What does a staffing specialist do?
A staffing specialist is responsible for overseeing the staffing needs of an organization. Staffing specialists work closely with the department heads and hiring managers for their staffing requirements and qualifications. They advertise job hirings on the company's online job board and other communication platforms. A staffing specialist carefully evaluates the applicants' documents, reaching out to potential candidates for scheduling interviews and assessments. A staffing specialist must have excellent knowledge of the human resources disciplines, following the policies and procedures of hiring candidates, and assist them during onboarding.
Staffing specialist responsibilities
Here are examples of responsibilities from real staffing specialist resumes:
- Manage the scheduling and logistics of all applicant interviews between candidates and hiring managers.
- Utilize Taleo applicant tracking system to manage candidate volume.
- Lead project for creation of metrics and reporting capabilities within HRIS system.
- Maintain for personnel records and ensure the accurate and timely update into HRIS.
- Provide assistance to the nurse manager and select charge nurses with KRONOS inquires.
- Coordinate logistics; provide administrative and technical support for training sessions and meetings.
- Gather payroll using Kronos time clock system, confirm accuracy and submit for payment.
- Maintain payroll, insurance coverage and compliance, accounts payable/receivable, and company bank accounts.
- Recruit through a variety of resources including, indeed, monster, careerbuilder, job fairs.
- Generate monthly staffing reports and am responsible for the EEO portion of the annual AAP report.
- Answer telephone to provide desire information or troubleshoot to resolve the problems or complaints of customers and associates.
- Educate clients regarding company's EEO standards, hiring practices, employee relations and company policies and practices.
- Perform other various duties, such as copying and distribution of minutes, CPR training and nursing certifications.
- Supply guest with payroll information, set up on payroll, distribute ADP Aline pay cards and documentation.
- Screen candidates including administering pre-employment testing and e-verify.
Staffing specialist skills and personality traits
We calculated that 11% of Staffing Specialists are proficient in Background Checks, Human Resources, and Data Entry. They’re also known for soft skills such as Detail oriented, Communication skills, and Interpersonal skills.
We break down the percentage of Staffing Specialists that have these skills listed on their resume here:
- Background Checks, 11%
Conduct background checks and personality assessment testing on candidates and communicated the interrupted results to hiring managers.
- Human Resources, 11%
Maintained updated documentation in recruiting information systems Human Resources Representative
- Data Entry, 7%
Coordinated compensation activities such as data entry, compensation committee auditing, Performance Appraisal audits and salary validation.
- Customer Service, 7%
Co-facilitated interviewing practices workshops to asst/customer service managers
- Telemarketing, 6%
Conducted telemarketing for the sales team or branch Manager.
- Recruitment Process, 5%
Minimized employee turnover by evolving and managing the recruitment process and effectively motivating consultants on assignments and improved retention.
"background checks," "human resources," and "data entry" are among the most common skills that staffing specialists use at work. You can find even more staffing specialist responsibilities below, including:
Detail oriented. To carry out their duties, the most important skill for a staffing specialist to have is detail oriented. Their role and responsibilities require that "specialists must pay attention to detail when evaluating applicants’ qualifications, doing background checks, maintaining records of an employee grievance, and ensuring that a workplace complies with labor standards." Staffing specialists often use detail oriented in their day-to-day job, as shown by this real resume: "perform detailed reference and background checks on final candidates. "
Communication skills. Many staffing specialist duties rely on communication skills. "listening and speaking skills are essential for human resources specialists," so a staffing specialist will need this skill often in their role. This resume example is just one of many ways staffing specialist responsibilities rely on communication skills: "developed and retained business by cold calling companies and maintaining communications with existing customers. "
Interpersonal skills. staffing specialists are also known for interpersonal skills, which are critical to their duties. You can see how this skill relates to staffing specialist responsibilities, because "specialists continually interact with others and must be able to converse and connect with people from varied backgrounds." A staffing specialist resume example shows how interpersonal skills is used in the workplace: "skilled in interpersonal communication; working both with human resources department and with potential talent. "
The three companies that hire the most staffing specialists are:
- PeopleReady268 staffing specialists jobs
- Psg24 staffing specialists jobs
- Boston Consulting Group20 staffing specialists jobs
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Compare different staffing specialists
Staffing specialist vs. Talent acquisition consultant
A Talent Acquisition Consultant is responsible for sourcing and recruiting high-quality candidates. They may work in an office setting or travel to different locations to search for new talents.
