Staffing specialist job description

Allied Universal , North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, diverse and inclusive workplace, you will be part of a team that fuels a culture that will reflect in our communities and customers we serve. We offer medical, dental and vision coverage, life insurance, 401K, employee assistance programs, company discounts, perks and more for all full-time positions!

Allied Universal is currently seeking a Staffing Specialist. If you are a dynamic individual with a passion for service excellence and would like to be an integral part of our success, please consider joining our team. This person will be responsible for managing the branch Master Schedule, managing the open post list, and interviewing/hiring Security Professionals (and other non-exempt branch positions) to reduce overtime and open posts based on branch hiring needs.
**Additional responsibilities may include, but are not limited to the following:**

+ Maintain the Master Schedule for all accounts in assigned branch. In daily coordination with Operations Manager(s), update the Master Schedules based on new hires, terminations and transfers, and ensure the company's "scheduling philosophy" is properly maintained and consistently applied. Create weekly Open Post List based on openings in the Master Schedule and/or personnel upgrades identified on an as needed basis. Work closely with Regional Recruiter to evaluate open post needs and ensure recruiting activities support branch hiring needs

+ In coordination with the Regional Recruiter, oversee the branch's applicant flow to include contacting all applicants, tracking follow up calls, scheduling interviews at branch for qualified candidates, conducting interviews, arranging for second interviews with clients/Account Managers as required by specific sites, and ensuring all processes for tracking and follow up with applicants is followed. As directed by the Regional Recruiting Manager/Director, assist with applicant tracking and other hiring reports;

+ Schedule new hires for orientation in coordination with the Human Resource staff, establishing training schedules, and tracking the applicant through the entire "hiring life cycle" through post assignment;

+ Participate with the Regional Recruiter and/or Regional Recruiting Manager/Director and Corporate Human Resources on an as-needed basis in the development of recruiting strategies and projected annual hiring plans;

+ Occasionally attend periodic relevant recruitment activities, such as job fairs, recruitment programs, etc. with Regional Recruiter on an as-needed basis. Participate in in-branch recruiting activities (i.e., STAR events) set up by Regional Recruiter;

**Allied Universal is an Equal Opportunity Employer.** All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .

**Allied Universal is an Equal Opportunity Employer.** All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .


**Location:** United States-California-Van Nuys

**Job Category:** Human Resources

The staffing specialist is the subject matter expert for the Kronos Scheduling System who is responsible for the staffing schedule for the department of nursing 24/7. The specialist coordinates full time, part time, pool, float and agency staffing to meet the changing needs of the department. The specialist is required to assess staffing of all units daily, weekly, monthly and facilitate appropriate staffing. Changes to established schedules are made in the office; which includes but is not limited to call outs, or other approved time changes from Patient Care Manager. The staffing specialist is also the timekeeper for the department of nursing. On daily basis exception sheets are reviewed for data entry. The specialist supports the Patient Care Managers, Directors and Nursing Supervisors in meeting the varying staffing needs of the organization, as well as providing secretarial and clerical duties.

Education and TrainingHigh school graduate with minimum five years secretarial experience or Associates Degree and three years secretarial experience
Certification and Licensuren/a
Skills•Candidate must have strong organizational skills, and be detail oriented, with the ability to accurately perform responsibilities with continuous interruptions
•Excellent communication and interpersonal skills required including diplomacy and tact
•Ability to prioritize staffing needs
•Candidate must be able to function independently, with minimal supervision
•Ability to adapt to fluctuating situations and creative problem solving abilities
•Knowledge of medical terminology preferred
•Candidate must exercise good judgment in interactions with employees and ensure confidentiality of nursing information.
•Excellent time management skills
•Proficient in Word, Excel, database management and other software applications.
•Knowledge of Kronos Timekeeper, Advanced Scheduler and Kenexa preferred.
•Microsoft Outlook proficiency
ExperienceMinimum of two years experience in a healthcare environment
Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

Job DescriptionSalary:

For nearly 20 years, TheKey (formerly Home Care Assistance) has helped clients achieve successful long-term aging at home with comprehensive, concierge-based care. Ensuring the dignity, safety, and independence of its clients, TheKey is committed to changing how the world lives and ages at home. Employee-teams get the training, resources, and support they need to deliver an exceptional care experience for clients and their families. Founded in Silicon Valley, TheKey has grown from a single location to service coverage throughout North America enabling clients to live life on their own terms, in their own homes. View our video to learn more about TheKey.

Position Summary

The Staffing Specialist will be responsible for coordinating the daily schedules for assigned caregivers and clients. This role will ensure that all shifts are staffed appropriately and will work to drive high-quality service to our caregivers and the clients they support.

Minimum qualifications

• Associate Degree or equivalent years of training or work experience.
• One year of scheduling experience.
• Proven organizational skills and detail orientation.
• Ability to multitask, work under pressure with changing priorities and short deadlines, and effectively handle a heavy workload.
• Ability to effectively communicate, both orally and in writing, with clinical and non-clinical personnel.
• Proficient in current company software programs.

Preferred

• Scheduling experience in a health care setting using an online scheduling system is preferred

Benefits for full time employees

• Medical/Dental/Vision Insurance
• Life Insurance
• Health Savings Account
• Flexible Spending Account
• 401(k) Matching
• Employee Assistance Program
• Flexible PTO Plan
• Pet Insurance
• Gympass Wellness Benefit

TheKey recommends all internal corporate and field office employees to be fully vaccinated. If you are subject to a state/local vaccine and/or booster mandate, you will be required as a condition of employment to present proof of vaccination or subject to applicable law concerning exemptions/accommodations.

TheKey is an equal opportunity employer. TheKey prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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