	$43,492	$20.91
   13	ManpowerGroup	$43,138	$20.74	23
   14	Horizon Healthcare Staffing	$40,968	$19.70
   15	Perdue Farms	$40,495	$19.47	3
   16	JobGiraffe	$40,070	$19.26
   17	Elite Staffing	$39,235	$18.86
   18	CareOne	$39,174	$18.83
   19	Adecco	$37,951	$18.25	88
   20	Remedy Intelligent Staffing	$37,586	$18.07

4. Writing a staffing recruiter job description

   A good staffing recruiter job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a staffing recruiter job description:

   Staffing recruiter job description example

   We solve complex technology, business, and talent challenges-at global scale. We accelerate business transformation through measurable impact that matters. And we've been doing this for over 35 years.

   Benefits of Joining Our Team:

   · Growth potential within the organization including various career paths in Recruiting and B2B Sales

   · An elite and continuous recruiter training program within the IT Talent Solutions and Services industry

   · Dynamic and diverse culture within a strong team environment

   · Opportunities for continued education and education assistance

   · Unlimited earning potential, including a competitive base salary and uncapped commission structure

   · Charitable and social responsibility opportunities

   
   Responsibilities

   Essential Functions:

   • Recruit top IT consultants and serve as the main point of contact throughout the entire recruiting experience cycle
   • Build and maintain relationships with consultant including outbound calling to match them with the best opportunities
   • Understand our clients' business and IT initiatives, as well as their specific technical and cultural environments to best match the career goals of consultants with their hiring needs
   • Negotiate unique compensation packages (wages, benefits, etc) to attract and hire candidates for our clients' needs

   
   Qualifications

   Educational & Experience Requirements:

   • Bachelor's Degree OR Military experience OR Associates Degree and at least 3 years of professional experience OR 4 years of professional experience in a customer facing role
   • Enthusiasm to network and build strong relationships with others while maintaining high ethical standards
   • The preference and ability to work in a team environment and the ability to relate openly and comfortably with diverse groups of people
   • A desire for a career in a commission driven, performance-based environment where it is necessary to quickly and consistently identify and pursue beneficial new opportunities
   • Excellent written and oral communication skills that are leveraged to seek out others' perspectives by asking good questions
   • An eagerness to learn is necessary with enthusiasm to experiment to find best possible solutions

   Benefits:

   You will receive a competitive base salary, commission, and an exceptional benefits package including a 401(k) company matched retirement savings plan, parental leave and vacation, personal & holiday pay. TEKsystems also offers the following employee benefits: medical, dental, prescription, vision, life & accident insurance, short & long-term disability coverage, and a life-balance referral and counseling service program!

   For further company information, please visit www.teksystems.com.

   The Company is an equal opportunity employer and will consider all applications without regard to race, genetic information, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law.

   Copy this example

   

5. Post your job

   To find staffing recruiters for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any staffing recruiters they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level staffing recruiters with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your staffing recruiter job on Zippia to find and recruit staffing recruiter candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting staffing recruiters requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new staffing recruiter

   Once you've decided on a perfect staffing recruiter candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new staffing recruiter first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a staffing recruiter?