There are some key differences in the responsibilities of each position. For example, staffing specialist responsibilities require skills like "data entry," "telemarketing," "persuasion," and "offboarding." Meanwhile a typical talent acquisition consultant has skills in areas such as "manufacturing industry," "recruitment strategies," "eeo," and "ta." This difference in skills reveals the differences in what each career does.
Talent acquisition consultants earn the highest salaries when working in the finance industry, with an average yearly salary of $74,599. On the other hand, staffing specialists are paid more in the health care industry with an average salary of $41,631.On average, talent acquisition consultants reach higher levels of education than staffing specialists. Talent acquisition consultants are 5.9% more likely to earn a Master's Degree and 0.6% more likely to graduate with a Doctoral Degree.Staffing specialist vs. Human resources coordinator
A human resources coordinator is responsible for cooperating with the company's human resources department, supporting its processes and procedures, and assisting with employees' concerns. Human resources coordinators' duties include maintaining business files and employees' records, processing documents and submitting required reports, administering background checks for the recruitment process, reviewing and referring to company's handbook for corrective action and performance review, scheduling meetings and facilitating events, and advising effective strategies to human resources management. A human resources coordinator requires excellent communication and employee-relation skills to support the company's daily operations.
In addition to the difference in salary, there are some other key differences worth noting. For example, staffing specialist responsibilities are more likely to require skills like "human resources," "telemarketing," "persuasion," and "conduct interviews." Meanwhile, a human resources coordinator has duties that require skills in areas such as "powerpoint," "eeo," "excellent organizational," and "open enrollment." These differences highlight just how different the day-to-day in each role looks.
Human resources coordinators earn a lower average salary than staffing specialists. But human resources coordinators earn the highest pay in the finance industry, with an average salary of $49,546. Additionally, staffing specialists earn the highest salaries in the health care with average pay of $41,631 annually.human resources coordinators earn similar levels of education than staffing specialists in general. They're 3.3% more likely to graduate with a Master's Degree and 0.6% more likely to earn a Doctoral Degree.Staffing specialist vs. Employment coordinator
An employment coordinator is in charge of overseeing a company's employment procedures, ensuring efficiency and smooth workflow. They coordinate and work together with a company's human resource department to facilitate job opening and hiring procedures, developing strategies to optimize operations. It is also their duty to maintain records of all employees, conduct background checks, and participate in screening applicants. Furthermore, an employee coordinator typically represents a company at college or job fairs, aiming to find and reach out to potential employees.
There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, a staffing specialist is likely to be skilled in "human resources," "data entry," "customer service," and "telemarketing," while a typical employment coordinator is skilled in "hr," "payroll," "rehabilitation," and "social work."
Employment coordinators earn the best pay in the education industry, where they command an average salary of $41,687. Staffing specialists earn the highest pay from the health care industry, with an average salary of $41,631.When it comes to education, employment coordinators tend to earn higher degree levels compared to staffing specialists. In fact, they're 5.9% more likely to earn a Master's Degree, and 0.2% more likely to graduate with a Doctoral Degree.Staffing specialist vs. Recruiter
Recruiters are responsible for filling up vacancies in the organization. They put up job postings on the company website and other recruitment websites, screen applicants, prospective schedule candidates for interviews, conduct initial interviews, and, should candidates pass the initial interview, endorse them to hiring managers. They act as guides to applicants throughout the whole application process. Upon successful screening and interviewing of applicants, recruiters then guide them through the employment process, usually endorsing them to medical exams and other pre-employment requirements needed. At times, recruiters are responsible for providing job offers to applicants. Recruiters should have a good judge of character, decision-making skills, and interpersonal skills.
Types of staffing specialist
Updated January 8, 2025
