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Staffing specialist skills for your resume and career

Updated January 8, 2025

5 min read

Quoted experts

Tonya Courtois,

Dr. James Lampley

Below we've compiled a list of the most critical staffing specialist skills. We ranked the top skills for staffing specialists based on the percentage of resumes they appeared on. For example, 11.2% of staffing specialist resumes contained background checks as a skill. Continue reading to find out what skills a staffing specialist needs to be successful in the workplace.

15 staffing specialist skills for your resume and career

1. Background Checks

Here's how staffing specialists use background checks:

Conduct background checks and personality assessment testing on candidates and communicated the interrupted results to hiring managers.
Provided full-cycle recruitment involving screening, interviewing, salary negotiation, background checks including license verification.

2. Human Resources

Human resources is a set of people in a business or a corporation that are designated to locate, interview, and recruit new employees into the company. They are also responsible to maintain the integrity of the employees and help them sort their problems out. They try to introduce and manage employee-benefit programs.

Here's how staffing specialists use human resources:

Maintained updated documentation in recruiting information systems Human Resources Representative
Partnered with hiring managers and Human Resources Leaders to develop and execute effective recruiting plans for selection of qualified candidates.

3. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how staffing specialists use data entry:

Coordinated compensation activities such as data entry, compensation committee auditing, Performance Appraisal audits and salary validation.
Performed data entry in various software applications, maintaining departmental filing system.

4. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how staffing specialists use customer service:

Co-facilitated interviewing practices workshops to asst/customer service managers
Lead strategic recruitment efforts that resulted in the hire of 300 Information Technology professionals annually and 25 customer service representatives quarterly.

5. Telemarketing

Here's how staffing specialists use telemarketing:

Conducted telemarketing for the sales team or branch Manager.
Perform daily customer care and telemarketing calls.

6. Recruitment Process

Here's how staffing specialists use recruitment process:

Minimized employee turnover by evolving and managing the recruitment process and effectively motivating consultants on assignments and improved retention.
Facilitated the full cycle recruitment process on university campuses for six entry level engineering positions.

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7. Drug Screens

A drug screen is a drug test that consists of a collection of blood, urine, saliva, or even a hair sample. The samples are used to determine the presence of any chemical remnants which are present in the body after the intake of any drug.

Here's how staffing specialists use drug screens:

Perform drug screens, reference checks, motor vehicle records, and criminal background reports as needed on a daily basis.
Review offers to internal and external candidates and perform Drug Screens for all new hires both internal and external.

8. Applicant Tracking Systems

Here's how staffing specialists use applicant tracking systems:

Used various Applicant Tracking Systems (ATS) to screen resumes and schedule telephone interviews for OPM Investigator applicants.
Provided training for all applicant tracking systems including staffing coordinators, recruiters, managers and contract recruiters.

9. Reference Checks

Here's how staffing specialists use reference checks:

Interviewed applicants, determined appropriate testing, conducted reference checks and assessed the marketability of the individual.
Screened applications, conducted interviews and performed reference checks on applicants.

10. Offboarding

Here's how staffing specialists use offboarding:

Maintain system data reflecting previous and current year statistics for onboarding and offboarding process.

11. I-9

I-9 is a government verification form that indicates, whether an individual is eligible for work in the US. The form was created by the United States Department of Homeland Security division, named as the United States Citizenship and Immigration Services (USCIS) which requires that all US citizens must fill out and submit an I-9 form to start their working career in the US. An I-9 form includes a person's identification information and education credentials, that are ought to be verified by the employer.

Here's how staffing specialists use i-9:

Responded to employment verification request, processed and verified I-9 forms, prepared requisition fill-ratio and client activity reports.
Processed and maintained appropriate I-9 documentation for all applicants.

12. Open Positions

Open positions may refer to a potential investment trade, where the trade has been established and recognized but has not yet closed. This is common for many investors holding a great deal of stock but have not yet sold those shares; however, there is considerable risk in holding multiple open positions given the market fluctuation.

Here's how staffing specialists use open positions:

Communicated on a regular basis with hiring managers regarding status of all open positions to further refine requirements for qualified candidates.
Reviewed and processed job orders under strict deadlines, determining applicant capability and availability in order to accurately fill open positions.

13. Conduct Interviews

Conduct interview is the ability of an individual - the interviewer, to communicate formally or face to face with someone from whom the interviewer is gathering information. The interviewer controls the order of the questions and can ensure that all questions are answered. The purpose of conducting interview is to be able to assess the suitability of the candidate being interviewed for a specific position.

Here's how staffing specialists use conduct interviews:

Conduct interviews and new associate seminars, assist in completing online application process and any other necessary paperwork.
Process employees through extensive registration process, conduct interviews and testing assessment procedures to determine appropriate placement.

14. Process Payroll

Here's how staffing specialists use process payroll:

Prepare and process payroll for ten plus client companies on a weekly basis and perform payroll corrections.
Process payroll, complete and follow up on injury reports, written warnings, unemployment, etc.

15. HRIS

Here's how staffing specialists use hris:

Collected, audited, tracked and submitted new hire paperwork for entry into Human Resource HRIS.
Entered new hire paperwork in 1 Source (HRIS) database and applicants tracking system.

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What skills help Staffing Specialists find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on staffing specialist resumes?

Tonya Courtois

Recruiting Manager, Emmaus Homes

To be most attractive to us a resume should be more than just a list of a person's work history and the skills they acquired while they occupied each role. A resume that will stand out to us, is a resume that tells us how a candidate problem-solved during their tenure at each job. We are also looking for candidates who closely align with our core value system. A one size fits all resume is not a best practice. Candidates should do their homework and clearly and specifically identify past behaviors that demonstrate they share our values. Resumes should be full of well-written examples of how they added value.

What staffing specialist skills would you recommend for someone trying to advance their career?

Dr. James Lampley

Professor, East Tennessee State University

I would encourage a graduate or graduate student to use the gap year experience to learn a new marketable skill or to work with under-served groups. Learn how to do something that not a lot of people can do.

What hard/technical skills are most important for staffing specialists?

Dan Wiljanen Ph.D.

Affiliate of Practice Professor, SHRM Student Chapter Adviser, Grand Valley State University

Knowledge of the HR Discipline
-Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
-Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
-Law and Government - Knowledge of laws, government regulations, and executive orders.
-Education and Training - Knowledge of principles and methods for training design, implementation, and evaluation.
Technology Skills
-Enterprise resource planning ERP software
-Human resources software - Human Resource Information Systems (HRIS)
-Office suite software
-Project management software
-Web page creation and editing software
-Word processing software

Do you want to know more?

List of staffing specialist skills to add to your resume

The most important skills for a staffing specialist resume and required skills for a staffing specialist to have include:

Background Checks
Human Resources
Data Entry
Customer Service
Telemarketing
Recruitment Process
Drug Screens
Applicant Tracking Systems
Reference Checks
Offboarding
I-9
Open Positions
Conduct Interviews
Process Payroll
HRIS
Scheduling Interviews

Kronos
Linkedin
Unemployment Claims
Manpower
Career Fairs
Administrative Tasks
E-Verify
Phone Screens
Time Card
Cold Calls
Drug Tests
Interview Process
Troubleshoot
Exit Interviews
Taleo
ATS

Permanent Positions
Service Calls
Monster
W-4
Phone Interviews
Business Development
Test Applicants
PeopleSoft
I9
Generate Business
Eeoc
Staffing Management
Candidate Tracking
FMLA
Ofccp
Employee Selection

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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